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HomeMy WebLinkAboutMinutes - 1999/11/22 (2)PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting November 22,1999 Mounds View City Hall 2401. Highway 10, Mounds View, MN 55112 7:00 P.M. 1. MEETING IS CALLED TO ORDER 2. ROLL CALL: Coughlin, Marty, Quick, Stigney and Thomason. NOT PRESENT: None. 3. ~ APPROVAL OF AGENDA A. Monday, November 22,1999, City Council Agenda Mayor Coughlin asked the Council if anyone would like to add items to the agenda: • MOTION/SECOND: Quick/Marty. To Accept the November 22, 1999, City Council Agenda as Presented. Ayes - 5 Nays - 0 Motion carried. (City Administrator Whiting requested the addition of Item L, Consideration of an Amendment to the Construction and Removal Agreement entered into between the City and the Property Owners of 8300 Fairchild Avenue) 4. APPROVAL OF MINUTES A. Monday, October 15,1999, City Council Minutes Ma}~or Coughlin stated it has been brought to his attention that a correction was approved to delete the vote tally listed on Page 17 of the October 25, 1999 City Council Meeting Minutes. He advised the Council, as per Open Meeting Law, there must be a record of every official vote taken by the Council. MOTION/SECOND: Quick/Mary. To Reconsider the Vote .and Re-Amend the City Council Minutes of October 25, 1999, to Add Back In the Vote Tally Listed on Page 17. Council Member Stigney stated he was agreeable to this, as long as that was all it was doing. Ayes - 5 Nays - 0 Motion carried. C:\ADMIN\MINUTES\CC\l 1-22-99.cc.doc Mounds View City Council November 22,1999 Regular Meeting Page 2 Mayor Coughlin requested a correction to Page 7, fifth paragraph, second and third sentences to reflect the correct spelling of the name "Kysylyczyn." Mayor Coughlin requested a correction to Page 7, fifth paragraph, second sentence, to indicate "...Mayor-elect of Roseville." Council Member Marty requested a correction to Page 3, fifth paragraph, first sentence, to indicate "Mayor Coughlin advised that the Council Members are the leaders..." Council Member Marty requested a correction to Page 5, fourth paragraph, second sentence, to indicate "...or degradation of staff..." Council Member Marty requested a correction to Page 7, first paragraph, last sentence, to indicate "Attorney Long's attendance." Council Member Marty requested a correction to Page 18, fifth paragraph, second sentence, to indicate "...to change that number to three." MOTION/SECOND: Marty/Thomason. To accept the November 15, 1999 City Council minutes as corrected. Ayes - 5 Nays - 0 Motion carried. 5. SPECIAL ORDER OF BUSINESS None. 6. REPORTS Council Member Stigney reported he attended the Planning Commission meeting on November 17, where discussion was held regarding the Conditional Use Permit request for Sunrise United Methodist Church, located at 7687 Long Lake Road. He stated this item was listed on the current City Council Consent Agenda. He noted discussion of the proposed ordinance amending the Zoning Code pertaining to curb cuts and driveway widths, which is also listed on the Council's Consent Agenda. He indicated there was detailed discussion of a resolution recommending denial of the proposed ordinance relating to billboards, which was scheduled for congideration during current Council Business. Council Member Stigney stated the Planning Commission was provided a presentation by TOLD Development Company pertaining to their proposal to develop a Walgreens store on the property located adjacent to City Hall, and use of the corner property as a land trade with the City. He indicated there was considerable discussion regarding how the proposal would fit in with the City's operations and the surrounding uses. He advised that the Planning Commission unanimously voted to direct staff to prepare a resolution of approval for the project. Mayor Coughlin reported at the Staff/Council Retreat which was held the previous Tuesday evening, there was much frank discussion and some very good recommendations pertaining to how they might better perform their fob functions. He noted one of the items discussed that the Council refrain from debate of items until there is a motion on the floor, and that other than MOUNDS VIEW CITY COUNCIL MEETING f Please sign in NA1~IE ADDRESS • PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting ,~, November 22, 1999 ~~ „ ~ Mounds View City Hall ,~ a §~ 2401 Highway 10, Mounds View, MN 55112 - 7:00 P.M. 1. MEETING IS CALLED TO ORDER 2. ROLL CALL: Coughlin, Marty, Quick, Stigney and Thomason. NOT PRESENT: None. 3. APPROVAL OF AGENDA A. Monday, November 22, 1999, City Council Agenda • Mayor Coughlin asked the Council if anyone would like to add items to the agenda. MOTION/SECOND: Quick/Marty. To Accept the November 22, 1999, City Council Agenda as Presented. Ayes - 5 Nays - 0 Motion carried. (City Administrator Whiting requested the addition of Item L, Consideration of an Amendment to the Construction and Removal Agreement entered into between the City and the Property Owners of 8300 Fairchild Avenue) 4. APPROVAL OF MINUTES A. Monday, October 15, 1999, City Council Minutes r~ Mayor Coughlin stated it has been brought to his attention that a correction was approved to delete the vote tally listed on Page 17 of the October 25, 1999 City Council Meeting Minutes. He advised the Council, as per Open Meeting Law, there must be a record of every official vote taken by the Council. MOTION/SECOND: Quick/Marty. To Reconsider the Vote and Re-Amend the City Council Minutes of October 25, 1999, to Add Back In the Vote Tally Listed on Page 17. Council Member Stigney stated he was agreeable to this, as long as that was all it was doing. Ayes - 5 Nays - 0 Motion carried. C:\ADMIN\MINUTES\CC\1 l -22-99.cc.doc Mounds View City Council November ZZ, 1999 Regular Meeting Page 2 • Mayor Coughlin requested a correction to Page 7, fifth paragraph, second and third sentences to reflect the correct spelling of the name "Kysylyczyn." Mayor Coughlin requested a correction to Page 7, fifth paragraph, second sentence, to indicate "...Mayor-elect of Roseville." Council Member Marty requested a correction to Page 3, fifth paragraph, first sentence, to indicate "Mayor Coughlin advised that the Council Members are the leaders..." Council Member Marty requested a correction to Page 5, fourth paragraph, second sentence, to indicate "...or degradation of staff..." Council Member Marty requested a correction to Page 7, first paragraph, last sentence, to indicate "Attorney Long's attendance." Council Member Marty requested a correction to Page 18, fifth paragraph, second sentence, to indicate "...to change that number to three." MOTION/SECOND: Marty/Thomason. To accept the November 15, 1999 City Council minutes as corrected. Ayes - 5 Nays - 0 Motion carried. 5. SPECIAL ORDER OF BUSINESS None. 6. REPORTS Council Member Stigney reported he attended the Planning Commission meeting on November 17, where discussion was held regarding the Conditional Use Permit request for Sunrise United Methodist Church, located at 7687 Long Lake Road. He stated this item was listed on the current City Council Consent Agenda. He noted discussion of the proposed ordinance amending the Zoning Code pertaining to curb cuts and driveway widths, which is also listed on the Council's Consent Agenda. He indicated there was detailed discussion of a resolution recommending denial of the proposed ordinance relating to billboards, which was scheduled for consideration during current Council Business. Council Member Stigney stated the Planning Commission was provided a presentation by TOLD Development Company pertaining to their proposal to develop a Walgreens store on the property located adjacent to City Hall, and use of the corner property as a land trade with the City. He indicated there was considerable discussion regarding how the proposal would fit in with the City's operations and the surrounding uses. He advised that the Planning Commission unanimously voted to direct staff to prepare a resolution of approval for the project. Mayor Coughlin reported at the Staff/Council Retreat which was held the previous Tuesday evening, there was much frank discussion and some very good recommendations pertaining to how they might better perform their job functions. He noted one of the items discussed that the Mounds View City Council November 22, 1999 Regular Meeting Page 3 Council refrain from debate of items until there is a motion on the floor, and that other than requesting points of clarification, the Council conduct all discussion during the regular debate of the motion. He requested the Council implement this practice in the future. He suggested the Council also consider creating some Council by-laws during the next Council/Staff Retreat. He advised that several of the City commissions have by-laws, and it would also be in order for the Council to have a basic set of rules, policies, and procedures from which they can draw. Mayor Coughlin reported he attended the meeting of the I-35W Corridor Coalition, where there was approval of the 2000 budget, and discussion of a number of issues, including planning for the upcoming year. He indicated the group is in the second phase of planning, having gathered information to this point. He explained as some members who have attended the Joint Meeting with the Metropolitan Council are aware, a fair amount of research has been done, and they are now planning how to utilize this information for better regional planning. Mayor Coughlin reported he attended the meeting of the Pinewood Elementary School Facilities Committee, where they are continuing to work on the issues, and determine the needs of the school as it relates to space, air quality, and similar concerns. He advised this body would hold a variety of meetings prior to the beginning of the year, to consider these issues. He indicated they are making progress. Mayor Coughlin reported he had the opportunity to meet in a discussion session with Senator Steve Novak. He commented it was a pleasure to speak with an individual of the Senator's • caliber, who is very knowledgeable on the issues, and very in tune with the area, in general. He stated this was an enjoyable meeting. Mayor Coughlin stated he would attend a meeting on Monday, at 12:00 p.m., in the Council Chambers, along with County Commissioner, Tony Bennet, the Commissioner's assistant, and representatives of the Chamber of Commerce, in order to commence preliminary dialogue regarding the redevelopment of Highway 10. He noted that the discussion would include the re- naming of the road, which has been an issue of concern, and extended an invitation to the Council Members to attend this meeting as well. Mayor Coughlin stated a Public Information Session would be held at 7:00 p.m., on Monday, in the Council Chambers, for the purpose of discussing the environmental impacts of the Anoka County-Blaine Airport expansion proposals. He indicated that a variety of people would be present, including State Representative Barbara Haake, representatives of the Rice Creek Watershed District, and some of the individuals and groups who are concerned regarding environmental impacts. He stated that the public is welcome to attend this meeting. City Administrator Whiting advised that earlier that evening the Council held the public hearing review of the proposed Year 2000 Budget, and this item would be re-broadcast on cable television, for those individuals who missed the proceedings. He indicated a review of the proposed budget is presented in the November/December issue of the Mounds View Matters, and interested parties may also attend the Truth in Taxation hearing which will be held at 6:00 p.m. on Monday, December 6. He added that anyone with questions could contact City staff through the telephone numbers listed in the Mounds View Matters. Mounds View City Council November 22, 1999 Regular Meeting Page 4 City Administrator Whiting stated City Hall will be closed on Thanksgiving day, and all day Friday, in observance of the holiday. No further reports were considered. 7. CONSENT AGENDA A. Approve Just and Correct Claims. B. Set Public Hearing for 7:05 p.m., Monday, December 13, 1999, to Consider Resolution 5387, a Resolution Approving a Conditional Use Permit and Development Review for Sunrise United Methodist Church, 7687 Long Lake Road. C. Set a Public Hearing for 7:10 p.m., Monday, December 13, 1999, for the First Reading (Introduction) of Ordinance 642, an Ordinance Amending Title 1100, Chapters 1104, 1107 and 1121 of the Zoning Code, Related to Driveways and Curb Cuts. D. Consideration of Resolution 5390, to Support aMulti-Jurisdictional Law Enforcement Training Center. E. Contractor Licenses for Approval. Mayor Coughlin asked the Council if anyone would like to remove Items for discussion. • MOTION/SECOND: Marty/Quick. To Approve the Consent Agenda for Items A, B, C, D, and E as presented. Ayes - 5 Nays - 0 Motion carried. 8. UNFINISHED BUSINESS None. 9. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR David Jahnke, 8428 Eastwood Road, stated he was unable to attend the previous Council Meeting, however, he had heard mention of a comment he had previously made in regard to the City Administrator. He clarified that he was simply opposed to hiring an Assistant City Administrator at the proposed wage, and was attempting to point out that there might be other alternatives, such as increasing the City Administrator's pay, and hiring a secretary. He explained he had not condemned the job performance of City Administrator Whiting. Mr. Jahnke stated in regard to recent articles published in the newspaper, he did not like to see this type of repoire represented in the newspaper, and would like this to stop. He stated he was aware that Mayor Coughlin has his opinion, which is good in some views, and Council Member Stigney also has his opinions. He requested both consider the other's views as simply that, and either agree or disagree. Mr. Jahnke stated he was pleased with Mayor Coughlin's presence at the Council Meetings. He stated he could remember Council Member Stigney fighting diligently for some of the changes Mounds View City Council November 22, 1999 Regular Meeting Page 5 • that the citizens desired, and fighting for the road reconstruction issue, which is how he believed Mayor Coughlin became involved in the matter. He stated these issues represent the views of each Council Member, and he would like to see them taken as such. Mr. Jahnke stated he had read the Mayor's Message in the Mounds View Matter, and this was good. He stated City Administrator Whiting had indicated that some of the employee turnover in the City is a based upon this, however, he was not certain he agreed, as there has been much turnover for many companies lately. He reiterated that these are simply views. There were no further requests or comments from the floor. 10. COUNCIL BUSINESS A. A Public Hearing to Consider a New Tobacco License for Tobacco Empire at 2563 %2 Highway 10. Mayor Coughlin opened the Public Hearing at 7:21 p.m. Assistant to the City Administrator Reed stated approximately one month prior, she received an application for a new tobacco license at 2563 %2 Highway 10, which is located in Mounds View Square. She indicated that two different individuals had contacted her regarding the application • for this address, and the application was submitted by an individual named "John," who provided no last name, on behalf of Nayfha Wraidt. Assistant to the City Administrator Reed stated she sent a letter to Ms. Wraidt indicating that this item would be listed on the current City Council agenda for consideration, however, she has not received a response. She advised that some of the information contained in the application was not verifiable, including the insurance policy numbers. She indicated that the Police Department was unable to confirm the existence of the applicant, and although this does not mean the individual does not exist, there is no record of this person in State and Federal records. Assistant to the City Administrator Reed stated she has spoken with City Attorney, Scott Riggs regarding the application, and he has advised that the request be denied, at least until all of the necessary information is provided to complete the application. City Attorney Long stated the City Code is somewhat vague and does not specifically address the situation of acting upon a new license request, and the procedural steps required to deny the request. He explained that the Code only addresses situations of revocation or suspension of the tobacco license, which require 10-day notice of adverse action. City Attorney Long recommended that the Council continue the public hearing, and not grant the tobacco license at this time, as the application is incomplete. He further recommended the Council direct staff to provide the applicant with written notice, 10-days prior to the continuation of the public hearing, and advise that at that point, denial of the license will be recommended, . based upon the factors that have been indicated. He pointed out that this would prevent the procedural issue of whether or not the applicant received proper notice of the City's intent to deny. He suggested it might be appropriate to clarify these situations in the Code, at some point in the future. • Mounds View City Council Regular Meeting There was no public input. November ZZ, 1999 Page 6 Quick/Thomason. To Continue the Public Hearing, and to Direct Staff to Prepare Notice to the Applicant that at the Next Public Hearing, it Will Be the Intent of the City to -Deny the Application, Based Upon the Lack of Information Provided. Council Member Marty inquired if the motion was simply to direct staff to notify the applicant. Mayor Coughlin stated this was correct. City Administrator Whiting stated staff would attempt to schedule this item for consideration at the December 13, 1999 City Council Meeting. Ayes - 5 Nays - 0 Motion carried. B. Consideration of NSP Request to Modify Method Used to Calculate the Franchise Fee on Electric and Natural Gas Sales in the City of Mounds View. • • City Administrator Whiting stated after the recent action the City has taken with regard to the franchise fee, Northern States Power Company approached staff and suggested changing the method of determining the collection of the franchise fee. He indicated that Northern States Power is proposing they utilize a meter based charged, rather than a usage based charge. City Administrator Whiting advised there is some good logic for considering this proposal, in that the industry is facing de-regulation, and Northern States Power Company could actually find themselves in the position of being the transporter, rather than the seller of electric and natural gas. He explained this would mean that the company's businesses throughout the nation would be able to purchase wholesale, and gas and electricity would be transported over the system to businesses within the community. He pointed out that if the system collects the fees based upon usage, and the electricity or gas is being sold somewhere else, there could be some difficulties in calculating and collecting the fees. City Administrator Whiting stated he, Mayor Coughlin, and Finance Director Kessel met with John Theis and Senior Attorney, Harold Bagley of Northern States Power Company to discuss the pros and cons of this proposal. He indicated the City would require time to review how the cost would actually be divided amongst the users in the community, if it is collected on a per meter basis. He explained that there is some concern there might be a tendency to shift more toward the homeowners, and away from the businesses, based upon the future concerns of Northern States Power Company. City Administrator Whiting advised some of these concerns highly effect the largest users in the community, and it is necessary to have an understanding of their concerns, in addition to those of the residents. He stated staff suggests that rather than attempt to act upon the issue at this time, the members of the Chamber of Commerce and the business community meet with staff during the first half of 2000, prior to the budget, and attempt to determine the specifics regarding the City's consumption. He pointed out that the current franchise ordinance will expire at the end of 2000, and the debate of this issue will continue again in the summer. He advised that at this Mounds View City Council November 22, 1999 Regular Meeting Page 7 time, more information is necessary, and staff does not recommend any change to the Council's commitment to the year 2000. Mayor Coughlin inquired if staff's recommendation was to continue the discussion of this issue at some point during the first half of 2000. City Administrator Whiting stated this was correct. Mayor Coughlin stated it was the consensus of the Council to continue the discussion, and direct staff to schedule the matter for consideration at some point in the future. City Administrator Whiting extended his thanks to Northern States Power Company representative, John Theis, who will be retiring at the end of the year. He commented that Mr. Theis has always been very accessible, and helpful with information. He added that although Mr. Theis devotes much time to Northern States Power Company, he has still attended City functions, and has been very active in the Chamber of Commerce and the community. He expressed his appreciation to Mr. Theis for his time. Mayor Coughlin congratulated Mr. Theis for a race well run. C. Award of Bid for Locker Room Remodeling at Community Center; Wold Architects will be presenting. Terri Blattenbauer, YMCA Program Executive stated on September 13, 1999, the City Council • approved a resolution to authorize the use of TIF funds for showers and changing rooms at the Community Center. She indicated Craig Anding of Wold Architects would present this proposal, and award the bid for this project. Craig Anding, representative of Wold Architects thanked the Council for the opportunity to present this proposal and award the bid for the project. He indicated bids were taken in the Council Chambers on November 18, and a total of eight bids were submitted, all within a very acceptable range, and the low bid was submitted by Lund Martin, Inc., for the amount of $86,300. Mr. Anding explained that in order to identify the costs, quality and time schedule for delivery of the lockers, two alternates were considered. He indicated the target date for the opening and operation of the facility is February 1, 2000. He stated the first alternate, Republic Arch Metal, and Penco, could deliver the lockers in 22 weeks, which is beyond the target date, and for that alternate, Lund Martin bid $8,770. He explained that the second alternate, DeBerg, will provide premium quality, all-welded lockers, which are more expensive, however, the delivery time is much better at nine weeks, and is within the target date. He indicated that the Lund Martin bid $11,800 for these lockers. Mr. Anding stated that after discussing this matter with Ms. Blattenbauer, and considering the budget, which was originally established at $110,000, staff recommends the project be awarded to Lund Martin, Inc., with the base bid of $86,300, and alternate two, for the Deberg premium quality lockers at $11,800, for a total contract of $98,100. He indicated that Lund Martin is a ~' reputable contractor, and they have indicated they are prepared to commence the project upon Council approval. Mounds View City Council November 22, 1999 Regular Meeting Page 8 Director of Public Works Ulrich advised that someone should have the authority to sign change orders for this project. Mayor Coughlin requested City Attorney Long's opinion on this matter. City Attorney Long stated it would be appropriate to authorize a City employee to sign the change orders. Finance Director Kessel pointed out that since TIF funds are proposed for this project, the actual entity approving the item should be the Economic Development Authority. Mayor Coughlin indicated the Council could continue the consideration of this matter to the EDA meeting, which would be held directly following the Council Meeting. City Administrator Whiting advised that in addition to consideration of this item during the EDA meeting, the Council should consider EDA Item A, Consideration of an Amendment to the Construction and Removal Agreement entered into between the City and property Owners of 8300 Fairchild Avenue, during the Council Meeting. He indicated this matter requires City Council approval. He suggested the Council proceed with the remainder of Council Business, and prior to adjournment of the Council Meeting, act upon this item. D. First Reading of Ordinance for Long Term Financial Plan. • Mayor Coughlin stated this item was discussed and addressed by Finance Director Kessel at the Council's previous Work Session. He inquired if the Council Members or staff had any questions or comments regarding this matter. City Administrator Whiting advised that the Long Term Financial Plan is adopted as an ordinance in order to provide citizens the ability to petition against it, within 60 days of adoption. He stated the ordinance is available for public inspection in his office. MOTION/SECOND: Quick/Marty. To Waive the Reading and Approve the First Reading of the Ordinance Pertaining to the City's Long Term Financial Plan. Ayes - 4 Nays - 1 (Stigney) Motion carried. F. First Reading of Ordinance No. 644, and Ordinance Amendment to Allow Billboards by Conditional Use Permit. Community Development Director Jopke stated the Council directed staff and the Planning Commission to examine the issue of whether or not billboards should be allowed on the golf course and nearby City property, as a means to provide some additional revenue for the City. He indicated that in the review process, staff determined there were two issues, which required to be addressed. He explained that portions of the golf course property are zoned both CRP and PF, and the ordinance does not permit any signage in these Zoning Districts.. He added that billboards specifically, are not allowed anywhere in the community. Mounds View City Council November 22, 1999 Regular Meeting Page 9 • Community Development Director Jopke stated staff has drafted two ordinances to address these two issues separately. He explained that Ordinance 637, which would allow and set standards for signage in the CRP and PF Zoning Districts has been given first reading approval by the City Council, after a public hearing, and this was in concurrence with the Planning Commission's recommendation. He explained there was some concern regarding whether or not the language of the ordinance might possibly restrict the City's objective with regard to the billboards, therefore, final approval has been delayed until the billboard issue is resolved. Community Development Director Jopke indicated staff has also drafted Ordinance 644, which would allow billboards in certain areas of the community by Conditional Use Permit, and sets standards in terms of location. He explained as it is drafted, this ordinance indicates the billboards would be located along or north of Highway 118 or County Highway 10, and must be located on City property. He added that there must be an approved lease, oriented towards Highway 10 and I-35W, and the billboards must be located a minimum of 250 feet from residentially zoned property. He advised the City Attorney has indicated some concern with regard to this provision, in that the billboards could not be restricted to City owned property. Community Development Director Jopke advised that Ordinance 644 also sets the minimum spacing requirements for billboards at 1,500 feet, measured on the same side of the same roadway. He indicated that maximum sign area could not exceed 700 square feet, although some temporary extensions, not in excess of 25 percent of the billboard area, as long as they are an integral part of the design of the billboard, would be permitted. He explained the billboards could consist of no more than two faces, which can either be back to back or angled, and no more than 8 feet apart. He indicated the maximum sign height is similar to other signs m the community at 35 feet, and the billboards could not obstruct vision or interfere with the view of traffic or other signs. Community Development Director Jopke stated the Planning Commission approved a resolution, which recommends to the City Council denial of Ordinance 644, based upon four findings as follows: 1. Large billboard signs are not appropriate uses of property within CRP Conservation Recreational Preservation and PF Public Facilities zoning districts. These districts are intended to provide recreational opportunities, open space and protect the natural environment where possible. Large advertising signs are not consistent with that intent and are more appropriate to commercial and industrial zoning districts. 2. Large billboard signs can be visually distractive and may detract from the neighborhood and promote a negative image for the community. 3. The City Attorney has advised City staff that the City cannot limit billboards to city-owned properties only. 4. A permit will be required from the State of Minnesota to locate billboards along state and federal highways. State statutes restrict such signs to commercial and industrial zoning districts only. The contemplated sites for additional billboards are not zoned commercial or industrial. Mounds View City Council November 22, 1999 ~~ Regular Meeting Page 10 Community Development Director stated the Planning Commission limited their review to land use impacts, in their role as a land use advisory body, and did not consider economic factors, which is within the purview of the City Council. Community Development Director Jopke requested the Council determine how they would like to proceed with this issue. He explained that if the Council desires to proceed with the proposed ordinance, staff would suggest they discuss the ordinance and obtain further advice from the City Attorney regarding his concern pertaining to the restriction of billboards to City-owned property. Community Development Director Jopke advised that the Council could give first reading approval to the ordinance and direct staff to make any necessary amendments. He explained that the Council should also determine whether or not a public hearing should be held on this ordinance, after which second reading and adoption could be scheduled. Community Development Director Jopke indicated staff has scheduled this matter for additional discussion at the December 6 City Council Work Session. He advised that if the Council did not wish to proceed with Ordinance 644, they could deny first reading approval that evening. He explained that second reading and adoption of Ordinance 637 could be scheduled for a future meeting, once the status of Ordinance 644 has been determined. Mayor Coughlin clarified that this was the first reading of Ordinance 644, and first reading approval of the ordinance does not preclude the Council from denial at the second reading. He stated it would be in order to refer the matter to further Work Session discussion, in that the Council has not discussed the issue in quite some time. MOTION/SECOND: Quick/Marty. To Waive the Reading and Approve First Reading of Ordinance 644, an Ordinance Amending Chapter 1008 (Signs and Billboards) of the Mounds View Municipal Code Pertaining to Billboards; Planning Case SP-071-99, as Amended to Direct Staff to Schedule a Public Hearing at the Second Reading of the Ordinance. Council Member Stigney stated in his capacity as Council Liaison to the Planning Commission, as the City's Advisory Commission, he was aware that there was much discussion at great depth, during many meetings with the Planning Commission, with regard to this the matter. He indicated the Planning Commission unanimously recommended denial of the ordinance, and therefore, he does not support this action. Council Member Marty stated one of the summations provided by Community Development Director Jopke indicated "The Planing Commission, as the City's advisory commission on land use matters, confined their review to the land use impacts of the proposed ordinance, and did not consider the economic factors. The consideration of the economic factors is the role of the City Council." He stated he would stress this point. Council Member Marty advised that the City is faced with escalating bond payments at the golf course, and although he did not like billboards himself, he would rather have billboards on the golf course, than have the City become financially burdened. He explained that he viewed this as a means to prevent this, without having to raise taxes or consider more Interfund loans. He commented that even though these loans would be paid back with interest, he would prefer not to Mounds View City Council November 22, 1999 Regular Meeting Page 11 have to loan the golf course money, when there is a possible means to alleviate the situation. He advised that a public hearing should be held on the matter. Mayor Coughlin inquired if the motioner would agree to amend the motion to schedule a public hearing at the second reading of the ordinance. Council Member Quick agreed. Council Member Stigney stated the Planning Commission had discussed the financial impacts of this proposal, however, they felt it only within their purview to comment upon the land use issue, as this was the direction provided them. He pointed out however, they thoroughly examined all of the factors before coming to their decision. Ayes - 4 Nays - 1 (Stigney) Motion carried. F. Follow-up to Y2000 Budget Public Meeting. City Administrator Whiting stated this item was placed on the agenda to provide the Council the opportunity to follow-up on any of the issues discussed at the Y2000 Budget public hearing, if they so desired. Mayor Coughlin asked the Council if anyone would care to further discuss any issues pertaining to the Y2000 Budget. The Council had no further questions or comments. G. Review of Golf Course Interfund Loan. City Administrator Whiting stated this item pertains to the Interfund loan being considered to address the cash flow shortages the golf course will face in the next several years. He stated staff would suggest the Council discuss this item at the next Work Session, and make their decision at the December 13 Council Meeting. He explained there are some options available in regard to funding the proposed loan, and staff and the City's TIF attorneys are still in the process of determining the ability of the City to utilize the interest on TIF funds, earned prior to June of 1997. City Administrator Whiting indicated other possible funding alternatives include the General Fund or other City's funds, however, there should be adequate discussion of all options, prior to Council action. He stated if the Council so desires, staff will schedule the discussion of this matter for the December 6 Work Session, with formal consideration scheduled at the December 13 City Council Meeting. Council Member Stigney inquired if this item should be addressed by the EDA, as it relates to the use of TIF money. He explained that the Council has not met with the EDA and the EDC regarding the use of TIF in the City, and he believes this is a prerequisite to taking any action on this matter. Mounds View City Council November 22, 1999 Regular Meeting Page 12 City Administrator Whiting advised that a meeting had been scheduled earlier in the month, however, adequate attendance was unavailable. He indicted staff could attempt to schedule another meeting, if the Council so desired. Mayor Coughlin inquired if this transfer would require to be addressed this year, in that the first payment is due on January 1, 2000. Finance Director Kessel advised that the matter should be addressed before the 1999 books are closed, however, that will not occur until March of 2000, therefore, some time is available. He stated ideally, the sooner the matter is resolved the better. He indicated that the source of the loan, and whether it is the decision of the City Council or the EDA, is subject to discussion. He explained that the golf course is a City operation, therefore, he would assume the City Council would direct the matter to the EDA, if that entity is who will make the loan. Mayor Coughlin inquired if this would be based upon whether or not they would utilize TIF funding. Finance Director Kessel stated this was correct. Council Member Stigney stated he did not oppose discussing the matter and reviewing this an other options, however, prior to acting upon the matter, a joint meeting should be held between the City Council, the EDA and the EDC. He indicated he would not feel comfortable acting upon the matter until this meeting transpires. Mayor Coughlin stated he would assume, based upon his personal scheduling considerations, that such a meeting could not be arranged until some time in January. City Administrator Whiting suggested the Council could proceed with the recommended schedule, however, postpone the actual implementation of the transfer to a point to be determined in the future. He advised that the loan will accrue interest if it is made prior to the date it is required, and it would be preferable to leave the money in its original fund until such time as it is necessary to transfer it. Council Member Quick inquired if staff was suggesting the Council move approval that date, with the transfer to occur at a Iater date. City Administrator Whiting stated this was correct. Mayor Coughlin inquired if this would be contingent upon the joint meeting with the EDA and EDC. City Administrator Whiting stated this was correct. He pointed out that the Council had indicated they would like to have the TIF policy resolved by March, and this would probably be in concurrence with the suggested schedule. MOTION/.SECOND: Marty/ To Approve Transferring the Funds After the City Council, the EDA, and the EDC Meet Jointly, to Determine the Source of the Funds. Mounds View City Council November 22, 1999 Regular Meeting Page 13 Finance Director Kessel advised that there would be some discussion of the golf course at the December 6 Work Session, and suggested the Council postpone any action until after that meeting. He explained this discussion would provide clarification regarding the exact amount of the loan, and hopefully a better understanding of the funding options for the loan, as well. Council Member Marty withdrew the motion. Mayor Coughlin stated it was the consensus of the Council to defer this item to further discussion at the December 6, 1999 City Council Work Session. H. Consideration of Resolution 5391, Approving TH 10 Jurisdictional Transfer. Director of Public Works Ulrich stated this item is the consideration of Resolution 5391, approving the jurisdictional transfer of TH 10. He explained Highway 10 will eventually be turned back to Ramsey County, and this resolution completes that jurisdictional transfer with the City Council's approval. Director of Public Works Ulrich advised that MNDot will give the County approximately 1.28 million dollars, for the pavement rehabilitation, traffic signal upgrades, optionn that might be installed, and LED on all of the traffic lights on Highway 10. He explained that this money would also be utilized to address some minor safety concerns with regard to some of the intersections on TH 10, which primarily pertain to pedestrian crossings, and some safe areas in the middle of the intersections. Director of Public Works Ulrich indicated if the 1.28 million dollars is determined to be inadequate for what the County deems necessary for this work, they will request turnback funds from MNDot to complete the project, which is proposed to commence, and also be completed in 2001. MOTION/SECOND: Thomason/Quick. To Approve Resolution No. 5391, a Resolution Approving the Jurisdictional Transfer of Trunk Highway 10. Director of Public Works Ulrich noted a typographical error on Page 1, seventh paragraph of the resolution was amended to indicate "Be It Further Resolved," and a corrected copy was provided to the Assistant to the City Administrator. He explained that the date of adoption was amended to indicate "Adopted this 22"a day of November, 1999." Council Member Stigney inquired when the transfer was expected to take place. Director of Public Works Ulrich stated the transfer would occur on January 1, 2000. Ayes - 5 Nays - 0 Motion carried. I. City Cable TV Broadcast Policy. Mayor Coughlin explained that he had added this item to the previous City Council agenda, primarily for the purpose of discussion, however, there was not sufficient time to consider the matter during that meeting. He suggested, in light of concerns that have been raised on all sides Mounds View City Council November 22, 1999 Regular Meeting Page 14 regarding broadcast policy, and which meetings are televised and which are not, he would recommend the Council implement a policy that requires all City committees, boards, commissions, or any groups that are subject to the Minnesota Open Meeting Law and utilize the City facilities, to be covered by the cable television broadcasts, subject to availability of the video and technical staff. He requested the Council consider this recommendation, and, if they so desire, direct City staff to craft a resolution to that end. MOTION/SECOND: Quick/Marty. To Direct Staff to Draft a Resolution to Implement a Policy that Requires All City Committees, Boards, Commissions, or Any Groups that are Subject to the Minnesota Open Meeting Law and Utilize the City Facilities, to be Covered by the Cable Television Broadcasts, Subject to Availability of the Video and Technical Staff, and to Bring the Resolution Forward to the Council for Further Discussion at a Future Work Session, and Consideration at an Upcoming Council Meeting, As Amended to Indicate that If the Groups are Expending City Funds, the Meetings Will Occur in the Council Chambers, Or in the City Hall Building. Council Member Stigney inquired how this policy would apply to the Charter Commission. Mayor Coughlin stated the Charter Commission is subject to Open Meeting Law, and if they utilize City facilities of any sort, they would also be subject to this policy. Council Member Quick inquired if any commission or other bodies of government that expend City funds would therefore be required to hold their meetings at the City Hall. Mayor Coughlin stated they would not necessarily be required to hold their meetings in the City Hall, however, if they did, they would be subject to the policy. Council Member Quick advised that the City Hall is the seat of government, and many years ago, meetings of the City Council had been held offsite, which resulted in a problem within the community, regarding the accessibility to the Council Meetings. He stated he would like staff to craft verbiage which indicates that if the groups are expending City funds, the meetings will occur in the Council Chambers, or in the City Hall building. Mayor Coughlin inquired if the seconder would agree to this amendment. Council Member Marty agreed. Council Member Stigney pointed out that the remote broadcasts of meetings such as those at the Pinewood Elementary School would be contradictory to this. Mayor Coughlin clarified that this motion was to direct professional legal staff and administrative staff to draft a resolution to address the foreseeable concerns, after which, the resolution would be brought before the Council for discussion at a future Work Session. He explained that if there are additional concerns or suggestions at that time, the Council could . amend the draft resolution. City Attorney Long stated in his understanding, there were three points for consideration. He stated that staff would be directed to draft a resolution or ordinance that would require City Mounds View City Council November 22, 1999 Regular Meeting Page 15 related groups subject to Open Meeting Law to meet in the City Hall building, if they are receiving public funds. He explained that this would exclude certain functions, such as those of the School Distract, which are subject to Open Meeting Law, however, do not receive City funds. City Attorney Long stated the second point pertains to meetings held within the building, which would be subject to being broadcast, and subject to broadcast availability. He stated he assumed, therefore, they would not be required to cancel a meeting if staff was not present, and would simply indicate that staffing was not available to broadcast the meeting when it occurred. City Attorney Long indicated that a question arises with the issue of attempting to require meetings be held in the City facility. He explained for example, the Parks and Recreation Commission does not receive City funds, per se, however, it does receive City staff support, therefore, language may be required to specifically address this situation. He stated however, the intent appears to pertain to City related functions, and boards and commissions, all of which would be subject to the policy. Mayor Coughlin added that the City Attorney could report back to the Council if anything was found to be untenable in this regard. Council Member Stigney stated that the Charter Commission meetings consist of a general meeting, at which all members are present, however, the Commission members then split into separate committees, which meet in different rooms. He stated he was uncertain how the policy could be implemented as indicated in the motion. Council Member Marty explained that generally, after the Charter Commission breaks into separate groups, they come back together, and the different groups provide a summation of their discussion. He stated in his opinion, this summation would suffice for broadcasting purposes. Mayor Coughlin stated they could certainly discuss the particular situation of any individual group at a later point, however, the goal to be considered is to keep the public informed regarding anything that relates to them directly or indirectly, and impacts, or has the potential to impact their lives. Ayes - 4 Nays - 1 (Stigney) Motion carried. J. Resolution Approving Fee Increases for 2000. Mayor Coughlin stated this item is the continuation of a motion made at the November 15 City Council Meeting, by Council Member Marty and Council Member Thomason, and the motion is again on the floor. MOTION/SECOND: Marty/Thomason. To Approve Resolution No. 5382, a Resolution Approving Amendment to the City of Mounds View's Uniform Schedule of Fees and Charges, Exhibit A Attached. M Community Development Director Jopke stated staff has attempted to clarify some confusion at the previous meeting concerning the provisions of the proposal relating to fee increases. He stated three items have been revised on Exhibit A of the resolution. He explained that two of the Mounds View City Council November 22, 1999 Regular Meeting Page 16 . revisions pertain to the fees charged for Planning Commission mailed agendas, and Planning Commission mailed minutes, which staff suggests be increased from $10 to $54, and from $20 to $144, respectively, to reflect actual costs. Community Development Director Jopke indicated the third revision pertains to the plan check fees. He stated staff suggests additional plan check fees be charged on those projects that require substantial staff review. He advised that the new language attached to the resolution indicates there will be a plan check fee of 65 percent of the permit fee for all commercial permits, residential permits, new dwellings, dwelling additions, garages, garage additions, decks, sheds over 216 square feet, and major remodeling of homes. He explained that these projects require a plan review, and therefore, should require a plan check fee. Community Development Director Jopke stated other items that require permits, such as roofing, siding, window replacement, driveways, and fences do not require a plan review by City staff, and therefore, staff suggests these projects do not require an additional plan check fee. He indicated that the language in Exhibit A of the resolution reflects this. Community Development Director Jopke stated staff recommends approval of Resolution 5382. Council Member Marty inquired if the proposed resolution, as drafted, would include staff's background information, which is very specific. Community Development Director Jopke advised that the resolution will reflect those projects that will require a plan check fee, however, it does not include those projects that do not require a plan check fee. He explained that staff would interpret this to be applicable to only those items listed in Exhibit A. Ayes - 5 Nays - 0 Motion carried. K. Update on Filling Vacant Positions in the Community Development Department. Community Development Director Jopke stated, as the Council is aware, there are two vacant positions in the Community Development Department. These are the Housing/Code Enforcement Inspector and the Economic Development Coordinator positions. He indicated that staff has advertised and interviewed candidates for each of these positions. Community Development Director Jopke stated staff is prepared to offer these positions to two individuals, subject to Council approval. Staff suggests the Council approve Resolution 5392, which is a resolution approving the hire of Jeremiah Anderson as the Housing/Code Enforcement Inspector, and Resolution 5393, which approves the hiring of Aaron Parish for the position of Economic Development Coordinator. Mayor Coughlin inquired if one motion approving both resolutions simultaneously would be in order, or if these items should be handled separately. City Attorney Long stated it would be acceptable to approve both resolutions simultaneously. Mounds View City Council November 22, 1999 Regular Meeting Page 17 MOTION/SECOND: Quick/Thomason. To Approve Resolution 5392, a Resolution Approving the Appointment of Jeremiah Anderson to the Position of Housing/Code Enforcement Inspector, and Resolution 5393, a Resolution Approving the Appointment of Aaron Parish to the Position of Economic Development Coordinator, as Recommended by Staff. Council Member Stigney stated the Economic Development Coordinator position was previously funded through TIF, and inquired if this would be the case with the new hire as well. Community Development Director Jopke advised the funding of the position has not changed. Council Member Stigney inquired if the Housing/Code Enforcement Inspector position would be funded strictly through the General Fund Community Development Director Jopke stated this was correct. Ayes - 5 Nays - 0 Motion carried. L. Consideration of an Amendment to the Construction and Removal Agreement entered into between the City and Property Owners of 8300 Fairchild Avenue. Community Development Director explained that the Council authorized staff to proceed • through the Housing Replacement Program, to assist with the demolition of the old dwelling located at 8300 Fairchild Avenue. He indicated this was somewhat different than past practice, in that previously the City has acquired the property, cleared it, and then sold it to a developer. He explained that in this case, staff was utilizing the second option of the Housing Replacement Program, which allows the existing property owner to assist with the demolition of the old building, however, the property does not actually change hands. Community Development Director Jopke stated, in this particular case, the original agreement indicated that the City would be responsible for the demolition, and for administratively carrying it out. He explained that in this case, it made more sense for the property owner to handle the demolition, and for the City to reimburse the cost of the demolition, as long as the property owner presented staff with three bids, and the low bid was utilized, which has occurred. Community Development Director Jopke indicated the original maximum funding amount for the demolition was $15,000, and the low bid that was accepted was $8,950. He indicated that the item before the Council is an amendment to the original agreement to allow this matter to proceed, with the property owner being responsible for administering the demolition, and the City reimbursing the cost. Mayor Coughlin inquired, as this item is officially scheduled on the EDA agenda, if it would be more appropriate to recess the Council Meeting to the EDA meeting, and refer the item in question back to the Council Meeting. City Attorney Long stated this would be acceptable, however, what they were presently doing was perfectly appropriate. He explained the reason this is a City Council item, rather than an EDA item, is that the original agreement was between the City and the property owner, and Mounds View City Council November 22, 1999 Regular Meeting Page 18 therefore, the amendment was drafted with the City as a party. He advised that this item required City Council approval, and suggested the Council could take action upon the matter at this time, and remove it from the EDA agenda dunng the EDA meeting. Mayor Coughlin inquired, in order to provide a cleaner break, if it was the consensus of the Council to recess the Council Meeting, and open the EDA meeting. The Council agreed. Mayor Coughlin recessed the Council Meeting to the EDA meeting at 8:16 p.m. Following adjournment of the EDA meeting, Mayor Coughlin re-opened the City Council Meeting at 8:20 p.m. Mayor Coughlin stated the final item before the Council is consideration of the amendment to the Construction and Removal Agreement entered into between the City and the property owners of 8300 Fairchild Avenue. MOTION/SECOND: Quick/Thomason. To Approve the Amendment to the Construction and Removal Agreement Entered Into Between the City and the Property Owners of 8300 Fairchild Avenue. Ayes - 5 Nays - 0 Motion carried. • Council Member Quick extended his appreciation to staff for a job well done. 11. Truth in Taxation Meeting: Next Council Work Session: Next Council Meeting: Monday, December 6, 1999 - 6:00 P.M. Monday, December 6, 1999 Monday December 13, 1999 - 7:00 P.M. 12. ADJOURNMENT Mayor Coughlin adjourned the meeting at 8:21 p.m. Transcribed and recorded by: Trish Pearson Timesaver Off Site Secretarial, Inc. PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting December 13,1999 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:05 P.M. 1. MEETING IS CALLED TO ORDER 2. ROLL CALL: Coughlin, Marty, Stigney and Thomason. NOT PRESENT: Quick. 3. APPROVAL OF AGENDA A. Monday, December 13, 1999, City Council Agenda Mayor Coughlin asked the Council if anyone would like to add items to the agenda. • MOTION/SECOND: Mart /Thomason. To Acce t the December 13 1999 Cit Council Y p Y Agenda as Presented. Ayes - 4 Nays - 0 Motion carried. 4. APPROVAL OF MINUTES A. Monday, November 22, 1999, City Council Minutes Council Member Marty requested a correction to Page 1, Item 4-A, second paragraph, to indicate "MOTION/SECOND: Quick/Marty. Council Member Marty requested a correction to Page 3, second paragraph, first sentence, to indicate "...where there was approval..." Council Member Marty requested a correction to Page 3, third paragraph, first sentence, to indicate "...the needs of the school as it relates to space, air..." Council Member Marty requested a correction to Page 5, sixth paragraph, second sentence, to indicate "He further recommended that the Council..." Council Member Marty requested a correction to Page 7, second paragraph, third sentence, to • indicate "Chamber of Commerce and the community." Council Member Marty requested a correction to Page 7, sixth paragraph, fourth sentence, to indicate "...which are more expensive, however, the delivery... " Mounds View City Council December 13,1999 Regular Meeting Page 2 Council Member Marty requested a correction to Page 10, sixth paragraph, first sentence, to indicate "The Planning Commission, as the City's advisory commission..." Council Member Marty requested a correction to Page 12, second paragraph, to omit the second word "if," and to indicate "Mayor Coughlin inquired if this would be based upon..." MOTION/SECOND: Marty/Stigney. To accept the November 22, 1999 City Council minutes as corrected. Ayes - 4 Nays - 0 Motion carried. B. Monday, November 22, 1999 Public Hearing Minutes C. Monday December 6, 1999 Truth in Taxation Minutes MOTION/SECOND: Marty/Stigney. To accept the November 22, 1999 Public Hearing minutes and the December 6, 1999 Truth in Taxation minutes as presented. Ayes - 4 Nays - 0 Motion carried. 5. SPECIAL ORDER OF BUSINESS A. Recognition of Kristin Lavine, Mrs. Mounds View. Mayor Coughlin stated it was his pleasure and honor to introduce to the City Mrs. Mounds View, Kristin Lavine. Mrs. Lavine is an active member in Abiding Savior Lutheran Church, and has been involved with the Mounds View Community Center Teen Night program, the Festival in the Park, and a variety of other activities within the community. Mrs. Mounds View, Kristin Lavine stated she has resided in Mounds View for two and a half years, and in that time, she has grown very fond of the community. She stated she is a member of Abiding Savior Lutheran Church, and is involved in the Community Center functions, including the Teen Night program, which services she is very proud of. Mrs. Lavine stated is proud to represent Mounds View in the Mrs. Minnesota Pageant. She explained that this is the premiere pageant in Minnesota, which recognizes marriage and family values, and requires the contestants to have a platform. She indicated her father has Huntington's Disease, and therefore, she has chosen this as her platform. She explained that Huntington's Disease is a genetic, neurological disorder, affecting 40,000 Americans, and the children of a parent with this disease stand a fifty percent chance of contracting it, as well. She stated it is her belief that there will be a cure for this disorder in the near future, and her hope that this will be the last generation affected by Huntington's Disease. Mayor Coughlin thanked Mrs. Lavine for her comments and extended his congratulations to her. He noted that later in the evening, the current Mrs. Minnesota, Dee Henderson would be joining the meeting, at which time the Council would pause to recognize her. 6. REPORTS PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA ,~ Public Hearing ~~ ~ ~- __ ., ~ ~ ,N November 22, 1999 Mounds View City Hall ~ ~~ "~`- 2401 Highway 10, Mounds View, MN 55112 6:05 P.M. 1. MEETING IS CALLED TO ORDER 2. ROLL CALL: Coughlin, Marty, Quick, Stigney and Thomason. NOT PRESENT: None. 3. BUDGET PUBLIC HEARING Mayor Coughlin opened the Public Hearing at 6:05 p.m. • City Administrator Whiting stated it is the City's tradition to hold a budget overview public hearing every year, prior to the Truth in Taxation hearings in December. He indicated the Truth in Taxation meeting has been scheduled for 6:00 p.m., December 6, 1999, at which time the final budget hearing will occur. He noted the Council has the option to extend the discussion for another week beyond that date, and make their decision on the matter at the December 13, 1999 City Council Meeting. He explained that this public hearing is the precursor to the final hearing, and provides that if changes are necessary, based upon public comment, or Council or staff input, they can be made, and the budget can be presented again in two weeks. City Administrator Whiting stated the NovemberlDecember issue of the Mounds View Matters presents the highlights of the material which will be discussed. He added that citizens could also contact him directly at City Hall to express their comments or concerns, or to obtain further information regarding the budget. City Administrator Whiting stated the Year 2000 Budget contains few significant changes from the previous budget. He explained that the levy increases by only $15,000, which is less than one percent, and is the maximum increase allowed by the State Legislature. He indicated that staff and the City Council have worked through the budget priorities, and are able to present a budget that balances, with a small amount remaining for contingency in the Year 2000. City Administrator Whiting stated there are no major capital improvements or significant capital purchases proposed in the upcoming budget. He indicated that one of the issues the community will face next year, in terms of the budget, relates to personnel costs. He explained that a three- . C:\ADMIN\MINUTES\CC\11-22-99.Public Hearing.doc Mounds View City Council November 22, 1999 • Public Hearing Meeting Page 2 percent wage increase has been budgeted for, and the City expects to see some significant increases in employee health insurance, although there is a cap on City contributions to family health insurance premiums. He advised the actual amounts would not be known until April or May of 2000, and in the interim, there were also collective bargaining agreements to be resolved. City Administrator Whiting stated another issue related to the General Fund is the City's contribution to the Community Center. He advised that $50,000 has been budgeted for operations at the facility, as it has been in the past three years. He noted the City is now complete in terms of its expenditures for construction of the building, which pertains to a different fund, and the specific details of this could be discussed during the meeting. He indicated that the City's Finance Director would provide an overview of how the budget generally works, and how taxes are calculated and divided. Finance Director Kessel stated the City is comprised of several different funds, the main fund being the General Fund, which is financed through property taxes and pays for the costs of Administration, Streets and Street Maintenance, Police and Fire Protection, Community Development, and Parks and Recreation. Finance Director Kessel explained that the City's Special Revenue Funds dedicate sources of revenue for a specific purpose. For example the City collects a franchise fee on cable television • service, and this money is directed to the Cable Television Fund that can only be utilized for cable television activities. Finance Director Kessel indicated the Economic Development Fund pertains to such matters as business loans, housing redevelopment, and the redevelopment along Highway 10. He noted the City receives a grant of approximately $25,000 from Ramsey County for its recycling program, and this money is applied toward the Highway 10 redevelopment. He stated no changes were proposed for the Economic Development Fund in the 2000 Budget. Finance Director Kessel stated the residents of the City are assessed a fee on their water bills which is dedicated to the Street Lighting and Surface Water utilities. He indicated the majority of the streetlight expense pertains to the electricity usage, and a small amount is utilized for new streetlights. He advised that a resident interested in obtaining a new streetlight on their property could achieve this through a petition and the agreement of the surrounding property owners. Finance Director Kessel stated the operation of Lakeside Park is a Joint Venture between the City of Mounds View and the city of Spring Lake Park. He explained that each city contributes $7,500 to offset the cost of lifeguards and maintaining that park. Finance Director Kessel explained there are several Debt Service Funds, which are the basically all the Tax Increment Districts. He explained that the revenue source for paying the bonds on those districts is the Tax Increment property tax. • Mounds View City Council November 22,1999 • Public Hearing Meeting Page 3 Finance Director Kessel stated the Capital Projects Fund, Municipal Aid for Streets, and the Special Projects Fund represents approximately 1.6 million dollars, and the interest on that amount is utilized to maintain the City streets. He indicated the General Fund and the Water and Wastewater Enterprise Funds, direct monies toward the Vehicle Equipment Fund, which is utilized as a mechanism to pay for City vehicles. Finance Director Kessel indicated there are three Enterprise Funds, which include the Water and Wastewater Funds for which a charge is assessed on a quarterly basis. He stated there was also a Golf Course Fund, and the fees paid by persons using the driving range or the golf course are directed to this fund and are utilized to pay the expenses associated with the golf course. Finance Director Kessel stated there is a levy in the General Fund for Fire Improvement Bonds, which was issued in the early 1990's to construct several fire stations and pay for some capital equipment. He explained that those bonds were re-financed two years earlier, through a joint venture with the cities of Blaine and Spring Lake Park. He stated the residents pay a percentage of the bond payments, and since the bonds were issued, the percentage has gone from 25 percent to approximately 17 percent, based upon the tax capacity and the number of fire calls. He noted the City of Mounds View's share has continued to decrease on both of these. Finance Director Kessel advised that Ramsey County estimates the market value for all property within the County, and the State of Minnesota determines classifications of property and associated class rates. He indicated some of the major classifications are residential property, which include homesteaded and un-homesteaded properties, commercial and industrial properties, and apartment complexes. Finance Director Kessel advised that the three major taxing jurisdictions are Ramsey County, the School District, and the City of Mounds View. He stated there are seven additional taxing jurisdictions including the Rice Creek Watershed District, and the Library, which comprise the total amount of taxes paid by the residents of Mounds View. He explained that these taxing jurisdictions determine the property taxes that are levied, and based upon the market value, classifications, and taxes needed, the actual tax is calculated. Finance Director Kessel stated the average market value of a residential home in Mounds View in 2000 will be $105,000, which represents a $7,500 increase over the 1999 market value, or 7.7 percent. He explained that the City's levy, including the Fire Improvement Bonds, is increasing by $9,290, for an actual increase of .5 percent. He stated the preliminary tax rate, which is the tax levy divided by the tax capacity, based upon the market value, will decrease by 4.9 percent in 2000, for an average residential house. He pointed out that with the increase in market value, and the decrease in the City's tax rate, this represents an approximate $12 increase in the City's portion of the property tax, or a 4 percent increase from the previous year. Finance Director Kessel stated the general property tax in 1999 was $1,760,000, and this will . increase to $1,769,000 in 2000, or approximately .5 percent. He stated the property taxes Mounds View City Council November 22, 1999 • Public Hearing Meeting Page 4 comprise approximately 46 percent of the City's General Fund revenue, franchise fees are $195,000, which is approximately five percent of the City's revenue, and license and permit fees are approximately $120,000, or three percent of the City's total revenues. Finance Director Kessel stated there are two main sources of inter-governmental revenue, which include the Homestead and the Agricultural Credit, and also Local Government Aid, which in 2000 is $1,324,000, or approximately 35 percent of the City's revenue. Finance Director Kessel indicated that other miscellaneous revenues, which include charges for such services as copy fees represents approximately $20,000, and fines and forfeitures, the majority of which come through the Police Department, are approximately $48,000. He noted there are also other revenues, such as interest and transfers from other funds. Finance Director Kessel advised that the Water and Sewer Funds pay for some of the City's administrative costs, and additionally there are some monies which come from the Vehicle and Equipment Fund, off of the cost of some of the equipment that is purchased. He indicated that for the year 1999, the total revenue of the City was $3,756,000, and the proposed Year 2000 revenue is $3,832,000, a two percent increase. • Finance Director Kessel provided the Council with a graph, which further indicated the origin of the City's revenue sources. He explained that the major sources of revenue are general property taxes, at 45 percent, franchise fees, at approximately 5 percent, and intergovernmental revenue, at 35 percent. Finance Director Kessel provided an overview of the General Fund Outlays. He indicated the general government is comprised of the City Council, Administration, Central Services, Finance, and Community Development, and in the 2000, this budget decreases slightly from 1999. He stated Public Safety includes Police and Fire Protection, which increases approximately $35,000, and Streets and Highways, which increase to $452,000. Finance Director Kessel indicated that the Parks and Recreation budget increases slightly from 1999. He reiterated that the Debt Service for the Fire Bonds have continued to decrease by approximately $7,000 per year. He advised that the total 2000 Budget is $3,832,000, which is an approximate 2 percent increase over the 1999 budget. Finance Director Kessel provided the Council with a graph, which indicated there has been a $150,000 decrease in the cost of general government during the past two years, and there has been a slight increase in the area of public safety. Finance Director Kessel stated 28 percent of the City's budget is spent on general government, 43 percent on public safety, 12 percent on streets and highways, 11 percent on parks and recreation, 2 percent on debt service for the fire bonds, and 4 percent for miscellaneous expenditures. • Mounds View City Council November 22,1999 Public Hearing Meeting Page 5 Finance Director Kessel stated the Council has requested staff consider the possibility of decreasing the street lighting charges. He explained that the 2000 Budget, as prepared, does not reflect any changes to this fee, however, a proposal to this effect will be brought forward. He indicated surface water charges, water rates, and wastewater fees are proposed to remain the same as they were in 1999. Finance Director Kessel advised that the current franchise fee of 2.5 percent of electric and natural gas charges will be directed into the General Fund to assist in offsetting some of the costs for services. He pointed out that several weeks earlier, the Council adopted an ordinance which increases the franchise fee to 4 percent, with the additional 1.5 percent going toward the Street Reconstruction Fund, and staff was additionally directed to research means to increase that percentage. He stated that prior to the Truth in Taxation Hearing on December 6, staff hopes to propose an adjustment to that amount, however, at minimum, 1.5 percent of the franchise fee will go toward the Street Reconstruction Fund. Finance Director Kessel indicated that $14,000 of the franchise fee collected on the cable service provided to residents of the City will be utilized in the 2000 Budget to continue to upgrade the Cable Television System, to provide better quality and increased programming to the citizens. . Finance Director Kessel stated there are no significant changes proposed in the charges or service levels of Recycling, Street Lighting and Surface Water, with the exception of the Street Lighting rates which will probably be decreased. He added there were no proposed changes in terms of the service levels at Lakeside Park. Finance Director Kessel stated 1999 was the first complete year the YMCA managed the recreational programming at the Community Center. He advised that staff did not anticipate any changes in the General Fund contributions to the Community Center, however, there would possibly be an increase in programming. He explained that the City will continue to market the Community Center to make it self supporting, and as in the last three years, the General Fund has contributed $50,000 to assist with this goal, and this was also proposed for 2000. Finance Director Kessel stated the City's liability in terms of the Debt Service Fire Bonds is decreasing due to fewer fire-calls in Mounds View, as well as the growth in the City of Blaine and the refinancing of debt. He explained there were several years remaining to pay on those bonds, and the change in the formulas resulting in the actual amount owed is decreasing approximately $30,000 to $40,000 per year. Finance Director Kessel indicated that the City is making principal payments on the Tax Increment bonds, at approximately one million dollars a year, and the bonds will all be paid in the year 2005. He advised there is approximately 2.3 million dollars net, outstanding in Water Bonds. He pointed out that one of the bond issues was refinanced, however, the call date is not until next year, therefore, next year the City will pay off the original bonds, and continue to pay off the remaining debt until the year 2013. Mounds View City Council November 22, 1999 Public Hearing Meeting Page 6 Finance Director Kessel stated there was $3,090,000 debt issued for the golf course in 1999. He explained that the first principal payment on this amount is due January 1,2000, and the last payment is due January 1, 2014. He explained that golf course fees will be utilized to pay all golf course expenses, and staff is currently researching a possible City loan, to be used to correct some of the construction problems at the golf course. He advised that such a loan would be repaid to the City with interest. Finance Director Kessel stated the preliminary tax rate for Mounds View residents, including City, County and School District taxes, will decrease by approximately 4 percent. He stated the City's share of the tax has slightly increased, however, when the other taxing jurisdictions are factored in, the average property taxpayer should see a decrease of approximately 4 percent in the year 2000. There was no public input. Mayor Coughlin advised the purpose of this meeting is to present the budget to the citizens, and to address any questions they may have. He suggested the Council continue to discuss the budget at this point, in terms of the golf course loan, streetlight utility rates, and others items mentioned. i Finance Director Kessel stated a uestion was raised at the revious Council Meetin relating to q p g the Theater Project and its impact upon the taxes of an average residence in the City. He indicated that the estimated total tax on both parcels at the Theater Project is approximately $140,000, and the City tax is approximately $17,500. He explained that with the total tax capacity and the residential tax capacity of the City, which is approximately 65 percent, and considering the values before and after the improvement of those parcels, the average residence would realize an approximate $2.50 reduction in taxes on the City side in 2000. He noted that the following year, when all of the value is factored in, that amount should increase. Council Member Quick inquired if this represented extra monies to the City's General Fund, or if this money would be distributed throughout the tax base. Finance Director Kessel stated this money would be incorporated into the tax base. He noted that residential properties represent approximately 56 percent of the tax capacity, however, this does not include apartments, or commercial or industrial properties. City Administrator Whiting stated staff has spent an extensive amount of time considering the Community Center issues. He stated it was important to note that while $50,000 is transferred from the General Fund to the Community Center to fund the expenses of operating the facility, the facility also generates revenues that are directed back into the operations. He added that the facility has been in operation for only eleven months. Finance Director Kessel stated there were four different components of the Community Center facility. He stated the Children's Home Society Leases a portion of the building and it is Mounds View City Council November 22, 1999 Public Hearing Meeting Page 7 estimated that the minimum amount they will pay in 2000 is $40,000. He indicated Community Education is anticipated to generate approximately $52,000, and the Banquet Center, factoring in the revenues from catering, liquor, and the rental of the facility, will generate approximately $90,000. Finance Director Kessel stated the City anticipates approximately $17,000 per year in revenues from the area within the gymnasium that is managed by the YMCA. He indicated the facility periodically holds "open gyms," and charges a dollar to participate, which represents $3,500. He added that the commission on the vending machines in the facility is estimated to generate $4,500, and additionally, miscellaneous revenues of approximately $3,500 are expected. He pointed out that the facility will pay approximately $1,500 in sales tax on some of the rentals, however, with the $50,000 transfer from the City, the total revenues of the Community Center will be $261,000. Finance Director Kessel stated on the electricity, water, sewer and janitorial service costs are some of the larger expenses of the Community Center. He advised that the City has a contract for management of the Banquet Center that is commission based, and the higher the revenue, the higher the percentage will be. He indicated this would be approximately $30,000 next year. He stated that through the YMCA agreement, the City sets aside $20,000 a year for equipment • replacement. He pointed out that the current budget information indicates a fund balance, however, some of this is actually Equipment Reserve, and represents approximately $9,000 of income. He noted this information would be included in the next budget presentation. He indicated that further refining is necessary, however, the Community Center appears to be fairly successful. Mayor Coughlin indicated from a business standpoint, if you can break even in the first three years of operation, you are doing well. He stated the Community Center is coming very close to that within its first year of operation, when for months they were simply attempting to iron out procedures and policies. He remarked that this is incredible. He added that this is a testament to the management skills of Finance Director Kessel, who had conducted much of the oversight on this project. He commended Finance Director Kessel for a job well done. City Administrator Whiting noted the previous discussion pertaining to possible changes in the street light utility rate, to reflect the slower activity in this area. Mayor Coughlin inquired regarding staff's earlier recommendation on this matter. Finance Director Kessel stated staff has proposed a possible 20 percent reduction in the street lighting fee. Mayor Coughlin stated there was some consensus among the Council Members in this regard, and inquired if this would be reflected in the final budget. u Mounds View City Council November 22,1999 Public Hearing Meeting Page 8 Finance Director Kessel stated it would. Mayor Coughlin suggested the Council touch upon the City's short-term loan to the golf course. Finance Director Kessel stated staff has requested the TIF Attorney from Briggs and Morgan examine the City's TIF Districts and he has provided extensive information in terms of possible funding for the golf course, the Community Center, and other like projects. He stated that staff will prepare a resolution that will transfer some of the TIF interest earned prior to July 1, 1997 to the Economic Development Authority so that they can be utilized for Economic Development, or other areas the Authority deems appropriate. Finance Director Kessel noted Golf Course Superintendent, John Hammerschmidt was preparing several alternative proposals to present to the Council at the December 6 Work Session. Council Member Thomason thanked Finance Director Kessel for his presentation and summary of the Year 2000 Budget. She indicated the budget for upcoming projects was fairly well resolved, and the only outstanding issues appeared to be the Street Light Fund, which was proposed to decrease by 20 percent, and the Cable Television Fund. Council Member Stigney inquired regarding the current amount of money in the TIF District Fund, and the amount projected for that fund in the next five years. Finance Director Kessel stated the interest earned prior to July 1, 1997 was in the 2.2 to 2.5 million-dollar range. He indicated that the low point in the cash flows will occur in 2003, and he was uncertain what the cash flows would be at this time. Mayor Coughlin inquired if this was not $178,000. Finance Director Kessel stated this amount was an earlier projection, and the new projections were over one million dollars. He stated that based upon the new projections, the Economic Development Authority might formulate a plan whereby they would agree to loan the funds on a short term basis, or issue a short term bond to get through the low point in the cash flow. He indicated another option was to transfer only a portion of the monies into the fund at this time. He advised there will be several options available, and these will be addressed during the discussions with the TIF Attorney. Mayor Coughlin inquired if the TIF Attorney and the Golf Course Director would attend the meeting on December 6. Finance Director Kessel stated they planned to attend. Council Member Marty requested clarification regarding the fund into which the transfer of monies would be made. • Mounds View City Council November 22, 1999 Public Hearing Meeting Page 9 Finance Director Kessel stated the Economic Development Authority, which is essentially the City Council, but a separate legal authority, manage the TIF Districts, and this fund is where the transfer of monies would occur. City Administrator Whiting stated that in June, staff presented long term trends the City sees based upon past City budgets and actual expenses. He noted the purpose of the budget is to identify expenses over a particular period in time, as each particular period is connected to the past, and will assist in predicting what occurs in the future. He stated that over the long term, the trends of concern to the City are in regard to its own ability to raise revenues to maintain itself as a viable self-governing community, and providing for its own administration. City Administrator Whiting stated typically, the main area of difficulty for cities such as Mounds View, is the ability to fund the capital infrastructure replacement of streets, curb and gutter, sewer and water. He indicated that these are very expensive considerations that come forward from time to time, and the City could possibly do more in the area of financing its own infrastnzcture replacement. City Administrator Whiting stated in the past two and a half years, there have been discussions regarding the City's streets policies, and some decisions have been made recently in terms of creating a street fund. He advised that the interest earnings on the TIF Districts create an opportunity for the community to begin to re-fund its own capital replacement program. He indicated there are several means to pay for repairing the streets, which include borrowing or attempting to save, and paying for the replacement as it becomes necessary. He advised the latter option is much less costly, however, it is usually the most difficult for cities to commit to. He pointed out that progress has been made this year, in terms of committing to that ideal, and he would encourage the Council to continue in that direction. City Administrator Whiting stated several things have been done over the past two to three years to save on the costs of administrative City functions and to increase productivity. He indicated that over time, staff would attempt to find additional means to accomplish this. He stated the City would likely see significant forward movement in the coming year, in the areas of distribution of information and interaction with the residents, particularly via the Internet. He pointed out that this will assist with productivity, and also presents a fundamental change in the manner in which the City views itself as a local government unit interacting with the community, which provides for greater participation, and allows the City to be more reactive to specific residential concerns. He stated these are the trends that will be visible in Mounds View in the year 2000, and possibly beyond. Finance Director Kessel advised that the Long Term Financial Plan is required to be adopted every year by ordinance. He noted the first reading of this ordinance was listed on the City Council Agenda, and inquired if there were any questions prior to consideration of this item. Mayor Coughlin stated all of his questions had been answered prior to the meeting. Mounds View City Council Public Hearing Meeting November 22,1999 Page 10 Council Member Thomason suggested the Council schedule a meeting or a retreat as soon as possible, for the purpose of brainstorming to plan for the City's Year 2001 Budget. She explained that the Year 2000 Budget is basically a replication of the previous year's budget, although, on many occasions throughout the year, staff inquired regarding what the Council would like to see. She advised that this would be a good time for the Council to meet and discuss the upcoming issues, as well as their vision for the Year 2001 Budget. Mayor Coughlin stated it was the consensus of the Council to schedule a meeting for the purpose of planning the Year 2001 Budget. He requested the Council Member's consider their personal schedules, and meet with the City Administrator to schedule a meeting date, after the City Council Meeting. Mayor Coughlin closed the Public Hearing at 6:47 p.m. Respectfully submitted, Recorded and transcribed by: Trish Pearson Timesaver Off Site Secretarial, Inc. • Mounds View City Council December 13,1999 Regular Meeting Page 2 Council Member Marty requested a correction to Page 10, sixth paragraph, first sentence, to indicate "The Planning Commission, as the City's advisory commission..." Council Member Marty requested a correction to Page 12, second paragraph, to omit the second word "if," and to indicate "Mayor Coughlin inquired if this would be based upon..." MOTION/SECOND: Marty/Stigney. To accept the November 22, 1999 City Council minutes as corrected. Ayes - 4 Nays - 0 Motion carried. B. Monday, November 22,1999 Public Hearing Minutes C. Monday December 6,1999 Truth in Taxation Minutes MOTION/SECOND:. Marty/Stigney. To accept the November 22, 1999 Public Hearing minutes and the December 6, 1999 Truth in Taxation minutes as presented. Ayes - 4 Nays - "0 Motion carried. 5. SPECIAL ORDER OF BUSINESS A. Recognition of Kristin Lavine, Mrs. Mounds View. Mayor Coughlin stated it was his pleasure and honor to introduce to the City Mrs. Mounds View, Kristin Lavine. Mrs. Lavine is an active member in Abiding Savior Lutheran Church, and has been involved with the Mounds View Community Center Teen Night program, the Festival in the Park, and a variety of other activities within the community. Mrs. Mounds View, Kristin Lavine stated she has resided in Mounds View for two and a half years, and in that time, she has grown very fond of the community. She stated she is a member of Abiding Savior Lutheran Church, and is involved in the Community Center functions, including the Teen Night program, which services she is very proud of. Mrs. Lavine stated is proud to represent Mounds View in the Mrs. Minnesota Pageant. She explained that this .is the premiere pageant in Minnesota, which recognizes marriage and family values, and requires the contestants to have a platform. She indicated her father has Huntington's Disease, and therefore, she has chosen this as her platform. She explained that Huntington's Disease is a genetic, neurological disorder, affecting 40,000 Americans, and the children of a parent with this disease stand a fifty percent chance of contracting it, as well. She stated it is her belief that there will be a cure for this disorder in the near future, and her hope that this will be the last generation affected by Huntington's Disease. Mayor Coughlin thanked Mrs. Lavine for her comments and extended his congratulations to her. He noted that Later in the evening, the current Mrs. Minnesota, Dee Henderson would be joining the meeting, at which time the Council would pause to recognize her. 6. REPORTS • PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting November 22,1999 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:00 P.M. 1. MEETING IS CALLED TO ORDER 2. ROLL CALL: Coughlin, Marty, Quick, Stigney and Thomason. NOT PRESENT: None. 3. APPROVAL OF AGENDA A. Monday, November 22,1999, City Council Agenda • Mayor Coughlin asked the Council if anyone would like to add items to the agenda. MOTION/SECOND: Quick/Marty. To Accept the November 22, 1999, City Council Agenda as Presented. Ayes - 5 Nays - 0 Motion carved. (City Administrator Whiting requested -the .addition of Item L, Consideration of an Amendment to the Construction and Removal Agreement entered into between the City and the Property Owners of 8300 Fairchild Avenue) 4. APPROVAL OF MINUTES A. Monday, October 15,1999, City Council Minutes Ma}cor Coughlin stated it has been brought to his attention that a correction was approved to delete the vote tally listed on Page 17 of the October 25, 1999 City Council Meeting Minutes. He advised the Council, as per Open Meeting Law, there must be a record of every official vote taken by the Council. MOTION/SECOND: Quick/Mary. To Reconsider the Vote and Re-Amend the City Council Minutes of October 25, 1999, to Add Back In the Vote Tally Listed on Page 17. Council Member Stigney stated he was agreeable to this, as long as that was all it was doing. Ayes - 5 Nays - 0 Motion carried. C:\ADMIN\M INUTES\CC\l I -22-99.cc.doc Mounds View City Council October 25, 1999 Regular Meeting Page 17 Ayes - 3 Nays - (Stigney) Motion carried. • D Consideration of an Interfund Advance to the Golf Course Fund. City Administrator Whiting stated at various meetings, the Council has discussed the future cash flow at the golf course, and what to do about the projected shortfalls on two occasions in the future. He indicated he and Finance Director Kessel met with Attorney Jim O'Meara, of Briggs and Morgan, who advises the City with regard to the TIF issues. He explained that Mr. O'Meara has clarified some of the State Statutes and State Auditor opinions regarding the existing TIF funds, and whether or not a portion of those funds could be utilized to assist the golf course in a loan situation. City Administrator Whiting stated the Council is somewhat in agreement that some type of loan would be appropriate for the golf course. He noted concerns expressed earlier in the meeting in terms of utilizing taxpayer funds for the golf course, and explained that this would be a means to avoid that. He advised that further discussion of this matter is required, as it is a situation that would last for a few years, and the Council should determine the means by which they would approach this option and address the concerns. Finance Director Kessel stated staff has met with the City's bond counsel and TIF attorney, who have advised there is a provision, based upon the interpretation of the State Auditor's Office, which indicates that any interest earned on TIF funds prior to July 1, 1997 are not TIF dollars, and therefore, can be taken out of the TIF fund and utilized for other purposes. • He explained at the staff level, rt has been discussed that the City may wish to pull out those funds and set up an Economic Development Fund, to provide that when the TIF Districts expire in approximately 2014, the City will have some tools available for economic development. He stated these funds could be used as the City sees fit. He pointed out that based upon the projections, the structure of the golf course financing is such that it is scheduled to be paid off in approximately 2013, at which. time, they could shift debt payments to repay the loan back to the TIF fund. He added that another positive factor is that once the TIF Districts expire, the City would still have funds available for economic development, because at present, there are. no other funds available for this purpose. City Administrator Whiting stated staff is requesting direction regarding this option. He suggested staff formulate a policy action for the Council to take, and review this at the following Work Session, and deal with it at a Council meeting, after that point. MOTION/SECOND: Quick/Coughlin. To Direct Staff to Formulate a Policy Action for the Council to Take, and to Hold Over Consideration of this Matter Until the EDA and EDC Meet to Discuss TIF at Some Length, But in the Meantime, To Authorize Staff to Come Up with Any and All Necessary Paperwork So that The Council Can Move Upon it Quickly if the Need Arises. City Administrator Whiting inquired if this should be structured towards TIF funds, or other available funds. Mounds View City Council October 25, 1999 Regular Meeting Page 18 Mayor Coughlin stated this should be the TIF Interest Fund, which has been called the Economic • Development Fund for lack of a better title. He stated he would agree this is the fund that should be utilized, and it appeared to be the consensus of the Council at a previous Work Session. Finance Director Kessel pointed out that one of the issues the State Auditor takes exception to is whether or not the funds are authorized. He suggested, in conjunction with this policy action, staff research preparing a new budget as part of the TIF plan, so that if there is ever a question, it can be referenced. He explained that since the Council and the EDC have not yet met, one component of the discussion would be how to spend any other TIF dollars, or possible decertification or turning some of the tax dollars back. Council Member Stigney stated in that the EDA and the EDC has not had the opportunity to go over the TIF plan for the City, that it was somewhat premature to take the first steps toward making a loan to the golf course. He recommended they hold off action until after that meeting. Mayor Coughlin inquired regarding the time frame for this matter. Finance Director Kessel stated clarification was required by January 1, 2000, and this was the critical date, however, they could wait until December and this should not present a problem. Mayor Coughlin stated as the seconder, he would agree to lay this matter over until the meeting with the EDC and EDA, and to amend the motion to authorize staff to get everything in order, including all of the TIF considerations, and to begin the process. He inquired if Council Member - Quick would agree to this amendment. Council Member Quick stated he would agree to this. City Administrator Whiting commented that whatever action takes place, the golf course will repay the loan in total, plus full interest. Mayor Coughlin clarified that the motion is to hold over consideration of this matter until the EDA and EDC meet to discuss TIF at some length, but in the meantime, to authorize staff to come up with any and all necessary paperwork so that the Council can move upon it quickly if the need arises. Council Member Stigney stated staff should also research other funding sources for the golf course. Mayor Coughlin stated a variety of funding sources were listed and discussed at previous Work Sessions. City Administrator Whiting requested clarification, noting that it was his understanding that staff should research solely the interest generated off of TIF, prior to that date. Mayor Coughlin stated it was his understanding that this was the consensus of the Council at a previous Work Session. City Administrator Whiting pointed out, of the options available to the City, this option is • furthest from the General Fund, not only at present but also in the future. Mounds View City Council October 25, 1999 Regular Meeting Page 19 Council Member Stigney stated he had no objection to proceeding in this manner, as long as they • will also look at other funding sources, so they are not just completely ignored. He stated the residents of the City and the Council should choose the preferred method of all. Mayor Coughlin stated the Council has discussed this matter, and it was the consensus to pursue the Economic Development Fund, because it is farthest away from the taxpayers, and they were attempting to stay as far as possible from involving any taxpayer dollars in this matter. Council Member Stigney stated he had no objections to this, however, he did not want to "close the door" on other avenues of revenue. Mayor Coughlin explained the consensus of the Council was to "close the door" and move forward with a plan. Council Member Stigney explained they do not have the plan. He stated the "big plan" is not yet determined. City Administrator Whiting explained that staff can research other sources of funding. He pointed out, however, a meeting for the future of the Economic Development Fund and TIF accounts between the EDA and EDC is still in order, and if after that point, that board sees fit to accept this option, it will proceed. Mayor Coughlin clarified the specific motion is to move ahead and direct staff to conduct their research under the assumption that the end result will be the Economic Development Fund, and to work in that vein, however, not to "close the door" on other sources of funding. Council Member Stigney stated this was acceptable. City Administrator Whiting explained this funding source would be farthest from the General Fund, however, these funds are generated by the taxpayers in the TIF District. Council Member Stigney inquired if this funding was to offset the banding issue or the development issues at the golf course. Finance Director Kessel advised that these funds were to offset the bond reserves. He explained that the City does not have sufficient resources to cover the bond. Mayor Coughlin explained that because of the funding structure at the golf course, there is a short term deficit in that bond fund, and this needs to be offset, and will be paid back in full, when the golf course gets out from underneath the bond fund. Ayes - 4 Nays - 0 Motion carried. E. Anoka County-Blaine Airport Advisory Commission Appointees. City Administrator Whiting stated staff has advertised openings for two individuals to represent Mounds View on a 16-member board, along with three other cities, representing various airport issues. He stated staff has not received any applicants for these positions, at this time, and advised that the Council may make these appointments, if they so choose. Mounds View City Council October 25, 1999 Regular Meeting Page 20 Mayor Coughlin stated he would be willing to participate on this commission, however, he is • already attending meetings on a daily basis. He stated he would be agreeable to attend the meeting in the short term, and inquired regarding he date of the first meeting. City Administrator Whiting stated he would expect the first meeting to be held either in November, or early December. Mayor Coughlin stated the Council will not officially meet until November 15, and the first meeting of the Advisory Commission may be held prior to that. He inquired if it would be in order for the City Administrator and himself to deputize two individuals in the interim, and have the Council affirm these appointments at the next meeting. City Administrator Whiting stated this would be acceptable. MOTION/SECOND: Thomason/Quick. To Authorize the Mayor and the City Administrator to Secure Two Individuals for the Anoka County-Blaine Airport Advisory Commission in the Interim, and Bring the Names Back to the Council for Formal Approval at an Upcoming Council Meeting. Ayes - 4 Nays - 0 Motion carried. F. Consideration of Electronic Sign Bids. Director of Public Works Ulrich stated the electronic sign has been discussed by both the present, and several previous Councils, and $40,000 has been set aside in this year's budget for the project. Staff has solicited bids for the sign and received a bid from Aim Electronics for a one-line sign at $30,575, and atwo-line sign at $46,391, with $345 for freight. Staff also received a bid from Atra Electronics for aone-line sign at $29,104.32, and atwo-line sign at $46,529.85, with $350 for freight. Director of Public Works Ulrich stated Administrative Assistant Tracy Juell conducted the research on this matter, and contacted communities that utilize these signs. He explained the city of Rosemont, which is similar to the City of Mounds View in terms of the relatively high-speed highway, has recommended atwo-line sign, to provide for better visualization of the message. He pointed out the total sign budget is $40,000, and staff requesting an additional $7,038 to purchase the low bid. He stated staff has requested the Finance Director to identify any additional funding available, and he has indicated the Special Projects Fund, General Fund Reserve, or the 1999 Contingency Fund as possible sources. Council Member Stigney stated the electronic sign was originally to be 50 percent funded with TIF, and inquired if this was still possible. Director of Public Works Ulrich stated he had inquired of Finance Director Kessel who felt that the TIF contribution to the sign was very close to the maximum amount that the City could justify. Council Member Stigney inquired if the sign would utilize fixed or moving letters. Mounds View City Council October 25, 1999 Regular Meeting Page 21 Director of Public Works explained that the letters were fixed. He added that a short message • would flash, and a longer message would travel across the sign. Council Member Stigney stated the number of words they typically utilize on the current signage would not fit on the sign scale indicated in the staff report. He inquired if the proposed sign would be able to convey they type of message the City currently displays on the existing sign. Director of Public Works Ulrich stated the proposed sign would provide viewing of more words per second than the current sign. Council Member Stigney inquired if he would be able to read the entire message on the sign as he drives by, and be able to understand the complete message. Director of Public Works Ulrich stated the sign would scroll through three or four messages at a time, and if a person was stopped at the traffic light, they may be able to read 7 to 8 minutes worth of messages. Council Member Stigney clarified that as he presently drives by City Hall, he is able to see a number of words displayed on the sign, which convey a message. He explained there are an average number of words utilized in these messages, and inquired if, on average, this sign would have the ability to convey the same messages that are currently displayed. He pointed out this was important, as shorter messages are not typically utilized. He inquired if the proposed sign would indicate a loss or a gain of message capacity. i Director of Public Works Ulnch stated the electronic sign would represent a gam. He explained the present sign utilizes four lines with 35 letters that are visible at one time, however, the proposed sign, which is more legible and visually appealing, utilizes four lines, with two flashing first, and two reappearing after the first part of the message has been read. Council Member Stigney inquired if two lines would convey the same amount of message in the same time frame as the four-line sign that presently exists. Director of Public Works Ulrich stated it would. He explained that some messages would run for 30 seconds, and convey more, and others could be conveyed in 10 second. MOTION/SECOND: Quick/Coughlin. To Award the Bid Amount of $47,038.55 to Aim Electronics, and Authorize Staff to Proceed with the Purchase of aTwo-Line Electronic Message Board, With the Shortfall of $7,038.55 to Come Out of the Contingency Fund. Council Member Quick stated this sign will improve communications by a quantum leap. Mayor Coughlin requested staff advise in regard to an additional funding source. Finance Director Kessel stated the contingency on the 1999 budget was $48,000, and two items for which they transferred some money out of the Contingency Fund this year. He explained there was a transfer in the range of $6,000 to $8,000, for what purpose, he was uncertain, and the airport litigation, which is over budget, is in the range of approximately $20,000 to $30,000. He stated there was possibly one other item on the expense side of this fund. Mounds View City Council October 25, 1999 Regular Meeting Page 22 Finance Director Kessel stated on the revenue side of the Contingency Fund, the Building Permits have substantially increased from earlier projections, and clearer projections would be available toward the end of the year. He advised at the end of the previous year, the unreserved fund balance was approximately $200,000, and the fund balance, in total, was approximately 3.2 million dollars. He indicated it would be acceptable from staff's perspective to take the additional funds from the Contingency Fund, as long as the Council recognizes there are several other items that are over budget, and have yet to be dealt with. Ayes - 4 Nays - 0 Motion carried. G. Snowplowing Equipment. Director of Public Works Ulrich stated staff has requested funds for a snowplow to be utilized for a pickup that was purchased for the year 2000. He explained the snowplow would be used to supplement plowing operations on the new trails that have been paved, as well as the City Hall parking lot, Community Center, and to maintain areas around the golf course, well houses, etc. Director of Public Works Ulrich stated the Public Works Facility was budgeted for a portable lift for vehicles this year, however, after researching this matter, staff has learned that the lift they were considering is no longer available, and the company which manufactures it has gone out of business. He explained the only lift available is not portable, and there is insufficient space available to install a permanent lift and obtain full utilization of it. Therefore, staff is requesting • to utilize the $3,500 initially requested for the lift, plus the $1,000 remaining from the water truck purchase, to purchase a snowplow this year, which would provide a full years utilization, and eliminate this item from the Year 2000 Budget. MOTION/SECOND: Quick/Thomason. To Approve Staff's Request to Utilize the $3,500 Initially Requested for a Portable Lift, Plus $1,000 Remaining from the Water Truck Purchase, to Purchase Snow Plow Equipment, and Eliminate this Item from the Year 2000 Budget. Ayes - 4 Nays - 0 Motion carried. H. Pavement Survey. Director of Public Works Ulrich stated, in light of the renewed pavement rehabilitation program, which will be in place soon, staff is recommending a complete pavement survey be conducted in the City. He explained a Pavement Management Program was initiated in 1995/1996, and at that time, staff performed a survey of all pavements throughout the City, and gave them a rating. He stated staff has performed a number of maintenance activities on those streets, however, they have not had the time or manpower to proceed with a new rating. Director of Public Works Ulrich stated it was essential to commence the new policy and program with good, effective ratings, to provide the residents can look at their streets in comparison with other streets, and understand the differing recommendations for rehab procedures on the streets. • Director of Public Works Ulrich stated staff has requested Braun InterTech, the maker of the Department of Public Works Pavement Management software, to provide a quote for conducting Mounds View City Council October 25, 1999 Regular Meeting Page 23 the pavement rating, data input, and GIS link to the software, so staff can make the necessary • presentations for the different ratings. He explained that an itemized quote has been provided for review, which indicates $6,000 for the rating, $1,800 for the data input, and $1,200 to provide the software link. Director of Public Works Ulrich stated there is approximately $6,500 remaining in the budget for the Pavement Management Fund, which is the fund utilized for seal coating, patching and miscellaneous curb and gutter repair. He explained that earlier in the year, staff recommended, and the Council approved approximately $25,000 to be spent out of this fund to pay for the path that was constructed along County Road I. Director of Public Works Ulrich stated staff has requested the Finance Director to determine if there are additional funds available to obtain the remaining $2,500 for the pavement survey. He stated the Finance Director has indicated the trail along County Road I is a very good qualifier for TIF funds, therefore, if the Council chooses to fund the trail with TIF, there would be adequate funding available to pay for the survey. Council Member Stigney inquired if this was TIF interest or actual TIF funds. Director of Public Works Ulrich stated these would be actual TIF funds. Council Member Thomason inquired regarding the life span of the pavement surveys. Director of Public Works Ulrich stated this would depend upon the pavements and the maintenance schedule. He explained that most cities rate their pavements every two years, or will attempt to • rate a quarter of the city every year, to provide for a two or four-year survey. Council Member Thomason inquired if the pavement survey would be valid unti12002, and be an accurate reflection of the road ratings, if it was conducted this year. Director of Public Works Ulrich stated this was correct. He pointed out that if the survey was to proceed at this time, it could be completed by the end of November. MOTION/SECOND: Thomason/Quick. To Approve Staff's Recommendation to Take the Full Amount of the Trail Funds From TIF, and Utilize $2,500 to Conduct a Pavement Survey. Council Member Stigney clarified that the pavement survey funds were to come from TIF. Mayor Coughlin requested clarification of the motion, and inquired if the motioner and seconder intended the monies for the trail come out of TIF, as well as the funding for the pavement survey. Council Member Thomason stated this was correct, exactly as recommended on the staff report. Council Member Quick stated this was his understanding. Finance Director Kessel advised the TIF funds are to be utilized for social and recreational purposes, and inquired if the Council desired to take out the entire $27,000, or just $2,500 for the • pavement survey. Council Member Stigney advised staff was only requesting $2,500 for the pavement survey. Mounds View City Council Regular Meeting r ~~ October 25, 1999 Page 24 Mayor Coughlin pointed out that if they were to indicate that the trail is a public function and apply TIF dollars to it, they may as well allocate fully to that account. Council Member Thomason asked Finance Director Kessel what problems might arise in terms of splitting the funding sources of the trail, and taking only a portion from TIF. Finance Director Kessel advised that taking a portion of the funds from the General Fund and a portion from TIF would be acceptable, as well as taking the full amount from TIF. Council Member Thomason stated her motion would stand per the recommendation of staff, to take the full amount of the trail funds from TIF. Council Member Quick agreed. Council Member Stigney pointed out that as the EDA and EDC may have different thoughts on the matter, as it involves the TIF plan. Ayes - 4 Nays - 0 Motion carried. • I. Consideration of Resolution 5381, a Resolution Authorizing the Execution of a Limited Use Agreement to Permit a Driveway to be Installed over and across Unimproved City Right of Way. Planning Associate Encson stated at the September 20, 1999 City Council meeting, Spencer Mistelske was before the Council to request permission to allow for a driveway to be constructed on unimproved LaPort Drive, just off of Edgewood Drive, and south of Highway 118. He explained this area has often been referred to as the "Little Woods," and there has been much discussion regarding these lots, and much interest among the public to build upon these lots. He pointed out, however, a number of issues make these lots somewhat undesirable to build upon, including the location of the wetlands in the area, and that there is no direct access to an improved roadway. Planning Associate Ericson stated the City may consider a Limited Use Agreement to allow for a driveway to be constructed over the unimproved LaPort Drive right-of--way, if a wetland study is performed, which determines that such driveway would not impact the wetland, and the lots are deemed buildable. He explained the applicant has retained a company to perform a delineation of the site, and they have provided a survey that indicates where the wetland has been delineated, and also where the 100-foot buffer is, in relation to the two lots, as well as LaPort Drive. He pointed out that the wetland is a significant distance from these lots and the 100-foot buffer, and is also at such a distance that even if the structure and driveway were constructed on the third lot, as proposed, they would not infringe upon the 100-foot buffer. Planning Associate Ericson stated the Limited Use Agreement before the Council is similar to that utilized in the past for a similar situation. He explained the Limited Use Agreement has • been revised to take into consideration the specific details of this proposal, and has been reviewed by the City Attorney who has indicated it is in proper legal form, and would protect the City's interest m the event of any potential habilrties. He advised that there is a stipulation that Mounds View City Council October 25, 1999 Regular Meeting Page 25 the applicant would be responsible for any and all appropriate assessments, in the event LaPort • Drive is improved, and the applicant has agreed to this. Plamm~g Associate Encson stated, m light of this information, and Council's direction at the September 20 meeting, staff has brought before the Council the Limited Use Agreement, and Resolution No. 5381, which authorizes the execution of the Limited Use Agreement. He advised staff recommends a stipulation be added to indicate that if it is shown that the wetland delineation is inaccurate, the applicant would be responsible for obtaining a Wetland Buffer Permit. He explained that Rice Creek Watershed District was unable to examine the site prior to the Council meeting to verify the accuracy of the delineation. He pointed out, however, SEH staff and other individuals have been to the site, and staff has prepared a site plan which indicates staff's understanding of the location of the wetland, and it is in agreement with the indications provide by SEH and their wetland specialist. He stated therefore, so staff feels very confident that the delineation is accurate, however, in the event that the buffer is closer than is thought, the applicant would be required to come before the Council for a Wetland Buffer Permit. City Attorney Long advised that this action would be to authorize the execution of the Limited Use Agreement, with the stipulation pertaining to the Wetland Buffer Permit added as part of the execution. MOTION/SECOND: Stigney/Thomason. To Waive the Reading and Approve Resolution No. 5381, a Resolution Authorizing the Execution of a Limited Use Agreement to Permit the Installation, Use and Maintenance of a Driveway Over and Across Unimproved City Right of Way, As Stipulated to Indicate If It Is Shown that the Wetland Delineation is Inaccurate, the Apphcant Will Be Responsible for Obtammg a Wetland Buffer Permit. Ayes - 4 11. Next Council Work Session: Next Council Meeting: Nays - 0 Motion carried. Monday, November 1, 1999 - 6:00 P.M. Monday, November 15, 1999 - 7:00 P.M. 12. ADJOURNMENT Mayor Coughlin adjourned the meeting at 9:02 p.m. Transcribed and recorded by: Trish Pearson Timesaver Off Site Secretarial, Inc. • PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting November 15, 1999 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:05 P.M. 1. MEETING IS CALLED TO ORDER 2. ROLL CALL: Coughlin, Marty, Quick, Stigney and Thomason. NOT PRESENT: None. 3. APPROVAL OF AGENDA A. Monday, November 15, 1999, Amended City Council Agenda Mayor Coughlin asked the Council if anyone would like to add items to the agenda. Mayor Coughlin requested Item I, Airport Commission Appointments, be considered at the beginning of Council Business. He stated the one of the two appointees for whom he is seeking approval was present. Mayor Coughlin requested the addition of Item J, Cable Broadcast Policy of Meetings in Mounds View to the agenda. MOTION/SECOND: Marty/Stigney. To Accept the November 15, 1999, Amended City Council Agenda as Presented, with the Addition of Item 10 J, Cable Broadcast Policy of Meetings in Mounds View. Ayes - 5 Nays - 0 Motion carried. 4. APPROVAL OF MINUTES A. Monday, October 25, 1999, City Council Minutes Mayor Coughlin requested a correction to Page 3, seventh paragraph, last sentence, to indicate "...one half more noise." Mayor Coughlin requested a correction to Page 6, second paragraph of Item 9, sixth sentence, to indicate "...address these issues in somewhat of a brainstorming or visionin process." • Council Member Stigney requested a correction to Page 3, fourth paragraph of Reports, second sentence, to indicate "This includes any new, changed, or continuation..." Mounds View City Council November 15, 1999 Regular Meeting Page 2 Council Member Stigney requested a correction to Page 11, Motion, to omit the following: "as • Amended to Stipulate `The Stormwater from the Home be Directed Away from the Wetland to Allow for the Runoff to be Absorbed Into the Lawn Areas Instead of Being Guided Directly to the Wetland. In Addition, the Driveway Shall be Constructed With Enough of a Slope to Direct Runoff to the North, Away From the Wetland. "' Council Member Stigney requested the vote tally on Page 17 be deleted. Council Member Stigney requested a correction to Page 18, third paragraph, first sentence, to indicate "...go over the TIF plan for the City, that it was somewhat premature to take the first steps toward making a loan to the golf course." Council Member Stigney requested a correction to Page 18, third paragraph, last sentence, to indicate "He recommended they hold off action until after that meeting." MOTION/SECOND: Stigney/Thomason. To accept the October 25, 1999 City Council minutes as corrected. Ayes - 4 Nays - 0 Abstain -1 (Marty) Motion carried. 5. SPECIAL ORDER OF BUSINESS A. Acknowledgement of Presentation of Mounds View Plaque of Dedicated • Service, Kitty Hickok. Mayor Coughlin stated this item was to acknowledge the presentation of a plaque to Kitty Hickok at her going away party the previous week, for her dedicated service to the City of Mounds View. He read the plaque, which indicates "For 12 years of dedicated service presented to Kathleen "Kitty" Hickok, in appreciation and recognition of her humor, enthusiastic attitude, and 12 years of exceptional service to the City of Mounds View, with sincere gratitude." Mounds View City Council and staff, November 1999. Mayor Coughlin stated he and Council Member Thomason had the opportunity to attend Ms. Hickok's going away party. He commented it was very nice to see some of the same old faces, and some who have gone on before, and returned for this occasion, however, it seemed more like a funeral than a party. He stated it should be acknowledged that Ms. Hickok did a wonderful job for the City. Mayor Coughlin stated Ms. Hickok had been employed with the City for 12 years, and during that time, never missed a payroll, although she had gone on maternity leave, and at one point, contracted pneumonia. He added, regardless of snow, sleet or hail, Ms. Hickok came in to work, and made sure that everyone was paid, and everything was put in order. He advised that anything done consistently for twelve years should be honored, and he had indicated this to Ms. Hickok at her going away party. Mayor Coughlin stated he was dismayed at the number of City employees who are leaving. He pointed out that 29 people have left the City within the past three years. He explained some of these individuals were of retirement age, and were leaving m due course, and off to better things, and some people truly were just with the City temporarily, and then moved up the corporate