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HomeMy WebLinkAbout08-12-2009 Mounds View Charter Commission Minutes Wednesday,August 12, 2009 q ,9 - d • 1. Call to Order—The meeting came to order at 7:05 pm. 6'??/C 2. Roll Call—Present: J. Thomas, B. Thomas, B. Amundsen, M. Haubrich, J. Miller Excused: Absent: B. Doty, J. Reiling 3. Approval of agenda Motion by B, Amundsen, second by J. Miller, to approve agenda as written. MOTION APPROVED Approval of minutes Motion to approve minutes from June 18,2009 postponed to next meeting. 4. Citizens comments from the floor None 5. Reports of the Chair None 6. Reports of members B. Amundsen asked for discussion regarding open positions on the Charter Commission. Chair • explained the number of openings and application process. 7. Unfinished Business Chair introduced discussion of Clerk-Administrator title and presented comments from the City Attorney clarifying his opinion that as long as the duties of the position are properly identified, the title of tkggition can be anything we would like to designate. B. Amundsen presented some of the4ssues.he has found in statutory research as well as in the charter in Sections 6.01, 6.03 and others. He created a spreadsheet with the duties required of a Clerk from statute. He asked for assistance in assigning the duties we are planning to allocate. Chair clarified that if we can make this change fairly quickly, we can have it included in the codification process happening in a couple of months. Spreadsheet will be distributed to the commission members and discussed at the next meeting. Chair introduced discussion for amendments to Chapter 8 and provided hardcopy of City Code, Chapter 202. It deals directly with the issues of improvements to infrastructure. Chair asked for a refresher on the legal ramifications and the difference between Ordinances and Resolutions and their processes and the commission agreed that it would be helpful. Discussion on Chapter 202 and how it relates to Charter Chapter 8 continued. B. Amundsen requested that an outline of our expected amendment structure be assembled. 8. New Business Chair presented information regarding water fees and street repair funds. City Clerk- . Administrator Ericson arrived to explain where funds are collected and applied. Chair also provided a memo regarding the Five Year Financial Plan requirement in Section 7.05 from Mr. Ericson requesting that the requirement for the Plan to be set by Ordinance be amended to Resolution. Discussion continued on the difference between the two processes and which Mounds View Charter Commission Minutes Wednesday, August 12, 2009 would be appropriate. Discussion also included the possible additional requirements for public hearings that would be desired beyond the Resolution processphould that be the ultimate decision. Chair introduced discussion regarding the planning of a Charter Commission Potluck social gathering. Consensus was reached to organize the event for immediately following the regularly scheduled October meeting. Agenda items for the next meeting include: Chapter 8 discussion including Outline,the Clerk- Administrator title discussion and continued discussion of Section 7.05 9. Adjournment Meeting adjourned at 8:40 p.m. 0 0 41 )_/ City of CHARTER COMMISSION MEETING /� �� Mounds 7:00 PM Wednesday, Aug 12, 20091141) - View Mounds View City Hall -/0 Preliminary AGENDA Charter Commission Chair 1. Call to Order Jonathan J Thomas 763-784-5205 2. Roll Call Vice Chair Michael Haubrich Jonathan J Thomas Michael Haubrich 612-237-2859 can Miller x Barbara Thomas Brian Amundsen _Bill Doty 2"d Vice Chair Jean Miller _Jason Reiling 763-786-3959 3. Approval of agenda and minutes Secretary Barbara Thomas Review and approve agenda 763-780-6226 Dsicuss Jun 18, 2009 Minutes Brian Amundsen 763-786-5699 4. Citizens comments from the floor Bill Doty .786-3421 5. Reports of the Chair Jason R Reiling 763-350-3013 6. Reports of members 7. Unfinished Business 15 min, continue discussion on Clerk Administrator title issue. 25 min, continue Chapter 8 discussion 8. New Business 20 min, discuss Charter Section 7.05 memo from Jim Erickson. 10 min, discuss social gathering date for fall. 10 min, discuss next meetings agenda. 9. Adjournment 10. Next Regular Meeting Date - Sep 9, 2009 • Subject:City Code Chapter 202,Public Improvements From: Jim Ericson<JimE@ci.mounds-view.mn.us> Date: Fri,24 Jul2009 12:51:55-0500 To: 'JThomas'<jthomas@usinternet.com> "'bvamundsen@comcast.net"'<bvamundsen@comcast.net> Of Jonathan, Attached is Chapter 202 of the Mounds View City Code regarding Public Improvements and assessments. Have not heard whether you'd received this or not, so thought I would send it. Yes, the City Code is available online in PDF format. Regarding the water service repair fee discussion.. . A small portion of the cost of the street projects is paid through the Water, Sanitary Sewer and Storm Water utility funds in an amount roughly equivalent to their proportionate share of the overall project. These funds receive their revenues primarily through the utility bills sent to property owners or utility users each quarter. The water service repair fee collected quarterly ($4.50) covers the anticipated cost of residential water line repairs in the community. The quarterly fee is intended as a break-even proposition; the revenues generated by this fee are NOT used for street projects, although they are held in the same account. Finance Director Mark Beer can give you more information on that if you'd like when he's back from his vacation. I have not seen a copy of your adopted Resolution 2009-04 relating to your revised schedule, so the calendar does not yet reflect your revised meeting dates. If you have a copy of that you could send us, we'll update the calendar accordingly. Finally, the Charter will be updated in August after Ordinance 819 (amending Section 7.03) goes into effect. We'll make new copies for each of you and have them available for your September meeting. If you need anything in advance of your August 12th meeting, just let me know. Thanks! Jim Ericson Clerk - Administrator City of Mounds View 2401 County Road 10 Mounds View, MN 55112 3-717-4001 (Phone) 6 ) -717-4019 (Fax) 3-464-9644 (Cell) www.ci.mounds-view.mn.us (Web) Content-Description: Chapter 202.pdf Chapter 202.pdf Content-Type: application/pdf Content-Encoding: base64 _ ___ _ _______ _________ _______ III • a) $.>fo �'• � a) � (n � � cOi (n � o a) RS a) al a) (13 0 C co Q E . •— O (a -0 O N (a C (a C (a C (a C Q O. a) (0 •(A .� p c O a) E 4O• .0 ) Q O Q a) Q a) p. a) U) (1) Qc .cQ � 5p •cctc 2E mE E) E of _ _c — p (n � II- � o o -0 . 0- a) a_ a) o_ a) o_ a) To '' � "Jas � ca ca) OQ- QCQo — (a — (a — (a — (a L O O O .V a) � �., O Q U O .0 L '- C '- .0 (L6 U a) 4- > O O ��- O O �O o 0 o —O o N (a % QQ) � O 0) a) O C C � L .0 ' L � .0 II -c -c U (n `- i o ± C N o 1'1) 0 _N O (.00 C 0 � U I— a) - O C a) O -t C N C O C N _C O E O E O 5 .0 p N O CD '' o O -a o -0 o - ' -0 - -a C4- E � E -0 E -II Ems Q O Qa) C 4., , U .L C O *r MIC C 'II C 'II C I c , la ` O O a) O a) a) (ate a) Q (a Q (a Q (a Q (a U o U o F 5 � •U p o a) E ai ai ai O ai L (n o O �' 4- �. 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O , m 0 eL 075c6 -0 0. 0_ p () co LT: L O_ (o 1 U a) ,. , a) C C a) Z E L O 2 L a) (n W O D U a) > N a) O > .� ,_ E a) T M O -0 >+ 0 (moo -6 (o - L -t a) a) O a) U L T Q c OL O E (D ▪ (n -0 -a C m 0 a) C o cA a) 4- C L 0 N U) ,- a) L L oo U .E a) a E E E.T w i U M L O) a) 0 +' C a) d c) Q a) ' � •C - • a) (o (o O Q a) °° M 41 t75 -t .. .,.e.„ . ▪ d o •t, E 6 0 E �o 0 _o eLo_- � p � (... o m_ co - 0 .— a o cp _c L a) a) c E UQ co O a C tcn (000_2 0 as a) E00 �rE o0cow a) w 1- . o co 0 a 0 Chapter 8 Public Improvement Outline I. Public Improvements A. Definition B. Financing options 1. Taxation 2. Debt Issuance 3. Fund Balances 4. Special Assessments 5. Other II. Initiative A. Petition requirements 1. project area 2. signatures 3. suggested financing B. Procedures 1. details and design 2. calendar timeline for public and council action III. Referendum S A. Petition requirements 1. project area 2. signatures 3. suggested financing B. Procedures 1. details and design 2. calendar timeline for public and council action IV.Ballot Measures A. Calendar timeline for public and council actions B. Affirmative measures C. Negative measures