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Home My WebLink About06-18-2009 4,0 ' , - —�_b9 Mounds View Charter Commission Minutes ��% /� • '� Thursday, June 18, 2009 1. Call to Order—The meeting came to order at 7:11 pm. 2. Roll Call—Present: J. Thomas, B. Amundsen, B. Doty, M. Haubrich Excused: B. Thomas, J. Reiling, J. Miller Absent: 3. Approval of agenda Motion by B,Amundsen, second by M. Haubrich,to approve agenda as amended. MOTION APPROVED Approval of minutes Motion by B. Amundsen, second by M. Haubrich,to approve minutes of May 14, 2009 as amended. MOTION APPROVED 4. Citizens comments from the floor None 5. Reports of the Chair None 6. Reports of members • None 7. Unfinished Business Chair introduced discussion of Clerk-Administrator title. B. Amundsen will bring documentation of his research to the next meeting. Chair will request a determination of the legal considerations of using the term"City Manager" from the City Attorney. Discussion continued regarding the next step for defining the necessary duties and how they will be assigned by the Council. Chair introduced outline for possible structure of an amended Chapter 8. B. Amundsen requested copies of current ordinances (per 8.03)that deal with assessments. Chair confirmed outline will help with reworking the appropriate sections of Chapter 8. Discussion on the outline and intended language changes continued as well as discussion of an outline to include procedural steps. Consensus to renumber items II.A.4&5 as II.B.1&2 and IIIA.4&5 as III.B.1&2. I.B. should add the following items: 1) Taxation, 2) Debt Issuance, 3) Fund Balances, 4) Special Assessments, 5) Other. 8. New Business Motion by B,Amundsen, second by B. Doty,to approve Resolution 2009-04 as amended. MOTION APPROVED Motion by B,Amundsen, second by B. Doty, to forward the amended resolution to city staff MOTION APPROVED • 9. Adjournment Meeting adjourned at 8:16 p.m. • -cr City of CHARTER COMMISSION MEETIN Mounds 7:00 PM Thursday, Jun 18, 2009 AP- • View Mounds View City Hall . (i Preliminary AGENDA Charter Commission Chair 1. Call to Order Jonathan J Thomas 763-784-5205 2. Roll Call Vice Chair Michael Haubrich _Jonathan J Thomas _Michael Haubrich 612-237-2859 _Jean Miller _ Barbara Thomas Brian Amundsen Bill Doty 2nd Vice Chair Jean Miller _Jason Reiling 763-786-3959 3. Approval of agenda and minutes Secretary Barbara Thomas Review and approve agenda 763-780-6226 Approval of May 14, 2009 Minutes Brian Amundsen 763-786-5699 4. Citizens comments from the floor Bill Doty 786-3421 5. Reports of the Chair Jason R Reiling 763-350-3013 6. Reports of members 7. Unfinished Business 15 min, discussion of the Clerk-Administrator title 25 min, continue Chapter 8 discussion 8. New Business 15 min, discussion of meeting schedule for the next six months. 10 min, discuss next months agenda. 9. Adjournment 10. Next Regular Meeting Date - TBD City of Hounds Resolution No. 2009-04 View Mounds View Charter Commission Draft Dated June 18, 2009 Charter Commission Re: meeting dates for Jul 2009 through Dec 2009. Chair Jonathan J Thomas WHEREAS, at its May 14th, 2009 meeting the Charter Commission moved, 763-784-5205 seconded and passed the motion to cancel the July 2009 meeting, and Vice Chair Michael Haubrich WHEREAS, at its June 18th, 2009 meeting the Charter Commission moved, 612.237.2859 seconded and passed the motion to meet at 7:00 PM on the 2nd Wednesday, if available, from Aug 2009 through December 2009, excluding November 2nd Vice Chair Jean Miller BE IT RESOLVED, that the following dates are hereby submitted to the City 763-786-3959 Clerk-Administrator for posting to comply with the Minnesota Open Meeting Law. Secretary Barbara Thomas The dates are: 763-780-6226 8/12/2009, 9/9/2009, 10/14/2009, and 12/9/2009. Bill Doty 763-786-3421 Adopted, Jun 18, 2009 Jason R Reiling 763.350.3013 Respectfully submitted, 41,j10_, Jonathan J Thomas, Chair Barbara Thomas, Secretary •Cioof Mounds Mounds View City Council Attn: City Administrator View Mounds View City Hall June 20, 2007 Honorable Mayor&Council Members: Charter Commission The Mounds View Charter Commission would like to request your assistance and direction Chair in regard to a few different issues we have been asked to address. We would like to request Jonathan J Thomas Council response to these issues as soon as can be arranged and would be interested in a joint 763-784-5205 meeting to discuss these items if the Council desired further input. Vice Chair Bill Doty The first issue is regarding Section 2.02 for Commissions and administrative authority has 763-786-3421 been discussed by the Charter Commission on multiple occasions including a request for direction regarding the Police Civil Service Commission that was sent to the Council in May 2nd Vice Chair of 2003. We have not yet received a response and would like to remind the Council of what Jean Miller 763-786-3959 options the Charter Commission determined were available to the Council at that time: Secretary • The City Council could request that the Charter Commission review Section 2.02 of Barbara Thomas the Charter specifically excluding the Police Civil Service Commission and such 763-780-6226 other commissions as it may deem necessary,from the restriction of not allowing any Michael Haubrich commissions that would serve in an administrative function. 651.204.6848 • The City Council could abolish the Police Civil Service Commission defined by •Thai W Vang Section 404 of the City Code and Minnesota Statute 419.16 which according to 763.792.1750 Minnesota Statute 419.16 would require a unanimous vote of the City Council. Then the City Council could amend Section 404 of the City Code to create an advisory only Police Civil Service Commission. In the intervening time,we have come to the conclusion that the Economic Development Authority is also in a similar position. However,the options that were presented to the Council in 2003 for how to address the conflict in language between the Charter and State Statute are not necessarily applicable. The first option would cover all commissions that the Council would choose to include but the second option would only cover the Police Civil Service Commission. Further research into the Economic Development Authority Statutes and what the options for Council action to remove administrative authority would have to be pursued by legal counsel. At such time, the Council could discuss this issue and decide on a direction they would like the Charter Commission to pursue. The second issue is in regard to language in Section 3.02 providing that Council Members be appointed as liaisons for City Departments. This provision has not been met in several years and the Commission would like direction from the Council on how, or even if,this language should be revised. We merely wanted to bring this conflict to the Council's attention. The third issue regarding authority for collection of fines for Administrative Offenses was raised by City Staff at the request of the Council in February of this year. This item is still under discussion by the Charter and staff was given several items to research which have not yet been re-addressed. Any direction the Council could provide on this matter would be • helpful. . The fourth issue we are beginning to research is Section 8.04 regarding assessments for infrastructure improvements. The Commission understands that this is a high priority;however,the possibilities for change to this section are many. We met with staff at the League of Minnesota Cities and began gathering the legal references that may apply as well as documentation from other cities. Some guidance from the Council on directions you would be willing to consider, and those you would not consider would help us better focus our time and considerations in order to find a resolution more quickly and efficiently. The possibilities the Council could consider include (but are certainly not limited to): • Increasing the percentage of residents required to vote down a project • Removing language limiting reconsideration of projects within one year • Better defining how to initiate a project • Introducing language to limit referendums to only assessments over a specified percentage These are not possibilities being proposed by the Charter Commission at this time. They merely show the multitude of directions the City could take. Our focus at this time centers around ascertaining how, and if,the authority granted to residents for both project initiations and referenda can be better utilized and how to encourage necessary infrastructure development. The Charter Commission thanks you for your time and attention on these matters and looks forward to your response. Respectfully submitted, . Jonathan Thomas, Chair Barbara Thomas, Secretary •