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HomeMy WebLinkAbout01-08-2004 City of CHARTER COMMISSION MEETING Mounds 7:00 PM Thursday, January 8, 2004 • Vie Mounds View City Hall Council Chambers Charter Commission Preliminary AGENDA Chair 1. Call to Order Jonathan J Thomas 763-784-5205 2. Roll Call Vice Chair Michele Sandback 763-783-1770 - Jonathan J Thomas - Bill Doty , Barbara Thomas Michele Sandback T_ Matthew Eenigenburg _William Werner, Sr 2"d Vice Chair Daniel Freimuth Jean Miller Daniel Freimuth 763-780-3371 Brian Amundsen _ William Mori Secretary Brian Amundsen 3. Approval of agenda and minutes 763-786-5699 Bill Doty Review and approve agenda 763-786-3421 Approval of November 13 and December 11, 2003 Minutes Matthew Eenigenburg 763-783-7216 4. Citizens comments from the floor Jean Miller .63-786-3959 5. Reports of the Chair William Mori 763-784-3645 6. Reports of members Barbara Thomas 7. Unfinished Business 763-780-6226 William Werner Sr 8. New Business 763-784-3603 25 min Review of City of Mounds View Purchasing Manual as it relates to the Mounds View Charter Section 7.06 25 min Review of League of Cities public input re: Section 7.06. 25 min Review of changes for Mounds View Charter Section 4.02. 15 min Discuss next month's and future agenda items. 9. Adjournment Mounds View Charter Commission January 8,2004 • Mounds View Charter Commission Minutes Meeting January 8, 2004 i. Call to order -The meeting came to order at 7:00 PM 2. Roll Call—Present-B.Amundsen, B. Doty, M. Eenigenburg,D. Freimuth,B.Mori, J. Miller, M. Sandback, B. Thomas,J. Thomas, W. Werner, Sr Absent- none Excused- none 3. Approval of agenda and minutes Motion by B.Doty, second by B.Mori to approve agenda as written UNAMIMOUS APPROVAL Motion by B.Mori, second B.Thomas; to approve minutes of November 13, 2003 as presented. APPROVED, 1 Abstention Motion by B.Mori, second B. Thomas; to approve minutes of December 11, 2003 as presented. UNAMIMOUS APPROVAL 4. Citizens comments from the floor None presented. • 5. Reports of the Chair Chair J. Thomas read a December 6,2003 "Response to City Council comments of Nov. 24t'regarding requests from the Mounds View Charter Commission, Jonathan J Thomas, Chair." letter. Letter was also included in all commission member packets. Chair indicated that no additional information was requested by City Council members. 6. Reports of members None presented. 7. Unfinished Business Nothing presented. 8. New Business a. Review 2003 of City of Mounds View Purchasing Manual as it relates to the Mounds View Charter Section 7.06 All members confirmed receipt of"Purchasing Policy and Manual" attached to memo dated April 14, 2003 from Charles Hansen, Finance Director. Discussion of the documents was opened. Chair J. Thomas suggested the re-writing of section 7.06, .07 and .08 charter language structure follow the purchasing manual structure. He further suggested new charter language coordinate terms, including the removal of"objects"and insertion of • Page 1 of 2 Mounds View Charter Commission January 8,2004 processes. Member B. Thomas reported that the manual development was • done to addresses the auditor question presented to City Council and the manual was adopted by the City Council after reviews. The Chair requested volunteers to begin the charter re-write. B. Amundsen and M. Sandback offered to start work, but did not commit to a date for finishing activities. Chair requested"drafts"be routed to members using emails. b. Review of League of Cities public input re: Section 7.06 Report from Bill Mori. Bill approached the League of Cities (LoC) for charters of other cities and produced excerpt copies from Fridley,Eveleth, Bloomington, Brooklyn Center,Fairmont, and from the Eighth Edition of the Model City Charter. Bill provided copies at the meeting to all members.Bill found common language in these excerpts, however there still aren't specific language on pieces for notice and involvement. The LoC lawyer^f es i z-ctianrw t+Gteel u3'v ip contact the other cities with questions from Mounds View commission 7Ck members. Chair asked members to review the language found and recommended that, without member objection, the item be brought back to next meeting for discussion. Members thanked B.Mori for his time and research. c. Review of changes for Mounds View Charter Section 4.02. Chair reported on issues he found when producing the updates.The current template for language changes does not allow for double underlining to indicate removal of underlined language. Chair requested and received input for how to adaptpd°the template. Consensus was t.clise of a footnote and highlighting to indicate that underlining was removed. • Chair J. Thomas requested member input on the language of Resolution No 2004-01 for Section 4.02. Chair recommended,without members objection,that he modify and return resolution in final form to the commission at the next regular meeting. B.Amundsen expressed concern that the charter language continue to include plain language about the days and a reference to state statute, so that potential candidates have a understanding of lead times for filing and this effort to find those days doesn't become a burden to Mounds View residents. d. Discussion of next months agenda items to include: i. Resolution 2004-1 ii. Chapter 7.06"public notice" language in other charters iii. Update to previous city council submissions from this body. iv. Updates to Chapter 11 Adjournment Motion by B.Doty. UNANMIOUSLY APPROVED Meeting adjourned at 8:45 PM Respectfully submitted, Brian Amundsen, Secretary 72,rte-6)-e- 4 As Page 2 of 2 • city of Mounds Resolution No. 2004-02 Mounds View Charter Commission View Dated February 12, 2004 ('Barter Commission Chair Resolution setting the meeting schedule for March thru August of 2004. Jonathan J Thomas 763-784-5205 Vice Chair WHEREAS, at it's February 12th, 2004 meeting the Charter Commission moved, Michele Sandback seconded and passed the motion to meet at 7:00 PM the second Thursday of 763-783-1770 each month from March thru August of 2004. 2"d Vice Chair Daniel Freimuth BE IT RESOLVED, that the following dates are hereby submitted to the City 763-780-3371 Clerk-Administrator for posting to comply with the Minnesota Open Meeting Law. Secretary The meeting dates are: March 11, April 8, May 13, June 10, July 8 and Brian Amundsen August 12, 2004. 763-786-5699 Bill Doty Adopted the 12th Day of February 2004. 763-786-3421 Matthew Eenigenburg ',Jean Miller Respectfully submitted, 763-786-3959 William Mori _ '//11 ,ateui - 3.� 763-784-3645 #` Jonathan J Thomas, Chair Brian Amundsen, Secretary Barbara Thomas 1 763-780-6226 William Werner Sr s 763-784-3603 rg LH • kms'