HomeMy WebLinkAboutAgenda Packets - 2018/09/04CITY OF MOUNDS VIEW
CITY COUNCIL WORK SESSION AGENDA
MOUNDS VIEW CITY HALL
Tuesday, September 4, 2018
6:30 p.m.
ROLL CALL: Mueller, Gunn, Hull, Meehlhause, Bergeron
PUBLIC COMMENT
Citizens may speak to issues not on tonight's agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to three
minutes.
Agenda Items Discussed by Consensus
1. Residential Garden Awards - Sevald
2. Strategic Planning Overview - Zikmund
3. Public Comment at Council/Workshop - Zikmund
4. Update on Rain Gardens — Zikmund/Peterson
5. City Attorney Contract - Zikmund
6. Charter Commission - Zikmund
7. Imminent Domain Parameters - Zikmund
8. Personnel Manual — Zikmund/Ewald
9. Immigration letter - Zikmund
Next Work Session: Monday, October 1, 2018 at 6:30 pm
Next City Council Meeting: Monday, September 10, 2018 at 6:30 pm
Mourns VIEW
City of Mounds View Staff Report
To:
From:
Item Title/Subject:
Item No: 01
Meeting Date: Sep 4, 2018
Type of Business: WS
Administrator Review:
Honorable Mayor and City Council
Jon Sevald, Community Development Director
Residential Garden Awards
Discussion:
Mounds View is the proud owner of about 600 rain gardens! With the intent of
promoting beatification and maintenance of raingardens, as well as recognizing
residents' efforts of beautifying their yards and neighborhoods, Staff is suggesting that
the City provide a garden award program. An award recognizing resident's efforts, is a
means to thank resident gardeners, as well as encouragement of neighborly
competition.
Examples:
City
Program
Award Name
Eligibility
Physical Award
Brooklyn Park
Summer
Blossom
Summer Blossom
Single -Family
$250 gift card,
engraved paver
Townhome
Neighborhood garden
Commercial
N/A
Metro
Blooms
Best Environmental
Visual appeal and
impact, design, plant
variety and health,
maintenance, and
environmental
stewardship
Certificate (PDF)
-Stewardship
Best Boulevard Garden
Best Residential Garden
Best Use of Small Space
Best Garden Block
Best Hillside Garden
Best Pollinator Garden
Best Business Garden
Richfield
Richfield in
Bloom
Choice
Resident
Yard sign, $25
Gift Card
-People's
Joe K
Resident
St. Paul
Blooming
Saint Paul
Garden Steward
Volunteer individual or
group, maintaining
garden at park
Framed
certificate
Egg/Plant Edible Garden
> 50% edible/herbal
garden
Business/Institutional
Business or institution
Residential: Ornamental
Ornamental garden
Residential:
Environmental
Native or rain garden
Outstanding Gardening
Advocate
Individual or group
Item 01
Page 2
Recommendation:
Staff recommends that the City Council consider creating a residential gardening
awards program for; (1) Rain Gardens; (2) Single -Family Homes, (3) Multi -Family
Homes/Apartments, with award recipients to receive a gift card to a garden center (to be
donated), recognition in Mounds View Matters, and a ride on a "flower flotilla" in the
Festival in the Park parade. Qualifying gardens are to be within clear view from a public
street, trail, sidewalk, park, or similarly publicly accessible space.
If the Council provides direction for Staff to proceed, Staff will develop more detailed
criteria, to be reviewed at a future Council meeting.
Respectfully,
C) a � . 0"', , �"O
Jon Sevald, AICP
Community Development Director
ATTACHED:
City of Richfield; awards presentation
2017 Award &Tour
• 33 Nominations submitted
• Six gardens featured on the Tour.
• Over 100 people attended the Garden Tour on
July 22nd
• Prizes sponsored by local businesses
• Tour attendees voted for one `People's Choice
Awa rd'
• New in 2017: Presentation of the Joe. K Award
8/28/2018
1
2017 Featured Gardens
1. Lynn Bardon,
6932 Newton
2. Mary Shannon,
.i
7036 & 7044 Logan
1 i 3. Julie Minchow,
1308 W 73rd
i.- '' 4. Kathy Larson, 71241St
S. Ken and Gail Janes,
{ T 6316 3rd Ave
6. Caitlin Horton,
662414th Ave
Lynn Bardon
6932 Newton Avenue
8/28/2018
2
u
8/28/2018
� Kathy Larson
71241St Avenue
� Ken &Gail Janes
6216 3rd Avenue
�r
k
Z4
� Caitlin Horton
662414t" Avenue
And the
PEOPLE'S CHOICE AWARD WINNER
is...
AA
tl
40
look
At
Av
NEW IN 2017:
The Joe K. Award
In honor of longtime resident foe
Krzyzaniak, lifelong gardener and
community supporter.
Presented ,by his wife, Pam Krzyzaniak.
8/28/2018
7
Special Thanlqs to our Sponsors:
® Steve Schneeberger, Keller Williams Realty
® Dave & Lisa Hintermeister, Marketplace
Home Mortgage
® Wagners Greenhouses
�! rtEUEE;: I = J&jh,
WAGNERS kw,IEG..YLAKES MARKETPLACE
HO.N: MORTGAGE LLC
- "-'" b11 >. LIlTILlI15QIltTR
Thanks YOU
for malting
Richfield
Beautiful!
8/28/2018
0
MOU-NDIS, VVIEW
MEMORANDUM
to: Mounds View City Council
from: Nyle Zikmund, City Administrator
re: September 4, 2018 Workshop Items
date: August 28, 2018
Background:
Given the nature of the items for tonight I have done a single memo; as opposed to a
memo per item.
Item 2 — Strategic Planning — Update Only — Confirm ability to meet during day later this
fall.
Item 3 - Public Comment at Council, EDA, Workshop — Discussion — Consensus on
developing a policy refining and improving the Public Comment section of our
meetings.
There are three issues; consistency, timing, and subject matter.
Consistency — We clearly allow public comment under the agenda item and at
actual Public Hearings. However, we do not state when people can speak on
agenda items. Discussion on need to have printed policy that states when they talk
(before or after staff presentation) and then note on agenda or just make sure we
poll audience to see if anyone wishes to speak.
Secondary consistency issue is making sure we are same across other
boards/commissions.
Timing — The timing on agenda items and public hearings is set. Discussion on
where on agenda should public comment be on the regular agenda? At beginning
or at the end?
Subject Matter — Should public comment be a forum to allow criticism/allegations
against staff? Discussion on stating in our policy and the handout that the Public
Comment period is not for condemnation of staff. Those condemnations must be
filed with the City Administrator in writing with substantiating documentation.
Item 4 - Update on Rain Gardens — Update and confirm consensus to proceed with
Variance Request
Don and I met with Rice Creek some time ago, was and still are in the process of
inventorying our gardens. Rice Creek reached out to us for a meeting, we met and
had substantive discussion and Don and I believed they were going to look at some
of our issues. Rather, we received an email last week notifying us they put the issue
to their board (our desire to rescind the maintenance agreements) despite no
request from us or notifying us we were on the agenda. They also offered up a
different maintenance agreement that Don believes is more of a challenge. Thus,
we are at the point we should put in a form variance request which they will likely
deny setting the stage for us to "appeal" via the judiciary.
Item 5 — City Attorney Contract — Consensus on new contract or Memo of
Understanding
Attorney Riggs has notified me that our contract with Kennedy and Graven is about
to expire and has offered/suggested that we do not move forward with renewal as it
constrains the City more than K & G. Rather, he suggested we operate more under
a Memo of Understanding for professional services in which they detail their rates
and if acceptable, we sign and operate in that fashion. Mounds View is his only
contract city as all others operate under the agreement arrangement.
Item 6 - Charter Commission — Update on Process, consensus on action options.
One of my probationary and assigned tasks is liaison to the Charter Commission.
The Commission, originally composed of 15 has been reduced to 9 of which all
seats are currently filled. Commissions Doty, Clawson, Oberg, and Reyes -Johnson
terms are up this October. Options for vacant seats include residents (current or
non-current members) submitting applications to the court, Council providing a slate
(1 to 4) of names and if unfilled after 30 days of when the term expires; council can
directly appoint.
Item 7 — Imminent Domain — Discussion on what situations council would consider
Discussion on what situations, if any, council would use imminent domain. Specific
example of road easement will be provided.
Item 8 — Personnel Manual — Draft Changes for Consensus
Following up on our April and more so, May retreats, draft language on the various
changes to the personnel manual. Copies will be made available at the meeting.
Item 9 — Immigration — Information Only — Possible Letter needed.
3 year resident who immigrated from Liberia 16 years ago and has achieved
citizenship is working on obtaining Visa's for his now teenage children and has
indicated he needs a letter from the local unit of government. Said letter to state his
residence and standing in the community. "Cecil" is working on getting me more
detail on whom needs this letter and what exactly is needed in the content.
MOU-NDS VfE-W
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nyle Zikmund, City Administrator
Re: Staff Report/Weekly Update, August 31, 2018
Save the Dates/Notable Dates
September 10, 2018 — 6:00 PM — Closed Session EDA for Cross Road Pointe
negotiation.
September 12, 2018 — Minnesota Chiefs of Police Training for City Officials, 9-3 at New
Brighton. Mueller, Gun, Meehlhause, Zikmund registered.
Strategic Planning — Brian Beeman will be heading this up and you should have
received an email from him looking to meet with you for initial discussions. Will be
looking to schedule a date in September or October (during the day) to take the next
step.
September 4 Workshop
Smorgasbord! City Attorney contract, rain gardens, public comment, garden blossom
awards, Charter Commission, imminent domain, immigration — just to name a few!
Personnel:
We received notice from the Bureau of Mediation Services stating their receipt of a
petition to form a Collective Bargaining Unit amongst the Public Works employees.
While we had treated them as a unit in the past, they in fact; had never filed their
paperwork. Upon completion, this will result in them becoming a recognized unit.
Our candidate list for officers is depleted and thus, we will be posting again to create a
new list.
Fire Department:
As a follow up to the last quarterly managers meeting, Chief Smith drafted a document
detailing the types of calls FD is dispatched to along with notes from the meeting where
we discussed the SLP response request to personnel injury calls. I have put copies in
your box.
Administration:
New Brighton/Mounds View Rotary Club has made a $500 donation to the Festival in
the Park. I have placed the item on the September 10, 2018 agenda.
Dealt with a resident complaint against Walters whom responded promptly and with
extraordinary customer service.
We have been fielding a number of inquiries (walk-in and phone) regarding Service Line
Warranties. Made contact with a Samantha Willis who provided me with a tool kit which
I have included (in your boxes) with this update. Additionally, I contacted my
homeowners insurance company to see if I had coverage and if not, was coverage
possible and at what price?
Received notice from MAC of their intent to start meeting to update their Capital
Improvement Plan. Kickoff meeting is next Tuesday at the Lindberg Terminal. The
current plan has not funds allocated for runway extension at Anoka County and
reiterating what the local manager shared with us (Phil Tiedeman) there is no plan to
lengthen the north/south runaway.
Curbside Waste has been operating without a license and was non-responsive to our
letters. We directed K & G to issue a Cease and Desist letter and received a call from
their president the same day they received the letter.
If you have a chance, go downstairs — BIG CHANGE.
Community/Business Development:
Tires and More has installed a sign! Jacob indicated that he
intends to drive bye on Saturday to actually see if they are
open.
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John continues to complete the survey compilation for the Comprehensive Plan and has
a timeline/schedule out for completion.
Crafted a short letter to Tom Fields providing details of the progress/agreement and
most importantly, indicated resolution has to be finalized by November 1, 2018.
PD:
Melissa Miller has successfully completed her FTO.
2018 Council Goals/Priorities: No updates this week. = Done = New Update
1. Short and Long Term Financing Plan for all aspects of City Operations
a. Adoption of Five Year Plan — May 2018
b. Adoption/affirmation of fund balance status and planned future increases —
April/May 2018
c. This goal is substantively done
2. Redevelopment of Mounds View Boulevard
a. Boulevard — Site Grading — Fall 2018
b. Cross Road Pointe — appraisal ready for August 13 EDA
3. Completion of Trail Section 8
4. Environmental Sustainability
a. Working on Green City Step 2 —
i. Public Works Building
ii. New City Hall Park (PE and Splash Pad
b. Jacob Martin has convinced Scotland Green apartments (385 units) to
advocate their residents recycling and as soon as we can get them the bins
they are set to go. July 2018
5. Environmental Beautification
a. Fountain in pond by Bio Life??
6. Community Connection/Connectivity
7. Strategy/Vision for Redevelopment on Community Level
a. Comprehensive Plan Update — Fall 2018
b. Strategic Planning Session — September 2018