Loading...
HomeMy WebLinkAboutMinutes - 1999/04/26CITY OF MOUNDS VIEW ~ ~ ~ ~ .~ ~ `, MEETING MINUTES ~ ~ '' ,: • MONDAY, APRIL 26, 1999 ----- 7:00 P.M. MEETING IS CALLED TO ORDER 2. ROLL CALL: Coughlin, Marty, Quick, Stigney, Thomason. NOT PRESENT: None. 3. APPROVAL OF MINUTES, MONDAY, APRIL 12, 1999 CITY COUNCIL MINUTES Mayor Coughlin commented that he is pleased with the status of the meeting minutes, thanking the new recording secretary. He requested a correction on Page 3, fourth paragraph, to change the word "Mr." to "Ms." Council Member Marty requested clarification of the statement on Page 4, second paragraph, regarding the well testing. City Administrator Whiting explained the well testing at 29 parts per billion referenced the report in the Star Tribune and the test at 14 parts per billion was the test the City took internally. Council Member Marty agreed with his suggestion that reference to the 29 parts per billion test be stricken or attributed to the newspaper article. MOTION/SECOND: Stigney/Marty. To accept the April 12, 1999 City Council minutes as corrected. Ayes - 5. Nays-0. Motion carried. 4. SPECIAL ORDER OF BUSINESS None. 5. REPORTS Mayor Coughlin reported that in the past two weeks he had the opportunity to have dinner with Speaker of the House of Representatives Steve Sviggum and State Representative Barbara Haake. In that meeting, they talked about a variety of things but the most germane to City business was Speaker Sviggum's question on whether there was anything he could do on behalf of Mounds View that would help. Mayor Coughlin stated he asked Speaker Sviggum to support 1N:\DATA\USERS\JOANB\SHARE\MINUTES\CC\1999\04-26-99.WPD the airport legislation currently being considered by the House and Senate. He advised that Speaker Sviggum gave an endorsement of that afterward. • Mayor Coughlin explained that since he was meeting with Speaker Sviggum and Representative Haake, Acting Mayor Stigney filled in for him at the North Metro Mayors Association meeting that evening. Mayor Coughlin extended his appreciation to him for acting in that capacity. Mayor Coughlin reported that this past Thursday, he and Council Member Thomason attended the Ramsey County League of Local Governments meeting and met with Ramsey County Commissioners in a round table discussion. At that meeting, the Commissioners presented reports on what they were involved in with this session and fielded questions on property tax rates since most constituents saw their property values increase. He reported that concern was also presented that St. Paul not be left out if the State moves forward with their commuter rail plan. Mayor Coughlin noted the informational packet from the Ramsey County Commissioners. Council Member Marty reported he and Planning Associate Ericson attended a community meeting at Onan concerning their expansion. He explained the informational meeting was for Mounds View and Fridley residents about Onan's 400,000 square foot warehouse which is under construction. He stated that the impacted Mounds View residents are on the western side, north of County Road H. Onan cleared trees up to their property line which raised concern since it • changed the view from a wooded area. Council Member Marty stated the meeting was not structured with a presentation but Onan had placards displayed with people standing at each to describe the project. He stated they met with Scott Hickok, City of Fridley, who expressed his interest to try to do what they could to work with their community and Mounds View. Council Member Marty advised they talked with representatives about moving the road running north of County Road H along the property line farther to the west between the two settlement ponds which will be created to handle drainage. However, due to the location of the sewage metering site and a few other technicalities, moving that driveway would not be feasible. He stated they also talked about creating a berm on the eastern side of their property. They indicated they were willing to look into it with the understanding that some of the yard areas maybe lost. Council Member Marty reported that Onan representatives have indicated their willingness to look into options as did the City of Fridley. He advised the master plan for Onan is to build another building north of the warehouse they are currently constructing which would wipe out most of the remaining trees along the resident's property to the north. He stated they did suggest Onan plant evergreen trees along the boundary so the trees are in place for this and future projects. He suggested that staff follow up on that discussion. • 2N:\DATA\USERS\JOANB\SHARE\MINUTES\CC\1999\04-26-99.WPD Council Member Marty reported the residents on the south side of County Road H are concerned about increased truck traffic. He advised that residents were told Onan would try to route all of • their truck traffic northerly on County Road H. He explained that a representative of Onan then stated that their truck traffic was routed on Old Central and Highway 65 but that was not earlier relayed to the residents at the meeting. Council Member Marty stated the truck traffic on County Road H2 has been a discussion matter and Onan did indicate during the meeting that they routed their traffic to County Road H2, making 150 trips per day from the warehouse to the plant. He suggested the City keep "tabs" on this to determine if truck traffic has increased on County Road H2. Council Member Quick had no report. Council Member Thomason stated she attended the Ramsey County League meeting and found it interesting to meet all the Ramsey County Commissioners who informed of their particular forte and district, and what they were working on at the State level. She reported the primary concern was taxes. Council Member Thomason stated she also attended an Economic Development Commission meeting. She reported they are working on the Comprehensive Plan and will be doing so for several meetings until they "hammer" something out. • Council Member Stigney reported that he represented Mounds View at the meeting of the North Metro Mayors Association on April 14, 1999. He reported that Elwyn Tinklenberg, the new Minnesota Transit and Transportation Commissioner, gave a presentation on the direction he would like to see for light rail as a transit option. Council Member Stigney stated the Association is also pushing to abolish levy limits. He stated that he has his own views on these issues but this Association supports light rail and abolishing levy limits. Council Member Stigney also commented on the Governor's MTC tour of the "bottleneck" locations which, at the time of the tour, were not congested. Council Member Stigney updated the Council on the recommendations from the recent Planning Commission meeting. City Administrator Whiting reported on the meeting he attended at the Anoka County Airport to discuss methods to get to know the pilots better to resolve problems. He stated they will be meeting with the Metropolitan Airports Commission (MAC) to discuss sound abatement issues. Mayor Coughlin reported he also attended a meeting with representatives from the YMCA, Pinewood Elementary School, School District staff, and representatives of the manufactured home parks to discuss plans to have on-site programs for kids in manufactured home parks since they may not have the ability to be driven to the Community Center. • 3N:\DATA\USERS\JOANB\SHARE\MINUTES\CC\1999\04-26-99.WPD City Attorney Long reported he is getting ready for House and Senate consideration of the airport bill and to assure everyone's support. He stated this will be addressed in the next three weeks. • 6. CONSENT AGENDA A. Approve Just and Correct Claims B. Temporary Liquor License /Festival In the Park Committee C. Contractor Licenses for Approval Mayor Coughlin asked the Council if anyone would like to remove items for discussion. MOTION/SECOND: Marty/Thomason. To approve the Consent Agenda for items A, B and C, as listed above. Ayes - 5. Nays-0. Motion carried. 7. UNFINISHED BUSINESS A. Update on Onan Project in Fridley Mayor Coughlin reviewed that residents appeared before the Council at the April 12 meeting expressing concern over Onan's expansion plans in Fridley. Planning Associate Ericson stated that Council Member Marty did a wonderful job describing the informational meeting at Onan. He added that the Onan representatives made it clear that they will try to keep their trucks off County Roads H and H2 and mentioned if Fridley designated routes they would try to abide by those routes. Planning Associate Ericson stated it has been his impression that Onan does attempt to keep truck traffic off County Roads H and H2 but Mounds View staff can address that issue with Fridley staff as well as the opportunity for a berm. Mayor Coughlin stated the important thing is that the City's staff will be working with Onan and Fridley staff. Council Member Marty thanked Planning Associate Ericson for this attendance at this important meeting. 8. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR David Jahnke, 8428 Eastwood Road stated he had a discussion with the gentleman who runs the golf course but he is unable to get a clear answer if the golf course pays its bills with no resident contribution. He asked if the golf course is self supporting and able to pay off the bonds. 4N:\DATA\USERS\JOANB\SHARE\MINUTES\CC\1999\04-26-99.WPD Mayor Coughlin stated that is correct and all he has seen in documentation and verbal comments made indicate the golf course is self sufficient. He noted that there is a potential, if the weather was very bad, that it could change that situation but with past history the golf course is meeting and exceeding its requirements under its separate budget and rt has, to this date, paid off the bonds. Mr. Jahnke asked how the pickup will be funded. Mayor Coughlin stated it is scheduled in the golf course equipment budget. Council Member Marty stated that with the escalating bond debt, the golf course will be very close as far as covering expenses for several years which is the reason the billboard project is being considered, to gain a bit of "cushion." Dick Hanson, Realife Cooperative Developers, stated the Realife Cooperative is totally sold out, will introduce 65 new residents to Mounds View, and this has been a very good project. He stated they have cash to close on May 3, 1999, but the Development Agreement has a error that the lender and HUD will not accept. Mr. Hanson asked the Council to consider their request to correct this error. Cindy Davis, representing Realife Cooperative, explained that there was an underlying Development Agreement defining the improvements as primarily infrastructure and the first amendment that was entered into substituted the Co-Op for Silverview Estates and pertained to only one parcel. She explained HUD has indicated they must have clarification that this Development Agreement pertains only to the senior housing element, not to the gas station or office buildings. She explained they are asking for an amendment to state they will be developing a 74-unit senior cooperative housing project and that will be the definition for the improvements for the PUD. Ms. Davis also requested the deletion of Paragraph 202 relating to obtaining the permits that were pertinent for the infrastructure development and to eliminate the financial guarantee for the infrastructure improvements, performance bond, the maintenance bond, and park land dedication fee. She noted all those items have been performed by Silverview Estates so eliminating that reference would not result in relinquishing those requirements. Ms. Davis advised that without these clarifications, HUD will refuse to fund the loan. Planning Associate Ericson stated that he received a fax requesting this second amendment to the Development Agreement for Silverview Estates which he forwarded to the City's legal team. He reported they reviewed the Agreement and expressed serious misgivings on the requested amendment. Planning Associate Ericson explained that HUD has requirements that may not be in sync with what the City has already required and included in the Development Agreement. He stated he does not think the City would want a separate Development Agreement for this single parcel. He stated that some requirements have been met so he does not understand why there is a SN:~DATA~USERS~JOANB~SHARE~MINUTES~CC~1999~04-26-99.WPD need to change the Development Agreement. He suggested staff work with the developers and HUD to address their request and see if HUD can be comfortable with the language. • Planning Associate Ericson recapped that the Development Agreement addresses this project as one entity, not separately. He stated that the City's legal team is reviewing these documents and suggested that the Council address their recommendation at the next meeting. Mayor Coughlin stated that he does not want to see this project lost but, since the City Attorney has expressed reservations, he would be inclined to have it considered by the May 3 Council Work Session meeting if the developers can provide needed information to staff and City Attorney. He stated that he would not object to calling a special meeting during the work session so the developer's closing deadline can remain on schedule. Marcel Ebensteiner, Principle of Silverview Estates, stated that everything is completed in the Development Agreement and they thought the $113,000 letter of credit was in place, but it has expired. He stated that he is willing to renew the letter of credit to be able to close and then work with staff to reduce that letter of credit. The Council indicated their agreement to call a special meeting, if needed. Julie Olson, 2663 Lake Court Circle, asked why, since there is no litigation on the Building "N" project, the sessions are closed which prevents public attendance. She asked what portions of the . contract negotiations are going through Council versus the EDA. City Attorney Long explained the EDA was threatened with a law suit by the developers a week ago and received the cover page of a summons of complaint. Thus, the recommendation for a closed session so the Council can understand the claims being brought against them. He advised that the EDA will either approve or not approve of the proposed changes. Ms. Olson asked if it is only the TIF that correlates to the EDA. City Attorney Long explained the Development Agreement is what is being challenged by the developer and the related issue of site plans was acted on by the Council at the end of last year. He stated the EDA only deals with the TIF portion and size issues. With regard to the discussion about the golf course, Ms. Olson asked if, since its beginning, a portion is still not coming from the General Fund. City Administrator Whiting stated there was an interfund loan transfer contemplated and set aside from the Water Fund but it was never actually made or accessed. He stated that it would make sense that the golf course should be self supporting and apologized for staff's assumption that all knew of that. 6N:\DATA\USERS\JOANB\SHARE\MINUTES\CC\1999\04-26-99.WPD Ms. Olson asked where the funding is coming from for the revenue bonds where the interest is all that's been paid. City Administrator Whiting stated he is unable to answer that question but has a schedule that contains that information. He explained that in predicting cash flows through the penod of the bonds, rt was felt there would be enough to pay off the bonds. Crty Administrator Whiting explained that one of the ongoing concerns is whether there are enough funds and what happens if something goes wrong. That resulted in discussion if something should be done to enhance the golf course, which may include additional debt. He stated that this is something contemplated but not yet discussed fully by the City Council. Ms. Olson requested fiscal documentation on the golf course. She noted they are general obligation bonds which could become a potential liability for residents to pay off. She requested clarification if they are general obligation bonds or revenue bonds and if there would be any obligation against the residents. City Administrator Whiting advised that the audit report, including the golf course, will be discussed at the work session next week and at the regular Council meeting the week after. He stated the City's obligation will be to pay off the bonds and the golf course is an extension of the City so the City would be responsible for any shortfalls should that occur. Ms. Olson asked if the separate underlying debt for the golf cart expenditures and payments are also coming from golf course revenue. City Administrator Whiting stated that all golf course expenses are paid by the golf course. Ms. Olson asked about the approximate bond payment per year and requested that information. City Administrator Whiting stated that it will be included in the audit report. There were no other requests or comments from the floor. 9. COUNCIL BUSINESS A. Public Hearing 7:05 -For the Introduction and First Reading of Ordinance 629 an Ordinance Amending Chapter 401 of the Mounds View Municipal Code Pertaining to the Planning and Zoning Commission Mayor Coughlin closed the regular meeting and opened the public hearing at 7:48 P.M. Hearing no public comments, Mayor Coughlin closed the public hearing and reopened the regular meeting at 7:48 P.M. MOTION/SECOND: Thomason/Stigney. To introduce and approve first reading of Ordinance 629, an Ordinance Amending Chapter 401 of the Mounds. View Municipal Code Relating to the Planning and Zoning Commission of Mounds View, Special Planning Case SP-069,99, and to schedule second reading of the Ordinance for the May 10, 1999 regular Council meeting. 7N:\DATA\USERS\JOANB\SHARE\MINUTES\CC\1999\04-26-99.WPD Ayes - 4. Nays - 1 (Quick). Motion carried. B. Public Hearing 7:10 -For the Consideration of Resolution 5297 to Consider a Conditional Use Permit for a Residential Dog Kennel at 2841 Bronson Drive, Requested by Andrea MacRannolds Mayor Coughlin closed the regular meeting and opened the public hearing at 7:49 P.M. Andrea MacRannolds, 2841 Bronson Drive, stated that she thinks enough petty attacks have occurred. She noted the misleading comments made about the petition she submitted that contained the signatures of 30. She stated that two signatures were at the same address but that was from a duplex on Silver Lake Road. Ms. MacRannolds agreed that four were without an address, but the weather was cold and windy, so they signed without adding their house number. She stated her concern with Mr. Johnson that over the last several years many have attested that Mr. Johnson has made numerous complaints about several neighbors, dogs barking, and he has no tolerance. Ms. MacRannolds stated that Mr. Billington is a neighbor who has large concrete block building 3.5 feet from her property line and if her dog doesn't bark he claps his hands to make them bark. Mayor Coughlin clarified that this public hearing is about her request for a dog kennel permit, not about her neighbors. He requested she keep her comments to why she is requesting this particular permit. • Ms. MacRannolds explained that Mr. Billings said her dog barks but, actually, he claps his hands and then they bark. She stated there are four to five residents with petty complaints and a history of doing so, and she has 30 or 31 people petitioning for her support. She requested an extension of 30 days so Mr. Ericson has time to check her house so she does not have to put her dog to sleep. Wally Billington, 7560 Groveland Road, stated that there are barking dogs at early morning hours or any time he walks in the yard. He stated his opinion that four dogs, three very large, are not good for the City and he does not support it. Gerald Sullivan, 2832 Bronson Drive, stated he has never made a complaint about the property or dogs but he supports denial because four dogs in a city neighborhood is too many dogs. Phil Johnson, 7474 Groveland Road, stated he circulated a petition since many did not have an opportunity to see the one circulated by the applicant and many expressed concern about walking by this home and their kids being attacked. He stated his concern is with barking dogs since it is like a kennel. Mr. Johnson advised that his adjacent neighbor complains of the smell and a residential neighborhood is no place for four dogs. 8N:\DATA\USERS\JOANB\SHARE\MINUTES\CC\1999\04-26-99.WPD Rick Wyatt, 7515 Knollwood Drive, stated he has never had a complaint with the applicant but has to listen to the Rottweiler barking if his wife sits on the back deck, or if they walk in the back • yard. He stated he yells loudly at the dog and it walks away but his wife does not do that and she shouldn't have to. He advised the Great Dane can look over the fence and the applicant's back yard is not that large considering it contains a deck and pool along with the dogs. Mr. Wyatt stated that it is not right for the dogs or neighborhood. David Porter, applicant's son, requested that his last name be corrected in the Planning Commission meeting minutes where it incorrectly is reflected as "MacRannolds." He advised of the height of the fence, lowest and highest, and the height of the dogs. Mr. Porter stated they will work to clean the back yard to address the complaint of smell. There being no further comments, Mayor Coughlin closed the public hearing at 7:58 P.M. and reopened the regular meeting. Mayor Coughlin noted the petition supporting denial which was submitted and signed by 33 signatures. Council Member Thomason asked if the petitioner did submit the required number of signatures to support her request. Mr. Ericson stated the petition did not contain the required number of signatures. He stated that he sent a letter to the applicant advising her of that issue after the Planning Commission meeting and staff has not received additional signatures to add to the • petition. Mayor Coughlin noted the staff and Planning Commission recommendations for denial. Council Member Stigney stated there was a lot of public input received at the Planning Commission meeting and the neighborhood has spoken strongly in support of denial. He commented he hopes some consideration is given to provide a reasonable time period for the applicant to comply. MOTION/SECOND: Stigney/Coughlin. To adopt Resolution 5297, a Resolution Denying a Conditional Use Permit for a Residential Dog Kennel for Andrea MacRannolds, 2841 Bronson Drive; Mounds View Planning Case No. 547-99, based on public input received at the Planning Commission and lack of required signatures. Planning Associate Ericson noted the proposed resolution requires two dogs to be removed within one week of adoption or the Animal Control Officer will do so at the applicant's expense. He stated the Council can reconsider the one week time restriction if they feel that is appropriate. Council Member Stigney asked the residents if they would support an extension to 30 days. • 9N:\DATA\USERS\JOANB\SHARE\MINUTES\CC\1999\04-26-99.WPD Patricia Johnson, 7474 Groveland Road, asked how this is followed up on to assure compliance. Planning Associate Ericson stated if the City indicates two dogs must be removed • within one week, the Community Service Officer would inspect the property to assure that is the case. If the residents were to notice more than two dogs on the property, they should so notify City staff. Council Member Marty stated that he is a dog owner and, if possible and agreeable with neighbors, maybe the resolution could be amended to provide a 30 day period which would allow the applicant more time to place the dogs. Mr. Sullivan stated he is also a dog lover but does not have time to take care of one. He noted that the applicant has known for months that it was a possibility that she would have to get rid of two dogs. However, he has no objection to allowing 30 days. MOTION/SECOND: Stigney/Coughlin. To amend the motion on the floor to allow for a period of 30 days to gain compliance which will be verified by the Code Enforcement Officer. Ayes - 5. Nays-0. Motion carried as amended. C. Public Hearing 7:15 -For Resolution 5333 to Consider a Conditional Use Permit for an Oversize Garage at 2091 Terrace Drive • Mayor Coughlin closed the regular meeting and opened the public hearing at 8:07 P.M. Hearing no public input, Mayor Coughlin closed the public hearing at 8:07 P.M. and reopened the regular meeting. Planning Associate Ericson explained the applicant, Gerald Miller, is requesting a conditional use permit (CUP) to construct a 1,040 square foot garage at 2091 Terrace Drive. The house, at approximately 926 square feet, is presently larger than the existing two-stall garage, which is 506 square feet. The applicant will be removing the present garage to make room for the new one. There is an 80 square foot (8 x 10) shed behind the existing garage which is set far enough back so as not to be in the way of the proposed garage. Planning Associate Ericson stated staff and the Planning Commission felt this request would result in an improvement, met the criteria for granting a CUP, and recommend approval of a Conditional Use Permit fora 1,040 square foot garage at 2091 Terrace Drive, requested by Gerald Miller, containing the standard stipulations as contained within the Code pertaining to oversized garages related to the use of the structure, uniform exterior appearance, parking of vehicles on improved surfaces or within the garage, and the indication the existing shed may have to be removed to maintain the minimum six-foot setback distances. • lON:\DATA\USERS\JOANB\SHARE\MINUTES\CC\1999\09-26-99.WPD MOTION/SECOND: Stigney/Thomason. To adopt Resolution 5333, A Resolution Approving a Conditional Use Permit to Allow for an Oversize Garage at 2091 Terrace Drive; Mounds View • Planning Case No. 552-99. Council Member Marty noted the last page of the proposed resolution indicates all vehicles need to be parked on an improved surface or in the garage. He asked if a new driveway will also be installed to complement the new garage. Planning Associate Ericson explained the existing driveway would not be replaced but a new section will need to be added. Ayes - 5. Nays - 0. Motion carried. D. Resolution 5334 Approving Assistant City Administrator Position City Administrator Whiting advised that he has talked with the Council at the last two work sessions about changing the Assistant to the City Administrator position to the Assistant City Administrator position which would be filled by current staff member Cari Schmidt. He noted the additional language emphasizing the role in legal management for this position. He commented that spending more attention on the City's legal needs allows internalizing that work which is felt can make up for the annual increase in pay for this position. City Administrator Whiting emphasized this position as different in that it would essentially be a department head position for administration and personnel functions, as opposed to an extension of his position. He commented that Ms. Schmidt has exceeded his expectations for this position and he thinks it provides an opportunity to utilize her talents at a higher level which is the reason for the request. The City Administrator stated he would like Ms. Schmidt at a level comparable with other department heads. Council Member Stigney stated at the work session this item was placed on the agenda late in the meeting and he still has a lot of questions regarding an objective measure of value versus cost and alternate solutions. He stated he does not feel his questions have been answered adequately and requested it be postponed until this can be discussed further. He stated that Ms. Schmidt is an excellent worker but he wants to assure it is a good decision for the City and tax payers. Mayor Coughlin noted there is no motion on the floor which could be postponed with a motion. Council Member Quick asked for a legal opinion. City Attorney Long noted a resolution has been prepared but there has been no motion to approve or deny the resolution so the issue procedurally is to make a motion to approve which can be discussed, a motion made to table, or a motion made to lay over. MOTIONISECOND: Stigney/Marty. To postpone consideration of Resolution 5334, a Resolution Approving the Reclassification of the Position of Assistant to the City Administrator to Assistant City Administrator. • 11N:\DATA\USERS\JOANB\SHARE\MINUTES\CC\1999\04-26-99.WPD Mayor Coughlin stated this has been discussed a fair amount and he has raised a variety of questions, called staff, and received answers to his satisfaction, as all are afforded that same right • to do. He stated that he does not think discussing this further as being of any great benefit. Mayor Coughlin stated that he opposes laying this over since he does not believe further discussion would change the situation. Council Member Stigney stated this Council specifically wanted to keep Council meetings to Council decisions and work session decisions to work session issues. He stated that he has many questions and to be fair to him as a Council Member and residents, he believes this decision needs more deliberation than has occurred. Council Member Stigney stated he does not have the same level of comfort the Mayor has. Council Member Marty stated he admires and respects Ms. Schmidt and has no qualms about her but, as Council Member Stigney stated about the last work session, the Council spent 15 minutes, tops, on this issue. He stated that he would feel more comfortable justifying this decision if some of his questions could be answered. Council Member Marty stated he generally goes along with it but would like to be able to justify a decision one way or the other and this is why he would agree to put this on the next work session agenda. He stated that he does not believe this issue needs to be dragged out and suggested the questions be posed ahead of time so answers can be received ahead of time. Ayes - 2 (Marty, Stigney). Nays-3 (Coughlin, Quick, Thomason). Motion failed. • MOTION/SECOND: Quick/Coughlin. Motion to adopt Resolution 5334, a Resolution Approving the Reclassification of the Position of Assistant to the City Administrator to Assistant City Administrator. Council Member Stigney asked if he will have the opportunity to ask his questions tonight and get answers or if he will have to base his decision on incomplete information. Mayor Coughlin stated the Council has been afforded the opportunity to ask questions and direct questions since it appeared in the Council packet six weeks ago. Council Member Stigney asked if he will have the opportunity to ask questions tonight. Mayor Coughlin stated that, in accordance with Roberts Rules of Order, each member will have two opportunities to speak up to ten minutes in length. Council Member Stigney stated his concern is that his concern is that the problem has not been defined, the justification for the new position has no basis of merit but it is hoped it will pay for itself, there is no guideline saying how much this will save or cost, and no cost benefit analysis has been accomplished. He stated that he does not understand the problem and has not explored alternate solutions. Council Member Stigney stated that this is why he requested the lay over. 12N:\DATA\USERS\JOANB\SHARE\MINUTES\CC\1999\04-26-99.WPD He explained that once the problem is known, then the duties can be defined. He noted the staff report just says they want Ms. Schmidt to do more work because she does good work but he has not seen justification to bring this position up to a different salary range. Council Member Stigney noted this position came in one year ago with salary range of $37,080 to $46,350 and during that time period Ms. Schmidt received increases of $16,156 in one year and the recommendation is to retroactively increase the salary with an additional jump of $6,866 to a starting salary of $53,236 to go up to $66,546 which is to be accomplished within one year. He noted the inflation factor of approximately 3% which means at the end of next year the salary will be $68,542 which is another increase of $15,306. He stated that for anyone to get over $30,000 in pay increases in two years, they better be doing a good job. Council Member Stigney stated he is concerned about what this job will do to offset any costs to the taxpayers. He stated that he wants to see factual information about what will be saved and what this job will accomplish. Council Member Stigney stated he objects to the salary structure as proposed and believes the ten cities that were grouped had nothing to do with what Labor Relations provided. He noted that the majority of the ten cities do not even have this position so maybe it should be looked at again. Council Member Stigney asked if he could ask for a postponement of the motion on the floor. City Attorney Long stated the motion to hold over failed and a motion to postpone would be viewed as a similar motion and out of order. Council Member Stigney stated it is a "sad day." Council Member Marty stated that in the packet and information, the job titles and duties have been laid out, as well as qualifications and minimum requirement. He stated while this has been spelled out, none of the information provided shows the degrees and/or qualifications of Ms. Schmidt. Council Member Marty noted most have demonstrated management experiences or experience with other business organizations but the Council has not been provided with what and where this took place or what the demonstrated management level experiences are. Council Member Marty noted the desired minimum qualifications of two years of related experience or two years of demonstrated leadership experience. He asked what Ms. Schmidt's work experience is. He noted that none of this information has been provided for Council review. Council Member Marty noted that the staff report indicates this position would take three years to be raised to the maximum, include monthly steps, a starting salary of $53,236, and five steps. He stated he could find it more justifiable if the increase to the maximum was spread over a five year period instead of five steps within three years. He noted that without a cost of living increase it is $66,546 and this year everyone in the City got a three percent raise. 13N:\DATA\USERS\JOANB\SHARE\MINUTES\CC\1999\04-26-99.WPD Council Member Marty stated that this would be significant which is why he does not want to jump into it blindly. He stated that a lot of these questions could be answered but they have not been asked so the information has not been provided. He stated that he has questions that remain and he would like a better "handle" on those questions before having to vote on the proposed resolution. Council Member Marty reviewed the salary information of other communities and noted that only two, Chanhassen and Robinsdale, start off with a higher salary than being projected. He stated that he realizes Ms. Schmidt does have a lot more qualifications than some of the other city's but, in order to justify this decision to the citizens, he would like some of the questions and answers laid out on the table instead of voting blindly. He stated that he is sure Ms. Schmidt will do an excellent job. Council Member Marty stated the City has discussed an electronic filing system and he would like to know if Ms. Schmidt could coordinate that effort too since it is something the City definitely needs. He stated that there are a number of questions he would like answered so he could personally justify voting aye or nay. Council Member Marty stated that until he can justify it to the citizens, he cannot vote to support. Council Member Thomason stated that she did not realize others have not had an opportunity to ask questions since it has been in packet for six weeks. She stated she did some research and just today got her questions answered. She stated she did not realize that others didn't have that • opportunity so she would support a motion to table. MOTION/SECOND: Thomason/Coughlin. To reconsider the motion and table consideration to the next work session. Council Member Marty requested Council Members use the new inquiry form to ask their questions and that the issue to be put on the Monday, May 3 work session agenda. Council Member Quick asked if Mayor Coughlin or Council Member Thomason have had any problems getting questions answered by staff. Mayor Coughlin stated he did not have any problems. City Administrator Whiting stated that he is less comfortable approving this position change with a split Council and supports additional discussion to assure the support of the Council and, therefore, the community. He stated that he recognized there would be some concern and pursued it the way he felt appropriate but he would rather take time to answer questions. He apologized if all questions had not been answered. Council Member Stigney stated that he, like Council Member Marty, is uncomfortable passing it through with unanswered questions. • 14N:\DATA\USERS\JOANB\SHARE\MINUTES\CC\1999\04-26-99.WPD Ms. Olson asked if citizens can have information that they would like for review so they maybe able to provide input at the next work session. City Administrator Whiting stated he can try to • follow up and provide information but reminded the Council and residents that there is a high degree of sub~ectivrty m this kmd of choice. Ms. Olson stated she will put her questions and requests for information in written form and asked if it would be reasonable to obtain that information. Mayor Coughlin stated all citizens have the right to ask reasonable questions of the City and, in a reasonable amount of time, obtain answers. Ms. Olson stated that her questions would be of a legal nature. She stated it was mentioned Ms. Schmidt's expertise could potentially help reduce the City's legal fees but she questioned whether rendering an opinion construed as legal would require insurance to cover liability of such actions. City Attorney Long stated he has not had an opportunity to talk with City Administrator Whiting but a City staff member could prepare initial drafts of resolutions and development agreements as long as they are reviewed by the City Attorney's office, which appears to be what staff is suggesting. If it meets those tests, it would not be construed as practicing law. City Administrator Whiting stated he sees the potential that staff members can do some of that draft work and noted that some of the largest expenses of the City are legal costs. He explained . they are looking at a position that crosses departmental boundaries, oversees the administration department, and helps coordinate the information that needs to be coordinated for the City. He stated this is what he had in mind, not doing legal work in place of the City Attorney. Ms. Olson stated that it appears this type of work would not cross the line of practicing law and would not result in a legal liability. Mr. David Jahnke stated that every place you work, you get merits but you don't get paid for the permits before you get them. He stated if this salary is at $60,000 it is not far behind the City Administrator's salary and he questions the need for a City Administrator. He asked if, in reality, there will be two managers for the City of Mounds View. Ayes - 4. Nays-1 (Quick). Motion carried. E. Consideration of Antenna Proposal Director of Public Works Ulrich advised that staff has received a request from Johnson Radio Communication Company, Inc. to install a repeater antenna on the City's water tower. While this is an opportunity to generate additional income for future tower maintenance needs, staff is unsure of the appropriate rental rate for this use. He advised that staff has contacted several cities with similar installations to inquire their rental rate. Johnson Radio is proposing an amount • 15N:\DATA\USERS\JOANB\SHARE\MINUTES\CC\1999\04-26-99.WPD I of $189 rent payment plus $20 for electricity. The vendor would be responsible for all associated expenses related to the installation (engineering review, electrical installation, painting, etc.). He • noted the other cities have indicated their rental is about $200 for this type of single antenna and requested Council authorization to further negotiate a contract with Johnson Radio Communication Company, Inc. MOTION/SECOND: Coughlin/Quick. To authorize staff to further negotiate with Johnson Radio Communication Company, Inc. in regard to the rent rate and sign such agreement when a final amount is reached. Council Member Stigney asked if this equipment is compatible with equipment that currently exits. Director of Public Works Ulrich stated they are proposing to add only one more antenna. He advised the County Sheriff's Department did add an antenna along with strengthening the railing system so additional antennas can be accommodated. He stated they want a two year lease that can be extended to five, with it being renegotiable at the end of the first period. Council Member Marty asked if there would be no cost to the City. Director of Public Works Ulrich stated the attorney did an initial review and provided a boiler plate document which staff updated for this request, resulting in only minimal administrative expense. Ayes - 5. Nays-0. Motion carried. • F. Presentation of Spring Lake Road / County I Street Project Survey Director of Public Works Ulrich reported staff received and tabulated the surveys sent to residents of Spring Lake Road and County Road I. Residents were requested to rate the three project designs from 1 to 3, with 1 being their first choice. He advised that some respondents chose not to complete the survey and many questions were left blank. Director of Public Works Ulrich noted the survey results as contained in the meeting packet and advised there are a number of options available as to the direction in which to proceed. Director of Public Works Ulrich read the three questions asked and reviewed the responses received. Mayor Coughlin stated he talked with a few residents and when he initially looked at the survey it appeared about a 50/50 split but when it was further analyzed by the road it became clear that those individuals south of Highway 10 had a resounding number wanting to keep the road at 24 feet as it presently is. North of Highway 10, there was more of a mixed result but the majority support widening to add a pedestrian pathway. Mayor Coughlin stated he contacted them and asked if there was a way to strike a balance between those who wanted it 24 feet wide and those wanting it wider. He explained that everyone's concerns were toward pedestrian traffic and they desired to keep the road narrow while still accommodating pedestrians. He stated that with those he discussed it with, they felt the compromise was to expand the roadway to 26 feet wide, a three foot wide shoulder that could accommodate pedestrian traffic, a one foot shoulder on the other side, and eleven foot driving lanes. On County Road I, there is no easement on the south side so • 16N:\DATA\USERS\JOANB\SHARE\MINUTES\CC\1999\04-26-99.WPD the City would have to purchase easements from those individuals to widen the road. Mayor Coughlin stated the vast majority of those surveyed want that section retained at 24 feet and, in -light of the right-of--way purchase issue, he agrees. Mayor Coughlin noted the considerable desire on behalf of most to put a path along the St. Paul Water Works easement but a similar proposed path along the edge of the lake was not viewed as a good idea with the main concern being it is private property on both sides of the road and creating a public path would lend itself to people believing the lake front was public, not private land. He stated his concurrence with that indication. Mayor Coughlin noted the intersection realignment which the majority support due to safety issues. He recommended, based on the survey and discussions with residents, consideration of a 26 foot wide roadway north of Highway 10, a three foot shoulder on one side and a one foot shoulder on the other, south of Highway 10 the roadway width will be left at 24 feet, County Road I will be left at 24 feet unless the St. Paul Water Works allows widening to 26 feet expanding to north, adding a path on County Road I, constructing no path on the southeast edge of the lake, and realigning the intersection of County Road I and Spring Lake Road when constructed. MOTION/SECOND: CoughlinlMarty. Motion to accept the Spring Lake Road 1 County I street project survey as submitted and direct staff to notify Ramsey County of the desired design to construct a 26 foot wide roadway north of Highway 10, a three foot shoulder on one side and a • one foot shoulder on the other, south of Highway 10 the roadway width will be left at 24 feet, County Road I will be left at 24 feet unless the St. Paul Water Works allows widening to 26 feet expanding to north, adding a path on County Road I, constructing no path on the southeast edge of Spring Lake, and realigning the intersection of County Road I and Spring Lake Road when constructed. Upon inquiry, Director of Public Works Ulrich answered questions regarding the width of several roadways and stated the project will treat the storm water going into Spring Lake but do very little to alleviate drainage problems. Council Member Quick asked if engineering work has been done to address any problems that could result to Carey Lane. Director of Public Works Ulrich stated a feasibility report was done but nothing was determined if it will provide a problem. Council Member Quick asserted it is a "shot in the dark" and could be terribly right or terribly wrong. Council Member Marty stated it will not add significantly to run off either. Director of Public Works Ulrich stated it will not significancy add any more run off except for two feet of bituminous surface north of Highway 10. He advised the water will still sheet off the road to the grass areas since the elevation of the roadway and manholes will remain the same. 17N:\DATA\USERS\JOANB\SHARE\MINUTES\CC\1999\04-26-99.WPD Council Member Quick asked how long this additional bituminous is. Director of Public Works Ulrich stated it is about 8/10 of a mile. Council Member Quick asked if this equals a significant addition of imperious surface. Director of Public Works Ulrich stated that depends on how you define "significant." Council Member Quick stated it would add 1/8 of the roadway which he believes is significant and since many sump pumps go into the sanitary sewer when water is high, and the City pays a lot to treat that water, this will increase City expenses. Mayor Coughlin clarified that it is not three feet, but a two foot addition, one foot on each side to a maximum width of 26 feet instead of a maximum width of 24 feet. He stated for the record that it is illegal to dump sump pumps into the sanitary sewer and residents need to deal with sump pump water in a different manner. Director of Public Works Ulrich stated that while he was out of town he received the Mayor's survey and one suggestion is that by putting the path on one side it will encourage some pedestrian or bicycle traffic to go the wrong direction Also, putting in common mailboxes throughout both projects would cleanup the neighborhood. He noted the City provided mailboxes on Bronson and set up an arrangement to have mailboxes on the property line with adjacent two property owners which created fewer obstacles and may make the job of mail delivery easier. He explained the type of break-off posts that would be used and suggested staff negotiate with the Post Office about moving the boxes to one side of the road. Council Member Quick asked if the vote is to go from a 24 foot width to a 26 foot width on the • north side. Mayor Coughlin stated that is correct, it would add one foot on each side and reduce the driving lane from 12 feet to 11 feet which provides a three foot shoulder on one side and a one foot shoulder on the other side. Council Member Quick stated that he does not think three feet is wide enough for a busy road like Spring Lake Road. Ayes - 4. Nays - 1 (Quick). Motion carried. Director of Public Works Ulrich asked if another mailing should be sent out to residents. Mayor Coughlin stated it would be good to notify residents that the project is now in its final form and advising of the anticipated start date. Director of Public Works Ulrich reported the County has indicated they would start two weeks from the Council decision. Since this project has been set at the top of their calendar, it will take two to three months for completion. 10. Next Council Work Session: Next Council Meeting: Monday, May 3, 1999 at 6:00 PM Monday, May 10,1999 at '7:00 PM No action required. 18N:\DATA\USERS\JOANB\SHARE\MINUTES\CC\1999\04-26-99.WPD 11. Adjournment • Mayor Coughlin adjourned the meeting at 9:11 P.M. Transcribed and recorded by: Carla Wirth Timesaver Off Site Secretarial, Inc. • 19N:\DATA\USERS\JOANB\SHARE\MINUTES\CC\1999\04-26-99.WPD CITY OF MOUNDS VIEW MEETING MINUTES MONDAY, MAY 10,1999 7:02 P.M. 1. MEETING IS CALLED TO ORDER 2. ROLL CALL: Coughlin, Quick, Stigney, and Thomason. NOT PRESENT: Marty. Mayor Coughlin advised that for personal reasons he maybe required to leave the meeting early and would refer to Acting Mayor Stigney to chair the remainder of the meeting. 3. APPROVAL OF MINUTES A. MONDAY, APRIL 26,1999 CITY COUNCIL MINUTES • Council Member Stigney requested a correction to Page 12, first paragraph, to indicate "Mayor Coughlin stated that he opposes laying this over since he does no believe ..." and the last paragraph to indicate "Council Member Stigney stated his concern is that the problem has not been defined, the justification for the new position has no basis of merit but it is hoped it will pay for itself, there is..." Council Member Stigney advised the unidentified speaker on Page 15 was Mr. David Jahnke. Mayor Coughlin requested a correction to Page 9, third paragraph, to indicate "There being no further comments, Mayor Coughlin closed the ..." MOTION/SECOND: Stigney/Thomason. To accept the Apri126, 1999 City Council minutes as corrected. Ayes - 4. Nays - 0. Motion carried. B. MONDAY, MAY 3,1999 CITY COUNCIL MEETING MINUTES MOTION/SECOND: Stigney/Thomason. To accept the May 3, 1999 City Council minutes as submitted. Ayes - 4. • 4. SPECIAL ORDER OF BUSINESS 1 C:\ADMIN\MINUTES\CC\5-10-99.CC Nays - 0. Motion carried.