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HomeMy WebLinkAboutMinutes - 1999/09/27PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting September 27,1999 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:00 P.M. 1. MEETING IS CALLED TO ORDER 2. ROLL CALL: Coughlin, Marty, Stigney, Quick and Thomason. NOT PRESENT: None. 3. APPROVAL OF AGENDA A. Monday, September 27,1999, City Council Agenda Mayor Coughlin asked the Council if anyone would like to add items to the agenda. Mayor Coughlin requested the addition of Item 10-E, to Authorize the Purchase of the Council Chambers Projection System. He explained this would provide that the equipment is available for the Truth in Taxation meeting. Mayor Coughlin requested the addition of Item 10-F, to Ratify Previous Council Actions of the August 23, 1999 City Council Meeting, during which, only three Council Members were present. Mayor Coughlin requested these two items be considered prior to the Closed Session. MOTION/SECOND: Quick/Marty. To Accept the September 27, 1999, City Council Agenda as Amended, With the Addition of Items 10-E, Authorize the Purchase of the Council Chambers Projection System, and 10-F, Ratify Previous Council Actions of August 23, 1999 City Council Meeting, to Precede Item 10-G, Closed Session. Ayes - 5 Nays - 0 Motion carried. 4. APPROVAL OF MINUTES A. Monday, September 13,1999, City Council Minutes Mayor Coughlin requested a correction to Page 1, Item 3, Motion, to include a comma after the date "September 13," and to confirm the vote tally to indicate "Ayes 4, Nays 0, Motion carried." Mounds View City Council September 27,1999 Regular Meeting Page 3 Council Member Marty requested a correction to Page 17, fourth paragraph, to indicate "...they should also include a date to remove the billboards, when the bonds would be paid off." Council Member Marty requested a correction to Page 24, tenth paragraph, second sentence, to indicate "$19,000." Council Member Marty requested a correction to Page 31, fourth paragraph, first sentence, to indicate "Council Member Stigney stated he would second the motion..." MOTION/SECOND: Marty/Thomason. To accept the August 23, 1999 City Council minutes as corrected. Ayes - 5 Nays - 0 Motion carried. 5. SPECIAL ORDER OF BUSINESS None. 6. REPORTS Council Member Thomason reported she and Mayor Coughlin had attended the Irondale Marching Band Seventh Annual Music of the Night. She stated she was very enthused to see so many talented young people within the community, as well as throughout the Out-state and Wisconsin area. She extended her congratulations to the winning bands, adding that all of the participants had done a very good job. Council Member Stigney reported he had attended the September 15, 1999 Planning Commission meeting. He noted there was consideration of a variance request for azero-foot garage setback for 2075 and 2081 Hillview Road, as well as a resolution recommending approval of a Conditional Use Permit for an over-sized garage at 8011 Sunnyside Road. He noted discussion was held concerning potential problems relating to the billboard issue, adding that the City Attorney might wish to comment upon this matter. He explained that a question had arisen in regard to allowing billboards only on City property, and that this would most likely result in having to allow them on other property, as well. Council Member Marty reported he had attended a tour of the Northwest Youth and Family Services facilities, for which organization he is the Liaison and a Board member. He stated he had met with Amanda Little and Kay Andrews that date, and he requested the Council invite them to a future Work Session meeting, so they might provide an overview of the programs and services the organization offers. Council Member Marty stated Northwest Youth and Family Services works with youth, as young as age 4, and older. He commented the facility accepts insurance, however, uninsured persons may pay for the services on a sliding scale fee, based upon income. He noted this organization provides mental health counseling, and a youth diversion program for first time offenders found guilty of delinquent acts, which provides one-on-one counseling and an educational seminar, PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA s Regular Meeting September 27,1999 ,~,. , ~.~.~ ~ ~ ". ~l ,.~~, 1 ~ ~ Mounds View City Hall • 2401 Highway 10, Mounds View, MN 55112 7:00 P.M. 1. MEETING IS CALLED TO ORDER 2. ROLL CALL: Coughlin, Marty, Stigney, Quick and Thomason. NOT PRESENT: None. 3. APPROVAL OF AGENDA A. Monday, September 27, 1999, City Council Agenda Mayor Coughlin asked the Council if anyone would like to add items to the agenda. Mayor Coughlin requested the addition of Item 10-E, to Authorize the Purchase of the Council Chambers Projection System. He explained this would provide that the equipment is available for the Truth in Taxation meeting. Mayor Coughlin requested the addition of Item 10-F, to Ratify Previous Council Actions of the August 23, 1999 City Council Meeting, during which, only three Council Members were present. Mayor Coughlin requested these two items be considered prior to the Closed Session. MOTION/SECOND: Quick/Marty. To Accept the September 27, 1999, City Council Agenda as Amended, With the Addition of Items 10-E, Authorize the Purchase of the Council Chambers Projection System, and 10-F, Ratify Previous Council Actions of August 23, 1999 City Council Meeting, to Precede Item 10-G, Closed Session. Ayes - 5 Nays - 0 Motion carried. 4. APPROVAL OF MINUTES A. Monday, September 13, 1999, City Council Minutes Mayor Coughlin requested a correction to Page 1, Item 3, Motion, to include a comma after the date "September 13," and to confirm the vote tally to indicate "Ayes - 4, Nays - 0, Motion carried." • Mayor Coughlin requested the word "the" be omitted from Page 3, fourth paragraph, second sentence to indicate "...now available on computer..." Mounds View City Council September 27, 1999 Regular Meeting Page 2 Mayor Coughlin requested a correction to Page 3, fifth paragraph, last sentence to indicate • "...and show that the City does stand." Mayor Coughlin requested a correction to Page 10, fourth full paragraph, last sentence, to indicate "...support staff for making this Council an effective..." Mayor Coughlin requested a correction to page 18, fifth full paragraph, first sentence, to indicate "...he objected to it at this time." Mayor Coughlin requested a correction to Page 24, eighth paragraph, to indicate "Mayor Coughlin noted it would take an amendment by Council Member Thomason and Council Member Marty to amend their motion to the change order amount to 10 percent instead of 15 ep rcent " Mayor Coughlin requested a correction to Page 27, last paragraph, second sentence, to remove the space between "$73," and "755.00" to indicate "73,755.00." Mayor Coughlin requested a correction to Page 29, Item K, vote tally, to indicate "Ayes - 4, Nays - 0, Motion carried. Mayor Coughlin requested corrections to Page 33, fifth paragraph, second sentence, to indicate "He stated he works with the City Administrator very closely as Mayor, and attends many of the same functions both within the City, and outside the boundaries of the City, and he thought • Council Member Stigney's statements could be construed as damaging to Mr. Whiting's character." Mayor Coughlin requested a correction to Page 33, seventh paragraph, first sentence, to indicate "Mayor Coughlin remarked that ep ople used to..." Council Member Marty requested a correction to Page 6, second paragraph, second sentence, to indicate the proper spelling of the name "Patrick Toth." Council Member Marty requested a correction to Page 9, fourth paragraph, first sentence, to indicate "Mr. Jahnke stated another of his concerns was that they were promised that the franchise fees would expire." Council Member Marty requested a correction to Page 10, second paragraph, second sentence, to indicate "...as his father had once stated..." Council Member Marty requested a correction to Page 11, second paragraph third sentence to indicate "...some of the parks in New Brighton..." Council Member Marty requested a correction to Page 17, fourth paragraph, to indicate "...they should also include a date to remove the billboards, when the bonds would be paid off." Council Member Marty requested a correction to Page 24, tenth paragraph, second sentence, to indicate "$19,000." Mounds View City Council September 27,1999 Regular Meeting Page 3 Council Member Marty requested a correction to Page 31, fourth paragraph, first sentence, to indicate "Council Member Stigney stated he would second the motion..." S MOTION/SECOND: Marty/Thomason. To accept the August 23, 1999 City Council minutes as corrected. Ayes - 5 Nays - 0 Motion carried. 5. SPECIAL ORDER OF BUSINESS None. 6. REPORTS Council Member Thomason reported she and Mayor Coughlin had attended the Irondale Marching Band Seventh Annual Music of the Night. She stated she was very enthused to see so many talented young people within the community, as well as throughout the Out-state and Wisconsin area. She extended her congratulations to the winning bands, adding that all of the participants had done a very good job. Council Member Stigney reported he had attended the September 15, 1999 Planning Commission meeting. He noted there was consideration of a variance request for azero-foot garage setback for 2075 and 2081 Hillview Road, as well as a resolution recommending approval of a Conditional Use Permit for anover-sized garage at 8011 Sunnyside Road. He noted • discussion was held concerning potential problems relating to the billboard issue, adding that the City Attorney might wish to comment upon this matter. He explained that a question had arisen in regard to allowing billboards only on City property, and that this would most likely result in having to allow them on other property, as well. Council Member Marty reported he had attended a tour of the Northwest Youth and Family Services facilities, for which organization he is the Liaison and a Board member. He stated he had met with Amanda Little and Kay Andrews that date, and he requested the Council invite them to a future Work Session meeting, so they might provide an overview of the programs and services the organization offers. Council Member Marty stated Northwest Youth and Family Services works with youth, as young as age 4, and older. He commented the facility accepts insurance, however, uninsured persons may pay for the services on a sliding scale fee, based upon income. He noted this organization provides mental health counseling, and a youth diversion program for first time offenders found guilty of delinquent acts, which provides one-on-one counseling and an educational seminar, with the opportunity for restitution and community service. He stated they were also coordinating a teen court, for second time, non-violent offenders, which provides an alternative to the traditional justice system, and prevents these youth from being thrown into the court system. He explained these young people will be judged by a jury of their peers, and some of the community service they perform may include serving on a jury for the teen court. Council Member Marty stated Northwest Youth and Family Services includes youth operated businesses, Penny Pinchers, which is a thrift store, and Senior Chore, a program which provides a link with youth willing to perform home chore services with area seniors. He stated there is Mounds View City Council September 27, 1999 Regular Meeting Page 4 also a family support project, and a Young Father's Program, which provides teen fathers with support and planning opportunities to fulfill the rights and responsibilities of parenting. He noted such programs have traditionally been targeted primarily towards young mothers. Council Member Marty stated this organization provides community education, with a variety of presentations and group facilitation on topics such as parenting, anger management, and violence prevention. He added that one of the upcoming programs, alternative health as it relates to mental health, would be a class on herbs and acupuncture and these types of things. He stated that parties interested in any of these services could contact either himself, or Northwest Youth and Family Services, whose telephone number is (651) 486-3808. He added that staff would include this organization on the City Webpage, as well. Mayor Coughlin reported he had attended the regional League of Minnesota Cities meeting held in the city of New Brighton. He stated Representative Barbara Haake was one of the featured speakers at the meeting, and the Governor was also in attendance, however, he did not speak. He noted one of the topics discussed was the Metropolitan Council, and the power it has or does not have over cities. He remarked this was a very good dialogue and he felt it was well worth the time. He commented it was always enjoyable to see Representative Haake in action, as she always "shoots from the hip." Mayor Coughlin reported he and City Attorney Long had met with Senator Novak in his office where they discussed ongoing airport issues, and the legislation that is still alive and well in the House and Senate. He noted some of this discussion pertained to the ongoing litigation the City is involved in. He commented he was very pleased Senator Novak is on the City's side in this debate, as he is an accomplished individual, and will do very well for the City. Mayor Coughlin was very impressed with the exhibition at the Irondale Band festivities, adding that he "got chills up his spine" during the third movement of their presentation. He stated this was extremely well done, and the movement and artistry of the individuals in the band have gained his admiration. He commented oftentimes, the media represents the worst aspect of America's youth, and it was wonderful to see hardworking, honest kids, doing a great job, using their talents and expressing their God given gifts, so that others may enjoy them as well. He stated he thought this was an extraordinary event, and planned to continue to attend every year in the future, regardless of whether or not he was Mayor. Mayor Coughlin reported he had attended the Parks and Recreation meeting the prior week, and had taken a tour of all the City's parks, and made a visual assessment of the outbuildings and facilities that are available. He stated different commissioners had pointed out a variety of items that could be changed or improved, and some of these recommendations would be brought before the Council at some time in the future. Mayor Coughlin stated there was a lively discussion regarding the role of the Council and the Parks and Recreation Commission, regarding the redevelopment of the parks, and how much emphasis, even during this year's budget process, should be placed upon improving more of the parks, in an expeditious manner. He stated there appeared to be a need for this, particularly in light of the Community Center and the grounds that must be maintained, as well as the campus at City Hall. He noted there is much pressure on the present staff to attempt to complete these tasks, and some items are being neglected, simply because they do not have the necessary manpower. He explained additional responsibilities have been placed upon this group, without Mounds View City Council September 27, 1999 Regular Meeting Page 5 providing for seasonal help, such as hiring high school students for mowing lawns, pulling weeds and other rudimentary work, to bridge the deficit in manpower. He stated this matter would • likely be brought forward to the Council at some point in the near future. Acting Administrator Ulrich had no report. City Attorney Long had no report. • No further reports were considered. 7. CONSENT AGENDA A. Approve Just and Correct Claims. B. Restaurant License Approval. C. Authorize Staff to Retain SEH to Analyze Stormwater Handling Options for Mermaid Project. D. Authorize Modification of Paragraph 7.5 of the Purchase and Redevelopment Agreement with Vista Construction Regarding 6991 Pleasant View Drive. E. Set Date October 21, 1999) for joint EDC/EDA Public Informational Meeting Regarding Tax Increment Financing. F. Resolution No. 5369, a Resolution Adopting Cable Television Policies for City Meetings. G. Resolution No. 5374, a Resolution to Continue Cable Televising of City Meetings. H. Contractor Licenses for Approval. Mayor Coughlin asked the Council if anyone would like to remove Items for discussion. Mayor Coughlin requested the removal of Items C, D, and E, from the Consent Agenda. He stated these items were intended for inclusion on the EDA Consent Agenda. MOTION/SECOND: Stigney/Marty. To approve the Consent Agenda for Items A, B, F, G, and H, as presented. Ayes - 5 • 8. UNFINISHED BUSINESS None. Nays - 0 Motion carried. 9. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR David Jahnke, 8428 Eastwood Road, stated he was concerned regarding the financial problems of the golf course and the Community Center shower project. He noted Mayor Coughlin's previously referenced scenario regarding "it takes a while to pay for a house," adding he had thought about this. He suggested he could purchase a house, however, if he continued to "throw" money at it, in time he would have so much money invested in the house, he would not be able to get rid of it. He remarked he was concerned the City was "throwing" money at the Mounds View City Council September 27,1999 Regular Meeting Page 6 golf course. He stated, in his understanding this is approximately $100,000 for the next 16 years, and he was not aware if this was interest free. Mr. Jahnke commented he was aware it takes time to pay for things, however, the citizens were promised the golf course would not cost them anything. He added the golf course was still not making any money, and there was no guarantee that it would. He stated the golf course had hired a new manager and purchased a new truck, without getting rid of the old one. He stated he had discussed this with several residents and Representative Barbara Haake, adding that many people are not aware of what is happening in this regard, however, when they are made aware, they are also very concerned. Mayor Coughlin explained the City has a fair amount of bonds that are outstanding at the golf course, and whether or not they continue operations at the golf course, or pave it over with asphalt, the City continues to have this obligation, which must be met. He added that if he were to purchase a house, invest $100,000 in it, or do nothing to it at all, the original mortgage would still have to be paid, regardless of whether or not he likes it. Mayor Coughlin stated he is two mayors removed from the original decision regarding the golf course, and all that he can do is pray that he will be provided with the wisdom and ability to see that these obligations are met, and the golf course becomes solvent. He commented he believed this would occur eventually, as the obligations will be paid off, however, not in this decade, and the Council's job was to pay the bonds as soon as possible, with as little "bloodletting" as possible. • Mayor Coughlin stated any interfund loan that may be required in the short term, will be made at a 5 percent interest rate, which is essentially what the City earns on government bonds which are purchased for savings. He commented that there are no guarantees, and life was not fair. He noted just because he was Mayor, he could not make it fair, neither could he predict if there would be some catastrophic event which might impact this situation. He stated that all they can do is do the best that they can with what God has given them. Council Member Marty added that the golf course is required to pay back these loans with its profits. Council Member Stigney stated the documentation provided to the Council indicated .5 percent interest, payable after 16 years, and upon questioning this, found that it was an error, and should have reflected 5 percent interest, which still will not be repaid until after 16 years. Mayor Coughlin stated this was correct, adding that this is when the obligations will be met, and the golf course will have the money to pay back the loans. He commented that when the obligations are paid, it is hoped that the golf course will assist with funding of projects presently funded through Tax Increment Financing Districts. He pointed out that the Tax Increment Financing Districts will have expired by the time the golf course obligations are satisfied, and this might be a Godsend for a future Council, in that these two events will occur within a year of each other. • There were no further requests or comments from the floor. 10. COUNCIL BUSINESS Mounds View City Council Regular Meeting September 27, 1999 Page 7 A. Public Hearing and Consideration of Resolution 5366, a Resolution Contemplating the Issuance of a Conditional Use Permit for an Over-sized Garage at 8011 Sunnyside Road. Mayor Coughlin opened the Public Hearing at 8:29 p.m. Planning Associate Ericson stated the applicant, Donald Mackeben, 8011 Sunnyside Road, is requesting a Conditional Use Permit to expand his garage, and is presently in the process of removing the existing garage, which is 720 square feet, and replacing it exactly as it is, in the same location. He explained, as a result of the expansion, a 320 square foot addition to the rear of the garage, a Conditional Use Permit is required for this project. Planning Associate Ericson stated the subject lot is located north of Highway 10, mid-block between Hillview and Sherwood Roads. He explained that the addition would not be visible from the street, and would be shielded and screened from the view of the neighboring properties. He pointed out that this is a fairly large lot, approximately 165 feet wide, and although there is ample space on either side, the garage is located to one side of the property, and would be in rather close proximity to the south property line. He added, however, there is a good growth of trees and brush in that area, and the view of the property owner to the south will be shielded by the structures on his property therefore, this proposal does not pose any significant impact to the neighborhood. Planning Associate Ericson commented that the Comprehensive Plan allows for this type of structure, and the City encourages its residents to improve their properties. He stated the Planning Commission heard this request at their last meeting, and after reviewing the applicable criteria, and taking public testimony, felt this request should be forwarded to the City Council with their recommendation of approval. Planning Associate Ericson stated Resolution 5366 approves the Conditional Use Permit, with stipulations presented for this type of use, and provided the Council with a brief overview of the stipulations contained therein. He added it appeared this would be a good addition for the neighborhood, the applicant, and the City. There was no public input. Mayor Coughlin closed the Public Hearing at 8:31 p.m. MOTION/SECOND: Quick/Thomason. To Approve Resolution No.5366, a Resolution Approving a Conditional Use Permit for an 1,040 Square-foot, Over-sized Garage at 8011 Sunnyside Road; Mound View Planning Case No. 569-99. Ayes - 5 Nays - 0 Motion carried. B. Public Hearing and Consideration of Resolution 5373, a Resolution Certifying Delinquent Accounts to the Associated Property's Property Taxes. . Mayor Coughlin opened the Public Hearing at $:31 p.m. Mounds View City Council September 27, 1999 Regular Meeting Page 8 There was no public input. . Mayor Coughlin closed the Public Hearing at 8:31 p.m. Acting Administrator Ulrich stated Accountant Mary Taterick has provided the Council with a brief memorandum regarding this item, and a copy of Resolution No. 5373. She had indicated that two of the property owners have paid their delinquent tax bills in full, to date, and the remainder have until the October 25, 1999 public hearing to pay their bills, before they can be certified. Mayor Coughlin noted this matter had also been posted in the newspaper. Council Member Quick asked if the property owners who had paid their tax bills had been deleted from the resolution, and if this was necessary in order to act upon the resolution at this time. Acting Administrator Ulrich stated they had not been deleted from the resolution, however, he did not believe this was necessary at this time, as they would be removed at the final hearing. MOTION/SECOND: Quick/Stigney. To Approve Resolution No. 5373, a Resolution Certifying Delinquent Accounts to the Associated Property's Property Taxes. Ayes - 5 Nays - 0 Motion carried. C. Second Reading and Adoption of Ordinance No. 639, an Ordinance Amending Chapters 1109 and 1110 of the Mounds View Zoning Code Pertaining to Conditional Uses within the R-4 and R-5 Zoning Districts. This ordinance clarifies language regarding assisted living facilities and adds specific parking requirements for such uses. MOTION/SECOND: Quick/Marty. To Waive the Reading and to Approve the Second Reading and Adopt Ordinance No. 639, an Ordinance Amending Section 1109.04 of the Mounds View Municipal Code Pertaining to Conditional Uses Within the R-4, High Density Residential Zoning District; Mounds View Planning Case 559-99. 1. Roll CalllVote: Thomason, Quick, Marty, Stigney, Coughlin Ayes - 5 Nays - 0 Motion carried. D Resolution No. 5375 Approving the 2000 SCORE Recycling Grant Request to Ramsey County. In conjunction with Ramsey County and the State of Minnesota SCORE Program, the City of Mounds View is eligible to apply for grant monies to fund 2000 recycling activities. As a part of the grant application, the City Council must formally request the funding. . MOTION/SECOND: Thomason/Stigney. To Approve Resolution No. 5375, a Resolution Approving the 2000 SCORE Recycling Grant Request to Ramsey County. Mounds View City Council Regular Meeting September 27, 1999 Page 9 Ayes - 5 Nays - 0 Motion carried. • E. Authorize the Purchase of the Council Chambers Projection System. Mayor Coughlin stated Video Producer and Production Coordinator, Patrick Toth, had provided the Council with information regarding this matter, and the projection system, installed, is estimated to cost between $7,000 and $9,000. Mayor Coughlin suggested the Council consider a motion authorizing the purchase of the Council Chambers projection system, not to exceed $9,000. MOTION/SECOND: Quick/Marty. To Authorize the Purchase of the Council Chambers Projection System, Not to Exceed $9,000. Ayes - 5 Nays - 0 Motion carried. Council Member Stigney asked if the Cable Franchise Fee was the funding source for the projection system. Mayor Coughlin stated this was correct. He explained that the Cable Committee has unanimously approved this item, and has allocated the money for this purchase. He added that the projection system would not only be utilized for Council Chambers, but to augment and modernize the presentation capabilities of the Community Center, as well. Council Member Marty inquired if the projection system would be portable. Mayor Coughlin • stated it would be. F. Ratify Previous Council Actions of the August 23, 1999 City Council Meeting. Mayor Coughlin stated the Council had been provided with a list of three items, which were passed on a two-to-one vote at the August 23, 1999 City Council meeting. He explained the Council had inquired of the City Attorney, who was not aware of a City Charter amendment that requires three votes to officially pass an item, and therefore, advised the Council that the two-to- one vote would pass. Mayor Coughlin noted although statutory requirements indicate that the majority of a quorum passes a motion, it has been brought to his attention by Council Member Quick that the City Charter specifically requires a vote of three in order to pass, regardless of the number in the quorum. Mayor Coughlin requested the Council move to ratify the previous Council actions of the August 23, 1999 City Council meeting, Resolution No.5363, a Resolution Authorizing a Golf Course Assistant Position, Resolution No. 5361, a Resolution Approving Traffic Control Signal Agreement for Edgewood Drive and TH 10, and the Authorization of Staff to Hire a New Code Enforcement Staff Member, and to Upgrade the Planning Associate Position. MOTION/SECOND: Quick/Marty. To Ratify Previous Council Actions of the August 23, 1999 City Council Meeting, Resolution No. 5363, a Resolution Authorizing a Golf Course Assistant Position, Resolution No. 5361, a Resolution Approving Traffic Control Signal Agreement for Mounds View City Council September 27, 1999 Regular Meeting Page 10 ~J • Edgewood Drive and TH 10, and the Authorization of Staff to Hire a New Code Enforcement Staff Member, and to Upgrade the Planning Associate Position. Ayes - 5 Nays - 0 Motion carried. Council Member Stigney requested clarification of the ratification, and inquired if his previous vote, indicating that he was not in support of any of these items, would stand. Mayor Coughlin stated this motion would allow the previous action to stand, however, authorizing three votes in the favor of it. Council Member Stigney inquired if another vote would then be required. Mayor Coughlin stated this was correct. In consideration of the viewing audience, Mayor Coughlin suggested the EDA meeting be held prior to the closed session. The Council agreed. Mayor Coughlin recessed the Council meeting to the EDA meeting at 8:41 p.m. Following adjournment of the EDA meeting, Mayor Coughlin announced the Council would now meet in closed executive session to discuss litigation. He adjourned the regular meeting to a closed executive session at 8:45 p.m. G. Closed Session: Regarding Airport Litigation, City Attorney 11. Next Council Work Session: Monday, October 4,1999 - 6:00 P.M. Next Council Meeting: Monday, October 11, 1999 - 7:00 P.M. 12. ADJOURNMENT MOTION/SECOND: Quick/Marty. To Adjourn the City Council Meeting at 8:55 p.m. Ayes - 5 Nays - 0 Motion carried. Transcribed and recorded by: Trish Pearson Timesaver Off Site Secretarial, Inc. • PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting October 11, 1999 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:03 P.M. 1. MEETING IS CALLED TO ORDER 2. ROLL CALL: Coughlin, Marty, Quick, Stigney and Thomason. NOT PRESENT: None. 3. APPROVAL OF AGENDA A. Monday, October 11,1999, City Council Agenda ~~ ~.~ Mayor Coughlin asked the Council if anyone would like to add items to the agenda. MOTION/SECOND: Marty/Thomason. To Accept the October 11, 1999, City Council Agenda as Presented. Ayes - 5 Nays - 0 Motion carried. 4. APPROVAL OF MINUTES A. Monday, September 27, 1999, City Council Minutes • Council Member Stigney requested a correction to Page 10 to indicate the discussion of the motion to precede the vote tally. Mayor Coughlin asked if it was the consensus of the Council that the minutes indicate the discussion of all motions precede the vote. The Council agreed. Council Member Marty requested a correction to Page 4, fifth paragraph, first sentence, to omit the word he following "Mayor Coughlin..." Council Member Marty requested a correction to Page 7, fourth paragraph, last sentence, to indicate the correct spelling of the word forwarded. Mayor Coughlin requested corrections to Page 10 of the minutes, in indicate the correct times of recess and adjournment of the City Council and Economic Development Authority meetings. MOTION/SECOND: Marty/Stigney. To accept the September 27, 1999 City Council minutes as corrected. Mounds View City Council October 11, 1999 Regular Meeting Page 2 Ayes - 5 Nays - 0 Motion carried. 5. SPECIAL ORDER OF BUSINESS A. Council and Staff Rules of Conduct. Mayor Coughlin stated the Rules of Conduct had been agreed upon during the Council and Staff Retreat, earlier in the year. Pursuant to discussion at the previous Council Work Session, staff has prepared a poster board, which indicates the Council and Staff Rules of Conduct as follows. 1. Respect and do not abuse each other. 2. Practice the Golden Rule in all of your interactions. 3. Appreciate the value of each team member. 4. Communicate the "whys" or the reasons behind comments and decisions. 5. Accept people's limitations, and be willing to learn from failure and mistakes. 6. Have realistic expectations and demonstrate patience. 7. Follow the chain of command at all levels, with the Mayor being seen as the leader of the Council, and the Administrator as the leader of the staff. This does not pertain to information for information sake only interactions. 8. Identify and prioritize issues and clearly state direction and goals desired relative to these issues. 9. Tell the "painful" truth in all interactions, and be candid. • 10. Keep a sense of humor and find enjoyment in what we do in our interactions with each other, in as much as we possibly can. Mayor Coughlin executed the document, and presented it to the Council and staff for their signatures. Council Member Marty commented that Council and staff had discussed quarterly meetings in regard to the Rules of Conduct, and suggested the first of these meetings be scheduled in November. Mayor Coughlin asked the City Administrator if he had spoken with staff to determine agreeable dates for this meeting. City Administrator Whiting stated he would speak to staff the following day, however, staff would make themselves available at the convenience of the Council. Mayor Coughlin noted it was the consensus of Council and staff to hold quarterly meetings, in an attempt to divert any potential miscommunications. 6. REPORTS Council Member Quick had no report. • Council Member Thomason had no report.