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HomeMy WebLinkAboutMinutes - 1999/05/24r CITY OF MOUNDS VIEW MEETING MINUTES MONDAY, MAY 24,1999 7:00 P.M. 1. MEETING IS CALLED TO ORDER 2. ROLL CALL: Marty, Quick, Stigney, and Thomason. NOT PRESENT: Coughlin Acting Mayor Stigney announced the birth of Mayor Coughlin's daughter, Shannon Marie Coughlin and extended his best wishes to the family. 3. APPROVAL OF MINUTES A. Monday, May 10,1999, City Council Minutes Council Member Marty said he was not present at the May 10, 1999, meeting but had several questions. He-requested a clarification on Page S,-Presentation of the 1998 Audit Report, second paragraph, indicating the General Fund balance was $3,031,784 but the next paragraph notes it is just over $300,000. Council Member Marty noted Page 6, second paragraph, indicates there wFa a $704,000 deficit in the MSA fund which was covered by a transfer. He asked why there was a deficit and where the transfer came from. City Manager Whiting stated he will ask the Finance Director for these clarifications. Council Member Marty noted Page 7, third paragraph, indicating "...at the end of the year these dollars were under collateralized by $206,000. Mr. Wischmann explained that in order to resolve that situation, funds were transferred into the 4M Fund which gained compliance with applicable Statutes." He asked where the funds came from and how it impacted the fund it was transferred from. City Administrator Whiting explained the transfer involved the transfer of those funds into another fund, the 4M fund. He explained the funds were still in the City's account, but not in the same depository. Council Member Marty reviewed the remark by Council Member Thomason on Page 9, last paragraph, regarding the theater lighting specifications and indicating "she noticed the lenses do exceed below the housing but the PUD indicates they shouldn't." He noted the minutes also • 1 CaADMIN\MINUTES\CC\5-24-99.CC indicate "staff will ask the developer to verify the light levels." Council Member Marty asked if the developer will verify the light levels and if the City will also verify the light levels. Council Member Thomason reported she has been working with Planning Associate Jopke and the City has a $100,000 bond to assure completion of the theater. She explained that all unresolved issues will need to be resolved by the end of the month and the light levels will be measured before full release of the bond. Acting Mayor Stigney requested the term "Starr Retreat Report" be corrected to state "Staff Retreat Report" where it occurs on Page 3. Acting Mayor Stigney requested a correction to Page 3, last paragraph to indicate "Council Member Stigney stated his acceptance with the understanding this information only reflects what was generated at the meeting from the majority of those in attendance." Acting Mayor Stigney, requested the following corrections: Page 6, eighth paragraph, to indicate: "Council Member Stigney inquired regarding the TIF Districts which are generating funds..." Page ?, second paragraph, "...file to document allowable costs for the TIF districts in the event of an audit." • Council Member Marty advised that Mayor Coughlin has requested a correction to Page 2, first paragraph, Reports, last sentence to indicate: "Mayor Coughlin extended his appreciation to Planning Commissioner Kaden who took time off from work to help represent the Ci at this meeting." MOTION/SECOND: Thomason/Stigney. To accept the May 10, 1999 City Council minutes as corrected above. Ayes - 3. Nays - 0. Abstain - 1 (Marty). Motion carried. 4. SPECIA~ ORDER OF BUSINESS A. Presentation of certificates to Anna-Marie Baumhoefner, Amy Baumhoefner, and Sha-Na Marie Furney, Recipients of Girl Scout Gold and Silver Awards Acting Mayor Stigney asked those involved to come forward for the presentation of their awards. The Gold and Silver Awards were distributed by City Administrator Whiting to Anna-Marie Baumhoefner, Amy Baumhoefner, and Sha-na Marie Furney. 2 C:WDMIN\MINUTES\CC\5-24-99.CC CITY OF MOUNDS VIEW ~ ~ ~" r ~,.~: MEETING MINUTES ~ ~ f~~ ~ MONDAY, MAY 24,1999 7:00 P.M. 1. MEETING IS CALLED TO ORDER 2. ROLL CALL: Marty, Quick, Stigney, and Thomason. NOT PRESENT: Coughlin Acting Mayor Stigney announced the birth of Mayor Coughlin's daughter, Shannon Marie Coughlin and extended his best wishes to the family. 3. APPROVAL OF MINUTES A. Monday, May 10,1999, City Council Minutes Council Member Marty said he was not present at the May 10, 1999, meeting but had several questions. He requested a clarification on Page 5, Presentation of the 1998 Audit Report, second paragraph, indicating the General Fund balance was $3,031,784 but the next paragraph notes it is just over $300,000. • Council Member Marty noted Page 6, second paragraph, indicates there was a $704,000 deficit in the MSA fund which was covered by a transfer. He asked why there was a deficit and where the transfer came from. City Manager Whiting stated he will ask the Finance Director for these clarifications. Council Member Marty noted Page 7, third paragraph, indicating "...at the end of the year these dollars were under collateralized by $206,000. Mr. Wischmann explained that in order to resolve that situation, funds were transferred into the 4M Fund which gained compliance with applicable Statutes." He asked where the funds came from and how it impacted the fund it was transferred from. City Administrator Whiting explained the transfer involved the transfer of those funds into another fund, the 4M fund. He explained the funds were still in the City's account, but not in the same depository. Council Member Marty reviewed the remark by Council Member Thomason on Page 9, last paragraph, regarding the theater lighting specifications and indicating "she noticed the lenses do exceed below the housing but the PUD indicates they shouldn't." He noted the minutes also 1 C:\ADMIN\MINUTES\CC\5-24-99.CC indicate "staff will ask the developer to verify the light levels." Council Member Marty asked if the developer will verify the light levels and if the City will also verify the light levels. Council Member Thomason reported she has been working with Planning Associate Jopke and the City has a $100,000 bond to assure completion of the theater. She explained that all unresolved issues will need to be resolved by the end of the month and the light levels will be measured before full release of the bond. Acting Mayor Stigney requested the term "Starr Retreat Report" be corrected to state "Staff Retreat Report" where it occurs on Page 3. Acting Mayor Stigney requested a correction to Page 3, last paragraph to indicate "Council Member Stigney stated his acceptance with the understanding this information only reflects what was generated at the meeting from the ma~orit~of those in attendance." Acting Mayor Stigney, requested the following corrections: Page 6, eighth paragraph, to indicate: "Council Member Stigney inquired regarding the TIF Districts which are generating funds..." Page 7, second paragraph, "...file to document allowable costs for the TIF districts in the event of an audit." • Council Member Marty advised that Mayor Coughlin has requested a correction to Page 2, first paragraph, Reports, last sentence to indicate: "Mayor Coughlin extended his appreciation to Planning Commissioner Kaden who took time off from work to help represent the City at this meeting." MOTION/SECOND: Thomason/Stigney. To accept the May 10, 1999 City Council minutes as corrected above. Ayes - 3. Nays - 0. Abstain - 1 (Marty). Motion carried. 4. SPECIAL ORDER OF BUSINESS A. Presentation of certificates to Anna-Marie Baumhoefner, Amy Baumhoefner, and Sha-Na Marie Furney, Recipients of Girl Scout Gold and Silver Awards Acting Mayor Stigney asked those involved to come forward for the presentation of their awards. The Gold and Silver Awards were distributed by City Administrator Whiting to Anna-Marie Baumhoefner, Amy Baumhoefner, and Sha-na Marie Furney. 2 C:\ADMIN\MINUTES\CC\5 24 99.CC -- Elizabeth Schwerm, Girl Scout Service Unit Manager, congratulated the award winners and noted that Anna-Marie Baumhoefner has earned the highest Girl Scout award possible, the Gold • Award. She then presented flowers to each recipient. B. Presentation of resolution of commendation to retired firefighter Timothy C. Hawley Administrator Whiting read in full and presented a Resolution of Commendation to Timothy C. Hawley, retired firefighter, and thanked him for his years of service to the City of Mounds View. Acting Mayor Stigney and Council Members offered their congratulations and appreciation for his volunteerism. 5. REPORTS Council Member Quick had no report. Council Member Marty reported the Parks and Recreation Committee did not meet. He advised that Frank Silvis a stalwart member of the community who had been active for years on the Parks and Recreation Committee had a heart attack and is not doing very well. He stated his thoughts and prayers are with Mr. Silvis and his family. • Council Member Marty read a prepared statement from Mayor Coughlin thanking all for their thoughts and well wishes to his family over the birth of their daughter, Shannon Mane Coughlin. Council Member Marty extended the Council's best wishes to Laura, Shannon, and Mayor Coughlin. Mayor Coughlin's report also offered congratulations to the Pinewood Elementary DARE graduates and appreciation to Police Officer Tim Brennan who has worked with these graduates Mayor Coughlin's report announced the upcoming bond referendum scheduled for May 25, 1999, and noted the Mounds View polling place is Edgewood Middle School. Mayor Coughlin's report extended his thanks and gratitude to City Attorney Long, City Administrator Whiting, and Representative Haake for their efforts above and beyond the call of duty in working with the Reliever Airport Legislation, meeting attendance, and attempts to resolve the on-going dispute with MAC over the Blaine airport. Mayor Coughlin's report thanked Acting Mayor Stigney for chairing the meeting tonight so he could take his wife and new daughter home. Acting Mayor Stigney stated he attended the DARE graduation which was a very nice ceremony and he was impressed with the attitude of the graduates. He stated he hopes this attitude will • 3 C:\ADMIN\MINUTES\CC\5-24-99.CC help resolve drug problems in the future. Acting Mayor Stigney extended his appreciation to Police Officer Brennan as well. Acting Mayor Stigney stated he attended the May 13 Charter Commission meeting to review by laws which will be voted on at the next meeting. He stated they also received input on things the Commissioners want to change in the Charter which will be addressed on an item-by-item basis as time allows. Acting Mayor Stigney stated they reviewed recommendations from a League of Minnesota Cities (LMC) attorney regarding recommended changes to the Charter. Acting Mayor Stigney reported he filled in for the Mayor at the May 20, 1999 Association of Metropolitan Municipalities (AMM) conference which was their 25th annual meeting. He stated recent legislative actions were summarized and many past presidents were in attendance. Acting Mayor Stigney noted that one of the past presidents was City Attorney Bob Long who received recognition. Council Member Thomason reported that last week she met with residents of the area surrounding the theater, representative from the City, representatives of the theater group, and the developer. She explained the basis of the meeting was to alleviate traffic problems before they occur. Council Member Thomason thanked the Police Department for their diligence in directing traffic. She stated she has not received one complaint from that neighborhood which is due to the efforts of Lt. David Brick in placing road blocks, and Public Works Director Mike Ulrich for placing traffic counters. • City Administrator Whiting reported on his meeting with the Transportation Advisory Board of the Metropolitan Council to discuss the rule change on the Zep Manufacturing no-build zone around minor class airports. He reported it appears the change will not affect the City of Mounds View but they talked about the issue of airport noise, referenced Mound View's struggles, and seem to be acutely aware of the impact the airport has on existing development. He stated the rule change was approved to go through the Metropolitan Council for hearings and additional information is expected by mid-July regarding their noise "footprint" in areas where they exclude development, Zep Manufacturing. City Administrator Whiting noted the closed session which will be held later tonight to discuss the airport litigation and where issues will be addressed in more detail. City Attorney Long reported on the legislative process for the airport and advised the Bill cleared all policy committees in the Senate and House and reached the floor of both bodies. He explained that through discussion with State Representatives Haake, Larson, and Paulsen, they did agree with the Speaker of the House and Majority Leader to send the Bill to the Rules Committee so it is ready for immediate floor action in the Senate and House at the start of the next session. 4 C:\ADMIN\MINUTES\CC\5-24-99.CC Council Member Marty advised that residents of Mound View and New Brighton received a public hearing notice regarding the expansion of the New Brighton Post Office which is being held tonight. He stated his wife is attending that meeting to gather information and he will report information as it is available. Acting Mayor Stigney noted Planning Associate Ericson was to address contractor licenses. Planning Associate Ericson explained staff will bring to the Council an ordinance to amend the City Code pertaining to contractor licenses which are currently renewed annually and expire June 30 of each year. He explained contractors have advised staff that this presents a hardship since it sometimes requires them to obtain two licenses. Planning Associate Ericson stated staff will recommend the licenses expire December 31st of each year rather than in June. 6. CONSENT AGENDA A. Approve Just and Correct Claims B. Contractor Licenses for Approval C. Amusement Center License for 2430 Highway 10 Acting Mayor Stigney asked the Council if anyone would like to remove items for discussion. MOTION/SECOND: Quick/Marty. To approve the Consent Agenda for items A, B, and C as • listed above. Ayes - 4. Nays - 0. Motion carried. 7. UNFINISHED BUSINESS None. 8. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR There were no requests or comments from the floor. 9. COUNCIL BUSINESS A. First Reading -Franchise Ordinance 625 and Reliant Energy Minnegasco City Administrator Whiting explained a request was received from Reliant Energy Minnegasco requesting they be allowed to do gas distribution within Mounds View which requires the adoption of an ordinance. He stated this is the first time the Council has seen this item. He explained that procedurally this would be the first reading and discussion can take place prior to consideration of second reading. He noted it will be three weeks until the next Council meeting. 5 C:\ADMIN\MINUTES\CC\5-24-99.CC City Administrator Whiting stated this ordinance warrants more discussion which can occur at the next work session. City Attorney Long stated the ordinance contained in the meeting packet was presented by Reliant Energy Minnegasco but tonight he has distributed an ordinance his firm prepared for Council consideration based on the standard LMC format. He stated this is called an ordinance but a franchise agreement must be agreed on by both parties. City Attorney Long explained that over a year ago an existing customer of Minnegasco opened a business in Mounds View and asked if Minnegasco could continue providing service. At that time, staff began to prepare a franchise agreement but, since there was a lot of discussion about a model ordinance, it was placed on hold. However, the City did allow Minnegasco to extend a line to that one customer so Minnegasco has been operating in Mounds View (for that one business) for some time. Staff recommends the City consider a franchise ordinance that incorporates the newest provisions including a franchise fee at the same level as NSP. Council Member Marty asked if Minnegasco is running their own lines in or using NSP lines with a Minnegasco meter. Peter Melander, representing Reliant Energy Minnegasco, explained that Zeff Manufacturing is being serviced by their own line and they are now working on an account that would require a new line. He stated Minnegasco could handle that under the permitting process but needs the • franchise agreement to address the Zeff Manufacturing account and any new accounts would be handled mdlvidually. Council Member Marty stated this is first reading so the technical issues do not need to be addressed tonight and can be discussed during the work session. City Attorney Long stated the meeting agenda tonight should have included an item on the LMC prepared model right-of--way ordinance dealing with digging in public rights-of--way for utilities. He stated it might not be a bad idea to think about the right-of--way ordinance so it is in place for any utility company that wants to dig lines in those areas. City Attorney Long suggested that issue also be discussed at the workshop meeting. MOTION/SECOND: Quick/Marty. To waive the reading and approve first reading of Ordinance 625, an Ordinance Granting to Reliant Energy Minnegasco, a Natural Gas Utility, a Division of Reliant Resources Corporation, a Delaware Corporation, its Successors and Assigns, a Nonexclusive Franchise to Construct, Operate, Repair and Maintain Facilities and Equipment for the Transportation, Distribution, Manufacture and Sale of Gas Energy for Public and Private Use and to Use Public Ways and Public Grounds of the City for Such Purposes and Prescribing Certain Terms and Conditions Thereof. Ayes - 4. Nays - 0 Motion carried. 6 C:\ADMIN\MINUTES\CC\5-24-99.CC B. YMCA Agreement City Administrator Whiting noted the memorandum prepared by Finance Director Kessel regarding the latest draft of the Agreement with the YMCA and noted the changes. Council Member Marty requested this item be tabled until the Finance Director is available to answer questions. He stated he noticed some issues which he would like resolved since this is a long-term agreement. MOTION/SECOND: Marty/Thomason. To table consideration of the YMCA Agreement for additional discussion at the June 8, 1999, or June 21, 1999 work session. City Administrator Whiting stated the Finance Director will not be available until June 21st but if the Council has questions he can refer them to the Finance Director. If answers are available, it can be considered June 8, otherwise it can be delayed to June 21. Ayes - 4. Nays - 0. Motion carried. City Attorney Long provided the Council with a copy of the newly revised Agreement. C. Surplus List of Cable Equipment • City Administrator Whiting presented a list identifying the surplus from this past winter's upgrade. He noted the recommendation to authorize staff to dispose of surplus Inventory as stipulated in the policy. He explained that in the past the items have been taken to an auction house. MOTION/SECOND: Marty/Quick. To authorize staff to dispose of surplus inventory as stipulated in the policy for disposition of surplus property. Acting Mayor Stigney stated he and others may wish to bid on some of the items listed and suggested the list of items be posted at the City Hall with information on when they will be auctioned. Ayes - 4. Nays - 0. Motion carried. 10. Next Council Work Session: Monday, June 7,1999 at 6:00 PM Next Council Meeting: Monday, June, 14, 1999 at 7:00 PM No action required. In consideration of audience members present, Acting Mayor Stigney suggested the EDA meeting be held prior to the closed session. The Council agreed. :\A MI \ \ -24- 7 C D N\MINUTES CC 5 99.CC Acting Mayor Stigney recessed the Council meeting to the EDA meeting at 7:50 p.m. • Following adjournment of the EDA meeting, Acting Mayor Stigney announced the Council will now meet in closed executive session to discuss litigation. He adjourned the regular meeting to a closed executive session at 8:28 P.M. 11. CLOSED SESSION A. Airport Litigation This item was addressed by the Council in a closed executive session which was not open to the public. 12. ADJOURNMENT Acting Mayor Stigney adjourned the meeting at 9:35 P.M. Transcribed and recorded by: Carla Wirth Timesaver Off Site Secretarial, Inc. • • 8 C:\ADMIN\MINUTES\CC\5-24-99.CC