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HomeMy WebLinkAbout01-02-2019 PC Packet PLANNING COMMISSION REGULAR MEETING AGENDA January 2, 2019 - 7:00 P.M. 1. Call to Order 2. Roll Call 3. Special Order of Business A. Oath of Office for: Commissioner Jason French Commissioner Celena Monn Commissioner Danny Nelson B. Resolution 1092-19, a Resolution Recommending Appointment of a Chairperson and Appointment of Vice-Chairperson 4. Citizens Requests and Comments Relating to Planning and Zoning Issues Not Already on the Agenda. (Before speaking, please give your full name and address for the record.) 5. Planning Cases A. (none) 6. Other Planning Activity A. (none) 7. Reports A. Upcoming Planning Cases & Activity B. Staff Updates C. Council Updates D. Planning Commissioner Reports 8. Approval of Minutes: December 5, 2018 9. Next Planning Commission Meetings: A. Wednesday, January 16, 2019 B. Wednesday, February 6, 2019 10. Meeting Conclusion Mounds View Planning Commission Oath of Office I, Jason French, do solemnly swear, to support the Constitution of the United States, and of this state, and to discharge faithfully the duties, devolving upon me as a Planning Commission member of the City of Mounds View, to the best of my judgment and ability. ____________________________________ Commissioner January 2, 2019 Date Witness: ____________________________________ Jon Sevald, Community Development Director Mounds View Planning Commission Oath of Office I, Celena Monn, do solemnly swear, to support the Constitution of the United States, and of this state, and to discharge faithfully the duties, devolving upon me as a Planning Commission member of the City of Mounds View, to the best of my judgment and ability. ____________________________________ Commissioner January 2, 2019 Date Witness: ____________________________________ Jon Sevald, Community Development Director Mounds View Planning Commission Oath of Office I, Danny Nelson, do solemnly swear, to support the Constitution of the United States, and of this state, and to discharge faithfully the duties, devolving upon me as a Planning Commission member of the City of Mounds View, to the best of my judgment and ability. ____________________________________ Commissioner January 2, 2019 Date Witness: ____________________________________ Jon Sevald, Community Development Director Item No: 03B Meeting Date: Jan 2, 2019_ Type of Business: Special Order of Business City of Mounds View Staff Report To: Mounds View Planning Commission From: Jon Sevald, City Planner/Supervisor Item Title/Subject: Resolution 1092-19, a Resolution Recommending Appointment of a Chairperson and Appointment of a Vice- Chairperson Introduction The Planning and Zoning Commission Bylaws, Section IV, establishes the offices of a Chairperson and Vice-Chairperson. The Commission shall nominate one of its members as Chairperson for a one-year term. This recommendation shall be considered by the City Council, who shall appoint the Chairperson. The Commission shall appoint its Vice-Chairperson. The Chairperson shall invite nominations from Planning Commission members. After nominations have been received, the Chairperson shall entertain a motion to close nominations. If such motion is made and passed, and more than one nomination has been made, the Chairperson shall distribute ballots to the Commission members and each member shall write his or her selection on the ballot. The recording secretary (Community Development Director) shall tally the ballots and announce the nominee receiving the most votes In the event of a tie, the recording secretary shall announce the nominees tied in the voting and balloting shall be repeated until an election occurs. If only one nomination has been received, the chairperson may conduct the voting by voice vote. If a majority of the members present vote in the affirmative for the nominee, the nominee shall be elected.1 The Chairperson and Vice-Chairperson shall assume office at the first meeting in February. Respectfully submitted, ________________________ Jon Sevald, AICP Community Development Director Attachments 1. Resolution 1092-19 1 City of Mounds View Planning and Zoning Commission Bylaws, Section IV(B)(3) (Election Procedure) RESOLUTION 1092-19 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING THE APPOINTMENT OF CHAIRPERSON, AND APPOINTMENT OF VICE-CHAIRPERSON OF THE 2019 MOUNDS VIEW PLANNING COMMISSION WHEREAS, the City of Mounds View Municipal Code, Section 401 establishes a Planning and Zoning Commission, which shall be the City planning agency as authorized by Minnesota Statute §462.354, Subd 1; and, WHEREAS, the City of Mounds View Municipal Code, Section 402.01 establishes a Board of Adjustment and Appeals, of which its membership shall consist of members of the Planning and Zoning Commission; and, WHEREAS, the City of Mounds View Municipal Code, Section 401.02, Subd 1 states that based upon the recommendation of the Planning and Zoning Commission, the City Council, shall appoint a Chairperson; and, WHEREAS, the City of Mounds View Municipal Code, Section 401.06, Subd 1 states that at the first regular meeting in January, the Commission shall elect a Vice- Chairperson from among its appointed members for a term of one year; and, NOW, THEREFORE, BE IT RESOLVED, that the Mounds View Planning Commission recommends that ___________________ be appointed by the City Council as the Planning Commission Chairperson; and NOW, THEREFORE, BE IT FURTHER RESOLVED, that the Mounds View Planning Commission does hereby appoint _____________________ as Vice- Chairperson of the Planning Commission; and NOW THEREFORE, BE IF FINALLY RESOLVED, that the Mounds View Planning Commission directs Staff to forward this resolution to the City Council prior to approval of the minutes. Resolution 1092-19 January 2, 2019 Page Adopted this 2nd day of January, 2019 Gary Stevenson, Vice-Chair ATTEST: Jon Sevald, Community Development Director (SEAL) DRAFT PROCEEDINGS OF THE MOUNDS VIEW PLANNING COMMISSION CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting December 5, 2018 Mounds View City Hall 2401 County Road 10, Mounds View, MN 55112 ______________________________________________________________________________ 1. Call to Order The meeting was called to order by Chair Klebsch at 7:00 p.m. for December 5, 2018. ______________________________________________________________________________ 2. Roll Call Members Present: Commissioners Farmer, French, Klander, Klebsch, Monn, Rundle, and Stevenson. Absent and Excused: None. Also Present: Community Development Director Jon Sevald and Council Member Gary Meehlhause. ______________________________________________________________________________ Index to Minutes Page Resolution 1090-18, Recommending Appointments to the 2 Planning Commission Resolution 1091-18, Adopting 2019 Regular Meeting Schedule 2 Approval of Minutes 4 _____________________________________________________________________________ 3. Special Order of Business None. 4. Citizens Requests and Comments on Items Not on the Agenda None. ______________________________________________________________________________ Mounds View Planning Commission December 5, 2018 Regular Meeting Page 2 ________________________________________________________________________ 5. Planning Cases None. _____________________________________________________________________________ 6. Other Planning Activity A. Resolution 1090-18, Recommending Appointments to the Planning Commission Community Development Director Sevald requested the Commission adopt a Resolution recommending appointments to the Planning Commission. He reported Planning Commission terms were three years and explained the Commission would have three open seats at the end of 2018. He indicated the City solicited applications for the three open seats and noted two applications were received. MOTION/SECOND: Commissioner Stevenson/Commissioner Rundle. To adopt Resolution 1090-18, Recommending Appointments to the Planning Commission. Ayes – 7 Nays – 0 Motion carried. Chair Klebsch thanked Commission Monn and Commissioner French for their willingness to serve the community. She stated the Planning Commission still had one more opening and encouraged those interested in serving to contact City Hall for further information. Community Development Director Sevald thanked Chair Klebsch for her years of service on the Planning Commission. Commissioner Stevenson thanked Chair Klebsch for sharing her time and talents with the City of Mounds View. ______________________________________________________________________________ B. Resolution 1091-18, Adopting 2019 Regular Meeting Schedule Community Development Director Sevald requested the Commission adopt a Resolution approving the 2019 regular meeting schedule. Commissioner French questioned if the July 3rd meeting could be canceled given it was close to the 4th of July holiday. Councilmember Rundle suggested the Commission make a decision on this after the New Year. Commissioner Stevenson stated in the past the Commission has made changes more closely to the actual meeting date. Mounds View Planning Commission December 5, 2018 Regular Meeting Page 3 ________________________________________________________________________ Commissioner Monn asked if the Commission would need to meet on January 2nd. Community Development Director Sevald reported the Commission would have to approve a Chair and Vice Chair in January per the Commission’s bylaws. Commissioner Stevenson stated the meeting for January 2nd could be delayed to January 9th. Chair Klebsch questioned if the Commission had to hold two meetings a month. Community Development Director Sevald explained per the bylaws the Commission had two meetings per month scheduled and noted meetings were canceled if there were no items for the Commission to discuss. Chair Klebsch suggested the Commission keep the meeting dates as is and that staff be allowed to cancel meetings when necessary. She asked if the Commission members could attend a meeting on January 2nd or July 3rd. The Commission would have a quorum on January 2nd but would not have a quorum on July 3rd. Chair Klebsch suggested the July 3rd meeting be changed to July 10th. MOTION/SECOND: Commissioner Stevenson/Commissioner Farmer. To Amend the Meeting Schedule Changing the July 3, 2019 meeting to July 10, 2019. Ayes – 7 Nays – 0 Motion carried. MOTION/SECOND: Commissioner Rundle/Commissioner French. To adopt Resolution 1091- 18, Approving the 2019 Regular Meeting Schedule as amended. Ayes – 7 Nays – 0 Motion carried. ______________________________________________________________________________ 7. Reports A. Upcoming Planning Cases & Activity Community Development Director Sevald discussed upcoming planning cases. He commented on an upcoming subdivision the Commission would consider off of Red Oak Drive. He discussed the neighborhood meeting that was held for the Long Lake neighborhood. He noted the Comprehensive Task Force met on December 4th and was working to summarize public comments. B. Staff Updates Community Development Director Sevald provided the Commission with an update from staff. C. Council Updates Mounds View Planning Commission December 5, 2018 Regular Meeting Page 4 ________________________________________________________________________ Council Member Meehlhause provided the Planning Commission with an update from the City Council. He stated the Council held a Truth-In-Taxation meeting on Monday, December 3rd and noted the Council would be approving the 2019 budget on Monday, December 10th. He provided further comment on the proposed budget and tax levy, noting the expenditures that were slated to increase in the coming year. He updated the Commission on the MWF and INH projects. Lastly, he discussed the streets that would be completed in the coming year. D. Planning Commissioner Reports None. 8. Approval of Minutes November 15, 2018. MOTION/SECOND: Commissioner Stevenson/Commissioner Farmer. To approve the Minutes of the November 15, 2018 regular Planning Commission meetings as presented. Ayes – 7 Nays – 0 Motion carried. 9. Next Planning Commission Meeting: A. Wednesday, December 19, 2018 B. Wednesday, January 2, 2019 ______________________________________________________________________________ 10. Adjournment There being no further business before the Planning Commission, Chair Klebsch adjourned the meeting at 7:28 p.m. ______________________________________________________________________________ Respectfully submitted, Jon Sevald Community Development Director Transcribed by: Heidi Guenther TimeSaver Off Site Secretarial, Inc.