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HomeMy WebLinkAboutMinutes - 1997/07/14• Page 1 July 14, 1997 Mounds View City Council PROCEEDINGS OF THE CITY COUNCII. CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA • ~J Regular Meeting July 14, 1997 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 ****************************************s***************************************** CALL TO ORDER The Mounds View City Council was called to order by Mayor McCarty at 7:00 p.m. on July 14, 1997. PLEDGE OF ALLEGIANCE ROLL CALL MEMBERS PRESENT: Mayor McCarty, Council members Trade, Quick, Koopmeiners and Stigney ALSO PRESENT: Chuck Whiting, Clerk Administrator Pam Sheldon, Community Development Director Cathy Bennett, Director of Economic Development Michael Ulrich, Director of Public Works Bob Long, City Attorney ADDITIONS TO THE AGENDA: It was noted that there would be one addition to the Agenda, under Council Business, l l (A.) (1.) Approving bids for seal coating for this summer. APPROVAL OF MINUTES: June 23,1997 -City Council Meeting: Ms. Trude noted two corrections to the minutes of the June 23, 1997 Council meeting. Page 3, Line 3 should be changed to read "Acting Mayor Koopmeinera noted that this is the period of time ...." She also noted that a vote was not recorded on page 11, ,after line 21. The vote should read "4 ayes, 0 nays, Motion Carried". • Page 2 July 14, 1997 Mounds View City Council A~~ROVED MOTION/SECOND: Trude/Koopmeiners to approve the minutes of the June 23, 1997 City Council meeting AS AMENDED. VOTE: 4 ayes 0 nays 1 Abstain (McCarty) Motion Carried ACCEPTANCE OF ADVISORY CONII~IIS5ION MINUTES: There were no Advisory Commission Minutes for consideration at this meeting. SPECIAL ORDER OF BUSINESS: There was no Special Order of Business. CONSENT AGENDA• Mr. Whiting presented the Consent Agenda as follows: A. Approve Just and Correct Claims Against City Funds. • B. Approval of Step Adjustments. C. Approval of Recording Secretary Service Agreement. D. Approval of Declaring Surplus Computers and Printers. E. LICENSES FOR APPROVAL: Mr. Whiting briefly mentioned the different categories for which licenses and license renewals were being requested. Mayor McCarty, in reference to Item D of the Consent Agenda, noted that it has been the City's policy in the past to have the equipment go to auction. He wondered if there would be a problem if the city chose to donate the public property if it were no longer usable. Attorney Long stated he believes technically the city needs to give notice that the property is available. The city does not need to have a "public auction" but the city needs to determine that there is no resale value. It was felt that perhaps this item should be pulled from the Consent Agenda for further information. Council member Trude noted that Items 8 (B) and (C) do not have a resolution, therefore she felt they should be pulled and acted on separately. MOTION/SECOND: Trude/Koopmeiners to approve the step adjustment for the Finance Director, the Administration/Finance Department Secretary and the Receptionist. VOTE: 5 ayes 0 nays Motion Carried • MOTION/SECOND: Trude/Koopmeiners to authorize the Clerk Administrator and the Mayor to enter into a Recording Secretary Service Agreement as proposed. VOTE: 5 ayes 0 nays Motion Carried MOTION/SECOND: Trade/Stigney to Table this item until staff determines whether they have followed the policy procedures. VOTE: 5 ayes 0 nays Motion Carried Ms. Sheldon asked that Item 8 (F) be removed for discussion. MOTION/SECOND: Trade/Quick to approve the Consent Agenda, except for Item (I~. VOTE: 5 ayes 0 nays Motion Carned Discussion of Item 8 (Fl: Ms. Sheldon explained that originally staff was recommending denial of the license for Asphalt Driveway Co., however representatives of the company were present and wished to discuss the situation with the Council prior to them making a decision. Ms. Sheldon provided the Council with a brief summary of the situation noting that staff is particularly concerned with the fact that the contractor does not have a license and that driveways are being installed without one. • Steve Hanon, 2458 Sheldon Street, General Manager with Asphalt Driveway Co., explained that they are presently licensed in 37 communities in the Twin Cities area and install over 2,000 driveways each year. Their company posts a sign on the properties of all of then jobs and they did not intend to hide anything. He stated their company is at fault and they will do whatever is necessary to correct anything that is wrong with the driveways that were installed in the past few years without a permit. He noted that permits are not required for driveways in all communities and he believes this is how the mistake occurred. MOTION/SECOND: Trade/Stigney to approve the License for Asphalt Driveway Co., on the condition that they are willing to correct any problems (code violations) with the driveways that have been put in since 1995 and take care of any fines for failing to obtain permits. VOTE: 5 ayes 0 nays Motion Carried ~_ L 1 _ ~ . 1 ~ _ z_ ~l_I 1 ~~ ~ _ ,M _ ~ ~ 1 U M : I ~ ~ ail ~ i Lawrence Syverud, 5059 Rainbow Lane, stated it is his understanding that the city requires an Orsat test on newly installed furnaces. He has been trying for two years to get the Building Inspector to do this. A test was supposed to have been done on Apri129, 1997 by Anderson Heating & Air Conditioning, however he does not understand how this test could have been properly completed as the person who came out did not have any of the necessary equipment with him. Anderson Heating & Air Conditioning charged him for a permit as a part of the overall cost, however he does not believe one was ever obtained. Mr. Syverud explained that it is the responsibility of the Building Inspector to see that this test is completed. Council member Koopmeiners stated he contacted Elroy Burdahl at the Department of Administration for the State Building Code who suggested that the manufacturer of the furnace company be contacted and ask that a representative come out and perform an Appliance Performance Test on the fiunace. • A discussion followed. Ms. Sheldon explained that the Orsat test is a requirement, however it has not been past practice to have an inspector present while the test is being done; the city relies on the company`s reputability to conduct this test. The Council will need to determine how they want to handle this in the future. Mayor McCariy stated he believes the city has the responsibility to see that the job is done adequately. He stated he feels we must enforce the city code. MOTION/SECOND: McCarty/Quick to direct staff to find someone capable of performing the test, ordering it done, paying for the test and then assessing the cost to the contractor at first opportunity. MOTION/SECOND: Koopmeiners/Trude to table this until more research can be done. VOTE: 3 ayes 2 nays (McCarty/Quick) Motion Ca~tied Council member Trude suggested that staff determine what the cost would be for this type of test. She believes that contacting a manufacturer's representative would be wise. Ms. Sheldon stated she would check with the Building Inspector to see if he can provide a list of the companies that are doing this testing procedure and will report back at the next meeting. • Mr. Stigney stated he would like to know the current method of testing in other communities. He asked Ms. Sheldon to check to see if a CO2 test was completed at the time of installation. Paul Johnson, 5259 Greenfield Avenue, stated at one time the city was proposing to put in a cul-de-sac at County Road H-2 and Greenfield. At that time, residents did not want it, however, now with the change in traffic, they would be open to the idea and he wondered if it was still a possibility. Mayor McCarty stated he would have staff review it to see if there is potential for a cul-de-sac in that area and will keep them informed. Janice Johnson, 5259 Greenfield Avenue, asked if Mounds View intends to do anything about the sewer system. They have had numerous problems over the years with sewer in their basement and she believes it is a problem with the city sewer system. Mr. Ulrich explained that he is aware of one problem several years ago caused by sticks which were dropped through the manhole, where the city responded accordingly. He explained that the city attempts to provide maintenance to the entire sewer system once every four years. He noted that the city has done some research of the system on Greenfield Avenue with regard to the elevation of the sanitary sewer and the outlet of the residential lateral, however they have not provided any type of televising or inspection of this property owner's service so he does not have an explanation as to why this has been a problem. Often times, a problem is found in the residential service. He reminded homeowners that if they clean their residential service, they are requested to notify the Public Works Department. Sherry Gunn, 8120 Red Oak Court, on behalf of the Science Math Academy for girls that was held at Pinewood School, presented a letter from the teachers to the city thanking them for all their help in instrumenting the projects. She also provided the Council with a copy of the report of the Rice Creek observation which they put together. PUBLIC HF,ARINGS• There were no Public Hearings scheduled for this meeting. • Page 5 July 14, 1997 Mounds View City Council COUNCIL BUSINESS• APPf~O°,l~c~ A. Consideration of Resolution No. 5142, Authorizing a Feasibility Study for the Reconstruction of Spring Lake Road and County Road L Mr. Ulrich provided a brief history of the project. He explained that the city did receive a petition signed by a number of people stating that they do not want the road any wider than it currently is and only wish to have it re-surfaced. He informed them that he could not make that recommendation to the Council . He noted that the City has received a proposal from SEH for a feasibility study which would answer a number of questions, put together a mock assessment roll and explain why certain design standards would be recommend. This would be presented at the next informational meeting with the residents on August 19, 1997. Mayor McCarty stated his concern is that everyone affected be notified of the proposed improvements. Council member Trude suggested that an information summary be put together and delivered to the homes. She feels it is very important to have open communication between the residents and the city staff. • Barb Haake, 3024 County Road I, asked how a road is fumed back from Ramsey County; is it requested by the city? Mr. Ulrich provided an explanation of the process, noting that the turn back roads are rated to determine the amount of reconstruction funds they must provide the city with in order to bring it up to standards. The County's other option is to reconstruct the road prior to turning it back to the city. Ms. Haake stated the residents were told that MSA funds would likely be available to help reduce some of the costs. Mr. Ulrich explained how the MSA funds work, noting that these funds pay for the actual project, but that the assessments that come in for the next ten years may then be used to fund other projects in the city to provide cash flow and also maintenance needs on the streets to lessen the burden for remaining road construction. Ms. Haake noted that she, along with same other residents, own six inches of properly under the actual road and there is not right-of--way at all on a portion of County Road I. In regard to drainage, she stated that those in the Watershed District will be closely watching the drainage of Spring Lake Road, as they would like to see some areas in which the water could be held and purified before it goes into Spring Lake. Charles Young, 3032 County Road I, stated he owns two lots and when the sewer was put it, the city stopped the line between the two of them. He has been told that he gets water and sewer from Fridley on Lot 56, so he wondered why Mounds View would run the water line over the lot that Fridley services. Mr. Ulrich explained that properties on Pleasant view between County Road I and Bronson are served by the City of Fridley, including Mr. Young's lot #56. However, his home is served by Lot 55, where sewer service is provided by Mounds View (he does not have city water). Mr. Young also explained that he got taxed for half of a 66 foot roadway on County Road I. He has a blueprint showing this, and he is wondering why the road is going to be widened if this is the case. Mr. Ulrich admitted that there are some extreme right-of--way problems in the area. The County has a 66 foot right- of-way, but the road is only 24 feet wide. The road does at least border the resident's properly, and possible infringes on it. Mayor McCarty stated the city would take Mr. Young's concerns into consideration and will take appropriate action. • Page 6 July 14, 1997 Mounds View City Council Pete Hawkins, 3008 County Road I, stated he is concerned about the traffic volume and the semi-truck traffic on County Road I. He feels if this road is being turned back to the city, it should become a city road, not a major highway. Additionally, the property marker on his property is not indicative of the corner of his property. The real boundary is out in County Road I under the pavement. Mayor McCarty stated the property lines will all be established as a part of the project. Mr. Ulrich explained that the city cannot restrict trucks from using the road as it is a MSA road and vehicles of heavy volume pay the most sales and gas tax, thereby providing a good portion of the funds. One solution maybe to call the trucking companies and ask them to have their truckers use the major highway system instead of using the residential streets. MOTION/SECOND: Quick/Koopmeiners to approve Resolution No. 5142, Authorizing a Feasibility Study for the Reconstruction of Spring Lake Road and County Road I. VOTE: 5 ayes 0 nays Motion Carried A) (1) Approving the Bids for Sealcoating. Mr. Ulrich explained that the city had a bid opening for the 1997 sealcoat project. There were two bidders • who submitted bids; one (Bituminous Roadways, Inc.) who was disqualified as he did not meet the bid specifications. The next qualified bidder was Allied Blacktop in the amount of $82,970.60. MOTIONlSECOND: Quick/Koopmeiners to award the sealcoat bid to Allied Blacktop in the amount of $82,970.60. Mr. Ulrich asked if the Council could authorize the Director of Public Works to sign change orders up to 15% of the project bid. Council members Quick and Koopmeiners accepted this amendment as a part of the original motion. VOTE: 5 ayes 0 nays Motion Carried B. Consideration of Resolution No. 5143, A resolution Authorizing the filing of an application for a local Planning Agaiatance Grant from Metropolitan Council. Ms. Sheldon explained that staff has prepared a grant application to go to the Metropolitan Council for money that would assist the city in updating its Comprehensive Plan, which is required by State Law to be completed by November of 1998. The city is asking for the maximum amount of $20,000 which would go along with a city investment of $73,000. Mayor McCarty noted a minor correction to Resolution No. 5143. The first paragraph should be changed to read "WHEREAS, the City of Mounds View initiated its current Comprehensive Plan in 1977..." MOTION/SECOND: Tnide/Quick to approve Resolution No. 5143, A Resolution Authorizing the filing of an application for a local Planning Assistance Grant from Metropolitan Council. VOTE: 5 ayes 0 nays Motion Carried • Page 7 3uly 14, 1997 Mounds View City Council APm'~~&~'•J~D C. Authorizing to Hire SRF Consulting to Provide Professional Services. MOTION/SECOND: Tnrde/Stigney to Authorize the Hiring of SRF Consulting to Provide Professional Services. VOTE: 5 ayes 0 nays Motion Carried D. Receive the audited fmancial statements for the City of Mounds View as of and for the year ended December 31,1996. Mr. Whiting asked that this item be postponed to allow time to prepare information for presentation to the City Council. E. Recognition of Expiration of Exclusive Negotiation Agreement between the City of Mounds View, Mounds View Economic Development Authority and V.B. Digs, LLC. MOTION/SECOND: Quick/Koopmeiners to Recognize the Expiration of Exclusive Negotiations Agreement between the City of Mounds View, the Mounds View Economic Development Authority and V.B. Digs, LLC. • VOTE: 5 ayes 0 nays Motion Carved F. Golf Course ]Legal Update. Attorney Bob Long provided a brief update on the legal issue that is taking place regarding some construction problems that have taken place at the golf course. He explained that his office has been working with John Hammerschmidt in obtaining documents on this issue. A mediation has been set up for August 1, 1997. He stated he is hoping for some opportunities for some settlement discussion on August 1st. He will provide additional details at the July 28th Council meeting. Report of Council members: Trude: Council member Trude thanked the volunteers of the Festival in the Park for their participation. She noted that the Public Hearing regarding the expansion of the Anoka County Airport will beheld at Blaine City Hall. She asked that any personal comments be submitted to city hall for the file. An environmental statement will be prepared and comments must be into the city by July 25th. She noted that this is a very critical phase for public input. Sti~rey: Council member Stigney noted as a member of the Charter Commission, he is aware that the charter states that they are to receive quarterly reports from staff. He has not received any and wondered as to the status. Mayor McCarty stated his is aware of this and that staff will be doing so. Quick:, No report. Koopmeiners: No report. • Report of Mayor McCarty: Mayor McCarty noted that he received an Award from the Director of the Steel Drummerettes to the City of Mounds View. He read this award. He also took this opportunity to recognize • Page 8 July 14, 1997 Mounds View City Council AFi'~~VED the Festival Committee Volunteers and thanked them and all who were involved in making the event successful. Report of Clerk Administrator: No report. Report of Staff: No report. Report of Attorney No report. MOTION/SECOND: Koopmeiners/Quick to adjourn the July 14,1997 Council Meeting at 9:10 p.m. VOTE: 5 ayes 0 nays Motion Carried Respectfully submitted, ~;~~-ate ,~~-,~ / `t~-~ Tamara D. Saeflce Recording Secretary • MOUNDS VIEW CITY COUNCIL MEETING • Please sign NAME ADDRESS ~~~ ~~ : ~1~ l ~i. `~1~~, 1 ~'~LL u,i~~~. S ~~ ~ cw Cam, N~~i I ~~t~.~~~ ~ ~ Cl~ ~ti ~ ~ ~~.~-. W~'~ ~ e~" ~~ ~S S ~ 2~ ice; ~ o .-~ ~~ dr ~ ~~ ~~~ ~ __ . P ~.~ r ~~ ~iLcs - ~ ~~~ C-e~ ~ /~'c~~ .~ ,~ r~ ~~~ .~~~ ~ ` S ~~ c~©Lti ~1% ~~