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HomeMy WebLinkAbout02-06-2019 PC Packet PLANNING COMMISSION REGULAR MEETING AGENDA February 6, 2019 - 7:00 P.M. 1. Call to Order 2. Roll Call 3. Special Order of Business A. (none) 4. Citizens Requests and Comments Relating to Planning and Zoning Issues Not Already on the Agenda. (Before speaking, please give your full name and address for the record.) 5. Planning Cases A. Resolution 1093-19, Recommending Approval of a Minor Subdivision located at 8456 Red Oak Drive 6. Other Planning Activity A. Annual Review of Planning Commission Bylaws 7. Reports A. Upcoming Planning Cases & Activity B. Staff Updates C. Council Updates D. Planning Commissioner Reports 8. Approval of Minutes: A. January 16, 2019 9. Next Planning Commission Meetings: A. Wednesday, February 20, 2019 B. Wednesday, March 6, 2019 10. Meeting Conclusion Item No: __05A Meeting Date: Feb 6, 2019 Type of Business: Planning Case MI18-001 City of Mounds View Staff Report To: Mounds View Planning Commission From: Jon Sevald, Community Development Director Item Title/Subject: Resolution 1093-19, Recommending Approval of a Minor Subdivision located at 8456 Red Oak Drive, Planning Case MI2018-001 Introduction Patrick Schmeichel of Elin Marco Group, is requesting approval of a Minor Subdivision of the property located at 8456 Red Oak Drive. The property will be subdivided into two single-family lots. A house and garage were demolished in October, 2018. Discussion A Minor Subdivision is a division of a property (parcel) less than two acres, in which no more than one additional parcel is created. The property is 0.82 acres in size. Analysis Min. Req. Existing Proposed Parcel A Parcel B Zoning R-1 R-1 Comprehensive Plan Single Family Detached Single Family Detached Lot Size 11,000 sf 39,594 sf 17,322 sf 17,322 sf Lot Width 75’ 150’ 75’ 75’ Lot Depth N/A 264’ 231’ 231’ Right-of-Way 33’ of Right-of-Way will be dedicated (Red Oak Drive). Easements Drainage & Utility easements will be dedicated; 10’ along the front property line, and 5’ along the side and rear property lines. Park Dedication 1 A Park Dedication of land (10%) or fee (10% of land value) may be collected on new lots. Staff is recommending a fee of $4,972 (10% estimated land value of Parcel B). Plans were submitted by Staff to applicable departments and agencies for review, receiving (most recent) comments from: • Mike Winfield, Engineering Tech IV, Ramsey County Public Works, December 10, 2018 • Samantha Berger, District Technician, Rice Creek Watershed District, January 15, 2019 • Tyler McLeete, City Engineer, Stantec, January 16, 2019 • Brian Lehinger, Assistant City Attorney, Kennedy & Graven, January 28, 2019 1 City Code, Section 1204.02 (Dedication of Lands). Item 05A Page 2 Summary Elin Marco Group is requesting approval of a Minor Subdivision, creating two lots (one new). A Public Hearing is not required for Minor Subdivisions. However, as a curtesy, notice of this meeting has been provided to property owners within 350’ of the property. Recommendation Staff recommends approval of Resolution 1093-19, recommending approval of the Minor Subdivision. The Planning Commission is requested to consider the following options: 1. Resolution 1093-19, recommending approval of the Minor Subdivision. 2. The Planning Commission may choose to recommend denial. If the Commission chooses this option, Staff would need to be directed to draft a resolution of denial with findings of fact appropriate to support the denial. 3. Table the request. If additional information is needed before a decision can be rendered or if more discussion is needed, the Commission can simply move to table the request until such information has been provided. Because of the 60-day requirements (Deadline: March 7, 2019) the Commission would need to act upon the request as soon as reasonably possible to avoid an inadvertent approval. Respectfully submitted, ________________________ Jon Sevald, AICP Community Development Director Attachments 1. Zoning Map 2. Aerial Map 3. Site Photos 4. Resolution 1093-19 5. Certificate of Survey, Dec 3, 2018 Item 05A Page 3 Zoning Map Item 05A Page 4 Aerial Map Item 05A Page 5 Site Photos 1 8456 Red Oak Dr, looking west (Dec 10, 2018) 2 8456 Red Oak Dr, from SE corner, looking northwest (Dec 10, 2018) 3 8456 Red Oak Dr, from SW corner, looking east (Dec 10, 2018) RESOLUTION 1093-19 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING APROVAL OF A MINOR SUBDIVISION, LOCATED AT 8456 RED OAK DRIVE, PLANNING CASE MI2018-001 WHEREAS, Patrick Schmeichel of Elin Marco Group (applicant), and John Kulle of OEM Engineering (property owner), are requesting approval of a Minor Subdivision of the property located at 8456 Red Oak Drive, legally described as; PID: 06-30-23-12-0002 That part of the Northeast Quarter of Section 6, Township 30, Range 23, described as follows: Beginning at a point in the North line of said Northeast Quarter 528 feet East of the Northwest corner of said Northeast Quarter; thence South parallel with the West line of said Northeast Quarter, a distance of 564. 7 4 feet; thence West parallel with the South line of said Northeast Quarter, a distance of 264 feet; thence North parallel with the West line of said Northeast Quarter, a distance of 573.67 feet; thence East to the point of beginning, a distance of 264 feet, Ramsey County, Minnesota. WHEREAS, a Minor Subdivision is the division of a parcel less than two acres, and in which no more than one additional parcel is created; and, WHEREAS, the proposed Minor Subdivision will divide the 0.82 acre parcel into two lots; Parcel A, and Parcel B; and, WHEREAS, the property is zoned R-1 Single-Family Residential, and guided Single-Family Detached in the Comprehensive Plan; and, WHEREAS, the Certificate of Survey, dated December 3, 2018, and Commitment of Title Insurance, dated December 28, 2018, have been reviewed by Staff and applicable departments and agencies, and determined to be consistent with City Code Title 1100 (Zoning Code) and Title 1200 (Land Subdivision), and is consistent with the Comprehensive Plan; and, Resolution 1093-19 Page 2 WHEREAS, the Planning and Zoning Commission has reviewed the application, and the Staff Report, determining that the proposed Minor Subdivision is in conformance with the City Code, and Comprehensive Plan; and, WHEREAS, in accordance with City Code, Section 1204.02 (Dedication of Lands), a park dedication fee will be required in the amount of $4,972 (10% of Estimated Market Value of Parcel B), to be paid to the City prior to recording of the Resolution; and, NOW, THEREFORE, BE IT RESOLVED, that the applicant shall have six months from final approval to file proper documentation with Ramsey County, including new deeds and easement documents, and furnish proof of such recording to the City. If such action is not accomplished by the date so indicated, this Minor Subdivision approval shall be considered null and void; and, NOW, THEREFORE, BE IT FURTHER RESOLVED that the Mounds View Planning and Zoning Commission recommends approval of a Minor Subdivision of 8456 Red Oak Drive subject to the following stipulations: 1. The Applicant shall grant the following easements to the City: A. An easement for drainage and utility purposes around the perimeter of the new lots, measuring 5 feet in width along rear and side lot lines, and 10 feet in width along frontage lot lines; and, B. An easement for right-of-way purposes over the eastern 33.00 feet of both parcels, all as depicted in the Property Split Exhibit. 2. The Applicant shall amend the Certificate of Survey if any changes are required by Ramsey County. 3. The Applicant shall pay to the City, a Park Dedication Fee of $4,972, and all costs associated with the City’s review of the application, including City Engineer, and City Attorney fees. NOW THEREFORE, BE IF FINALLY RESOLVED, that the Mounds View Planning Commission directs Staff to forward this resolution to the City Council prior to approval of the minutes. Resolution 1093-19 Page 3 Adopted this 6th day of February, 2019 Gary Stevenson, Chair ATTEST: Jon Sevald, Community Development Director (SEAL) Sheet 1 of 3 CIVIL ENGINEERSLAND PLANNERSLAND SURVEYORSLANDSCAPE ARCHITECTS2422 Enterprise DriveMendota Heights, MN 55120(651) 681-1914www.pioneereng.comFax: 681-9488c2015 Pioneer Engineering, P.A.Drawn by:Cad File:Folder #:MTW11831200082686Certificate of Survey for:Elin Marco Group, Inc. Sheet 2 of 3 c2015 Pioneer Engineering, P.A.CIVIL ENGINEERSLAND PLANNERSLAND SURVEYORSLANDSCAPE ARCHITECTS2422 Enterprise DriveMendota Heights, MN 55120(651) 681-1914www.pioneereng.comFax: 681-9488Certificate of Survey for:Elin Marco Group, Inc.Drawn by:Cad File:Folder #:MTW1183120008286 Sheet 3 of 3 c2015 Pioneer Engineering, P.A.CIVIL ENGINEERSLAND PLANNERSLAND SURVEYORSLANDSCAPE ARCHITECTS2422 Enterprise DriveMendota Heights, MN 55120(651) 681-1914www.pioneereng.comFax: 681-9488Certificate of Survey for:Elin Marco Group, Inc.Drawn by:Cad File:Folder #:MTW1183120008286 Item No: ___06A Meeting Date: Feb 6, 2019____ Type of Business: Other City of Mounds View Staff Report To: Mounds View Planning Commission From: Jon Sevald, Community Development Director Item Title/Subject: Annual Review of Planning Commission Bylaws Introduction The Planning & Zoning Commission Bylaws establish the rules for the Planning Commission. Section II(B) requires that the Bylaws be reviewed annually at the Commission’s first meeting in February. Discussion The Bylaws were last amended in April 2017. Staff is not proposing any changes to the Bylaws at this time. Recommendation The Planning Commission is requested to review the Bylaws. If changes are needed, Staff will prepare a report and resolution for a future Commission meeting. Respectfully submitted, ________________________ Jon Sevald, AICP Community Development Director Attachments 1. Planning & Zoning Commission Bylaws CITY OF MOUNDS VIEW PLANNING AND ZONING COMMISSION BYLAWS (Revised April 5, 2017) I. AUTHORITY: The Bylaws of the Mounds View Planning and Zoning Commission (Bylaws) are established in accordance with the Mounds View Municipal Code Section 401.06. Subd. 7 “The Commission shall adopt bylaws for its governance and for the transaction of its business.” Where there is a conflict between the provisions of the Bylaws and the provisions of the City Charter and the Municipal Code, the provisions of the City Charter and the Municipal Code shall govern. (For purposes of simplicity, the Planning and Zoning Commission may hereinafter be referred to as the Planning Commission or the Commission.) II. ADOPTION OF BYLAWS; REVIEW AND AMENDMENT: A. ADOPTION AND AMENDMENT: The Bylaws shall be adopted by Resolution by an affirmative vote of the majority of members of the Planning and Zoning Commission appointed as voting members, and shall be placed on file with the City Administrator and the Community Development Department. A copy of the bylaws shall be forwarded to the City Council for its information. Any amendments to the Bylaws shall be adopted by Resolution in the same manner as the original Bylaws. B. ANNUAL REVIEW: The Bylaws shall be reviewed on an annual basis at the first regular meeting of the Commission in February. III. MEMBERSHIP AND VACANCIES. Vacancies on the Planning Commission shall be filled in accordance with the Municipal Code, Sections 401.02 and 401.03. IV. OFFICERS A. OFFICERS NAMED: The officers of the Planning Commission shall consist of a chairperson and vice-chairperson. The Commission may create and fill such other offices from its members, as it may determine, to transact Commission business. In addition, the City Administrator, or his or her designee, shall act as the recording secretary for the Commission for purpose of preparing meeting minutes. B. ELECTIONS; TERMS 1. Chairperson: At the first meeting in January, the Commission shall conduct an election in order to make its recommendation for the chairperson, following the procedure in Section IV.B.3. The name of the person recommended for chairperson shall be forwarded to the City Council for action at its next meeting in January. Based upon the recommendation of 2 the Planning Commission, the Mayor, with the approval of the City Council, shall appoint the chairperson of the Commission each year. 2. Vice-Chairperson: The Planning Commission shall elect a vice-chairperson each year at its first meeting in January, following the procedure in Section IV.B.3. 3. Election Procedure: For each office, the chairperson shall invite nominations from Planning Commission members. After nominations have been received, the chairperson shall entertain a motion to close nominations. If such motion is made and passed, and more than one nomination has been made, the chairperson shall distribute ballots to the Commission members and each member shall write his or her selection on the ballot. The recording secretary shall tally the ballots and announce the nominee receiving the most votes. In the event of a tie, the recording secretary shall announce the nominees tied in the voting and balloting shall be repeated until an election occurs. If only one nomination has been received, the chairperson may conduct the voting by voice vote. If a majority of the members present vote in the affirmative for the nominee, the nominee shall be elected. 4. Assumption of Duties: The Chairperson and Vice Chairperson shall assume office at the first meeting in February of each year. 5. Term of Office: The chairperson and vice chairperson shall serve one year terms, and may be re-elected to additional terms in accordance with this Section IV.B. C. DUTIES OF OFFICERS: The chairperson shall preside over the meetings of the Planning Commission, and shall have the authority to add or cancel regular meetings and to call special meetings as provided in Section VI. The Chair shall have the authority to redirect public comment unrelated to the Commission’s business to the most appropriate City commission or to the City Council. The vice chairperson shall assume the duties of the chairperson, in the absence of the chairperson. In the event of the absence of both the chairperson and vice-chairperson, those members present shall elect a temporary chairperson to preside over the meeting. V. COUNCIL LIAISON: The City Council may appoint from among its members a Liaison to the Commission on an annual basis. It is expected that the Council Liaison will attend the Commission meetings on a regular basis. In the event of the absence of the Council Liaison at a Commission meeting, a Commission member may be appointed by the chairperson to represent the Planning Commission at the next regular City Council meeting or at the meeting where the City Council will be considering the planning cases acted upon by the Planning Commission in the absence of the Council Liaison. VI. MEETINGS A. TYPES OF MEETINGS; SCHEDULE: The annual meeting schedule of the 3 Commission shall be adopted by Resolution at the first regular meeting in December for the following year. 1. Regular Meetings: Subject to the adopted meeting schedule, the Commission’s regular meetings will occur on the first and third Wednesdays of each month for the purpose of convening public hearings, making recommendations to the City Council, conducting business which requires a vote of the Commission, convening as the Board of Adjustment and Appeals, conducting long-range planning functions and other official business. 2. Special Meetings: From time to time, special meetings may be called in order to process significant caseloads, to review works in progress such as comprehensive plan updates or municipal code revisions, or to undertake a retreat or strategic planning session, either amongst itself or in the company of the City Council or other commissions. Special meetings can be proposed by any Commission member or at the request of the City Administrator, or designated staff liaison, yet must be approved by a majority vote of the Commission. 3. Emergency Special Meetings. Emergency special meetings can be called via written notice to the City Administrator, or designated staff liaison, by the Chairperson or two Commission members, or by the City Administrator, or designated staff liaison. (Emergency special meetings are those in which the subject matter is of such an immediate concern that it cannot be delayed until the next regular meeting of the Planning Commission.) The City Administrator, or designated staff liaison, shall post and mail a notice of any special meeting in accordance with State Statutes. Planning Commission members shall be notified by telephone and in writing, if possible, at least seven days prior to a special meeting. 4. Cancellation of Meetings: Regular or special meetings may be canceled by the chairperson or City Administrator, or designated staff liaison, in the event that there are no items of business requiring the attention of the Commission, or for lack of a quorum, or in response to inclement weather or for any other good and sufficient reason. Members of the Commission shall be notified by telephone of any meeting cancellation. A notice of the meeting cancellation shall be posted as required by State Statutes. B. QUORUM: A majority of the number of voting members appointed to the Commission shall constitute a quorum. C. CONDUCT OF MEETINGS; ADJOURNMENT 1. Meeting Chairperson: If neither the chairperson nor the vice chairperson is present to conduct a meeting of the Planning Commission, the Planning Commission may elect a meeting chair from among those members present prior to the commencement of business. The election shall follow the procedures set forth in Section IV.B.3, except that the Community Development Director, or his or her designee, shall conduct the election. 2. Open Meeting Law: Meetings shall be conducted in accordance with the State of Minnesota Open Meeting Law (Minn. Statutes 471.705). 4 3. Adjournment: Meetings shall adjourn at or before 11:00 p.m. unless a two- thirds majority of the members present agree to extend the time of adjournment. If there is no objection, the Chairperson may declare the meeting adjourned without the necessity of a motion or vote by the Commission. D. MINUTES: Minutes shall be recorded for regular meetings and each commission member shall receive a copy of the unapproved minutes for review and approval at a succeeding meeting. Minutes shall be approved by motion. Approved minutes shall be the official record of the business conducted and actions taken by the Planning Commission. Commission members may request copies of approved minutes after they have been corrected, if necessary, and signed as approved. Copies of the approved minutes shall be filed with the Community Development Department. Unapproved minutes shall be clearly marked “DRAFT”; approved minutes shall be marked “APPROVED”. A policy statement regarding the content and format of the minutes shall be on file with the Community Development Department which may be reviewed from time to time as needed. VII. INFORMATIONAL PACKETS: Each Commissioner shall receive a staff report, plans and additional information, as appropriate, for each item placed on the agenda for any regular or special meeting. The Commission packet should be delivered at least four days prior to the meeting. Each Commissioner is responsible for reviewing the material within the packet prior to the meeting. VIII. PROFESSIONAL CONSULTANTS: Advice from, consultation with, and/or requests for review by the City Attorney, City Engineer, City Planning Agency, or other paid consultants shall be in accordance with the Municipal Code, Section 401.07. IX. SUPPLEMENTARY PUBLICATIONS: All Commission members shall receive a copy of the Mounds View Municipal Code and a copy of the Municipal Comprehensive Plan as well as other materials provided by the City Council or City Staff. These materials shall be retained by each commission member and returned to the City Administrator, or designated staff liaison upon the member’s resignation or termination of appointment. X. CONDUCT OF MEMBERS A. ATTENDANCE: Commission members shall advise the designated Staff member or the Commission chairperson of an anticipated absence from any regularly scheduled Planning Commission meeting. Any member absent from three consecutive regularly scheduled meetings or more than six regularly scheduled meetings per year without the consent of the Commission shall be deemed to have vacated the office, and such vacancy shall be filled by the City Council pursuant to Section 401.03, Subd. 1. A leave of absence may be granted by the consent of the Commission. 5 B. CONFLICT OF INTEREST: 1. General Standard: No Commissioner shall be appointed with private or personal interests likely to conflict with the general public interest. If any person appointed to the Commission shall find that their private or personal interests are involved in any matter coming before the Commission, they shall disqualify themselves from taking part in any discussion or action on the matter; alternatively, they may be disqualified by a two-thirds (2/3) majority vote of the Commissioners in attendance. 2. Conflict Due to Economic Interests: A Commissioner has a conflict of interest if, in his or her discharge of official duties, would be required to take an action or make a decision that would substantially affect the Commissioner’s financial interests or those of an associated business, unless the effect on the Commissioner is no greater than on other members of the Commissioner’s business classification, profession, or occupation. In the event a conflict of interest exists with respect to a particular matter before the Commission, the Commissioner shall disqualify himself or herself from taking part in any discussion or action on the matter. C. EX PARTE CONTACTS: Ex parte contacts are contacts between individuals seeking to influence the decisions of the Planning Commission and individual Commission members outside the meeting forum. Such contacts may include communications with project applicants, supporters and opponents. When the Planning Commission is involved in a matter which is to be heard and decided by the Commission (e.g. variances), Planning Commissioners shall indicate to the person contacting them that such communication and all testimony needs to be offered at the hearing to ensure a fair hearing for all parties. The intent is for Planning Commissioners to make their decisions based on the same information provided to all Planning Commissioners. Planning Commissioners should avoid expressing any opinion as to the merits of the case outside of Commission meetings. When ex parte contacts occur, the Planning Commissioner is responsible for notifying appropriate City staff and for conveying the substance of any ex parte communication to other Commission members at the next commission meeting at which the matter discussed is under consideration. ___________________________ Gary Stevenson, Chairperson ATTEST: ___________________________ James Ericson, City Administrator Revision History: April 5, 2017 March 16, 2016 January 24, 2007 September 1, 2004 February 21, 2001 February 2, 2000 March 5, 1997 February 3, 1993 October 1990 DRAFT PROCEEDINGS OF THE MOUNDS VIEW PLANNING COMMISSION CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting January 16, 2019 Mounds View City Hall 2401 Mounds View Boulevard, Mounds View, MN 55112 ______________________________________________________________________________ 1. Call to Order The meeting was called to order by Chair Klebsch at 7:00 p.m. for January 16, 2019. ______________________________________________________________________________ 2. Roll Call Members Present: Commissioners Farmer, French, Klander, Monn, Nelson, Rundle, and Stevenson. Absent and Excused: None. Also Present: Community Development Director Jon Sevald, City Administrator Nyle Zikmund, and Council Member Bill Bergeron. ______________________________________________________________________________ Index to Minutes Page Sketch Plan – Long Lake Woods Second Addition 2 Sketch Plan – Crossroad Pointe 6 Approval of Minutes 9 _____________________________________________________________________________ 3. Special Order of Business None. 4. Citizens Requests and Comments on Items Not on the Agenda None. ______________________________________________________________________________ Mounds View Planning Commission January 16, 2019 Regular Meeting Page 2 ________________________________________________________________________ 5. Planning Cases A. Sketch Plan – Long Lake Woods Second Addition Community Development Director Sevald reported a sketch plan is an informal review, intended to provide the developer feedback prior to them going through the expense of preparing extensive plans. The planned subdivision of “Long Lake Woods, Second Addition” is located on the 8100-8200 block of Long Lake Road (west side). The block includes a number of large lots (e.g. 1+ acres). A majority of the property owners are working with a developer, Marty Harstad, to extend Greenwood Drive as a cul-de-sac, and subdivide the back half of their lots, creating 12 new single-family lots. Planning Commission members are asked to provide feedback to the developer. There is no “formal” approval, denial, or consensus needed. Marty Harstad, developer, introduced himself to the Commission and discussed the Long Lake Woods Second Addition proposed plat. He explained he was proposing to develop12 new single-family lots on this piece of property and reported he was representing the surrounding property owners. He stated he would be working with his son, who was a builder, on this small subdivision project. He indicated this was a unique piece of property in Mounds View as it never had a road put through the middle of it. He commented further on the right-of-way the City had in place for this project. It was noted one piece of right-of-way was missing on Parcel A (Doll Property). Mr. Harstad explained the proposed home values for the 12 new homes would be $350,000 to $400,000. He reported the lots would be graded for proper drainage but noted he would be saving as many trees as possible to maximize the value of the lots. He indicated some of the property owners would be building homes on the new lots and the remainder of the lots would be sold. He noted a wetland delineation was completed last summer. He reported the site had no endangered plants or wetlands. He then reviewed the location of the stormwater ditch that ran through the property. He proposed running a pipe between lots 10 and 11 and recommended a small stormwater pond be created for this development behind these lots. Mr. Harstad commented that, at this time, the project could not move forward until the Parcel A (Doll Property) right-of-way could be obtained. He requested the City use a condemnation process and that the right-of-way be properly paid for in order for this project to move forward. Alice Yoder-Fox, 8206 Long Lake Road, presented the Commission with handouts. She asked when the developer would be receiving a permit from the Rice Creek Watershed District. Mr. Harstad reported he would be applying for a watershed permit once a plat was submitted to the City. He commented further on the sketch plan process and how this would lead to a preliminary plat. Ms. Yoder-Fox questioned why the particular site was chosen for the stormwater pond. Mr. Harstad explained the stormwater pond location was chosen due to the current location of the Mounds View Planning Commission January 16, 2019 Regular Meeting Page 3 ________________________________________________________________________ ditch and how water was flowing through the property. He noted the deepest lots would be used for the stormwater pond. Ms. Yoder-Fox commented she had many concerns with respect to the stormwater pond and stated her lot would be adjacent to this pond. She requested consideration be made for the people already occupying the adjacent lots. She indicated stormwater ponds do not increase property value. She commented further on the nuisances that were created by stormwater ponds such as algae blooms. She inquired who would own the stormwater pond and who would be responsible for maintaining it. Mr. Harstad stated he respected the concerns of Ms. Yoder-Fox and noted he would be hiring qualified engineers to assist him with this project, while also having DNR, watershed and City oversight. He reported stormwater ponds were required in every new development in the Twin Cities. He explained a maintenance agreement would have to be worked out with the City. Community Development Director Sevald explained the preliminary plat has yet to be designed and noted the developer was uncertain if this would be a wet or dry stormwater pond. Ms. Yoder-Fox stated she would save her questions regarding the stormwater pond for the preliminary plat review. She expressed concern about having a wet pond that holds water for more than two days behind her home. She stated these types of stormwater ponds are toxic and can be mosquito magnets. She feared that the proposed stormwater pond would overflow and could flood her home. She urged the Planning Commission and City staff to ensure that the stormwater pond was designed and engineered properly. Dan Madsen, 8206 Long Lake Road, explained he also had concerns with the stormwater pond. He provided the Commission with handouts that addressed these concerns. He reported soils can be contaminated from stormwater ponds or if not properly maintained can flood the neighborhood. He encouraged the City to have a great maintenance plan in place for more than 10 years for this stormwater pond. He recommended City staff speak with the City of Roseville regarding their stormwater ponds. Joel Holl, 2573 Sherwood Road, commented on the lots he owns and noted they were purchased for wildlife and privacy purposes. He explained he did not want to develop his land. He expressed frustration with the fact the developer was trying to push a road through on his land. He encouraged the developer to seek another access point to this development. He stated he feared how his land and the existing wildlife would be impacted by the proposed development. In addition, he liked his privacy and he did not want another home close to his property. Chair Stevenson asked if this road were to go through, how much of Mr. Holl’s land would be lost. Mr. Holl anticipated he would lose 15 feet on the front of his lot. Mr. Harstad commented further on the easements the City already had in place. Tom Delich, 2581 Sherwood Road, expressed concern that his home’s property value would be adversely impacted. He explained the new homes would be valued far higher than his. He stated he was also concerned with the fact he would have a new road going along the side of his Mounds View Planning Commission January 16, 2019 Regular Meeting Page 4 ________________________________________________________________________ property. He anticipated one of his 50’ pine trees would be blocking the view of cars at the intersection of Sherwood Road and the new cul-de-sac street. Chair Stevenson asked for additional comments from the public. There were no further comments. Commissioner Monn questioned if the stormwater pond was preexisting or if it would be new. Mr. Harstad reported the stormwater pond was not preexisting and would be added to the development per Code requirement. Commissioner Monn commented she had the privilege of having an infiltration basin in her yard. She stated she has turned this basin into a beautiful rain garden. She asked if the builder would consider doing front street infiltration basins versus a stormwater pond. Mr. Harstad stated this could be considered, but noted this would have to be approved by the watershed district. He commented further on how water was treated through a stormwater pond. Ms. Yoder-Fox addressed the Commission again regarding her concerns with retention ponds noting their hazards and how it would impact the entire neighborhood. Commissioner Monn asked how many other builders would be working on this project. Mr. Harstad explained some of the property owners would be building their own homes. He commented his son would be available to build homes for all of the other remaining lots. Commissioner Monn questioned if the sidewalk and lighting would be installed. Mr. Harstad stated these decisions have not been made. He anticipated street lights would be installed along with a sidewalk. Chair Stevenson commented he walked by this property for years and years. He understood a through street would never work for this development. He believed a cul-de-sac was the only thing that made sense. Commissioner French requested further information regarding a potential condemnation process. Mr. Harstad explained the City Council would have to create a directive for the condemnation. He reported a private party could not request a condemnation. He commented further on the process that would be followed for the condemnation. Commissioner Monn asked how current stormwater ponds were maintained by the City. Community Development Director Sevald explained the City’s stormwater ponds were maintained on a routine basis. He reported this maintenance requires dredging. Mr. Harstad described how stormwater pond maintenance has evolved over the years in order to have proper space around the pond for maintenance. Commissioner Monn questioned if the City would be maintaining this pond. Community Development Director Sevald indicated some ponds are maintained by the City and others are maintained by the private owner. City Administrator Zikmund stated stormwater retention ponds Mounds View Planning Commission January 16, 2019 Regular Meeting Page 5 ________________________________________________________________________ were a requirement by the Rice Creek Watershed District. He reported the developer would design the pond, it would be permitted by the watershed district and would then be publicly owned. He stated cities are going away from private ponds. He commented further on how the City would then enter into a stormwater management agreement with the developer. He discussed how the City had to consider the rights of property owners. Commissioner Farmer asked when the City Council would be discussing this item. City Administrator Zikmund reported the City Council would be discussing this item at their worksession meeting on Monday, February 4th. Community Development Director Sevald explained this was the beginning phases of this development. The next phases would be the Preliminary Plat and then the Final Plat. He indicated the condemnation process would be completed after the Final Plat was approved. Mr. Harstad recommended the condemnation be completed between the Preliminary Plat and Final Plat approvals. Commissioner Nelson questioned when the developer would be speaking with the watershed district. Mr. Harstad explained he has already had conversations with the watershed district. Commissioner Nelson asked if Ms. Yoder-Fox could meet with the watershed district to voice her concerns. City Administrator Zikmund reported the watershed district meets twice a month and Ms. Yoder-Fox could be present at one of these meetings to address her concerns with the proposed stormwater pond. Commissioner Monn asked if any trees or hedges would be cut down on private property for this project. Mr. Harstad stated he would not be removing trees or hedges on private property. He explained that once the development was approved the project area would be staked and silt fence would be installed. He reported he would be willing to work with homeowners if they wanted a tree removed. Commissioner Nelson inquired if the Doll driveway would be a concern for the proposed development. City Administrator Zikmund stated the Doll family has a lifetime agreement to have their driveway on City property with a clause that with 30 days’ notice this would have to be removed. He reported the City Council was aware of this issue. Commissioner Klander questioned what the size of the three smaller lots along Long Lake Road were. A member from the audience explained these lots were 75’ by 150’. Mr. Harstad stated he was proposing to have very large lots within his development. Commissioner Klander stated he would like to see the trees to the rear of these lots preserved especially given the fact a retention pond would be located in their rear yard. Mr. Harstad stated he would take this feedback to heart and noted a tree buffer could remain in place along this lot line. He commented further on the easement that would surround the stormwater pond. Further discussion ensued regarding the stormwater pond and the new development. Mounds View Planning Commission January 16, 2019 Regular Meeting Page 6 ________________________________________________________________________ Community Development Director Sevald summarized the comments that had been received from the public and the Commission. Mr. Harstad thanked the Commission for their time. _____________________________________________________________________________ B. Sketch Plan – Crossroad Pointe Community Development Director Sevald stated a sketch plan is an informal review, intended to provide the developer feedback prior to them going through the expense of preparing detailed plans. Crossroad Pointe is located on the southeast corner of Mounds View Boulevard and County Road H2. INH Properties is proposing a four-story 127-unit apartment building. The project includes the closure of Greenfield Avenue through the project. There are two options; (1) dead-end Greenfield Ave (hammerhead); or (2) allow a driveway connection to the project at Greenfield Ave. The primary driveway access will be on Edgewood Drive. Planning Commission members are asked to provide feedback to the developer. There is no “formal” approval, denial, or consensus needed. Jim Illies, INH, presented the Commission with further information regarding the plans for Crossroad Pointe. He explained he believed the proposed concept plan was the highest and best use for the land. He stated his goal was to go back to his partners after receiving feedback from the public and the Commission to make the plans even better. He commented further on the proposed four-story apartment building. It was noted the site would have a two to one parking ratio with one dedicated underground parking stall and another surface parking stall. The amenities being planned for the building were reviewed. He discussed how fire trucks would access the property and noted all site traffic would exit onto Edgewood Drive. He then commented on the building materials that would be used and asked for questions or comments from the Commission. Chair Stevenson asked what the rent levels would be for the new apartments. Mr. Illies clarified that this was a 100% market rate apartment building. He explained the rental rates would range from $1,000 to $1,500. Chair Stevenson commented some residents believe Mounds View already has enough apartments. He requested further information on the apartment market in the City. Mr. Illies reported he had completed a market study. He stated the City was underserved for new market rate units and indicated Mounds View could support 127 new market rate apartments. Corey Gerads, Alliance Building Company, introduced himself to the Commission and stated he would be acting as the general contractor for this project. He explained he was looking forward to working with the City on this apartment building. Bill McCullo, 5269 Greenfield Avenue, reported he has been a resident of Mounds View for the past 50 years and stated he lives on a very quiet street. He expressed concern that the new apartment building would be accessed from Greenfield Avenue. He stated he opposed this access point as it would adversely impact his neighborhood. He recommended the apartment Mounds View Planning Commission January 16, 2019 Regular Meeting Page 7 ________________________________________________________________________ complex be accessed from Mounds View Boulevard and that the traffic not be directed through an existing residential neighborhood. Community Development Director Sevald stated he anticipated a great deal of apartment traffic would use the Edgewood entrance. He discussed the access guidelines that the County had in place for Mounds View Boulevard and explained the site would have to be accessed off of Greenfield Avenue and Edgewood Drive. Mr. McCullo asked why the developer was seeking so many apartment units. He feared the City was trying to put too many people into a small area. Chair Stevenson indicated this may be a financial issue for the developer. Commissioner Monn questioned if the City could be supplied with data to better understand the current apartment market and unit vacancy rates. Community Development Director Sevald reported the vacancy rate was only 1% to 1.5% in Mounds View at this time. He indicated the market study completed by the developer could be provided to the Commission for further review. Commissioner Klander inquired if the fire department had required two entrance points to this building. Mr. Illies stated the recommendation was to have a cul-de-sac or hammerhead at Greenfield Avenue to allow fire trucks to turn around. However, another alternative was to have Greenfield Avenue run through the project. Ken Glidden, 5240 Edgewood Drive, expressed concern with the amount of traffic that would be flowing onto Edgewood Drive from the apartment complex. He reported Edgewood Drive already had heavy amounts of traffic, especially during the start and end of the school day. He feared the apartment complex would create an overwhelming situation for traffic along Edgewood Drive. He recommended the City pursue an access point onto Mounds View Boulevard. Bren Kingle, 5297 Edgewood Drive, explained she has lived in her home for the past six years and this was her first home. She reported she views her home as an investment and had concerns with how her property value would be impacted by the proposed apartment building. She indicated there was already a great deal of traffic along Edgewood Drive, both vehicles and pedestrians. She feared how her neighborhood would be impacted when additional cars were on this roadway in the morning and evening hours. She recommended the City pursue an entrance or exit onto Highway 10. She stated she anticipated crime in her neighborhood would increase after the apartment complex was built. Pat Leary, 5250 O’Connell Drive, expressed concern with the fact the City was proposing to cram 200 people and 200 cars onto four acres of land. He commented on how much traffic this apartment building would generate. He questioned why the City needed more people, given the fact its schools were already maxed out. Mounds View Planning Commission January 16, 2019 Regular Meeting Page 8 ________________________________________________________________________ Commissioner Klander recommended the tot lot and dog area be adjacent to the residential neighborhood as this would provide more greenspace towards the neighborhood. He suggested the tot lot be fenced for protection purposes. Mr. Illies stated he had not considered placing the tot lot on the residential side and noted this was an unusually shaped lot. He explained the unbuildable area was being proposed for greenspace. He stated he would look at shifting the building in order to allow for the greenspace to be on the residential side of the site. He indicated he could look at fencing the tot lot. Commissioner Farmer questioned what more could be done to create a buffer between the apartment building and the adjacent homes. Community Development Director Sevald noted the row of mature pine trees would remain in place. Ms. Kingle supported the apartment building be shifted so she did not have three story residents staring into her home. Commissioner Monn asked what the possibility was to have a parking ramp versus underground parking in order to lower the overall height of the building. Mr. Illies did not believe this would be attractive. He reported he would know more about the height of the building once soil borings were complete. He was of the opinion the proposed garage would look and act as an extension of the building. Chair Stevenson inquired if INH could pursue a shared driveway with Bel Rae. Mr. Illies stated this access point was private property. Community Development Director Sevald added that the new driveway to the apartment building would be extremely close to the Bel Rae units. Commissioner Klander asked if a new access point to Mounds View Boulevard could be created. Chair Stevenson reported MnDOT and the County would not allow this. Commissioner French encouraged the developer to take into consideration the amount of pedestrian traffic that used Edgewood Drive to get to and from school. _____________________________________________________________________________ 6. Other Planning Activity None. ______________________________________________________________________________ 7. Reports A. Upcoming Planning Cases & Activity Community Development Director Sevald discussed upcoming planning cases. Mounds View Planning Commission January 16, 2019 Regular Meeting Page 9 ________________________________________________________________________ B. Staff Updates Community Development Director Sevald provided the Commission with an update from staff. C. Council Updates Council Member Bergeron provided the Planning Commission with an update from the City Council. D. Planning Commissioner Reports None. 8. Approval of Minutes January 2, 2019. MOTION/SECOND: Commissioner __/Commissioner __. To approve the Minutes of the January 2, 2019 regular Planning Commission meetings as slightly amended. Ayes – 7 Nays – 0 Motion carried. 9. Next Planning Commission Meeting: A. Wednesday, February 6, 2019 B. Wednesday, February 20, 2019 ______________________________________________________________________________ 10. Adjournment There being no further business before the Planning Commission, Chair Klebsch adjourned the meeting at 9:16 p.m. ______________________________________________________________________________ Respectfully submitted, Jon Sevald Community Development Director Transcribed by: Heidi Guenther TimeSaver Off Site Secretarial, Inc.