HomeMy WebLinkAboutAgenda Packets - 2019/01/28
CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, January 28, 2019
6:30 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Mueller, Gunn, Hull, Meehlhause, Bergeron
4. APPROVAL OF AGENDA
5. CONSENT AGENDA
A. Approval of Minutes - None
B. Just and Correct Claims
C. Resolution 9065 Adopting Police Policy Manual
D. Resolution 9068 moving Festival in Park to Silverview Park
E. Resolution 9070 Authorizing Kerrie Kane to Attend the INCODE Conference
6. PUBLIC COMMENT
Citizens may speak to issues not on tonight’s agenda. Before speaking, please
give your full name and address for the minutes. Also, please limit your
comments to three minutes.
7. SPECIAL ORDER OF BUSINESS
A. Resolution 9066, Appreciation to Ken Breske for his Service on the Economic
Development Commission
B. Resolution 9067, Appreciation to Steve Katovich for his service on the Parks
and Recreation and Forestry Commission
8. COUNCIL BUSINESS
A. Resolution 9069, A Resolution Adopting the 2020-22 City Strategic Plan
B. First Reading and Introduction, Ordinance 954, Amending City Code Chapter
800, Motor Vehicle and Traffic
C. Resolution 9071 Approving VCET Officer Specialty Pay
D. Resolution 9072 Approving Wage Adjustment for Assistant City Administrator
Beeman
E. Resolution 9074 Authorizing the Purchase of Security Cameras for the Public
Works Building
F. Resolution 9073 Accepting Improvements and Approving Final Payment for
the 2018 Greenfield and Groveland Tennis and Basketball Court
Rehabilitation Project
9. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
C. Reports of City Attorney
10. NEXT COUNCIL WORK SESSION: Monday, February 4, 2019 at 6:30 pm
NEXT COUNCIL MEETING: Monday, February 11, 2019 at 6:30 pm
11. ADJOURNMENT
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
January 14, 2019 6
Mounds View City Hall 7
2401 Mounds View Boulevard, Mounds View, MN 55112 8
6:30 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Bergeron, Gunn, Hull, Meehlhause, Mueller 16
17
NOT PRESENT: None. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, January 14, 2019, City Council Agenda. 21
22
MOTION/SECOND: Gunn/Meehlhause. To Approve the Monday, January 14, 2019, agenda as 23
presented. 24
25
Ayes – 5 Nays – 0 Motion carried. 26
27
5. CONSENT AGENDA 28
A. Approval of Minutes. 29
B. Just and Correct Claims. 30
C. Resolution 9060, Approving the 2018 Pay Equity Report. 31
D. Resolution 9061, Approving CTV Contract. 32
33
MOTION/SECOND: Meehlhause/Bergeron. To Approve the Consent Agenda as presented. 34
35
Ayes – 5 Nays – 0 Motion carried. 36
37
6. PUBLIC COMMENT 38
39
Bob King, Director of Mounds View Police Foundation, encouraged the public to attend the 40
Daddy Daughter Dance on Saturday, February 9th. He reported tickets can be purchased at 41
eventbrite.com. Tickets were $25 per Daddy/Daughter and noted a limited number of 42
scholarships were available. 43
44
Mounds View City Council January 14, 2019
Regular Meeting Page 2
7. SPECIAL ORDER OF BUSINESS 1
A. John Connelly – North Metro North Chamber. 2
3
John Connelly, North Metro North Chamber, thanked the Council for their time. He provided 4
the Council with a handout that identified the Chamber’s vision and business issues. He 5
commented on the work being completed by the Chamber to assist local businesses noting the 6
Chamber served as a pipeline for communication. He invited the Council to attend the 7
Chamber’s Annual Gala on Thursday, March 7th at The Mermaid from 6:00 p.m. to 9:00 p.m. He 8
discussed the outreach efforts the Chamber would complete prior to the MnDOT I-35W project 9
commencing. 10
11
8. COUNCIL BUSINESS 12
A. Resolution 9064, Approving the Final Payment for the 2018 Business Park 13
North Street Reconstruction Project, Declaring the Amount to be Assessed 14
and Set a Public Assessment Hearing. 15
16
Public Works Director Peterson requested the Council approve the final payment for the 2018 17
Business Park North Street Reconstruction Project, declaring the amount to be assessed and to 18
set a Public Assessment Hearing. He commented on the original contract amount and noted 19
several change orders were required. He discussed the amount that would be assessed for the 20
2018 Business Park North Project and recommended the Council approve the final payment. It 21
was noted the Public Assessment Hearing would be held on Monday, February 25th at 6:30 p.m. 22
23
Council Member Meehlhause asked what the original budget was for this project. Public Works 24
Director Peterson stated the original budget was $1 million and noted this project came in under 25
budget. 26
27
Council Member Meehlhause questioned how many properties would be assessed for this 28
project. Public Works Director Peterson stated he was uncertain. 29
30
Council Member Meehlhause indicated he was extremely pleased with how this project turned 31
out and was pleased to be driving on nice, new streets within the Business Park North area. 32
33
MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 9064, 34
Approving the Final Payment for the 2018 Business Park North Street Reconstruction Project, 35
Declaring the Amount to be Assessed and Set a Public Assessment Hearing. 36
37
Ayes – 5 Nays – 0 Motion carried. 38
39
B. Resolution 9062, Approving Purchase and Installation of Electronic Locks 40
for the Public Works Facility – Phase 2. 41
42
Public Works Director Peterson requested the Council approve the purchase and installation of 43
electronic locks for the Public Works Facility. He reported this was part of Phase 2 for this 44
project and would cost $22,075.90. 45
Mounds View City Council January 14, 2019
Regular Meeting Page 3
1
Mayor Mueller excused herself from the meeting at 6:51 p.m. 2
3
MOTION/SECOND: Hull/Bergeron. To Waive the Reading and Adopt Resolution 9062, 4
Approving Purchase and Installation of Electronic Locks for the Public Works Facility – Phase 2. 5
6
Ayes – 4 Nays – 0 Abstain – 1 (Mueller) Motion carried. 7
8
C. Resolution 9063, Approving the Purchase of a John Deere Z920M ZTrak 9
Mower. 10
11
Public Works Director Peterson requested the Council approve the purchase of a John Deer 12
Z920M ZTrak mower. He explained this mower would be used at City Hall, the Community 13
Center and throughout City parks in the spring and fall. He reported this item was budgeted for 14
2019 and was bid on the Minnesota State Contract. It was noted the mower would cost the City 15
$11,510.96. 16
17
Mayor Mueller returned to the Council Chambers at 6:54 p.m. 18
19
Council Member Meehlhause asked if the City’s old mower would be sold at auction. Public 20
Works Director Peterson reported this was the case. 21
22
Council Member Bergeron stated he was pleased to see the City would be purchasing a John 23
Deere mower. 24
25
MOTION/SECOND: Meehlhause/Hull. To Waive the Reading and Adopt Resolution 9063, 26
Approving the Purchase of a John Deere Z920M ZTrak Mower. 27
28
Ayes – 5 Nays – 0 Motion carried. 29
30
9. REPORTS 31
A. Reports of Mayor and Council. 32
33
Council Member Gunn reported the Festival in the Park Committee would be meeting on 34
Tuesday, January 15th at 7:00 p.m. at the Community Center. She stated this group was always 35
seeking more volunteers. 36
37
Council Member Meehlhause stated he would be attending a Twin Cities Gateway Board 38
meeting on Tuesday, January 15th, an NYFS Human Resources Committee meeting on 39
Wednesday, January 16th and an NYFS Board meeting on Thursday, January 24th. 40
41
Council Member Meehlhause reported NYFS would be holding their annual gala Service to 42
Youth award ceremony on Thursday, February 7th at 5:30 p.m. He explained Police Chief Nate 43
Harder and Police Officer Leech had nominated Edgewood Middle School Principal Penny 44
Howard and stated Ms. Howard would be honored at this event. 45
Mounds View City Council January 14, 2019
Regular Meeting Page 4
1
Council Member Hull reported he would be attending the Daddy Daughter Dance. 2
3
Council Member Bergeron reported he would be attending a North Suburban Cable Commission 4
meeting on Thursday, January 17th in Roseville. 5
6
Mayor Mueller stated she attended a Five Cities meeting where seven cities were in attendance. 7
She updated the Council on the issues that were discussed by this group and noted the items each 8
City would be addressing in 2019. She reported the City of Mounds View had a lot to look 9
forward to in the coming year and stated she was proud of the fact the Council had almost 10
completed its strategic plan. 11
12
Mayor Mueller indicated the North Metro Mayors would be meeting on Wednesday, January 16th 13
where the group would be discussing legislative issues that would be addressed in the coming 14
year. 15
16
Mayor Mueller stated on Friday, February 9th she would be attending a Minnesota Women in 17
Government meeting. She commented further on the event being planned by the Minnesota 18
Women in Government which would be held in March of 2019. 19
20
B. Reports of Staff. 21
22
Finance Director Beer reported auditors would begin their audit this week. 23
24
Finance Director Beer asked if the Council would support sending Kerry Kane to national 25
training in Dallas, Texas for the City’s utility billing and accounts payable software program. He 26
estimated the cost would be $2,500. Council consensus was to support the out of state training 27
for Kerry Kane. 28
29
Public Works Director Peterson reported his staff has completed the first phase of Ash tree 30
removal in the City’s parks. He noted right-of-way pruning would begin shortly. 31
32
City Administrator Zikmund stated a number of HR issues would be reviewed by the Council at 33
their upcoming meetings. In addition, Chapter 800 of City Code would be reviewed. 34
35
City Administrator Zikmund explained spring and fall cleanup days were being scheduled for 36
2019. 37
38
City Administrator Zikmund reported the Town Hall Meeting would be held on Monday, April 39
15th at City Hall. 40
41
City Administrator Zikmund indicated he would not be able to attend the Council’s next meeting 42
and noted Assistant City Administrator Beeman would be attending this meeting on his behalf. 43
44
Mounds View City Council January 14, 2019
Regular Meeting Page 5
City Administrator Zikmund stated there was a report of a homeless camp over the weekend and 1
noted the remaining debris would be cleaned up by Public Works. 2
3
City Administrator Zikmund explained an I-35W meeting was held for staff and an overview was 4
provided to the impacted communities’ staff members that were in attendance. He provided the 5
Council with an update on this project and noted work on I-35W would begin in the spring of 6
2019. It was noted this project would take three years to complete. He then updated the Council 7
on the process that would be followed for the construction of the sound walls. 8
9
City Administrator Zikmund updated the Council on a staff meeting that was held last week. 10
11
C. Reports of City Attorney. 12
13
There was nothing additional to report. 14
15
10. Next Council Work Session: Monday, February 4, 2019, at 6:30 p.m. 16
Next Council Meeting: Monday, January 28, 2019, at 6:30 p.m. 17
18
11. ADJOURNMENT 19
20
The meeting was adjourned at 7:26 p.m. 21
22
Transcribed by: 23
24
Heidi Guenther 25
TimeSaver Off Site Secretarial, Inc. 26
Item No 5C
Meeting Date: January 28, 2019
Type of Business: Consent
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nyle Zikmund, City Administrator
Item Title/Subject: Resolution 9065, Adopting Police Policy Manual
Introduction:
Updating city policies is a continuation, part of the entire records management data
archiving project. Last year we updated the Personnel Manual (which will be coming
forward again) and we also spent a retreat specific to Law Enforcement Issues. A part
of that was policy review.
Discussion:
All council members were able to come in and review the entire Police Policy Manual
which was then discussed at our Closed Session retreat last October and has now been
reviewed by the City Attorney and is ready for adoption.
Recommendation:
Approve resolution 9065.
Respectfully submitted,
________________________
Nyle Zikmund
City Administrator
RESOLUTION NO. 9065
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION ADOPTING POLICE DEPARTMENT POLICIES
WHEREAS, the Mounds View Police Department (the “Department”) has operated
under certain policies that have been developed and instituted by the Department over
time; and
WHEREAS, Department Chief Nate Harder has assembled said policies into one
formal document entitled Mounds View Police Department Policy and Procedure Manual
(the “Policy Manual”); and
WHEREAS, the City Council has reviewed the Policy Manual and finds the policies
contained therein and described on the policy list attached hereto as Exhibit A to be
appropriate and acceptable.
NOW, THEREFORE BE IT RESOLVED, that the above-referenced recitals are
incorporated into this Resolution.
NOW THEREFORE BE IT FURTHER RESOLVED, that the Mounds View City
Council approves and adopts all policies set forth in the Mounds View Police Department
Policy and Procedure Manual, as presented to the City Council on this date and described
on list attached hereto as Exhibit A, and directs Department staff to continue
implementing and adhering to said policies.
Adopted on the 28th day of January, 2019.
_______________________________
Carol A. Mueller, Mayor
Attest:
_______________________________
Nyle Zikmund, City Administrator
(SEAL)
A-1
EXHIBIT A
MOUNDS VIEW POLICE DEPARTMENT
POLICY LIST
1. Introduction
2. Command Designations, Accountability & Direction
3. Internal Investigations
4. Rules of Conduct
5. Professional Conduct of Peace Officers
6. Impartial Policing Policy
7. Spring Lake Park PD Firearms Range Use
8. Use of Firearms
9. Use of Force Policy
10. Domestic Abuse
11. Limited Duty Assignments
12. Property/Evidence
13. Procession of Property Seized for Administrative Forfeiture
14. Uniforms
15. Police Vehicle Pursuit/Emergency Vehicle Response and Tire Deflation Device
Policy
16. Criminal Conduct on School Buses
17. Critical Incident Management: Line-0f-Duty Death/Line-of-Duty Injury
18. Critical Incident Response Investigation and Review
19. Exposure Control Plan-Blood Borne Pathogens
20. Missing Persons Policy and Procedures
21. Response to Reports of Missing and Endangered Children
22. Predatory Offender Registration and Community Notification
23. Off-Duty Employment
24. Police Canine Operations
25. Computerized Information Security Policy
26. Comprehensive Incident Based Report System (CIBRS)
27. Use of IBIS Rapid Finger Identification Device
28. Automated License Plate Reader (ALPR)
29. Ride-Along Program and Form
30. Notification of Command Officers
31. Vehicle Impoundment
32. Hair and Grooming Regulations
33. Inspection of Duty Vehicles
34. Searching, Handcuffing, Transporting, and Detention of Prisoners
35. Public Safety Video Camera System
36. Digital In-Car Video System
37. Check Policy
38. Field Training Program
39. Collision/Damage Reports Involving Police Vehicles
40. Police Report Writing
A-2
41. Social Media
42. Body Worn Cameras
43. Narcan Use
44. Active Shooter Protocol
Item No: 5D
Meeting Date: January 28, 2019
Type of Business: Consent
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nyle Zikmund, City Administrator
Item Title/Subject: Resolution 9068 Relocation of Festival in the Park
Introduction:
For decades the Festival in the Park has been held at City Hall Park. Due to
improvements, specifically the inclusion of a splash pad, space is now an issue.
Discussion:
Silver View Park contains many of the same amenities and has sufficient space. The
Festival in the Park Committee has met and requested official action be taken to move
the location of the Festival from City Hall Park to Silver View Park.
Recommendation:
Approve Resolution 9068.
Respectfully submitted,
________________________
Nyle Zikmund
City Administrator
RESOLUTION NO. 9068
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING THE RELOCATION OF THE FESTIVAL IN THE PARK
FROM CITY HALL PARK TO SILVER VIEW PARK
WHEREAS, the Festival in the Park has been held at City Hall Park for years; and,
WHEREAS, the City Council approved numerous upgrades to City Hall Park
including an new splash pad that takes up considerable space resulting in conflicts with the
Festival space needs; and,
WHEREAS, Silverview Park meets the space requires for the Festival celebration.
NOW, THEREFORE BE IT RESOLVED THAT the Mounds View City Council
approves the relocation of Festival in the Park from City Hall Park to Silver View Park.
Adopted this day of 28th Day of January, 2019.
_______________________________
Carol A. Mueller, Mayor
ATTEST:
_______________________________
Nyle Zikmund, City Administrator
(SEAL)
Item No: 5.E.
Meeting Date: January 28, 2019
Type of Business: Council Consent
Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 9070 Authorizing Kerrie Kane to Attend
the INCODE Conference
The City utilizes INCODE software for the City’s financial software. Kerrie Kane was recently
promoted to the Utility Billing/Accounts Payable Technician after the retirement of her
predecessor. She received training from the retiring employee prior to her retirement. It
would be very beneficial to further that training and enable Kerry to gain additional
knowledge on the functions and features available within the software. We have received
favorable feedback from other Cities whose staff have attended this conference. This has
been a budgeted item for several years but staff schedules have not provided for an
opportunity to go. The INCODE conference is in Dallas, TX and the dates are April 8-10.
Early registration will save $250. The conference, hotel, and travel costs will be
approximately $2,500 and have been budgeted in the water and sanitary sewer funds. Staff
recommends that the Council authorize Kerrie Kane to attend the conference.
Respectfully Submitted,
____________________
Mark Beer
RESOLUTION NO. 9070
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING KERRIE KANE TO ATTEND THE INCODE CONFERENCE
WHEREAS, the City receives benefits when staff attend educational and
training conferences; and
WHEREAS, City policy requires City Council authorization for out-of-state
travel; and
WHEREAS, the City recently promoted Kerrie Kane to the position of Utility
Billing/Accounts Payable Technician; and
WHEREAS, this conference will provide in-depth training in utility billing and
accounts payables; and
WHEREAS, this training and travel has been budgeted for in the water and
sanitary sewer funds with an estimated cost of $2,500.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Mounds View that Kerrie Kane is authorized to attend the INCODE Conference in
Dallas, Texas on April 8-10.
Adopted this 28th day of January, 2019.
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
SEAL
RESOLUTION NO. 9066
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION OF APPRECIATION TO KEN BRESKE FOR HIS SERVICE ON THE
ECONOMIC DEVELOPMENT COMMISSION (EDC)
WHEREAS, Ken Breske was appointed to the Economic Development Commission
February 16, 2018; and
WHEREAS, Ken Breske has served on the Economic Development Commission with
dedication and a high level of enthusiasm; and
WHEREAS, Ken Breske has gained the respect and gratitude of his fellow Economic
Development Commissioners.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mounds
View, on behalf of the residents of the City of Mounds View, expresses its appreciation to Ken
Breske for his dedication and devoted service on the Mounds View Economic Development
Commission.
Adopted this 28th day of January, 2019.
Mayor Mueller
Councilmember Gunn Councilmember Hull
Councilmember Meehlhause Councilmember Bergeron
ATTEST:
(SEAL)
____________________________
City Administrator Zikmund
RESOLUTION NO. 9067
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION OF APPRECIATION TO STEVE KATOVICH FOR HIS SERVICE
ON THE PARKS AND RECREATION AND FORESTRY COMMISSION
WHEREAS, Steve Katovich has served on the Parks and Recreation and
Forestry Commission since January 24, 2013; and
WHEREAS, Mr. Katovich has served on the Parks and Recreation and
Forestry Commission with interest and dedication; and
WHEREAS, Mr. Katovich has gained the respect and gratitude of those
who have had the privilege of working with him on the Parks and Recreation and
Forestry Commission.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Mounds View, on behalf of the residents of the City of Mounds View,
expresses its appreciation to Steve Katovich for his dedicated and devoted
service on the Mounds View Parks and Recreation and Forestry Commission.
Adopted this 28th day of January, 2019.
Mayor Mueller
Councilmember Gunn Councilmember Hull
Councilmember Meehlhause Councilmember Bergeron
ATTEST:
(SEAL)
____________________________
City Administrator Zikmund
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Item No: 8.A.
Meeting Date: January 28, 2019
Type of Business: Council Business
Administrator Review: _______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Brian Beeman, Assistant City Administrator
Item Title/Subject: Resolution No. 9069 Adopting the 2020-2022 Mounds
View City Strategic Plan
Introduction:
Strategic planning is a vital part of any city and is necessary in order to formalize short
and long-range projects, assign responsibilities, and serves as a guideline in developing
budgets and the 5-year Capital Improvement Plan. On October 15, 2018 the City Council
reviewed a written City Strategic Plan resulting from Council interviews conducted by the
Assistant City Administrator. At that meeting each Dept. Head reviewed sections of the
Strategic Plan as it pertained to their departments. Staff made revisions and updated the
Strategic Plan according to the Council’s direction. The City Council reviewed the draft
Strategic Plan again October 29, 2018 and by consensus agreed that the Strategic Plan
reflected their thoughts and comments from the individual interviews and that the
document was ready for adoption at a Council meeting in January of 2019.
Discussion:
The City’s first formal Strategic Plan is ready for consideration. The Strategic Plan is a
three year plan with annual updates. The City Council sets the overall policy for the City
whereby many of the City’s Commissions/Committees and departments seek to
accomplish and fulfill those policies through major themes, strategies, the Council’s
overall vision, established goals, departmental action steps, and assigned tasks. Strategic
planning addresses, who we are, what we want, and how we get what we want. The
current Strategic Plan is intended to serve as a guideline for the 2020-2022 budgets and
annual Capital Improvement Plan updates.
Recommendation:
Attached for your consideration is Resolution No. 9069, a resolution which adopts the
2020-2022 City Strategic Plan.
Respectfully submitted,
________________________
Brian Beeman
Assistant City Administrator
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RESOLUTION NO. 9069
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION ADOPTING 2020-2022 STRATEGIC PLAN
WHEREAS, the city of Mounds View (the “City”) has prepared a three-year strategic plan to serve
as a guide for staff to develop annual budgets and five-year capital improvement plans; and,
WHEREAS, City staff has completed individual City Council interviews and the ideas, thoughts,
and comments of the City Council have been integrated into the 2020-2022 Mounds View Strategic Plan;
and
WHEREAS, the City Council has met with Department Heads and other staff to discuss the
Strategic Plan in detail; and
WHEREAS, the City Council has reviewed the three-year strategic plan for the years 2020 through
2022 and has determined that it represents the policy goals and overall vision of the City Council with
respect to the continued operation and investment by the City; and,
WHEREAS, the City Council wishes to adopt the three-year strategic plan for the years 2020-2022
to serve as a tool in developing and implementing budgets and consideration of other decisions by the City
Council and City staff.
NOW, THEREFORE, BE IT RESOLVED, by the Mounds View City Council, Mounds View,
Minnesota, that the 2020-2022 strategic plan, contained in Exhibit A of this resolution is hereby approved
and adopted and shall be placed on file at City Hall.
Adopted this 28th day of January, 2019.
_____________________________________
Carol A. Mueller, Mayor
ATTEST:
_____________________________________
Nyle Zikmund, City Administrator
(SEAL)
EXHIBIT A
2020-2022 Strategic Plan
[see attach
2020–2022 Three Year Strategic Plan
Anticipated: Adopted by City Council February 2019 Resolution XXXX for 2020 budget cycle
Next Update: Anticipated to begin April 2020 and completed the end of May 2020 to be used for the 2021 preliminary budgets
The City’s Strategic Plan is used as a guide to develop the annual budgets and five-year Capital Improvement Plan (CIP).
In 2018 the Mounds View City Council had a General fund operating budget of $6,992,000 with net assets of $9,190,000. The City Council sets
the overall policy for the City whereby many of the City’s Commissions/Committees and departments seek to accomplish and fulfill those
policies through major themes, strategies, the Council’s overall vision, established goals, departmental action steps, and assigned tasks. Strategic
planning addresses, who we are, what we want, and how we get what we want.
WHO WE ARE
Vision: A THRIVING DESIRABLE COMMUNITY
Mission: PROVIDE HIGH QUALITY PUBLIC SERVICES IN A FISCALLY RESPONSIBLE MANNER
Core Values:
General – Transparent, Honest, Responsive, Efficient, Practical, Service oriented
People – Respectful, Responsible, Friendly, Helpful, Knowledgeable, Team Players
Market: We serve 13,327 residents and 5,211 households (Met-Council 2017) within an area of 4.03 square miles (US Census) and 21,278.4 acres.
Brand Promise: Strategically located near main transportation corridors in the renowned Mounds View School District; residents, workers, and
visitors, will enjoy a livable/walkable/business friendly community that is safe with reliable infrastructure, and reasonable taxes.
Elevator Pitch: The City of Mounds View is a third ring suburb of diverse residents with a population of 13,327 located 10 miles north of Minneapolis
and St. Paul in Ramsey County and surrounded by the Cities of Blaine, Arden Hills, New Brighton, Fridley, and Spring Lake Park. We are known for
our large residential lots, mature trees, and excellent school district.
WHAT WE WANT
Major Themes: The five most important Characteristics or strategic policy areas of Mounds View
1) Financial Stability
2) Maintain good Infrastructure
3) Demographics: Diversity & Outreach
4) Employee Recruitment & Retention
5) Business Retention & Expansion
Vision Statements: A vision statement is an outcome, a result, and an ideal to strive for over a period of time. The following vision statements
define the future of Mounds View.
Financial Stability
Maintain good infrastructure in such a way that is walkable & attractive, safe, and affordable
A progressive City that is welcoming, and a desirable destination to all ages & cultures, who seek progress through partnerships, and a
place where residents can work, live, and play safely and show pride in the community
Create a culture where employees desire to work and remain employed with Mounds View
Create and maintain a positive business climate where businesses want to locate and remain in Mounds View
Strategies: Strategies are combined and synthesized from the overall themes. These strategies form the basis for the goals and action steps.
(3 Year Target)
Address the property tax levy limitation in the City Charter, educate residents on Inflow & Infiltration, & keep the same level of service
while monitoring expenses.
Maintain and plan for infrastructure improvements including waste water, water, & transportation
Increase community engagement while being sensitive to the changing demographics & their needs and inclusive to all socioeconomic
situations
Implement HR policies to recruit and retain staff and provide growth opportunities by making salaries competitive and creating an
enjoyable working environment.
Continue BR&E program, maximize utilization of development space and current list of available sites, encourage land owners to maintain
their properties, & consider residential redevelopment
HOW DO WE GET WHAT WE WANT?
Vision:
Strategy - Address the property tax levy limitation in the City Charter, educate residents on Inflow & Infiltration, & keep the same level of
service while monitoring expenses.
Beginning Value Current Value Target/End Value
$6.5 mill $5.29 mill $ Decertify TIF 2033 Make last as long as possible
Goals (3-5 goals) per vision in table format. Every goal should be SMART. Specific, Measurable, Achievable, Relevant, & Time bound.
Goals Start Value Current Value Target Value
Modify Charter Cap: Change the 2% plus Inflation or 5%
whichever is less and increase to 8%
2% plus inflation or
5% whichever is less
2% plus inflation or
5% whichever is less
8% or inflation whichever is
greater
Enhance Revenue Sources: Without relying on property
taxes
Franchise fee $295,000 Other
fees & charges $635,000
Franchise fee $295,000 Other
fees & charges $635,000 Franchise fee $320,000 Other
fees & charges $675,000
Prioritize Services: and eliminate low priority services ID by department ID by department ID by department
Increase EDA Levy: Spur Redevelopment to increase tax
valuation, add jobs & housing diversity
$100,000 $100,000 EDA Max levy $213,000
HRA Max levy $218,000
Operate under balanced budget that meets the needs and
goals of the community. Reduce reliance upon the levy
reduction fund and any LGA funds by 3-5%.
Budget 90% of LGA
Draw down levy
reduction by $250,000
Budget 90% of LGA
Draw down levy
reduction by $250,000
Reduce by 3-5% over 3 years, will
take 20 years to get to $0
Develop Marketing Plan/Business Case to be used as
education tool to residents & Charter Commission to
address the seriousness of the Charter levy limitation then
present at joint meeting
$0 $0 $10,000 plus staff time with
minimal supplies
Develop education PR & Implementation Plan that
addresses the consequences of inflow & infiltration &
ways to help reduce and/or eliminate the extra water
capacity with a goal of reducing the costs that Met-Council
invoices the City by at least 2-3% annually
$972,249
Slip lining $175,000
$972,249
Slip lining $175,000,
City is about 80% lined
$937,348 by 2021, assumes 3.5%
cost increase for MCES charges
and 10% reduction in volume.
100% lined by 2022
Vision:
Strategy - Maintain and plan for infrastructure improvements including waste water, water, & transportation
Start Value Current Value Target/End Value
$0 $400,000 $4.79 mill
Goals Start Value Current Value Target Value
Initiate a $150,000 Street fund levy. Refine the 10 year
maintenance and infrastructure program
$0 $0 $150,000
Maintain parks, expand trails, sidewalks, and park
programs (through the YMCA) & beautification of
Mounds View Boulevard
$0 $0 Trail segment 8: $290,000 must
ID funding source
ID needs & funding sources for transportation $0 $0 Unknown
Ensure Clean Water & maintenance $0 Engineering & design
$400,000 for water
treatment upgrades
Current Plan $4.5 mill for three
water treatment plants over 2019-21
Vision:
Strategy - Continue community engagement while being sensitive to the changing demographics & their needs and inclusive to all
socioeconomic situations
Start Value Current Value Target/End Value
$2000 plus staff time $147,000 plus staff time Maintain $147,000 plus staff time
Goals Start Value Current Value Target Value
Continue enforcement & responsiveness to drug problem,
traffic, code violations, & petty crimes & support 2nd K-9 unit. $0 VCET officer $115,000 2nd
SRO summer hours $25,000 Maintain
$24,000 for dog & training
Community Outreach Programs: Diversity Event(s) &
Public Relations & establish reserve officer program
$2000 & staff time $7000 & staff time Maintain
Networking with other communities & organizations Staff time Staff time Maintain
ID & create regular meetings with neighborhood Captains Staff time Staff time Maintain
Vision:
Strategy - Implement HR policies to recruit and retain staff and provide growth opportunities by making salaries competitive and creating an
enjoyable working environment.
Start Value Current Value Target/End Value
$6,500 $65,850 $197,550
Goals Start Value Current Value Target Value
Recruitment of Qualified Diverse workforce $0 $31,500 Maintain
Update Personnel Manual Staff time as needed
some legal
Staff time as needed
some legal
Maintain
Competitive Salary & Benefits Packages, Training &
Promotion Opportunities, Other Incentives
$0 Market study done
in 2017 for 2019
implementation
$65,850 market
adjustments & staff
promotions
Market study in 2021 for
implementation in 2022, review city
contribution for benefits for market
competitiveness
Vision:
Strategy - Continue BR&E program, maximize utilization of development space and updated list of available sites, encourage land owners to
maintain their properties, & consider residential redevelopment
Start Value Current Value Target/End Value
$108,665 $110,165 $120,080
Goals Start Value Current Value Target Value
Fill Vacant Space & Continue BR & E Program $108,665 Personnel costs $108,665,
Advertising $1,500 Personnel costs $118,445, &
$1,635 Advertising
Support Redevelopment & Development Recruitment Efforts $50,000 Gen fund
transfer
$50,000 Gen fund transfer
to support ED activities Maintain
Staff time
Finance Top Redevelopment Areas
Industrial/Commercial/Residential
$212,000 fund
balance
$300,000 fund balance
at end of year
$570,000 fund balance, (Adding
$90,000 p/yr) plus proceeds from
Crossroad Pointe
Item No 8C
Meeting Date: January 28, 2019
Type of Business: CB
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nyle Zikmund, City Administrator
Item Title/Subject: Ordinance 954 Chapter 800 Code Update, First Reading
Introduction:
This is a continuation of the City Code update with Chapters 100 thru 700 updated last
year.
The proposed Ordinance was posted on our web page on Tuesday January 15, 2019
Second reading is scheduled for the February 11, 2019 meeting with summary
publication occurring on February 23rd and the Ordinance taking effect 30 days after.
Discussion:
Chapter 800 of the code deals with motor vehicle and traffic. All changes are technical
in nature with the most substantive relating to a number of streets that had extended No
Parking restrictions which have now been stricken. All of those were related to adjacent
business operations (mostly bars) which are no longer in existence; thus enabling the
removal. Upon final adoption, overnight parking restrictions will be uniform throughout
the entire City.
Recommendation:
Conduct First Reading of Ordinance 954 to update Chapter 800 of the City Code.
Respectfully submitted,
________________________
Nyle Zikmund
City Administrator
551695v1 DTA MU210-54 1
ORDINANCE NO. 954
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING TITLE 800, CHAPTERS 801 AND 802 OF THE MOUNDS
VIEW CITY CODE RELATING TO MOTOR VEHICLES AND TRAFFIC
SECTION 1. The City Council of the City of Mounds View hereby amends Title 800, Chapter
801, Section 801.03 of the Mounds View Municipal Code by deleting the stricken material as
follows:
801.03: VEHICLE LOAD LIMIT RESTRICTIONS:
Subd. 1. Seasonal Load Restrictions: Pursuant to Minnesota Statutes, sections 169.80 through
169.88, the Director of Public Works shall establish appropriate seasonal load restrictions
for Municipal streets and shall cause notice of such restrictions to be posted as required.
Such restrictions shall be for the purpose of minimizing damage to Municipal streets during
the annual spring thaw.
Subd. 2. Special Permit Requirements: The Director of Public Works/City Engineer may
issue special permits authorizing vehicle loads in excess of established restrictions. Such
special permits shall be for good cause, including maintenance of the orderly progress and
timely completion of private and public improvement projects, and shall be issued only
when such cause does not conflict with the purpose of this Section.
Subd. 3. Application For Permit; Fee: The operator of each overload vehicle shall make
application for such special permit and provide such information as required by the
Director of Public Works/City Engineer. A fee as established by resolution of the City
Council for each overload trip shall be paid with the application. All fees collected
pursuant hereto shall be deposited in the General Fund.
SECTION 2. The City Council of the City of Mounds View hereby amends Title 800, Chapter
801, Section 801.04 of the Mounds View Municipal Code by deleting the stricken material as
follows:
801.04: UNLAWFUL DEPOSITS ON PUBLIC WAYS:
Subd. 1. Snow And Ice Accumulations 1: All snow accumulated from clearing or plowing
operations on private property shall be stockpiled on the property from which the snow is
cleared or upon other private property for which the property owner has written permission.
In clearing snow and/or moving snow, it shall be unlawful to operate in such a manner as
to cause any snow to be deposited in the street, on sidewalks, in the boulevard of any street
1 See also subdivisions 607.03.3t and 1005.05.2 of this Code
551695v1 DTA MU210-54 2
or on private property for which the property owner does not have written permission for
storage of snow. Snow cleared from the portion of a driveway or sidewalk in the boulevard
of a street may be placed on the boulevard adjacent to the driveway or sidewalk, but may
not be moved across the street to other areas without express permission of the property
owner receiving the snow.
Subd. 2. Debris: Debris, including but not limited to tree branches, leaves, dirt and other
materials, shall be properly disposed for the type of material 2. It shall be unlawful to place
any type of debris into the street right of way or on private property for which the property
owner does not have written permission.
Subd. 3. Exemptions: Nothing in this Section shall be deemed to apply to governmental
agencies involved in the maintenance of streets and sidewalks or involved in snow or ice
control operations.
SECTION 3. The City Council of the City of Mounds View hereby amends Title 800, Chapter
802, Section 802.04 of the Mounds View Municipal Code by deleting the stricken material as
follows:
802.04: OVERSIZE VEHICLE PARKING 31: No person shall allow any recreational
equipment, recreational vehicle or truck to remain parked on a public street or highway within
Mounds View for a period of more than two (2) hours per day.
SECTION 4. The City Council of the City of Mounds View hereby amends Title 800, Chapter
802, Section 802.06 of the Mounds View Municipal Code by adding the double-underlined
material and deleting the stricken material as follows:
802.06: PARKING DURING SNOW ACCUMULATION: No person shall park or permit
to be parked any vehicle within any block on any public street when, within the preceding forty
eight (48) hours, melting or blowing snow or a combination thereof has accumulated to a depth of
threetwo inches (32”) or more at street level anywhere within that block. Provided, however, that
parking shall be permitted within any block of any public street where not otherwise prohibited
whenever the entire length of the roadway of such block has been cleared of snow from curb to
curb or, in the case of streets without curbs, between the outer edges of the shoulders of such
streets. Any vehicle parked in violation of this Section may be removed as provided by Section
802.10 of this Chapter.
SECTION 5. The City Council of the City of Mounds View hereby amends Title 800, Chapter
802, Section 802.07 of the Mounds View Municipal Code by deleting the stricken material as
follows:
802.07: OFF-STREET PARKING:
2 See Sections 603.05 of this Code for disposal of yard waste.
1 See also subdivision 802.07(4) and (5) of this Chapter and subdivision 1110.07(2) of the Code.
551695v1 DTA MU210-54 3
Subd. 1. Compliance with Zoning Provisions: The location, design and number of off-street
parking facilities shall be as specified in Chapter 1121 of this Code.
Subd. 2. Parking in Yards: No person shall allow any motor vehicle or trailer to be parked in
any yard adjacent to a public street, except in a designated off-street parking space.
Subd. 3. Parking in Boulevards: No person shall allow any motor vehicle or trailer to be
parked upon the boulevard of a public roadway.
Subd. 4. Recreational Vehicles and Equipment 41: No person shall allow any recreational
vehicle or equipment to be parked off-street closer than fifteen feet (15’) to the paved
surfaces of a public roadway.
Subd. 5. Trucks 52: No person shall allow any truck to be parked in any residential district,
except as provided in Section 607.06. Subd.4 and Section 802.04.
SECTION 6. The City Council of the City of Mounds View hereby amends Title 800, Chapter
802, Section 802.08 of the Mounds View Municipal Code by adding the double-underlined
material and deleting the stricken material as follows:
802.08: RESTRICTED HOURS:
Subd. 1. Generally, 2:00 A.M. to 6:00 A.M.: No person shall stop, stand or park a motor
vehicle or trailer on any street or highway in the City between the hours of
two o’clock (2:00) A.M. and six o’clock (6:00) A.M., except as otherwise authorized by
this Chapter or unless directed or authorized by a police officer or traffic-control device.
The City Council may authorize exceptions from this Section by resolution. Any street or
highway so excepted must be posted with a sign indicating that parking between
two o’clock (2:00) A.M. and six o’clock (6:00) A.M. is allowed.
Subd. 2. Specific Areas, 9:00 P.M. to 2:00 A.M.: No person shall stop, stand or park a motor
vehicle on the following sections of City streets between the hours of nine o’clock (9:00)
P.M. and two o’clock (2:00) A.M., except as otherwise authorized by this Code or unless
directed to do so by a police officer or traffic-control device:
Bronson Drive, north side between Edgewood Drive and Jackson Drive;
Clearview Avenue, between Irondale Road and Edgewood Drive;
Edgewood Drive, between Woodale Drive and County Road H-2 except adjacent to
2400 County Road H-2;
1 See also Section 801.04 of this Chapter and subdivisions 1110.064(4) and 1110.07(3) of this Code.
2 See also Section 802.04 of this Chapter
551695v1 DTA MU210-54 4
Greenfield Avenue, between Woodale Drive and County Road H-2 except adjacent to 2400
County Road H-2;
O’Connell Drive, between Jeffrey Drive and Greenfield Avenue.
SECTION 7. In accordance with Section 3.07 of the City Charter, City staff shall have the
following summary printed in the official City newspaper in lieu of the complete ordinance:
On February 11, 2019, the City Council adopted Ordinance ___ that amends Title 800,
Chapters 801 and 802 of the Mounds View City Code. The purpose of the amendment was
to modify certain city regulations related to motor vehicles and traffic, remove outdated
code language and unnecessary references, and update the code to conform to current
practices.
A printed copy of the ordinance is available for inspection during regular business hours at
Mounds View City Hall and is available on line at the City’s web site located at
www.moundsviewmn.org.
SECTION 8. This ordinance shall take effect and be in force 30 days from and after its passage and
publication, in accordance with Section 3.09 of the City Charter.
Introduction and First Reading by the Mounds View City Council on January 28, 2019.
Second Reading and Adoption by the Mounds View City Council on February 11, 2019.
Publication Date: __________________, 2019.
Carol A. Mueller, Mayor
Attest:
______________________________
Nyle Zikmund
City Administrator
(SEAL)
Item No: 8C
Meeting Date: January 28, 2019
Type of Business: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Rayla Sue Ewald, Human Resources Coordinator
Item Title/Subject: Resolution 9071 Approving a Memorandum of
Understanding between the City and LELS 204 Regarding
VCET Officer Specialty Pay
Introduction:
The Ramsey County Sheriff’s Department requested the Mounds View Police
Department provide an Officer to serve on the County’s Violent Crimes Task Force
(VCET). After the assignment was made by the Police Department, a discussion was
raised regarding the consideration of specialty pay for the VCET Officer.
Discussion:
The Mounds View Police Department assigned an Officer to serve on the Violent
Crimes Task Force (VCET) starting in the fall of 2018. During a department head
meeting the topic of Specialty Pay for the assignment was raised as the Labor
Agreement with Local Law Enforcement Labor Services, Inc. (Local 204) does not
include additional pay for the VCET assignment.
The Human Resources Committee met on January 17, 2019 to discuss the possibility of
adding Specialty Pay for the VCET assignment, and all agreed if services being
provided by the VCET Officer were benefiting the City of Mounds View, then a wage
adjustment should be considered. During the HR Committee meeting, Finance Director
Beer was present and indicated funding is available for VCET. Since the start of the
program, the VCET Officer has worked on violent crime reduction mainly within our own
City.
A conversation was held with the Mounds View Police Department Union Steward and
the attached Memorandum of Understanding for VCET Officer Specialty Pay was
created by Local 204 and reviewed by the HR Committee. The specialty pay has been
recommended to be $300 per month which is the same Specialty Pay as received by
Investigators. Financial impact for 2019 would be $3,300. The Specialty Pay will
become effective following approval by Council and will remain in effect for the VCET
Officer until the end of the assignment.
Recommendation:
Staff recommends approval of Resolution 9071, a resolution approving a Memorandum
of Understanding between the City of Mounds View and LELS 204 regarding VCET
Officer Specialty Pay.
Respectfully submitted,
________________________
Rayla Sue Ewald
Human Resources Coordinator
RESOLUTION NO. 9071
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF MOUNDS VIEW AND LAW ENFORCEMENT LABOR SERVICES, INC.
LOCAL NO. 204 REGARDING VCET OFFICER SPECIALTY PAY
WHEREAS, the City of Mounds View and Law Enforcement labor Services, Inc.,
Local #204 are parties to a 2017 – 2019 collective bargaining agreement; and
WHEREAS, during the term of this agreement, a Police Officer has been
assigned as a Violent Crime Enforcement Team (VCET) Officer with the Ramsey
County Sheriff’s Department; and
WHEREAS, this investigative assignment is not specifically identified for
additional compensation in the current January 1, 2017 – December 31, 2019 Law
Enforcement Labor Services, Inc., Local #204 Labor Agreement; and
WHEREAS, the City and Union wish to fairly remedy this compensation matter;
NOW, THEREFORE BE IT RESOLVED THAT the Mounds View City Council
approves the attached Memorandum of Understanding adding language relating to
VCET Officer Specialty Pay.
Adopted this 28th day of January, 2019.
_______________________________
Carol A. Mueller, Mayor
ATTEST:
_______________________________
Nyle Zikmund, City Administrator
(seal)
MEMORANDUM OF UNDERSTANDING
VCET OFFICER SPECIALTY PAY
This Memorandum of Understanding is made between the City of Mounds View (“City”)
and Law Enforcement Labor Services, Inc., Local #204 (“Union.”)
WHEREAS, the City and Union are parties to a 2017-2019 collective bargaining
agreement; and
WHEREAS, during the term of this agreement, a Police Officer has been
assigned as a Violent Crime Enforcement Team (VCET) Officer with the Ramsey
County Sheriff’s Department; and
WHEREAS, this investigative assignment is not specifically identified for
additional compensation in the current January 1, 2017 – December 31, 2019 Law
Enforcement Labor Services, Inc., Local #204 Labor Agreement; and
WHEREAS, the City and Union wish to fairly remedy this compensation matter;
NOW THEREFORE, BE IT RESOLVED THAT the parties hereto agree as follows:
1. Assignment of officers to VCET duties is the prerogative of the Employer, for
a term determined by the Police Chief;
2. Officers assigned to the VCET assignment shall receive specialty pay
consistent with other Mounds View Police Investigators;
3. During the term of this contract specialty pay for Investigators is set at $300
per month;
4. Upon completion of the assignment and/or return to regular duty, the specialty
pay for this assignment also ends;
5. This memorandum of understanding (MOU) becomes effective following
approval by both parties and shall remain in effect until a successor
agreement is entered into by both parties.
In witness whereof, the parties have executed this Memorandum of Understanding on
the ___ day of ____________, 2019.
LELS LOCAL #204 CITY OF MOUNDS VIEW
LELS Business Agent Date Mayor Date
Union Steward Date City Administrator Date
Union Steward Date Human Resources Date
Item No: 8D
Meeting Date: January 28, 2019
Type of Business: Council Business
Administrator review: _______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Rayla Sue Ewald, Human Resources Coordinator
Item Title/Subject: Resolution 9072, Approving a Wage Adjustment for the
Assistant City Administrator Position
Background
The City Council approved the promotion of Brian Beeman from Business Development
Coordinator to Assistant City Administrator during the December 10, 2018 Council
meeting. Mr. Beeman started in the new position effective January 1, 2019 at Step 1 of
the Pay Plan. After accepting the promotion Mr. Beeman requested consideration for a
higher wage based on his years of experience and considerable background in local
government.
Discussion
The Human Resources Committee met on January 17, 2019 to discuss the possibility of
adjusting Mr. Beeman’s wage based on his experience and background. All members
of the HR Committee agreed Mr. Beeman presents a wealth of knowledge to the
organization and merits the wage increase. The HR Committee recommended moving
Mr. Beeman to Step 4 effective with the next payroll. This would reflect a financial
impact to the City of $9,553. Mr. Beeman would then advance to Step 5 on January 1,
2020.
Step 1 Step 1.5 Step 2 Step 3 Step 4 Step 5
$39.34 $40.57 $41.50 $44.26 $46.71 $49.17
Recommendation:
Staff recommends that Mr. Beeman’s wage be increased to Step 4 or $46.71 on
January 28, 2019 and, after successful completion of a six month probationary period
ending July 1, 2019, advance to Step 5 effective January 1, 2020.
Respectfully submitted,
_______________________
Rayla Sue Ewald
Human Resources Coordinator
RESOLUTION NO. 9072
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING A WAGE ADJUSTMENT FOR THE ASSISTANT CITY
ADMINISTRATOR
WHEREAS, the City promoted Mr. Beeman to the position of Assistant City
Administrator effective January 1, 2019; and
WHEREAS, the starting pay for this position was designated to be Step 1 of the
2019 Pay Plan; and
WHEREAS, the Assistant City Administrator requested Council consider an
increase in the wage based on years of experience and knowledge for the position; and
WHEREAS, the HR Committee recommended the wage be increased from Step
1 to Step 4, the rate is $46.71; and
WHEREAS, the HR Committee recommended the wage would then be
increased to Step 5 effective January 1, 2020 provided the employee successfully
completes the six month probationary requirements.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
does hereby adopt the Step 4 wage rate of $46.71 for the Assistant City Administrator
effective January 28, 2019.
Adopted this 28th day of January, 2019.
________________________________
Carol A. Mueller, Mayor
ATTEST:
________________________________
Nyle Zikmund, City Administrator
(seal)
Item No: 8E
Meeting Date: January 29, 2018
Type of Business: CB
Administrator Review: ____
City of Mounds View Staff Report To: Honorable Mayor and City Council
From: Don Peterson, Public Works Supervisor
Item Title/Subject: Resolution 9074 Authorizing the Purchase of Security Cameras for the
Public Works Building
Background/Discussion:
The City Council has taken steps to improve security around City facilities with the installation of
security cameras. The City Council previously authorized the installation of network cables in New
Public Works Facility to facilitate the installation of security cameras. The cost of the cameras was not
included in the quote with the installation of the network cable.
MTG completed the network cabling installation during the rough-in of other electronic items in the
building. Public Works discussed the purchase of the cameras with the Roseville IT department; the
decision was to install some of the cameras in 2018 and the remainder in 2019. The cost of the
cameras is $7,500.00. Public Works Staff will complete the installation of the cameras.
The 2019 Budget includes the cost of the additional cameras at the Public Works Facility, in the Special
Project Funds, account 480-4180-7030.
Recommendation:
Staff recommends the City Council adopt the attached resolution to purchase the cameras for the new
Public Works Facility. Funding would be from the Special project fund for $7,500.00 from account 480-
4180-7030.
Respectfully submitted,
Don Peterson, Public Works Director
RESOLUTION 9074
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING THE PURCHASE OF SECURITY CAMERAS FOR THE PUBLIC WORKS BUILDING
WHEREAS, The City Council has taken steps to improve security around City facilities with
the installation of security cameras; and
WHEREAS, The City Council previously authorized the installation of network cables in New
Public Works Facility to facilitate the installation of security cameras; and
WHEREAS, the cost of the cameras was not included in the quote with the installation of the
network cable; and
WHEREAS, Public Works Staff received the cost of the cameras of $7,500.00 from the
Roseville IT Department; and
WHEREAS, Public Works Staff met with the Finance Director and discussed options for to
purchase the cameras; and
WHEREAS, The Special Project Funds budget has $43,340.00 budgeted for Public Works
Building Cameras floor sealing and security system.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View,
Ramsey County, Minnesota as follows:
1. Approves the purchase of cameras for the Public Works building at a cost of $7,500.00.
2. Funding for the purchase of the cameras will be from the 2019 Special Project Funds budget.
Adopted this 24th day of January, 2019
____________________________________
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
(SEAL)
Item No: 8F
Meeting Date: January 28, 2019
Type of Business: CA
Administrator Review: ____
City of Mounds View Staff Report To: Honorable Mayor and City Council
From: Don Peterson, Public Works Director
Item Title/Subject: Resolution 9073, Accepting Improvements and Approving Final
Payment for the 2018 Greenfield and Groveland Tennis and
Basketball Court Rehabilitation Project
Background:
Bituminous Roadways, Inc.(Bituminous) submitted the lowest responsive, responsible bid and was
awarded the contract for the 2018 Greenfield and Groveland Parks Tennis Court and Basketball
Court Rehabilitation Project (City Project No. 2017-C11) at the June 11, 2018 City Council meeting
(Resolution 8978). Construction was substantially complete on September 30, 2018 – the date
that the one-year warrantee period begins.
Discussion:
During the project, one contract modification for $9,905.00 included for wider gate access into the
tennis courts for allowing smaller public works equipment inside for leaf and debris removal. This
modification was within the construction contingency amount of $13,830.25. Bituminous has
completed all project site work in a satisfactory manner in accordance with the contract
documents; they have submitted all IC-134 forms and other required project closeout documents.
The City has been withholding final payment pending completion of the punch list and closeout
requirements. The following is a summary of the contract changes:
Original Contract Amount: $179,425.00
Alternate 1 For Fencing $18,150.00
Change Orders (1): +$9,905.00
Current Contract Amount: $207,408.00
The final payment amount to Bituminous is $94,164.00
Recommendation:
Staff recommends that the City Council adopt the attached resolution to accept the construction
work and release final payment of $94,164.00 for the 2018 Greenfield and Groveland Tennis and
Basket Ball Court Rehabilitation Project (City Project No. 2017-C11) to Bituminous Roadways,
Inc., account 451-4470-7050.
Respectfully submitted,
Don Peterson, Public Works Director
RESOLUTION 9073
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
ACCEPTING IMPROVEMENTS AND APPROVING FINAL PAYMENT FOR THE 2018
GREENFIELD AND GROVELAND TENNIS AND BASKETBALL COURT
REHABILITATION PROJECT
WHEREAS, Plans and specifications for the rehabilitation of the tennis and basketball
courts at Greenfield and Groveland Parks were approved and authorized for bid; and
WHEREAS, Bituminous Roadways, Inc. submitted the lowest bid in the amount of
$197,575.00; and
WHEREAS, City Council approved a construction contract with Bituminous, to perform the
tennis and basketball court rehabilitation project for a total of $218,905.25 in Resolution 8978; and
WHEREAS, Bituminous has successfully completed all project construction and met all other
contract requirements for the Project with a substantial completion date of September 30, 2018 and a
final construction cost of $207,408.00; and
WHEREAS, City Staff recommends accepting the completed construction work and issuing
final payment for $94,166.00 to Bituminous Roadways Inc.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View,
Ramsey County, Minnesota as follows:
1. All work completed under the contract between the City and Bituminous Roadways Inc. for the
2018 Greenfield and Groveland Tennis and Basketball Court Rehabilitation Project is hereby
accepted and approved.
2. The Finance Director is authorized to issue final payment of $94,164.00 to Bituminous Roadways
Inc., account 451-4470-7050.
Adopted this 28h day of January, 2019
___________________________________
Carol A. Mueller, Mayor
ATTEST: _______________
Nyle Zikmund, City Administrator
(SEAL)
552842v2 SJR MU125-11
Kennedy 470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis MN 55402-1458
(612) 337-9300 telephone
(612) 337-9310 fax
http://www.kennedy-graven.com
Affirmative Action, Equal Opportunity Employer
Graven
C H A R T E R E D
SCOTT J. RIGGS
Attorney at Law
Direct Dial (612) 337-9260
Email: sriggs@kennedy-graven.com
MEMORANDUM
Date: January 23, 2019
To: Nyle Zikmund, City Administrator
From: Scott J. Riggs, City Attorney
Re: Mounds View Project Status Report
CITY:
MU125-11: Administration. General discussions with City staff regarding various City
matters and various questions. Research regarding records retention matters.
Consult with City staff regarding same. Consult with City staff regarding
possible notice of claim. Legal research regarding data request. Consult with
City staff regarding data request. Matters are presently pending.
MU125-32: Police Department Matters. Review and revise Police Department policies.
Forward same to City staff. Consult with City staff regarding same. Matter is
presently pending.
MU210-4: Charter Commission Matters. Research regarding finance issues and
appointments. Consult with City staff. Matter is presently pending.
MU210-54: Code Update/Revisions. Consult with City staff regarding project. Review and
revise City Code Chapters and forward proposed ordinances to City staff.
Consult with City staff regarding questions about the Code. Matter is presently
pending.
MU210-76: Longview Estates. Consult with City staff regarding matter. Review file and
draft analysis of status of project. Draft memorandum regarding matter and
forward to City staff. Matter is presently pending.
&
Nyle Zikmund
January 23, 2019
Page 2
552842v2 SJR MU125-11
MU210-106: General Labor Matters. Consult with City staff regarding employee. Matter is
presently pending.
MU210-111: Employment Matters. Review proposed revisions to the personnel policy.
Consult with City staff regarding same. Consult with City staff regarding Public
Works Bargaining Group. Matters are presently pending.
MU210-179: Street Project Matters. Draft joint powers agreement and forward to City staff.
Consult with City staff regarding same. Consult with City staff regarding street
projects, specs, plans, assessment questions. Matters are presently pending.
MU210-221: LMCIT/DVS General. Pursuant to a recent phone call from the League Attorney,
the Kampschroer matter has been settled and awaiting final paperwork from the
judge. The appeal period will start once the paperwork has been filed. Matter is
presently pending.
MU210-224: Tires N’More Matter. Review reports, etc. Research regarding options. Draft
memorandum regarding matter. Consult with City staff regarding matter. Matter
is presently pending.
MU210-258: K.D. Matter. Consult with City staff regarding benefits. Attend meeting
regarding matter. Draft letter brief and submit to OAH. Order regarding matter
has been received. Work with staff regarding strategy, etc. Matter is presently
pending.
MU210-259: Gray v. City of Mounds View, et al. Review pleadings. Consult with City staff
regarding same. This matter has been tendered to the League of Minnesota Cities
Insurance Trust. Matter is presently pending.
MU210-262: Greenwood Drive Infill Development. Review documentation and consult with
City staff regarding matter. Draft memorandum and forward to City staff. Matter
is presently pending.
MU210-263: Rain Gardens Matter. Review reports and consult with City staff regarding rain
gardens. Legal research regarding matter. Matter is presently pending.
MU210-264: Edgewood Middle School Development. Review drawings and information
regarding project. Consult with City staff regarding project. Matter is presently
pending.
MU210-265: Minor Subdivision of 8456 Red Oak Drive. Review documentation, etc. Consult
with City staff regarding same. Matter is presently pending.
Nyle Zikmund
January 23, 2019
Page 2
552842v2 SJR MU125-11
MU210-266: City Hall/Police Department Remodel. Draft professional services agreement and
forward to City staff. Consult with City staff regarding matter. Matter is
presently pending.
EDA:
MU205-13: General Matters. Review policy, staff report and draft resolution approving
strategic plan. Consult with City staff regarding matter. Matter is presently
pending.
MU205-46: Crossroad Pointe Redevelopment. Consult with City staff regarding project
issues. Consult with developer’s title company regarding title commitment.
Review title commitment and associated documents. Draft resolution and
extension amendment to preliminary development agreement. Draft and revise
purchase and development agreement and distribute to parties. Matter is presently
pending.
MU205-47: MWF Housing Project. Consult with City staff and Developer regarding project
matters. Review, revise and finalize LHIA grant documents. Compile documents
for finance closing. Draft and finalize updated plat opinion and forward to City
staff. Matter is presently pending.
MU205-49: Skyline Motel. Review project proposal and documentation. Consult with City
staff and various parties regarding project. Draft and finalize assignment
agreement. Consult with consultant regarding relocation matters. Matter is
presently pending.
SJR:jms