HomeMy WebLinkAbout03-19-2019 Minutes DRAFTMounds View Charter Commission Minutes 1
Tuesday, March 19, 2019 2
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1. Call to Order – The meeting came to order at 7:00 p.m. 5
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2. Roll Call – Present: B. Amundsen, D. Erickson, J. Klander, J. Peterson, M. Reyes-7
Johnson, B. Staples, J. Thomas, R Warren 8
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Excused: B. Clawson 10
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3. Approval of Agenda 12
Motion by ________, seconded by __________, to approve the amended agenda . 13
Motion Approved 14
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Approval of Minutes 16
Motion by _________, seconded by ____________, to approve the minutes of 17
January 29, 2019, as amended. 18
Motion Approved 19
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4. Citizens Comments from the Floor 21
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None. 23
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5. Reports of Chair 25
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None. 27
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Reports of Members 29
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None. 31
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6. Special Order of Business 33
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Establish Guiding Principles. 35
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Discussion ensued regarding guiding principles for the Charter Commission and the open 37
meeting requirements. It was agreed the members would come to a consensus on 38
preferred meeting dates and times at the May meeting. The group suggested using 39
Roberts Rules of Order for motions, to speak freely but concisely, to stick to an agenda, 40
and look at the Charter Commission mission statement in May. 41
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Mounds View Charter Commission March 19, 2019
Regular Meeting Page 2
Build Community. 1
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The group shared background information on themselves in order to build community 3
among the Charter Commission members. 4
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Logistics. 6
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Discussion ensued regarding Charter Commission logistics. It was noted packets would 8
be digitally emailed to members and copies would be made for the Commission by staff, 9
which can be picked up the Friday before the meeting or at the meeting. The group 10
discussed the level of detail that should be included in the Charter minutes and the 11
potential of hiring a contract service (TimeSaver) to assist with this process. 12
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Motion by J. Thomas, seconded by B. Staples, to direct staff to hire TimeSaver on 14
a trial basis to assist with the Charter Commission minutes. 15
Motion Approved 16
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7. Commission Business 18
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Training Debrief. 20
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The Commission discussed the training that was received two weeks ago. The purpose 22
and role of the Commission was reviewed in depth and detail. The Commission agreed to 23
review the purpose and role statement again in May. The 365-day issue in Chapter 4 and 24
process that should be followed by the Commission was discussed at length. Staff 25
recommended the Commission have a guiding principle on process. The Commission 26
supported holding a joint worksession meeting with the City Council on a yearly basis. 27
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Staff needed more time to review Chapter 4 prior to the Charter Commission taking 29
action. Discussion on Chapter 4 was tabled to May. 30
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8. Next Steps 32
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None. 34
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9. Next Regular Meeting: Tuesday, May 21, 2019 at 7:00 p.m. 36
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10. Adjournment: Meeting adjourned at 8:31 p.m. 38
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Transcribed by: 40
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Heidi Guenther 42
TimeSaver Off Site Secretarial, Inc. 43