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HomeMy WebLinkAboutResolution 7257RESOLUTION 7257 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING MINOR REVISIONS TO THE PUBLIC WORKS DIRECTOR AND COMMUNITY DEVELOPMENT DIRECTOR JOB DESCRIPTIONS WHEREAS, both Public Works Director and Community Development Director positions are vacant; and, WHEREAS, at such times of vacancy, it is desirable to review position descriptions to ensure the requirements accurately reflect the expectations of the Council; and, WHEREAS, on April 7, 2008, the City Council reviewed the position descriptions and suggested minor revisions. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, that the attached revised job descriptions for the Public Works Director and the Community Development Director are hereby approved. Adopted this 14'h day of April, 2008 ., __-- __ ~ ~ :~~ ~~ Rob Marty, Mayor (ATTEST) James Ericson, Clerk -Administrator (SEAL) CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title: Director of Public Works Department: Public Works Accountable to: Clerk-Administrator Status: Exempt PRIMARY OBJECTIVE OF POSITION Performs complex supervisory, administrative and professional work in planning, organizing, directing, and supervising the Public Works Department, including the water delivery system, sanitary sewer, storm sewer and surface water management, streets and infrastructure, trailways, traffic ~~nt~el mitigation, the public works garage and maintenance facility. ~--prejests-and-ass- ~+s ~ss+t+ea-afse--r~ Manages the maintenance of the Community Center, City parks F-a~ and all other City owned facilities. Oversees public improvement projects and reviews, approves, and executes City, County, and State plans. Directs parks administrative activities and provides direction and support to the Parks and Recreation and Forestry Commission. SUPERVISION RECEIVED This position reports to the Clerk-Administrator. SUPERVISION EXERCISED Exercises supervision over all public works staff. ESSENTIAL DUTIES AND RESPONSIBILITIES • Plans, organizes, coordinates, supervises and evaluates programs, plans, services, staffing, equipment and infrastructure of the public works department. • Evaluates public works needs and formulates short and long range plans to meet needs in all areas of responsibility, including transportation, street, water, sewer, drainage, and park maintenance. • Supervises the review of private project development plans for compliance with codes, regulations, and standards, adequacy of applications for permits and compliance with approved plans. • Oversees the development a~-update and implementation of the Streets and Utilities Infrastructure Improvement Program -ran~e+~tfe~--~~ /Trr~-p J, Comprehensive Sewer Plan, Comprehensive Water Plan, the Capital Improvement Program and other plans involving the municipal infrastructure. • Determines applicable codes, regulations and requirements for assigned projects. • Oversees the preparation of engineering plans and specifications, bidding, competency of contractors and vendors and the selection criteria for public contracts. • Oversees project management f~-~e--ee+=~t~t~tie~a of t~+s~ public improvement r-ks projects. Oversees assigned projects to ensure contractor compliance with time and budget parameters for the project. • Coordinates the preparation of reviews and updates the sanitary sewer, water, storm drainage, and street system maps, data base, and comprehensive plans. • Oversees the maintenance of infrastructure and other records. • Responds to public or other inquiries relative to department policies and procedures. Evaluates issues and options regarding municipal public works and makes recommendations. • Maintains regular contact with consulting engineers, construction project engineers, City, County, State and Federal agencies, professional and technical groups and the general public regarding division activities and services. • Monitors inter-governmental actions affecting public works. • Manages the maintenance of the Community Center and all City owned facilities • Prepares and documents budget requests; administers adopted budget in assigned area of responsibility. • Manages divisional supervisors Sv+s~°~=~t++~~~e~a~er~ and support staff either directly or through subordinates. • Determines work procedures, prepares work schedules and expedites workflow. • Issues written and oral instructions. • Assigns duties and examines work for exactness, neatness, and conformance to policies and procedures. • Studies and standardizes department policies and procedures to improve efficiency and effectiveness of operations. • Promotes a positive work environment and responds to subordinate grievances. • Prepares composite reports from individual reports of subordinates. • A~j~st~ Corrects errors and responds to complaints. PERIPHERAL DUTIES Assists in the training of city personnel in public works systems and techniques. MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from afour-year college or university with a degree in civil engineering or a closely related field; and (B) Minimum of six years previous public works experience including at least two years utilities; (C) Four years of supervisory experience (D)Consideration may be given to any equivalent combination of education and experience (E) Certified as a Professional Engineer (PE) in the state of Minnesota DESIRED QUALIFICATIONS (A) Four-year degree in civil engineering (B) Masters degree in civil engineering or a closely related field NECESSARY KNOWLEDGE, SKILLS AND ABILITIES (A) Considerable knowledge of civil engineering principles, practices and methods as applicable to a municipal setting; thorough knowledge of applicable City policies, laws, and regulations affecting department activities; (B) Skill in operating the listed tools and equipment; (C) Ability to communicate effectively, orally and in writing, with employees, consultants, other governmental agency representatives, City officials and the general public; ability to conduct necessary engineering research and compile comprehensive reports. (D) Experience managing and overseeing streets and utilities reconstruction rp olects ~) Experience and knowledge of municipal water delivery and sanitary sewer systems operations SPECIAL REQUIREMENTS (A) Must possess a valid State driver's license or have the ability to obtain one prior to employment ~}---Re~istrat+~=~+-~-a-P~~f~~s+c3r}e1-~+~~+r,~-ter,-,~,G-s-torte-~~eseta TOOLS AND EQUIPMENT USED Personal computer, including word processing, spreadsheet, and data base; motor vehicle; phone; radio; fax and copy machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites, or public works facilities. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually quiet to moderate. Situations may occur where the employee is dealing with people who are angry, upset or belligerent. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Clerk -Administrator Approval: Effective Date: Revision History: Mayor 042006 (Reviewed) 9/01 (732 Hay pts) 6/97 1995 ADA CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title Community Development Director Department: Community Development Accountable To: Clerk-Administrator Status: Exempt PRIMARY OBJECTIVE OF POSITION To strengthen the overall health and vitality of the City of Mounds View through developing, managing and evaluating community development programs, including planning, development review, economic development and redevelopment, housing rehabilitation and inspection, building plan review and inspection, and code enforcement. SUPERVISION RECEIVED Works under the general guidance and direction of the Clerk-Administrator. SUPERVISION EXERCISED Exercises supervision over all community development staff. ESSENTIAL DUTIES AND RESPONSIBILITIES • Manages and directs the operations of the Community Development Department. Initiates, develops and administers community development programs and services pursuant to policy direction from City Council and the Clerk-Administrator, adopted plans, regulations and budgets. • Provides professional planning and economic and housing development advice and consultation to elected and appointed officials, developers and citizens; makes presentations to City Council, boards, commissions, civic groups and the general public. Department Operations Manages and supervises community development operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, develops, motivates and evaluates assigned staff; reviews progress and directs changes as needed. • Assures that assigned areas of responsibility are performed within budget; monitors revenues and expenditures in assigned areas to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities and time. • Works in cooperation with the Finance Director to secure capital funding for community and economic development projects (e.g. federal and state grants, special bonding.) • Determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations. • Issues written and oral instructions; assigns duties and examines work for thoroughness, accuracy, and conformance to policies and procedures. Conducts staff training sessions. • Directs research efforts to secure funding resources for housing and community development projects; keeps informed of federal, state, regional and foundation development funds and programs, and their regulations. • Promotes a positive work environment and I+r~tai~s-ha:7~-a+~-we+~ers and responds to subordinate grievances; ;assists subordinates in performing duties; identifies training needs and addresses staff development issues; corrects errors and responds to complaints. • Executes timely performance evaluations of community development employees. • Delegates work assignments to responsible employees as needed. Community Planning and Intergovernmental Coordination • Has thorough knowledge of the principles, practices and methods of city planning and planning administration. • Manages the development, maintenance, and adherence to the Mounds View Comprehensive Plan to i~ ensure the future stability of the community. • Provides leadership and direction in the development of short and long range plans related to growth management, land use, housing, transportation, parks, trails and open space systems, public facilities, solid waste or other related issues to meet the City's needs and the requirements of intergovernmental agreements or State legislation. • Gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed. Recommends and implements strategies needed to accomplish City community development goals. • Coordinates and schedules comprehensive plan activities with the Metropolitan Council plan, state and county planning activities, and various special jurisdictions' planning activities. • Identifies strategic opportunities for use of tax increment financing and other resources to attract and shape development in order to strengthen the City's economic base and overall community health; supervises and works with the City's Economic Development Coordinator to design and implement ways to capture these opportunities. • Supervises the evaluation of land use proposals for conformity to established plans and ordinances; evaluates developmental impacts as they relate to adopted plans of the city and makes recommendations. • Monitors inter-governmental and legislative decisions affecting department operations and follows through with appropriate action. • Serves on various boards, commissions, task forces and committees as assigned. Serves as City's representative to intergovernmental planning efforts and joint powers groups. Development Review • Supervises the development review process from submittal of rezoning, subdivision, conditional use permit and site plan applications, through analysis of project proposals, preparation of staff reports and recommendations, review of construction drawings and issuance of building permits, and building inspections. • Interprets and applies City codes, and exercises judgment in applying requirements to cases which do not fit norms. • Deals with developers, design professionals, contractors, business people, citizens, and property owners on an on-going basis. Handles controversial issues and situations related to the review of development projects. Assumes responsibility for developing alternatives and solutions to complex and difficult issues and situations. • Ensures ~st~s the maintenance of accurate and complete records of departmental activities related to licenses, permits, development projects and special studies, and the production of related maps and diagrams. • Interprets and applies development regulations; identifies gaps in ordinance provisions and recommends ways to address these gaps; prepares ordinance revisions for consideration by City Council. • Assures accurate collection of fees. • Has familiarity with basic engineering and building construction principles and concepts. • Acts as the arbiter when code provisions are confusing or vague. Housing & Neighborhood Improvement • Supervises the evaluation of the City's housing stock and its neighborhoods, and the development and implementation of programs to address problems. Assembles resources and develops methods of financing to support such programs. • Assures the continuing implementation of the annual housing inspection program. Code Enforcement • Supervises the enforcement of zoning, housing, building, and nuisance codes including the receiving of complaints, field investigations, preparation of notification letters and court orders, and possible testimony in court hearings, in order to achieve code compliance. • Develops methods for dealing with chronic code violations and problem properties. PERIPHERAL DUTIES • Attends professional development workshops and conferences to keep abreast of trends and developments in the field of city planning. • Assists in designs for parks, streetscapes, landscapes and other municipal projects. MINIMUM QUALIFICATIONS Education and Experience: (A) Education from an accredited four-year college or university with a degree in land- use planning, urban planning, public administration or a closely related field; (B) A minimum of five (5) years of progressively responsible community development work; (C) Preferably a Master of Arts Degree and four (4) years of supervisory experience. (D) Municipal Experience preferred. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES (A) Extensive knowledge of community development programs and preae~s processes, and the typical operations of a community development department. Ability to use computers in accomplishing the work of the department. (B) Ability to supervise a complex set of department functions which involve several technical disciplines, and to manage a complicated work program so that demands are matched to resources and work assignments are completed in a thorough, complete manner within established time frames. Ability Able to }giggle coordinate numerous projects which often have demanding requirements and tight time schedules. (C) Ability to think in a creative and strategic manner, to develop alternatives and specific program proposals designed to achieve effective results consistent with community goals. (D) Thorough knowledge of how to formulate, implement and apply comprehensive plans and special studies related to community development issues. (E) Thorough knowledge of how to develop, interpret and apply development regulations, and to conduct code enforcement activities. (F) Familiarity with the Community Development Block Grant program and other federal and state housing programs. (G) Familiarity with engineering and building construction principles and concepts. (H) Familiarity with geographic information systems, and how to utilize them in the operation of a community development department. (I) Ability to analyze situations and information, formulate alternatives, and use sound judgment in drawing conclusions and making decisions. Ability to develop a course of action and maintain momentum to reach successful conclusions in a variety of program areas. (J) Ability to communicate orally and in writing with design professionals, contractors, developers, business people, property owners, citizens, elected and appointed officials, and the general public; ability to produce effective presentations and reports including research, synthesis of information, preparing text, graphs, charts and graphics. Ability to write clearly, concisely and legibly. (K) Ability to maintain effective working relationships with the Clerk-Administrator, other department heads and staff members, Council and Commission members, citizens, property owners, developers and others. (L) Ability to follow verbal and written instructions. (M) Ability to handle stressful situations and effectively deal with difficult or angry people. SPECIAL REQUIREMENTS Must possess a valid Minnesota State Driver's License or ability to obtain one rior to employment. TOOLS AND EQUIPMENT USED Skill in the operation of a personal computer, including the use of work processing and spreadsheet software; a motor vehicle; calculator; phone; and copy and fax machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. A majority of the work is performed in an office setting, with occasional visits to field sites. Sufficient mobility is necessary to navigate natural terrain and construction sites. Visual acuity sufficient to evaluate field conditions, plans and drawings is necessary, as is the ability to communicate orally in person and over the telephone. Specific vision abilities required by this job include close vision, distance, vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is required to sit, stand, walk, talk and hear, use hands to finger, handle, feel or operate objects, tools, or controls, and to reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 lbs. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee usually works in an office setting, with occasional visits to field sites. When in the field, the employee is exposed to outside weather conditions, experiencing exposure to wet and/or humid conditions, fumes or airborne particles. Situations may occur where the employee is dealing with people who are angry, upset or belligerent. The noise level in the work environment is usually moderate. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Clerk -Administrator Approval: Effective Date: April 19, 1996 Mayor Revision History 042996 (Reviewed) 11 /27/00 (588 Hay pts) 6/97 4/96