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HomeMy WebLinkAboutMinutes - 1999/01/11PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting January 11, 1999 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 CALL MEETING TO ORDER The Mounds View City Council was called to order by Mayor Dan Coughlin. ROLL CALL Chuck Whiting performs roll call, Mayor Coughlin, Council members Quick, Marty, Stigney, Thomason. APPROVAL OF MINUTES December 28, 1998. Marty reports corrections on the spelling of Jahnke's name, Bel Rae, 1st sentence, page 12, Mr. Ericson, change "no" to "not the core issue." MOTION/SECOND: Quick/Stigney. Approval of minutes as corrected. Vote: Ayes - 5. Nays - 0. SPECIAL ORDER OF BUSINESS None. CONSENT AGENDA Council would allow item B to be discussed separately. A. Approve and correct claims. B. Approve resolution 5303, changing the City Council meeting format. C. Approve resolution 5294, appointing official newspaper, acting mayor, deputy clerk and officials depository. D. Approve resolution 5301, appointing City Council members and clerk administrator as representatives for city commissions and other organizations. E. Approve resolution 5293, setting meeting dates for City Council meetings and work sessions for 1999. • PAGE 2 January 11, 1999 Mounds View City Council Item B: Mayor Couglin wishes approval of 5303. MOTION/SECOND: Marty/Stigney. Approval of 5303, consent agenda. Ayes - 5. Nays - 0. Mayor Couglin stated he would like item B ahead of the consent agenda, and then move unfinished business. Because of the time limit on the meeting, we may have several items left over on occasion from a previous meeting. If there is an individual who would like to speak before this Council, we should try to make it so they can speak before the Council and go home about their business. Mayor Couglin asks for a motion to approve with those corrections. Resolution 5303. MOTION/SECOND: Stigney/Marty. Approve 5303, moving reports ahead of unfinished business. Ayes - 5. Nays - 0. Item E. Stigney: Regarding item E, mistyping in June, showing June 26, which is a Saturday, and really should have been June 28 as a Monday. The second regular meeting of June should be June 28, Monday. July 2 Council meeting should be July 26. MOTION/SECOND: QuicklThomason. Approval of resolution 5293. Corrections of dates by Stigney. Ayes - 5. Nays - 0. REPORTS Mr. Whiting discussed special work session. MOTION/SECOND: Stigney/Marry. Approval of special work session on Tuesday January 19, 6:00 p.m. Ayes - 3. Nays - 0. Mr. Whiting discussed airport litigation and legislation for upcoming legislation session. City Attorney: Discusses airport issues. Memo shows effort to form a coalition. There is a sample resolution attached asking cities to consider adopting that to make sure it is clear that they have it part of their agenda. UNFINISHED BUSINESS David Jahnke: 8428 Eastwood Road, Discusses Bel Rae and the cost at 6.5 million. Mr. Jahnke expresses a wish for the people heading the department be accountable for what they are doing. Discusses the budget and spending. Mayor Couglin: Discusses the budget and things that are needed and things that are options. The mayor expresses a conservativeness in spending. Offers citizens to come down and speak. • Mayor Couglin: Item 9-A, consideration on resolution 5302. Adopting the 1999 compensation schedule. PAGE ~~ January 11, 1999 Mounds View City Council Cari Schmidt: 1999 compensation plan. The first option is every employee receive a three percent salary increase for 1999. In addition, those employees were determined to be underpaid according to the new study. Option two gives the percentage based on their current salary and different percentage ranging from 2.5 to 4.5. The end cost to the city is the same. It was recommended by the staff with respect to the market comparison that Council go with option one. It was expressed that there is a packet relating to this. This study was compared to cities similar to Mounds View. It was determined that the Mounds View employees were grossly underpaid. Ms. ~f~l~ ~~"~--pay equity among male and female Stigney: Expresses waiting for the report before correcting problem. Mayor Couglin: Supports option one, basically three percent. Moves to accept option one. Discussion: Deadline is the filing date. The filing date is only related to pay equity. Whichever of the options that you pick will be run through the pay equity system and submitted to the state. If this complies, it will be accepted, if not we have 60 days to rectify the situation. Deadline is January 31, the report must be done. Mayor Couglin: Wishes to wait for ail the facts. if any raises are given out, they can be retroactive. The difference between option one and option two is 0.5 percent. Mr. Whiting: The City Attorney recommendation is option one. Mr. Whiting wishes to forgo his three percent. Questions staff on method of intention to do pay raises. Stigney: Expresses a wish for option three. Mr. Stigney states the city does not have a big tax base. Suggests the higher paid employees take a pay cut to give to the underpaid employees. Mayor Couglin states a desire not to cut salaries, based on the option of even salaries, fearing losing good employees to entry level employees. The mayor also discusses the morale issue, and likes option one, being three percent. Mayor Couglin would like to reserve the right at the next budget process to look into this further and have ongoing discussions. PUBLIC COMMENT: Julie Olson, 2663 Lane Court Circle. Question: Either option one or option two should put us in compliance. It will remain unknown until submitted. We will have 60 days to correct. Submitting the option shows we are trying to be in compliance. Suggests "option three" because of disagreement with options one and two. MOTION/SECOND: Mayor/Thomason. Approval of 5302. Adopting option one as the 1999 pay schedule. Ayes - 4. Nays - 1. Motion is passed. Item 9-B: Consideration of resolution 5295, authorizing the city to enter into a new lease agreement with Children's Home Society. Cari Schmidt: The resolution as drafted tonight will just be approving the basic form and consent of the agreement. • MOTION/SECOND: Quick/Marty. Adopting resolution 5295, with amendments. • PAGE 4 January 11, 1999 Mounds View City Council • Ayes - 5. Nays - 0. Motion passes. City Attorney requests within the motion stated this would be authorized by the clerk administrator to any technical revisions requested by the State Attorney. The reason is we are trying to make sure we match up any recent changes in state law with respect to state financing to the grant, specifically the $500,000 involved. We must make sure we are complying with any technical provisions needed in the lease agreement. It would not change the substance of the dollar amounts of the rent. We may have to have some additional provisions that would make it fully conform with any changes in that grant allocation. Item C: Discussion of Mounds View Board of Commissions appointments. Mayor Couglin has discussion on placement of the open positions. P~,4o~-a=-- 2 /~ Discussion on Police Chief search. Mayor offers appointment of Robert Tilberg for an additional three years on the commission. MOTION/SECOND: Mayor/Quick: Approve resolution 5294, Board of Commission appointments, Robert Tilberg, for Mounds View Police Chief. 1 Ayes - 5. Nays - 0. 9-E: Consideration of resolution 5304. The streets committee report. Discussion: This discusses present street policy and items relating to such assessments. Street width, curb, gutter, sidewalks, water runoff and surface management assessment policies. MOTION/SECOND: Stigney/Marty. Adopting resolution 5304. Ayes - 5. Nays - 0. Motion carries. Item F: Consideration of appeal with regard to planning commission resolution 558-98, a resolution denying a variance for two curb cuts on 8111 Eastwood Road, requested by Michael Tablas. Mr. Tobias is not present. Discussion by Council: Council is well-informed on the issue and prefers to take an immediate vote. will automatically be granted without action. MOTION/SECOND: Couglin/Stigney. Motion to end debate. ~~ Discussion: To table this motion for two months to give time for study. City Attorney stated a final decision must be made within 60 days unless that has been extended. The plan commission denied the variance and that 60 day period ended. We have a maximum of 120 days. After~120 days the variance Ayes - 4. Nays - 1. Motion passes. • PAGE 5 January 11, 1999 Mounds View City Council MOTION/SECOND: Quick/Couglin. Motion to table with the additional stipulation about the 120 days. Ayes - 1. Nays - 4. Motion fails. MOTION/SECOND: Marty/Stigney: To approve resolution the variance to allow Mr. T bias two curb cuts. Ayes - 4. Nays - 1. Motion passes. Cari Schmidt stated the fire department would like provisions regarding the job of building inspections. One would be a three-year contract. In order for the program to work, three years are needed to recoup the training costs. The city would pay the fire department a maximum of $40,000 a year, $5,000 due January 1, the remaining amount to be billed as needed, not to exceed $35,000 throughout the year. They will be taking over the building inspections and plan review that our current building inspector does now and all of the duties and responsibilities involved. The City Attorney recommended a standard clause. Consideration of basic contract provisions to protect your interest in terms of liability issues. CALL MEETING TO ORDER: Mayor Couglin calls the meeting of Economic Development Authority to order. • ROLL CALL: Mr. Whiting reads roll call: MEMBERS PRESENT: President Couglin, Vice President Stigney, Commissioners Quick, Marty, Thomason. MOTION/SECOND: Stigney/Marty: Approve resolution 5301, the appointments of 1999 Economic Development Commissioners, which is Lynn Thomason presently. Gary Quick is the alternate. Entertain the motion to adopt the resolution 5301. Ayes - 5. Nays - 0. Motion carries. Meeting adjourns. Respectfully Submitted, James Merrill J ~ k, s~. ~. G~ Vi'a` ~:~ r~i ~'~ ~""r t~-:,r K~~ PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting January il, 1999 Monads View City Hall 2401 Highway 10, Mounds View, MN 55112 CALL MEETING TO ORDER The Mounds View City Council was called to order by Mayor Dan Coughlin. ROLL CALL Chuck Whiting performs roll call, Mayor Coughlin, Council members Quick, Marty, Stigney, Thomason. APPROVAL OF MINUTES December 28, 1998. Marty reports corrections on the spelling of Jahnke~s name, Bel Rae, 1st sentence, page 12, Mr. Ericson, change "no" to "not the core issue." MOTION SECOND: Quick/Stigney. .Approval of minutes as corrected. Vote: Ayes - 5. Nays - 0. SPECIAL ORDER OF BUSINESS None. CONSENT AGENDA Council would allow item B to be discussed separately. A. Approve and correct claims. B. Approve resolution 5303, changing the City Council meeting format . C. Approve resolution 5294, appointing official newspaper, acting mayor,~deputy clerk and officials depository. D. Approve resolution 5301, appointing City Council members and clerk administrator as representatives for city commissions and other organizations. E. Approve resolution 5293, setting meeting dates for City Council meetings and work sessions for 1999. PAGE 2 • January 11, 1999 Mounds View City Council Item B: Mayor Couglin wishes approval of 5303. MOTION/SECOND: Marty/Stigney. Approval of 5303, consent agenda. Ayes - 5. Nays - 0. Mayor Couglin stated he would like item B ahead of the consent agenda, and then move unfinished business. Because of the time limit on the meeting, we may have. several items left over on occasion from a previous meeting. If there is an individual who would like to speak before this Council, we should try to make it so they can speak before the Council and go home about their business. Mayor Couglin asks for a motion to approve with those corrections. Resolution 5303. MOTION/SECOND: Stigney/Marty. ahead of unfinished business. Approve 5303, moving reports Ayes - 5. Nays - 0. Item E. Stigney: Regarding item E, mistyping in June, showing. June 26, which is a Saturday, and really should have been June 28 • as a Monday. The .second regular meeting of June should be June 28, Monday. July 2 Council meeting should be July 26. MOTION/SECOND: Quick/Thomason. Approval of resolution 5293. Corrections of dates by Stigney. Ayes - 5. Nays - 0. REPORTS Mr. Whiting discussed special work session. MOTION/SECOND: Stigney/Marty. Approval of special work session on Tuesday January 19, 6:00 p.m. Ayes - 3. Nays - 0. Mr. Whiting discussed airport litigation and legislation for upcoming legislation session. City Attorney: Discusses airport issues. Memo shows effort to form a coalition. There is a sample resolution attached asking cities to consider adopting that to make sure it is clear that they have it part of their agenda. urrFixrssSn svsiaESs • David Jahnke: 8428 Eastwood Road. Discusses Bel Rae and the • PAGE 3 January 11, 1999 Mounds View City Council cost at 6.5 million. Mr. Jahnke expresses a wish for the people heading the department be accountable for what they are doing. Discusses the budget and spending. Mayor Couglin: Discusses the and things that are options. conservativeness in spending. speak. budget and things that are needed The mayor expresses a Offers citizens to come down and Mayor Couglin: Item 9-A, consideration on resolution 5302. Adopting the 1999 compensation schedule. C.arrie• .~h~.-tz: 1999 compensation plan. The first option is every employee receive a~three percent salary increase for 1999. In addition, those employees were determined to be underpaid according to the new study. Option two gives the percentage based on their current salary and different percentage ranging from 2.5 to 4.5. The end cost to the city is the same. It was recommended by the staff with respect to the market comparison that Council go with option one. It was expressed that there is a packet relating to this. This study was compared to cities similar to Mounds View. It was determined that the Mounds View employees were grossly underpaid. Ms. Schultz discussed pay equity among male and female. Stigney: Expresses waiting for the report before correcting problem. Mayor Couglin: Supports option one, basically three percent. Moves to accept option one. Discussion: Deadline is the filing date. The filing date is only related to pay equity. Whichever of the options that you pick will be run through the pay equity system and submitted to the state. If this complies, it will be accepted, if not we have 60 days to rectify the situation. Deadline is January 31, the report must be done. Mayor Couglin: Wishes to wait for all the facts. If any raises are given out, they can be retroactive. The difference between option one and option two is 0.5 percent. Mr. Whiting: The City Attorney recommendation is option one. Mr. Whiting wishes to forgo his three percent. Questions staff on method of intention to do pay raises. Stigney: Expresses a wish for "option three." Mr. Stigney • states the city does not have a big tax base. Suggests the higher paid employees take a pay cut to give to the underpaid PAGE 4 • January 11, 1999 Mounds View City Council employees. Mayor Couglin states a desire not to cut salaries, based on the option of even salaries, fearing losing good employees to entry level employees. The mayor also discusses the morale issue, and likes option one, being three percent. Mayor Couglin would like to reserve the right at the next budget process to look into this further and have ongoing discussions. PUBLIC COMMENT: Julie Olson, 2663 Lane Court Circle. Question: one or option two should put us in compliance. unknown until submitted. We will. have 60 days Submitting the option shows we are trying to be Suggests "option three" because of disagreement and two. Either option It will remain to correct. in compliance. with options one MOTION/SECOND: Mayor/Thomason. Approval of 5302. Adopting option one as the 1999 pay schedule. Ayes - 4. Nays - 1. Motion is passed. • Item 9-B: Consideration of resolution 5295, authorizing the city to enter into a new lease agreement with Children's Home Society. Carrie.Schultz.s The resolution as drafted tonight will just be approving the basic form and consent of the agreement. MOTION/SECOND: Quick/Marty. Adopting resolution 5295, with amendments. Ayes - 5. Nays - 0. Motion passes. City Attorney requests within the motion stated this would be authorized by the clerk administrator to any technical revisions requested by the State Attorney. The reason is we are trying to make sure we match up any recent changes in state law with respect to state financing to the grant, specifically the $500,000 involved. We must make sure we are complying with any technical provisions needed in the lease agreement. It would not change the substance of the dollar amounts of the rent. We may have to have some additional provisions that would make it fully conform with any changes in that grant allocation. Item C: Discussion of Mounds View Board of Commissions appointments. • Mayor Couglin has discussion on placement of the ogen positions. PAGE 5 January 11, 1999 Mounds View City Council Discussion on Police Chief search. Mayor offers appointment of Robert Tilberg for an additional three years on the commission. MOTION/SECOND: Mayor/Quick: Approve resolution 5294, Board of Commission appointments, Robert Tilberg, for Mounds View Police Chief . Ayes - 5. Nays - 0. 9-E: Consideration of resolution 5304. The streets committee report. Discussion: This discusses present street policy and items relating to such assessments. Street width, curb, gutter, sidewalks, water runoff and surface management assessment policies. MOTION/SECOND: Stigney/Marty. Adopting resolution 5304. Ayes - 5. Nays - 0. Motion carries. • Item F: Consideration of appeal with regard to planning commission resolution 558-98, a resolution denying a variance for two curb cuts on 8111 Eastwood Road, requested by Michael Tabias. Mr. Tabias is not present. Discussion by Council: Council is well-informed on the issue and prefers to take an immediate vote. Discussion: To table this motion for two months to give time for study., City Attorney stated a final decision must. be made within 60 days unless that has been extended. The plan commission denied the variance and that 60 day period ended. We have a maximum of 120 days. After 120 days the variance will automatically be granted without action. MOTION/SECOND: Couglin/Stigney. Motion to end debate. Ayes - 4. Nays - 1. Motion passes. MOTION/SECOND: Quick/Couglin. Motion to table with the additional stipulation about the 120 days. Ayes - 1. Nays - 4. Motion fails. PAGE 6 • January 11, 1999 Mounds View City Council MOTION/SECOND: Marty/Stigney: To approve resolution the variance to allow Mr. Tabias two curb cuts. Ayes - 4. Nays - 1. Motion passes. Carrie Schultz stated the fire department would like provisions regarding the job of building inspections. One would be a three- year contract. In order for the program to work, three years are needed to recoup the training costs. The city would pay the fire department a maximum of $40,000 a year, $5,000 due January 1, the remaining amount to be billed as needed, not to exceed $35,000 throughout the year. They will be taking over the building inspections and plan review that our current building inspector does now and all of the duties and responsibilities involved. The City Attorney recommended a standard clause. Consideration of basic contract provisions to protect your interest in terms of liability issues. CALL MSRTING TO ORDER: Mayor Couglin calls the meeting of Economic Development Authority • to order. ROLL cALL: Mr. Whiting reads roll call: MEMBERS PRESENT: President Couglin, Vice President Stigney, Commissioners Quick., Marty, Thomason. MOTION/SECOND: Stigney/Marty: Approve resolution 5301, the appointments. of 1999 Economic Development Commissioners, which is Lynn Thomason presently. Gary Quick is the alternate. Entertain the motion to adopt the resolution 5301. Ayes - 5. Nays - 0. Motion carries. Meeting adjourns. Respectfully Submitted, James Merrill LJ