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Home My WebLink AboutAgenda Packets - 2019/01/07 CITY OF MOUNDS VIEW CITY COUNCIL WORK SESSION AGENDA MOUNDS VIEW CITY HALL Monday, January 7, 2019 7:30 p.m. ROLL CALL: Mueller, Gunn, Hull, Meehlhause, Bergeron PUBLIC COMMENT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. Agenda Items Discussed by Consensus 1. NYFS Mental Health Coordinator Donation – increasing contribution from $5,000 to $10,000 – Council Member Meehlhause 2. Density within the Planned Unit Development District – Director Sevald 3. Administrative issues - Administrator Zikmund – Handout at meeting Next Work Session: Monday, February 4, 2019 at 6:30 pm Next City Council Meeting: Monday, January 14, 2019 at 6:30 pm Item No: __02__ Meeting Date: __Jan 7, 2019 Type of Business: ____WS___ Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Jon Sevald, Community Development Director Item Title/Subject: Density within the Planned Unit Development District Introduction: INH Properties is proposing to build a four-story, 127-unit apartment building at Crossroad Pointe, exceeding the maximum building height and density permitted. An amendment to the City Code will be necessary. Discussion: Crossroad Pointe is owned by the EDA, and has been marketed for development since 2015. Since this time, the City has received a number of official proposals, all of which exceeded City Code standards for density. It is likely that the INH project will be developed as a Planned Unit Development (PUD). PUD’s are intended to allow variations from the City Code for projects that meet certain size requirements, in exchange for developing a project that exceeds the minimum standards in other areas. Based on a sketch plan submitted by INH for the December 10, 2018 City Council meeting, Staff has completed a cursory site plan review, determining the following ordinance amendments are needed: Building Height Maximum height permitted in the City is three stories. Four stories are proposed (at-grade garage + three stories of apartments). Density Maximum density permitted in the PUD district is 10% above what is allowed in the R-4 district (1 unit per 2,500 sq ft lot area). For Crossroad Pointe, after subtracting right-of-way, Staff estimates the site to be 3.8 acres in size. This equates to a maximum density of 73-units. Proposed; 127-units. Recommendation: Staff recommends that the City Code be amended such that dimensional and density standards be a guideline. The intent is for each PUD project to accomplish the City’s vision for that site, while allowing the density necessary to make the project economical. Respectfully submitted, Jon Sevald, AICP Community Development Director Item No: 3 Meeting Date: January 7, 2019 Type of Business: WS City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian Beeman, Assistant City Administrator Item Title/Subject: Archive Social Cities across the United States are required to archive their social media data. The League of Minnesota Cities provides an example social media policy that states: “All social media communications or messages composed, sent, or received on city equipment in an official capacity are the property of the City and will be subject to the Minnesota Government Data Practices Act. This law classifies certain information as available to the public upon request.” Social media records in Minnesota are subject to the Minnesota Government Data Practices Act, “Which creates a presumption that state and local government records are accessible to the public.” The law applies to information in any form that is collected, created, received, maintained, or disseminated by government. This definition covers posts made by government entities on social media and public comments. The act applies to information in any form held by certain government agencies. Archive Social is a company that archives government social media data. Staff has contacted other cities that are utilizing Archive Social’s services and all reviews have been positive. The City of Blaine used it for media data requests surrounding the water tower issues. Golden Valley, Bloomington, Minneapolis, have also used their services and Bloomington’s legal counsel advised the city to utilize Archive Social. There are three service packages. Archive Social recommends the first package based upon the number of City accounts and records. The cost for the first package is $199 per/month or $2,388 p/year for 10 social accounts and 1000 new records per/month with unlimited data storage. Respectfully Submitted, _______________________ Brian Beeman Assistant City Administrator Protecting Mounds View, MN with Social Media Archiving O V E R V I E W Why do we need to archive?‣Our social media is creating public records. “With the public records law in Massachusetts, it is critical to capture all of the records produced by social media. You are protecting your community, your employees and complying with the law.” NICHOL FIGUEIREDO Public Information Records Access Officer & Webmaster Framingham, MA Open records laws maintain that we need to be able to produce social media records—both from our own content, and from content our constituents create—in response to records requests. ‣If we do not preserve our social media records, we are potentially out of compliance with state records regulations. ‣Beyond public records responsibilities, we will increasingly need to produce records for a variety of other types of requests. Social media is a mission- critical part of our communication strategy, and our constituents are creating, editing, and deleting records on a daily basis. Requests from internal stakeholders E-discovery requests Examples of Our Social Media Records MinnesotaSocial Media Records Guidance MINNESOTA GOVERNMENT DATA PRACTICES ACT ‣The Government Data Practices Act, Minnesota Statutes, chapter 13, creates a presumption that state and local government records are accessible to the public. ‣The act applies to information in any form held by certain government agencies. ‣All information in any form (written, computerized, on recording tape, microfilm, etc.) collected, created, received, maintained, or disseminated by government. ‣The act establishes a presumption that unless otherwise provided by law, all government data are public. Excerpt from the Minnesota Government Data Practices Act, page 2-3 http://www.house.leg.state.mn.us/hrd/pubs/dataprac.pdf Guidance -League of Cities Social Media Policy Why do we need an archiving solution –is there another way to do this? Other methods don’t capture the content we need. ‣We cannot rely on the social networks to archive for us. “Facebook has no records management capability.” JERRY LUCENTE-KIRKPATRICK Formerly State Records Analyst State of Arizona ‣We cannot just make our social media “one-way” The social networks do not provide user comments or revisions to content (edited, deleted, and hidden content) in their download features The social networks are not bound to public records laws, and have no legal obligation to retain records ‣We cannot rely on “manual” archiving, or screenshotsScreenshots are only a snapshot in time, do not capture deleted or revised content, and are not searchable Screenshots have no metadata attached to them, and are not effective in court There’s no way to consistently block users from generating content on our social media pages For example, on Facebook, we cannot disable users’ ability to comment on our posts How much does it cost, and what is involved with implementation? ‣Pricing is fully transparent and designed to fit into discretionary budgets. “I can’t even begin to explain how much simpler and easier ArchiveSocial has made things. It’s not something I even have to think about now.” SGT. CHRISTOPHER FULCHER Chief Technology Officer Vineland, NJ Police Department ‣ArchiveSocial never has access to our social network passwords, and can only “read” our content. 90% of agencies are priced under $5000 per year The pricing is based on average monthly record counts ‣Most agencies fully connect in 20 minutes. The system is cloud-based, and all it requires is connecting our social media accounts No IT resources are required Why should we do this now?‣It gives us confidence that we are in compliance with state records laws, and can easily respond to records requests. ‣Without it, we are losing records daily, through deleted and edited content. ‣As engagement on our social media increases, it gives us insurance in case of unexpected events. It gives us confidence to moderate content in accordance with our social media policy, confident that we have the records to defend ourselves It gives us the ability to conduct reviews, if needed for internal stakeholders or external parties “If you don’t have something like ArchiveSocial for your social media, you’re playing Russian roulette with your daily public records responsibilities —and that’s not a good idea. “ REBECCA MEDINA STEWART Director of Public Affairs and Marketing City of Deerfield Beach, FL Examples of Social Media Lawsuits Why ArchiveSocial?‣The industry leader-working with more than 1500 agencies nationwide. “ArchiveSocial’s functionality, ease-of- use, compliance, and reporting features are better than their competitors. I was impressed by how simple it was to add accounts and to pull up records. Brilliant!” DAVID BRAUHN Communications Manager City of Walla Walla, WA ‣It gives us the highest level of compliance. From small towns to the largest cities, including NYC, Chicago, and San Francisco Currently working with agencies throughout Minnesota, including Blaine, Hennepin County, Minneapolis, & Golden Valley. ‣They are in the top 1% of customer satisfaction scores for software companies, with a US-based customer support team ready to assist us. ArchiveSocial preserves more content than any other solution Search and replay features that enable us to easily respond to records requests