HomeMy WebLinkAboutAgenda Packets - 2019/06/03
CITY OF MOUNDS VIEW
CITY COUNCIL WORK SESSION AGENDA
MOUNDS VIEW CITY HALL
Monday, June 3, 2019
6:30 p.m.
ROLL CALL: Mueller, Gunn, Hull, Meehlhause, Bergeron
PUBLIC COMMENT
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your
full name and address for the minutes. Also, please limit your comments to three minutes.
AGENDA ITEMS DISCUSSED BY CONSENSUS
1. Peter Lindstrom – Met Council Board Member, District 10
2. Crossroad Pointe – Update
3. Review Draft 2020 General Fund Budget
4. Age 21 Tobacco
5. Rental Fee Ordinance
6. Charter Commission Members
NEXT COUNCIL WORK SESSION: Monday, , 2019 at 6:30 pm
NEXT COUNCIL MEETING: Monday, , 2019 at 6:30 pm
The Mounds View Vision
A Thriving Desirable Community
Item No: 02
Meeting Date: June 3, 2019
Type of Business: WS
City Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Jon Sevald, Community Development Director
Item Title/Subject: Crossroad Pointe – Update
Discussion:
INH Properties has proposed a 128-unit apartment building (Crossroad Pointe) to be located on
the south intersection of Mounds View Boulevard & County Road H2. The project will involve
multiple planning applications.
Tentative meeting schedule:
City Council
Work
Session
Planning
Commission
City Council
(1st Reading &
Introduction)
City Council
(2nd Reading
& Adoption)
1. General Concept Plan (aka Sketch Plan) Feb 4, 2019 Jan 16, 2019
2. Ordinance 958, Amending the Zoning Map,
from B-3 to PUD
Jun 3, 2019 Jun 5, 2019 Jun 10, 2019 Jun 24, 2019*
3. Ordinance 959, Amending City Code, Section
1104.02, Subd 4(c) (Minimum Floor Area Per
Dwelling Unit)
Jun 3, 2019 Jun 5, 2019 Jun 10, 2019 Jun 24, 2019*
4. Resolution XXXX, Approving a Conditional
Use Permit (CUP) for a Residential Planned
Unit Development (PUD), and Development
Review/Site Plan.
Jun 3, 2019 Jun 5, 2019 Jun 24, 2019*
5. Resolution XXXX, Approving the Preliminary
Plat of a Major Subdivision.
Jun 3, 2019 Jun 5, 2019 Jun 24, 2019*
6. Ordinance XXXX, Vacating a portion of
Greenfield Avenue
Jun 3, 2019 TBD TBD*
7. Final Plat, and Development Agreement. TBD TBD
* Public Hearing
Per MN Statute §15.99, the City has 60-Days to take action on a complete application (does not
include plats). This deadline (July 2, 2019) has been administratively extended to September 2,
2019 to allow for any unanticipated delays.
The Developer will be submitting revised plans by May 31st (after packet printing). Staff will
distribute these plans to the Council at the Work Session.
Respectfully,
Jon Sevald, AICP
Community Development Director
Item No. 3.
Meeting Date: June 3, 2019
Type of Business: Work Session
City Administrator Review: ______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: 2020 Draft General Fund Budget
There is no state levy limit for 2020. The charter will limit any levy increase to between 3.5 and
4.0 percent based on estimated inflation. The Department of Labor Statistics will release inflation
data around August 18th. City departments have been refining their budgets and more
adjustments will occur as more accurate information becomes available. The state has concluded
the current legislative sessions with Local Government Aid (LGA) proposed to increase from
$739,446 to $815,876. 90% of LGA was included in the 2020 budget.
Ramsey County will hold their annual tax meeting at the end of August, they will release
preliminary valuation information at that time and staff will be able to more accurately calculate
the preliminary tax rate and the effect on properties. The City will be negotiating with all three
bargaining groups for the next contract beginning in 2020. Health insurance premiums will be
provided in October so will be an estimate at this time. The City contribution for 2019 is up to
$1,125 per employee per month.
General fund Assigned fund balance (levy reduction) will be approximately $5,167,671 at
December 31, 2019. The Council has been using a measured draw down of the levy reduction
fund balance by $250,000 per year. The Strategic Plan proposes that to drop to $246,000 for
2020. The preliminary imbalance is $495,374, after considering the planned draw down of
$246,000 from the levy reduction fund balance there is an imbalance of $249,374. There are
several options that can be used to close this imbalance. (Increase revenues, reduce
expenditures, use fund balance, or a combination of all three) A 1% levy increase would generate
an additional $54,277.
The City needs to certify a preliminary levy and General Fund budget to the County by September
30th. This can be done anytime over the next few months. Once set the levy can go down but
not up. The City will hold a truth in taxation meeting on Monday, December 2nd, 2019 at 5:30pm
with a continuation meeting on Monday, December 9th, 2019 at 6:30 pm if needed. Final levy and
budget approval may occur at the December 9th meeting.
Conclusion
Staff is looking for any additional direction from the Council on how they would like to proceed.
Respectfully Submitted,
Mark Beer
City of Mounds View
2020 Budget Summary
2016 2017 2018 2019 2020 Change from 2019
General Fund:Actual Actual Actual Budget Request Dollar Percent
Revenues:
Property taxes - Base levy 3,700,381 3,809,842 4,082,924 4,244,285 4,244,285 - 0.00%
Special tax levies, Bonds 154,119 90,835 90,835 165,800 171,221 5,421 3.27%
Special tax levies, Operations 233,145 244,145 244,145 349,145 369,145 20,000 5.73%
Franchise tax 296,173 309,303 338,919 295,000 302,500 7,500 2.54%
Other taxes 27,556 31,610 23,046 29,000 26,000 (3,000) -10.34%
Hotel/motel tax 67,408 68,666 77,115 65,000 70,000 5,000 7.69%
Licenses and permits 184,499 310,965 312,047 183,372 219,872 36,500 19.90%
Intergovernmental 1,090,100 1,093,163 1,229,019 1,163,014 1,236,825 73,811 6.35%
Charges for services 40,988 17,144 23,736 16,625 16,625 - 0.00%
Fines & forfeitures 29,278 26,810 35,800 33,000 32,000 (1,000) -3.03%
Interest 104,985 127,086 157,074 115,000 120,000 5,000 4.35%
Miscellaneous 342,547 382,536 304,719 294,084 293,264 (820) -0.28%
Transfers:
Water Fund - - 78,103 80,446 82,859 2,413 3.00%
Sewer Fund 58,309 60,058 61,860 80,446 82,859 2,413 3.00%
Storm Water Fund 7,604 7,832 8,067 8,309 8,558 249 3.00%
Street Light Fund 2,612 2,690 2,771 2,854 2,940 86 3.01%
Vehicle & Equipment Fund 22,000 21,600 - 23,000 24,000 1,000 4.35%
Debt proceeds - 172,427 175,191 - - - 0.00%
Total revenues 6,361,704 6,776,712 7,245,371 7,148,380 7,302,953 154,573 2.16%
Expenditures:
Legislative Services:
City Council 47,213 55,479 58,903 60,752 61,735 983 1.62%
Advisory Commissions 15,520 14,375 15,352 19,500 26,250 6,750 34.62%
Subtotal 62,733 69,854 74,255 80,252 87,985 7,733 9.64%
Administrative Services:
City Administrator 282,476 314,338 286,882 309,655 330,964 21,309 6.88%
Elections 47,279 32,575 33,460 26,832 35,504 8,672 32.32%
Finance 255,786 261,574 268,325 274,169 287,137 12,968 4.73%
Central Services 237,713 259,406 261,610 280,773 289,973 9,200 3.28%
Subtotal 823,254 867,893 850,277 891,429 943,578 52,149 5.85%
Community Development 320,413 324,265 435,152 477,189 467,464 (9,725) -2.04%
Police 2,719,071 2,814,764 2,969,790 3,148,099 3,354,082 205,983 6.54%
Fire 592,181 685,187 802,223 684,378 738,501 54,123 7.91%
Public Works Administration 135,670 129,775 149,353 156,637 160,001 3,364 2.15%
Parks, Recreation & Forestry:
Recreation 109,358 109,071 123,961 122,042 134,771 12,729 10.43%
Parks 322,085 280,083 286,911 358,750 376,620 17,870 4.98%
Forestry 29,474 11,887 36,836 49,188 49,504 316 0.64%
Subtotal 460,917 401,041 447,708 529,980 560,895 30,915 5.83%
Fleet Services:
Building & Grounds Mtnce 116,217 118,555 144,415 137,834 153,881 16,047 11.64%
Vehicle & Equipment Mtnce 86,966 108,818 124,811 122,604 131,072 8,468 6.91%
Subtotal 203,183 227,373 269,226 260,438 284,953 24,515 9.41%
Streets:
Pavement Management 185,346 192,701 205,269 233,056 239,104 6,048 2.60%
Snow & Ice Control 131,951 107,680 168,529 150,547 160,289 9,742 6.47%
Sign Maintenance 37,082 44,676 47,325 66,301 68,011 1,710 2.58%
Subtotal 354,379 345,057 421,123 449,904 467,404 17,500 3.89%
Other
Convention & Visitor's Bureau 64,038 65,233 73,260 61,750 66,500 4,750 7.69%
Social Service Coordination 20,259 20,461 20,748 26,329 35,969 9,640 36.61%
Miscellaneous/contingency 5,061 5,238 3,766 6,500 6,500 - 0.00%
Transfers to other funds 745,000 765,000 640,000 601,000 600,000 (1,000) -0.17%
Debt service 24,495 24,495 24,495 24,495 24,495 - 0.00%
Subtotal 858,853 880,427 762,269 720,074 733,464 13,390 1.86%
Total expenditures 6,530,654 6,745,636 7,181,376 7,398,380 7,798,327 399,947 5.41%
Net change in fund balance (168,950) 31,076 63,995 (250,000) (495,374) (245,374)
Beginning Fund Balance 9,614,413 9,445,463 9,476,539 9,476,539 9,226,539
Ending Fund Balance 9,445,463 9,476,539 9,540,534 9,226,539 8,731,165 (245,374)
1
City of Mounds View
GENERAL FUND
2020 Budget Summary
Community Park Public 2020 2019 Percent
Legislative Admin Finance Central Development Police Fire & Rec Works Misc.Total Total Variance Change
Current
Personnel services 39,169$ 323,064$ 263,963$ -$ 429,381$ 2,885,656$ -$ 254,185$ 566,399$ 6,500$ 4,768,317$ 4,506,086$ 262,231$ 5.82%
Materials & supplies 3,800 1,310 1,250 39,090 4,575 82,420 - 57,423 141,115 - 330,983 317,738 13,245 4.17%
Contractual services 45,016 42,094 21,924 250,883 33,508 386,006 479,635 249,287 204,844 102,469 1,815,666 1,723,184 92,482 5.37%
Contingency - - - - - - - - - - - - - 0.00%
Current total 87,985 366,468 287,137 289,973 467,464 3,354,082 479,635 560,895 912,358 108,969 6,914,966 6,547,008 367,958 5.62%
Other
Principal - - - - - - 144,783 - - 20,049 164,832 162,725 2,107 1.29%
Interest - - - - - - 18,255 - - 4,446 22,701 27,886 (5,185) -18.59%
Capital outlays - - - - - - 95,828 - - - 95,828 59,761 36,067 60.35%
Transfers to other funds - - - - - - - - - 600,000 600,000 601,000 (1,000) -0.17%
Other total - - - - - - 258,866 - - 624,495 883,361 851,372 31,989 3.76%
Department Total 87,985$ 366,468$ 287,137$ 289,973$ 467,464$ 3,354,082$ 738,501$ 560,895$ 912,358$ 733,464$ 7,798,327$ 7,398,380$ 399,947$ 5.41%
2019 Budget 80,252 336,487 274,169 280,773 477,189 3,148,099 684,378 529,980 866,979 720,074 7,398,380
Increase (Decrease)7,733 29,981 12,968 9,200 (9,725)205,983 54,123 30,915 45,379 13,390 399,947
Percent change 9.64%8.91%4.73%3.28%-2.04%6.54%7.91%5.83%5.23%1.86%5.41%2
City of Mounds View
2020 Budget Summary
2016 2017 2018 2019 2020 Change from 2019
General Fund:Actual Actual Actual Budget Request Dollar Percent
Capital Outlays
Legislative Services:
City Council ------0.00%
Advisory Commissions ------0.00%
Subtotal ------0.00%
Administrative Services:
City Administrator ------0.00%
Elections 28,112 -----0.00%
Central Services ------0.00%
Finance ------0.00%
Subtotal 28,112 -----0.00%
Community Development ------0.00%
Police ------0.00%
Fire 55,059 213,082 240,227 59,761 95,828 36,067 60.35%
Public Works Administration ------0.00%
Parks, Recreation & Forestry:
Recreation ------0.00%
Parks ------0.00%
Forestry ------0.00%
Subtotal ------0.00%
Fleet Services:
Building & Grounds Mtnce - -----0.00%
Vehicle & Equipment Mtnce ------0.00%
Subtotal ------0.00%
Streets:
Pavement Management ------0.00%
Snow & Ice Control ------0.00%
Sign Maintenance ------ 0.00%
Subtotal ------0.00%
Total expenditures 83,171 213,082 240,227 59,761 95,828 36,067 60.35%
3
City of Mounds View
2020 Budget Summary
2016 2017 2018 2019 2020 Change from 2019
General Fund:Actual Actual Actual Budget Request Dollar Percent
Operating Expenditures:
Legislative Services:
City Council 47,213 55,479 58,903 60,752 61,735 983 1.62%
Advisory Commissions 15,520 14,375 15,352 19,500 26,250 6,750 34.62%
Subtotal 62,733 69,854 74,255 80,252 87,985 7,733 9.64%
Administrative Services:
City Administrator 282,476 314,338 286,882 309,655 330,964 21,309 6.88%
Elections 19,167 32,575 33,460 26,832 35,504 8,672 32.32%
Central Services 237,713 259,406 261,610 280,773 289,973 9,200 3.28%
Finance 255,786 261,574 268,325 274,169 287,137 12,968 4.73%
Subtotal 795,142 867,893 850,277 891,429 943,578 52,149 5.85%
Community Development 320,413 324,265 435,152 477,189 467,464 (9,725) -2.04%
Police 2,719,071 2,814,764 2,969,790 3,148,099 3,354,082 205,983 6.54%
Fire 537,122 472,105 561,996 624,617 642,673 18,056 2.89%
Public Works Administration 135,670 129,775 149,353 156,637 160,001 3,364 2.15%
Parks, Recreation & Forestry:
Recreation 109,358 109,071 123,961 122,042 134,771 12,729 10.43%
Parks 322,085 280,083 286,911 358,750 376,620 17,870 4.98%
Forestry 29,474 11,887 36,836 49,188 49,504 316 0.64%
Subtotal 460,917 401,041 447,708 529,980 560,895 30,915 5.83%
Fleet Services:
Building & Grounds Mtnce 116,217 118,555 144,415 137,834 153,881 16,047 11.64%
Vehicle & Equipment Mtnce 86,966 108,818 124,811 122,604 131,072 8,468 6.91%
Subtotal 203,183 227,373 269,226 260,438 284,953 24,515 9.41%
Streets:
Pavement Management 185,346 192,701 205,269 233,056 239,104 6,048 2.60%
Snow & Ice Control 131,951 107,680 168,529 150,547 160,289 9,742 6.47%
Sign Maintenance 37,082 44,676 47,325 66,301 68,011 1,710 2.58%
Subtotal 354,379 345,057 421,123 449,904 467,404 17,500 3.89%
Other
Convention & Visitor's Bureau 64,038 65,233 73,260 61,750 66,500 4,750 7.69%
Social Service Coordination 20,259 20,461 20,748 26,329 35,969 9,640 36.61%
Miscellaneous/contingency 5,061 5,238 3,766 6,500 6,500 - 0.00%
Transfers to other funds 745,000 765,000 640,000 601,000 600,000 (1,000) -0.17%
Debt service - Lease payable 24,495 24,495 24,495 24,495 24,495 - 0.00%
Subtotal 858,853 880,427 762,269 720,074 733,464 13,390 1.86%
Total expenditures 6,447,483 6,532,554 6,941,149 7,338,619 7,702,499 363,880 4.96%
4
General Fund Revenue Detail - 2019 Budget
Acct 2016 2017 2018 2019 2020 Change from 2019
#Description Actual Actual Actual Budget Request Dollar Percent
Taxes
3101 Current ad valorem property tax 3,700,381 3,809,842 4,082,924 4,244,285 4,244,285 - 0.00%
3101 Fire bonds 154,119 90,835 90,835 165,800 171,221 5,421 3.27%
3101 PERA rate increase property tax 39,145 39,145 39,145 39,145 39,145 - 0.00%
3101 Police Officer market rate tax 194,000 205,000 205,000 310,000 330,000 20,000 6.45%
3111 Manufact home tax - current 18,966 18,341 16,702 20,000 18,000 (2,000) -10.00%
3112 Manufact home tax - delinquent 8,590 13,269 6,344 9,000 8,000 (1,000) -11.11%
3180 Franchise tax on utilities 296,173 309,303 338,919 295,000 302,500 7,500 2.54%
3195 Hotel/Motel tax 67,408 68,666 77,115 65,000 70,000 5,000 7.69%
Total taxes 4,478,782 4,554,401 4,856,984 5,148,230 5,183,151 34,921 0.68%
Licenses and Permits
3211 Liquor on-sale 17,290 18,540 17,700 16,800 17,000 200 1.19%
3212 Liquor off-sale 2,095 1,370 1,050 800 1,000 200 25.00%
3215 Malt on-sale license 115 - - - - - 0.00%
3216 Malt off-sale 135 - 150 100 100 - 0.00%
3221 Tobacco license 3,300 2,970 3,300 3,300 3,300 - 0.00%
3223 Amusement devices 704 688 416 700 400 (300) -42.86%
3231 Bowling alley 672 672 672 672 672 - 0.00%
3232 Garbage hauling 3,373 3,840 4,040 3,200 3,800 600 18.75%
3233 Gasoline station 850 675 900 850 850 - 0.00%
3234 Used car sales 204 204 204 200 200 - 0.00%
3235 Kennel 488 395 575 200 200 - 0.00%
3236 Restraurant licenses 3,641 3,068 2,742 3,200 3,200 - 0.00%
3238 Transient & solicitor 2,130 1,979 3,702 2,200 2,200 - 0.00%
3239 Apartment 25,715 16,751 51,819 26,000 26,000 - 0.00%
3240 Rental conversion 2,500 1,350 4,213 1,000 1,000 - 0.00%
3241 Dog license 7,119 1,135 3,087 1,400 1,400 - 0.00%
3242 Massage therapy - 734 407 - - - 0.00%
3243 Chickens and bees 350 290 190 100 100 - 0.00%
3250 General contractor 1,400 1,201 1,980 1,100 1,100 - 0.00%
3251 HVAC contractor 4,840 3,610 6,480 4,400 4,400 - 0.00%
3252 Cement contractor 40 - - 100 100 - 0.00%
3253 Asphalt contractor 120 - - 100 100 - 0.00%
3254 Excavating contractor - 60 - 50 50 - 0.00%
3255 Sign & billboard contractor 100 - - 100 100 - 0.00%
3256 Sewer & water contractor - 60 - - - - 0.00%
3257 Other contractor 2,800 2,440 3,600 2,000 2,000 - 0.00%
3258 License check 2,132 1,619 1,265 1,800 1,800 - 0.00%
3260 Fire permits 1,780 2,700 2,150 900 900 - 0.00%
Subtotal licenses 83,893 66,351 110,642 71,272 71,972 700 0.98%
6
General Fund Revenue Detail - 2019 Budget
Acct 2016 2017 2018 2019 2020 Change from 2019
#Description Actual Actual Actual Budget Request Dollar Percent
3268 Plan check fee 13,751 55,763 47,222 18,000 30,000 12,000 66.67%
3270 Building permits 39,681 117,308 109,544 68,500 90,000 21,500 31.39%
3271 Fixed fee - building permits 20,146 30,654 540 - - - 0.00%
3272 Wetland buffer permit - - 30 - - - 0.00%
3273 HVAC permits 14,483 19,032 25,674 13,500 15,000 1,500 11.11%
3274 Plumbing permits 5,655 12,978 12,658 6,500 7,500 1,000 15.38%
3275 Non-building permits 5,314 5,900 5,030 5,000 5,000 - 0.00%
3278 Interim use permits 500 - - - - - 0.00%
3279 Conditional use permits 800 2,000 200 600 400 (200) -33.33%
3280 Building surcharge 99 135 258 - - - 0.00%
3281 Fixed fee building surcharge (3) 594 40 - - - 0.00%
3282 Mechanical/commercial surcharg 8 250 896 - - - 0.00%
3283 HVAC surcharge 33 (173) (796) - - - 0.00%
3284 Plumbing surcharge 130 (135) (518) - - - 0.00%
3285 Fire inspection surcharge - 63 59 - - - 0.00%
3286 Water & sewer surcharge 3 104 23 - - - 0.00%
3287 Commercial plmb surcharge 6 141 545 - - - 0.00%
Subtotal permits 100,606 244,614 201,405 112,100 147,900 35,800 31.94%
Total licenses & permits 184,499 310,965 312,047 183,372 219,872 36,500 19.90%
Intergovernmental:
3318 Federal grant 2,902 - 1,440 - - - 0.00%
3341 Local Government Aid 666,792 671,508 736,425 665,501 734,288 68,787 10.34%
3345 Performance Aid 1,821 1,843 1,866 1,842 1,866 24 1.30%
3346 PERA Aid 8,671 8,671 8,671 8,671 8,671 - 0.00%
3351 Street Aid - MSA maintenance 121,641 121,119 135,526 127,000 130,000 3,000 2.36%
3355 Police Aid 152,973 145,553 160,952 147,000 148,000 1,000 0.68%
3356 Police training 5,628 5,405 19,140 11,000 12,000 1,000 9.09%
3357 State police grant 455 - 514 - - - 0.00%
3359 Other state grants 31,298 50,587 22,205 32,000 17,000 (15,000) -46.88%
3370 Other local government revenue 593 10,305 15,577 - 15,000 15,000 0.00%
3371 IDS # 621 - SRO 75,839 78,172 126,703 170,000 170,000 - 0.00%
3375 State pension contribution 21,487 - - - - - 0.00%
Total intergovernmental 1,090,100 1,093,163 1,229,019 1,163,014 1,236,825 73,811 6.35%
Charges for services
3410 Advertising revenue 530 - - 500 500 - 0.00%
3414 Fire inspections - - 150 - - - 0.00%
3415 Housing inspections 1,771 63 - 100 100 - 0.00%
3418 HRA inspections - - - 200 200 - 0.00%
3419 Investigations 200 100 100 200 200 - 0.00%
3421 Police reports 1,742 1,118 1,940 1,200 1,200 - 0.00%
3422 Documents / copies 262 39 8 150 150 - 0.00%
3423 Customer service 525 819 275 500 500 - 0.00%
3425 Book sales - various 43 9 35 - - - 0.00%
3426 Reimbursed staff time - - - 100 100 - 0.00%
3430 Right-of-way 24,712 8,895 8,601 9,000 9,000 - 0.00%
3431 Street opening fee - 1,600 - - - - 0.00%
3432 Tree removal charges 8,353 2,001 10,652 2,000 2,000 - 0.00%
3433 Overload permits 200 250 75 - - - 0.00%
3458 Zoning letter 500 150 450 75 75 - 0.00%
3461 Subdivision 1,050 700 350 1,000 1,000 - 0.00%
3462 Variance 1,100 600 300 1,000 1,000 - 0.00%
3463 Rezoning - 800 - 200 200 - 0.00%
3464 Development - non refund - - 800 200 200 - 0.00%
3467 PUD amendment - - - 200 200 - 0.00%
Total charges for services 40,988 17,144 23,736 16,625 16,625 - 0.00%
7
General Fund Revenue Detail - 2019 Budget
Acct 2016 2017 2018 2019 2020 Change from 2019
#Description Actual Actual Actual Budget Request Dollar Percent
Fines and Forfeitures
3510 Ramsey County municipal court 25,527 26,275 32,060 30,000 30,000 - 0.00%
3515 Mn Highway Patrol - - - - - - 0.00%
3520 Administrative offenses 801 185 3,040 1,000 1,000 - 0.00%
3525 False alarm charges 2,950 350 700 2,000 1,000 (1,000) -50.00%
Total fines & forfeitures 29,278 26,810 35,800 33,000 32,000 (1,000) -3.03%
Other Revenue
3550 Special assessments 3,706 3,895 2,123 3,000 3,000 - 0.00%
3610 Investment income (charge)104,985 127,086 157,074 115,000 120,000 5,000 4.35%
3630 Billboard Lease 112,562 114,889 122,286 122,394 127,297 4,903 4.01%
3631 Water tower rental 110,529 114,950 90,808 94,440 98,217 3,777 4.00%
3634 Equipment and space rental 1,194 1,230 - 1,150 1,150 - 0.00%
3639 Security 1,509 2,304 4,266 - - - 0.00%
3650 Donations 4,080 5,991 12,253 - - - 0.00%
3651 Donations - K9 1,330 1,418 1,270 1,000 1,000 - 0.00%
3652 Donations - parks - - 230 - - - 0.00%
3654 COPS events - 7,150 100 5,000 5,000 - 0.00%
3656 Tree sales 204 204 - - - - 0.00%
3665 Park site permit 14,613 16,071 26,099 18,500 18,500 - 0.00%
3679 Vending machine commissions 76 - - 100 100 - 0.00%
3680 Other revenue 20,812 49,530 29,276 11,500 12,000 500 4.35%
3685 Insurance reimbursements 57,995 43,634 5,654 30,000 20,000 (10,000) -33.33%
3911 Sale of assets 12,513 7,075 9,548 5,000 5,000 - 0.00%
3912 Resale of materials 1,424 14,195 806 2,000 2,000 - 0.00%
Total other revenue 447,532 509,622 461,793 409,084 413,264 4,180 1.02%
Transfers & Debt proceeds
3972 Transfers:
Vehicle & Equip replacemen 22,000 21,600 - 23,000 24,000 1,000 4.35%
DARE fund - - - - - - 0.00%
Water - - 78,103 80,446 82,859 2,413 3.00%
Sewer 58,309 60,058 61,860 80,446 82,859 2,413 3.00%
Storm Water 7,604 7,832 8,067 8,309 8,558 249 3.00%
Street light 2,612 2,690 2,771 2,854 2,940 86 3.01%
3993 Debt proceeds - 172,427 175,191 - - - 0.00%
Total Transfers & Debt 90,525 264,607 325,992 195,055 201,216 6,161 3.16%
Total 6,361,704 6,776,712 7,245,371 7,148,380 7,302,953 154,573 2.16%
8
2016 2017 2018 2019 2020 Change from 2019
Actual Actual Actual Budget Request Dollar Percent
City Council (100 - 4100):
Personnel services
0100 Salaries, regular 29,292 32,999 34,596 34,596 34,596 - 0.00%
0300 Social Security 1,129 1,315 1,338 2,647 2,647 - 0.00%
0321 PERA 885 970 1,050 1,730 1,730 - 0.00%
0500 Workers compensation 132 135 114 213 196 (17) -7.98%
Total personnel services 31,438 35,419 37,098 39,186 39,169 (17) -0.04%
Materials & supplies
1600 Supplies, operating 2,239 2,372 3,629 3,500 3,500 - 0.00%
Total materials & supplies 2,239 2,372 3,629 3,500 3,500 - 0.00%
Contractual services
3030 Other professional services 5,882 6,491 5,847 6,200 6,200 - 0.00%
3610 Memberships 5,429 5,681 5,716 5,716 5,716 - 0.00%
3630 Training & conferences 1,765 5,070 6,165 5,500 6,500 1,000 18.18%
4800 Bonding & insurance 460 446 448 650 650 - 0.00%
Total contractual services 13,536 17,688 18,176 18,066 19,066 1,000 5.54%
0.00%
Total City Council 47,213 55,479 58,903 60,752 61,735 983 1.62%
15,775 20,060 21,805 21,566 22,566
Advisory Commissions (100-4110):
Materials & supplies
1600 Supplies, operating - - 14 200 200 - 0.00%
2100 Books & periodicals - - - 100 100 - 0.00%
Total materials & supplies - - 14 300 300 - 0.00%
Contractual services
3030 Other professional services 2,641 2,258 3,448 4,500 11,250 6,750 150.00%
3630 Training & conferences - 65 107 200 200 - 0.00%
3900 Festivities Commission 12,879 12,052 11,783 14,500 14,500 - 0.00%
Total contractual services 15,520 14,375 15,338 19,200 25,950 6,750 35.16%
0.00%
Total Advisory Commissions 15,520 14,375 15,352 19,500 26,250 6,750 34.62%
2020 Budget Summary
9
Fund: 100 Department: 4100 City Council
Account Description 2017 2018 2019 2020 Description
1600 Supplies, operating 1,000 1,000 1,200 1,200 Employee awards luncheon
600 600 1,300 1,300 Strategic planning sessions
1,000 1,000 1,000 1,000 Plaques and gift certificates for employee length-of-service awards
2,600 2,600 3,500 3,500
3030 Other professional services - 3,000 - - Strategic planning session(s) facilitator
6,200 6,200 6,200 6,200 Contractual minutes for Council mtgs ( $225 x 24 reg, + 3 special)
6,200 9,200 6,200 6,200
3610 Memberships 30 30 30 30 Mn Mayor's Association
5,651 5,686 5,686 5,686 North Metro Mayors (Evaluate for value and effectiveness)
5,681 5,716 5,716 5,716
3630 Conferences 3,200 3,600 5,500 6,500 Council training, LMC conference, RCCLG dinners & NLC conference
3,200 3,600 5,500 6,500
4800 Bonds & insurance 700 650 650 650 General property & liability
700 650 650 650
18,381 21,766 21,566 22,566
0.44%18.42%-0.92%4.64%
10 yr avg
18,288
Fund: 100 Department: 4110 Advisory Commissions
Account Description 2017 2018 2019 2020 Description
1600 Supplies, operating 60 60 60 60 Misc supplies for various commissions.
140 140 140 140 Copies for Charter Commission
200 200 200 200
2100 Books & periodicals 100 100 100 100 Misc periodicals - Comp plan review, Ordinance revisions.
100 100 100 100
3030 Other professional services 500 500 500 500 Misc. consultant services.
1,750 1,750 1,750 7,250 Charter commission legal fees
2,250 2,250 2,250 3,500 Planning Commission and charter meeting minutes
4,500 4,500 4,500 11,250
3630 Training 75 75 75 75 Misc training & conferences.
125 125 125 125 Planning Commissioner training & conferences
200 200 200 200
3900 Festival in the Park 5,500 5,500 5,500 6,500 City Festival in the Park (personnel, supplies)
- 1,500 - - 60th Anniversery
- - 4,000 3,000 Music in the Park (statutory limit is $3,000)
5,000 5,000 5,000 5,000 Fireworks
10,500 12,000 14,500 14,500
15,500 17,000 19,500 26,250
2.65%9.68%14.71%34.62%
10 yr avg
13,620
10
2016 2017 2018 2019 2020 Change from 2019
Actual Actual Actual Budget Request Dollar Percent
Office of the City Administrator (100 - 4130):
Personnel services
0100 Salaries, regular 216,175 209,967 198,144 212,827 227,275 14,448 6.79%
0110 Salaries, over-time - - - 783 844 61 7.79%
0150 Salaries, part-time - 10,885 30,293 23,416 23,416 - 0.00%
0300 Social Security 15,115 14,606 16,194 17,298 18,408 1,110 6.42%
0321 PERA 15,518 11,822 7,404 15,204 16,291 1,087 7.15%
0400 Group insurance 20,981 20,364 26,171 30,500 34,968 4,468 14.65%
0500 Workers compensation 1,471 1,321 1,082 1,727 1,862 135 7.82%
Total personnel services 269,260 268,965 279,288 301,755 323,064 21,309 7.06%
Materials & supplies
1230 Supplies, equipment - 526 1,413 1,200 1,200 - 0.00%
1600 Supplies, operating - 349 - 75 75 - 0.00%
2100 Books & periodicals - - 118 35 35 - 0.00%
Total materials & supplies - 875 1,531 1,310 1,310 - 0.00%
Contractual services
3030 Other professional services 10,447 41,164 - - - - 0.00%
3100 Communications 1,078 1,350 891 1,300 1,300 - 0.00%
3610 Memberships 201 245 1,468 2,340 1,240 (1,100) -47.01%
3630 Training & conferences 1,490 1,549 3,212 2,650 3,750 1,100 41.51%
3800 Mileage - 190 492 300 300 - 0.00%
Total contractual services 13,216 44,498 6,063 6,590 6,590 - 0.00%
Total City Administrator 282,476 314,338 286,882 309,655 330,964 21,309 6.88%
13,216 45,373 7,594 7,900 7,900
Elections (100 - 4140):
Contractual services
3030 Other professional services 19,167 32,575 33,460 26,832 35,504 8,672 32.32%
Total contractual services 19,167 32,575 33,460 26,832 35,504 8,672 32.32%
7030 Capital outlays 28,112 - - - - - 0.00%
Total Elections 47,279 32,575 33,460 26,832 35,504 8,672 32.32%
2020 Budget Summary
11
Fund: 100 Department: 4130 Office of the City Administrator
Account Description 2017 2018 2019 2020 Description
1230 Supplies, equipment < $5000 1,200 1,200 1,200 1,200 Equipment and phones under the $5,000 capitalization threshold
1,200 1,200 1,200 1,200
1600 Supplies, Operating 75 75 75 75 Miscellaneous supplies
75 75 75 75
2100 Books & Periodicals 35 35 35 35 Miscellaneous reference books
35 35 35 35
3100 Communications 1,300 1,300 1,300 1,300 Cell phone service (2) employees
1,300 1,300 1,300 1,300
3610 Memberships 50 50 50 50 MAMA - (Administrator) Metro Area Manager's Association
1,100 1,100 1,100 - ICMA - International City Manager's Association
150 150 150 150 Mn City County Managers Association
- - 1,000 1,000 New Brighton/Mounds View Rotary Club dues (administrator)
40 40 40 40 Municipal Clerks & Finance Officers Association
1,340 1,340 2,340 1,240
3630 Training & conferences 100 100 100 100 MAMA meetings
500 500 500 650 LMC / miscellaneous training
100 100 100 100 Chamber lunches
1,000 1,000 1,000 1,000 LMC annual conference
- - - 900 MN Clerks and Finance Officers Annual Conference (MCFOA)
850 850 850 900 Mn City County Managers Assoc conference
100 100 100 100 Mn Clerks and Finance Officers Association (MCFOA) institute training
3,200 - - - National ICMA or NLC conference (City Administrator)(every other year)
5,850 2,650 2,650 3,750
3800 Mileage 375 375 300 300 Miscellaneous mileage @ IRS rate.
375 375 300 300
10,175 6,975 7,900 7,900
86.70%-31.45%13.26%0.00%
10 yr avg
6,697
Fund: 100 Department: 4140 Elections
Account Description 2017 2018 2019 2020 Description
3030 Other professional services 22,000 22,000 22,332 23,004 Ramsey County elections contract ($5751 per quarter)
10,500 - - 8,000 Special election (2020 state primary election)
2,500 2,500 4,500 4,500 Voting equip. maint. Costs (2018 - $4,350 due to early voting)
35,000 24,500 26,832 35,504
7030 Equipment - - - - Voting equipment
- - - -
35,000 24,500 26,832 35,504
-36.01%-30.00%9.52%32.32%
10 yr avg
31,901
12
2020 Budget Summary
2016 2017 2018 2019 2020 Change from 2019
Actual Actual Actual Budget Request Dollar Percent
Finance (100 - 4150):
Personnel services
0100 Salaries, regular 186,467 190,826 195,824 192,801 202,875 10,074 5.23%
0300 Social Security 13,092 13,387 13,161 14,750 15,291 541 3.67%
0321 PERA 13,676 14,006 14,081 14,460 14,991 531 3.67%
0400 Group insurance 22,311 22,858 23,636 27,981 29,151 1,170 4.18%
0500 Workers compensation 1,415 1,263 1,098 1,574 1,655 81 5.15%
0990 Severence - - - - - - 0.00%
Subtotal 236,961 242,340 247,800 251,566 263,963 12,397 4.93%
Materials & supplies
1230 Supplies, equipment - 95 98 900 900 - 0.00%
1600 Supplies, operating - - - 50 50 - 0.00%
2100 Books & periodicals 227 170 144 300 300 - 0.00%
Subtotal 227 265 242 1,250 1,250 - 0.00%
Contractual services
3030 Other professional 9,519 9,671 9,842 9,963 10,175 212 2.13%
3100 Communications 480 480 480 600 600 - 0.00%
3430 Printing 735 404 1,108 700 700 - 0.00%
3610 Memberships 995 1,015 1,015 1,070 1,130 60 5.61%
3630 Training 2,037 2,326 2,511 3,050 3,050 - 0.00%
5130 Repairs & maint., equipment 4,832 5,073 5,327 5,970 6,269 299 5.01%
Subtotal 18,598 18,969 20,283 21,353 21,924 571 2.67%
Total Financial Services 255,786 261,574 268,325 274,169 287,137 12,968 4.73%
13
Fund: 100 Department: 4150 Finance
Account Description 2017 2018 2019 2020 Description
1230 Supplies, equitpment < $5000 200 175 900 900 equip. under the $5,000 capitalization threshold (phone $750 every 2 years)
200 175 900 900
1600 Supplies, operating 75 75 50 50 Misc supplies - planners, plaques, folders, files, etc.
75 75 50 50
2100 Books & periodicals 450 350 300 300 Misc computer & finance books & periodicals
450 350 300 300
3030 Other professional services 9,020 9,185 9,368 9,555 27.5% of audit (2019 - $34,065, 2020 - $34,745, 2021 - $35,440)
435 435 435 460 GFOA financial reporting fee
60 60 60 60 Safety deposit box rental
100 100 100 100 Ramsey County overlapping debt, principal taxpayer reports
9,615 9,780 9,963 10,175
3100 Communications 480 480 600 600 cell phone ($50 month)
480 480 600 600
3430 Printing 350 350 350 350 Accts Payable & payroll checks & envelopes
350 350 350 350 Invoices, receipts, & bank deposit slips
700 700 700 700
3610 Memberships 350 370 370 390 Government Finance Officer's Association (GFOA)
120 120 120 120 Mn GFOA (2)
250 260 270 290 AICPA Am. Institute of Certified Public Accts
275 290 310 330 MNCPA Mn Society of Certified Public Accountants
995 1,040 1,070 1,130
3630 Training & conferences 50 50 50 50 Mn GFOA monthly meetings
1,700 2,000 2,000 2,000 Seminars & training
- - - - GFOA National conference (Defer)($2800)
650 700 700 700 Accounting and software training
300 300 300 300 Mileage
2,700 3,050 3,050 3,050
5130 Equipment repairs 5,414 5,685 5,970 6,269 40% software support chgs. (30% each in Water, Sewer)(5% increase)
5,414 5,685 5,970 6,269
20,629 21,335 22,603 23,174
-1.23%3.42%5.94%2.53%
10 yr avg
19,737
14
2016 2017 2018 2019 2020 Change from 2019
Actual Actual Actual Budget Request Dollar Percent
Central Services (100 - 4160):
Materials & supplies
0322 Pension expense GASB 68 2,031 - - - - - 0.00%
1110 Stationery 436 508 4,349 750 750 - 0.00%
1120 Copy materials 1,799 1,501 831 1,500 1,500 - 0.00%
1230 Supplies, equipment 22,102 20,230 23,319 23,000 24,000 1,000 4.35%
1600 Supplies, operating 12,670 12,429 7,769 14,500 12,500 (2,000) -13.79%
2100 Books & periodicals 169 169 169 340 340 - 0.00%
Total materials & supplies 39,207 34,837 36,437 40,090 39,090 (1,000) -2.49%
Contractual services
3010 General legal 41,364 41,551 49,492 44,000 44,000 - 0.00%
3030 Other professional services 22,423 38,524 31,704 15,220 21,220 6,000 39.42%
3100 Telephone 2,613 1,816 1,902 2,200 2,200 - 0.00%
3300 Postage 4,238 6,186 4,218 7,800 6,500 (1,300) -16.67%
3410 Legal notices 3,499 3,441 1,938 3,000 2,600 (400) -13.33%
3420 Advertising 2,739 692 1,482 2,500 2,500 - 0.00%
3430 Printing 8,601 9,788 10,164 12,600 12,600 - 0.00%
3610 Memberships 20,049 20,226 19,776 20,770 21,203 433 2.08%
3630 Training & conferences 498 1,027 2,368 16,000 16,000 - 0.00%
4010 Rental, equipment 1,424 1,510 2,453 2,050 2,050 - 0.00%
4800 Insurance & bonds 14,453 30,659 12,644 18,000 18,000 - 0.00%
5100 Repairs & maint, computers 76,605 69,149 87,032 95,943 101,410 5,467 5.70%
5130 Repairs, equipment - - - 600 600 - 0.00%
Total contractual services 198,506 224,569 225,173 240,683 250,883 10,200 4.24%
Total central services 237,713 259,406 261,610 280,773 289,973 9,200 3.28%
2020 Budget Summary
15
Fund: 100 Department: 4160 Central Services
Account Description 2017 2018 2019 2020 Description
1110 Stationery 1,000 750 750 750 Envelopes, labels, letterhead, etc.
1,000 750 750 750
1120 Copy materials 1,500 1,500 1,500 1,500 Copy paper
1,500 1,500 1,500 1,500
1230 Supplies, equipment < $5000 21,600 22,391 23,000 24,000 Comp & security equip under $5,000, pc's, software, switches, cameras....
21,600 22,391 23,000 24,000 Replace pc's @ $800 4 yr replacement cycle
1600 Supplies, operating 14,000 14,000 14,000 12,000 Toner, rug service, paper, pens, staples, desk supplies, etc.
500 500 500 500 Misc operating supplies
14,500 14,500 14,500 12,500
2100 Books & periodicals 175 150 150 150 Employment handbooks/publications
190 190 190 190 Star Tribune - $190
365 340 340 340
3010 General legal 24,000 24,000 24,000 24,000 Retainer for legal services
20,000 20,000 20,000 20,000 Legal fees outside scope of retainer.
44,000 44,000 44,000 44,000
3030 Other professional services 5,700 12,000 6,000 6,000 General labor assistance
- - - 2,500 Laserfiche (OPG3)
10,000 - - - Personnel market study (2021 for 2022 implementation)
3,086 3,100 3,100 3,100 Western Bank monthly fees
360 400 400 400 US Bank positive pay service
1,200 1,200 1,200 1,200 Section 125 (flex spending plan) & COBRA administration
- - - 3,500 Actuary services for GASB 45/78 (every 2 years)
1,000 2,000 2,000 2,000 Human resources items
1,100 2,400 2,520 2,520 Web hosting (Revize) (5% annual increase)
22,446 21,100 15,220 21,220
3100 Telephone 2,400 2,200 2,200 2,200 Basic telephone (analog for alarms)
2,400 2,200 2,200 2,200
3300 Postage 300 300 300 200 Courier charges (delivery services)
7,500 7,500 7,500 6,300 General postage includes PW mailings for street projects.
7,800 7,800 7,800 6,500
3410 Legal notices 900 900 900 900 Truth in taxation notices and Ramsey County fees.
2,100 2,100 2,100 1,700 Legal notices and legal publications.
3,000 3,000 3,000 2,600
3420 Advertising 2,500 2,500 2,500 2,500 Job opening advertisements for vacant positions
2,500 2,500 2,500 2,500
3430 Printing 6,800 12,000 12,000 12,000 4 newsletters and postage, YMCA in Comm Ctr Fund.
200 200 200 200 Miscellaneous printing
400 400 400 400 City guides, directories & miscellaneous
7,400 12,600 12,600 12,600
3610 Memberships 625 625 625 625 Ramsey County League of Local Governments (RCLLG)
2,850 2,850 2,850 2,850 I-35W Corridor Coalition
4,901 5,097 5,115 5,243 Metro Cities (0.35% increase for 2019)
12,180 12,180 12,180 12,485 League of Mn Cities (No increase 2018, 2019)
20,556 20,752 20,770 21,203
3630 Training & conferences 1,000 1,000 1,000 1,000 League training & seminars
- 20,000 14,000 10,000 Staff development training
- - - 4,000 Administrator 360 review (break out)
0 800 800 800 800 OSHA and blood borne pathogen training
200 200 200 200 Information technology training
2,000 22,000 16,000 16,000
4010 Rental, equipment 150 150 150 150 Misc
1,600 1,900 1,900 1,900 Postage machine and scale rental
1,750 2,050 2,050 2,050
4800 Bonding & insurance 17,000 15,000 15,000 15,000 Insurance policy premiums
3,000 3,000 3,000 3,000 Allowance for insurance policy deductibles
20,000 18,000 18,000 18,000
5100 Repairs, computer 69,600 72,100 80,305 83,618 Computer, phone, network & technology assistance - City of Roseville
2,688 2,688 2,755 4,611 Laserfiche annual maintenance and storage
- - 1,280 1,410 Adobe annual license (12@$52, 1@$786)
- 1,603 1,603 1,771 Denial of Service protection (1.687% of $105,000)
5,750 6,000 6,000 6,000 Computer, printer, and networks repairs.
4,190 4,000 4,000 4,000 Copier maintenance + overages
82,228 86,391 95,943 101,410
5130 Repairs, equipment 600 600 600 600 Postage meter, copy machine, fax, misc.
600 600 600 600
255,645 282,474 280,773 289,973
5.21%10.49%-0.60%3.28%
10 yr avg
246,286
142,436
16
2016 2017 2018 2019 2020 Change from 2019
Actual Actual Actual Budget Request Dollar Percent
Community Development (100 - 4180):
Personnel services
0100 Salaries, regular 236,428 225,355 287,739 305,995 323,856 17,861 5.84%
0110 Overtime, regular - 99 375 727 749 22 3.03%
0150 Salaries, part time 1,238 293 - 10,792 10,712 (80) -0.74%
0300 Social Security 16,801 16,875 21,237 24,292 25,651 1,359 5.59%
0321 PERA 16,701 16,261 21,112 23,814 25,149 1,335 5.61%
0322 Pension expense GASB 68 1,604 - - - - - 0.00%
0400 Group insurance 28,371 19,315 30,106 49,680 40,800 (8,880) -17.87%
0500 Workers comp 1,660 1,434 1,311 2,300 2,464 164 7.13%
0600 Unemployment - 654 1,666 - - - 0.00%
Total personnel services 302,803 280,286 363,546 417,600 429,381 11,781 2.82%
Materials & supplies
1230 Supplies, equipment 62 125 1,269 500 500 - 0.00%
1600 Supplies, operating 48 143 578 1,400 1,400 - 0.00%
1700 Motor fuels & lubricants 732 691 1,421 1,560 1,650 90 5.77%
2100 Books & periodicals 321 199 112 725 725 - 0.00%
2400 Uniforms 82 66 215 300 300 - 0.00%
Total materials & supplies 1,245 1,224 3,595 4,485 4,575 90 2.01%
Contractual services
3030 Other professional 11,749 24,215 60,076 42,360 20,860 (21,500) -50.76%
3040 Consultants, development review 1,575 13,481 435 3,000 3,000 - 0.00%
3100 Telephone 1,550 1,375 1,956 2,664 2,568 (96) -3.60%
3430 Printing 510 - 1,183 900 900 - 0.00%
3610 Memberships 120 1,658 857 1,460 1,460 - 0.00%
3630 Training and conferences 657 1,945 3,504 4,620 4,620 - 0.00%
3800 Mileage 204 81 - 100 100 - 0.00%
Total contractual services 16,365 42,755 68,011 55,104 33,508 (21,596) -39.19%
Total Community Development 320,413 324,265 435,152 477,189 467,464 (9,725) -2.04%
2020 Budget Summary
17
Fund: 100 Department: 4180 Community Development
Account Description 2017 2018 2019 2020 Description
1230 Supplies, equipment < $5000 500 500 500 500 Miscellaneous equipment & computer peripherals
500 500 500 500
1600 Supplies, operating 100 100 600 600 Presentation supplies
- - 600 600 ARC GIS License
200 200 200 200 Office supplies
300 300 1,400 1,400
1700 Motor fuels & lubs 1,840 2,000 1,560 1,650 Unleaded fuel: 600 gallons @ $2.75 (Gas for Comm Devlopment)
1,840 2,000 1,560 1,650
2100 Books & periodicals 100 100 450 450 Reference materials
100 100 100 100 Intl. Code Council Manuals and Code Updates
175 175 175 175 Manuals, pamphlets, etc.
375 375 725 725
2400 Uniforms 200 200 300 300 Clothing for inspections staff
200 200 300 300
3030 Other professional 1,300 1,300 1,300 1,300 Ramsey County JPA (geographic information system)
4,485 5,080 5,080 5,080 Permit Works system annual software support (includes busi. lic. mod)
- - 4,995 4,995 Permit Works code enf. module (one-time)(annual maintenance $1,495)
- - 1,495 1,495 Permit Works code enforcement module software support
- 1,020 1,990 1,990 Permit works mobile inspector (2)
- - 1,500 - Permit works implementation and training
1,020 - - - Roseville Net Motion VPN 2 factor authentication
500 500 500 500 Filing fees (Ramsey County increased fees from $29 to $48)
2,195 2,306 - - Comcate Code Enforcement Mgr license (5% annual)
1,200 1,200 - - Comcate mobile access (5% annual)
500 500 500 500 GIS assistance
- 5,000 1,000 1,000 Consulting Building Official services
12,000 44,800 20,000 - Comp plan assistance (carryover)
4,000 4,000 4,000 4,000 Abatements of nuisance properties
27,200 65,706 42,360 20,860
3040 Consulting - Development 750 750 750 750 Environmental reviews
Review (reimbursable)750 750 750 750 City attorney services
750 750 750 750 Development case reviews
750 750 750 750 Engineering services
3,000 3,000 3,000 3,000
3100 Telephone 1,000 1,000 1,823 1,608 Verizon Cell Accounts (2) for inspectors, Reimb. Director $50/mo
961 421 841 960 network cards for blding. Insp. and code enforcement (2 cards @ $40)
1,961 1,421 2,664 2,568
3430 Printing 900 900 900 900 Forms, flyers, etc.
900 900 900 900
3610 Memberships 245 265 320 320 American Planning Association (APA) - National (1)
50 50 50 50 American Planning Association (APA-MN) - State (1)
135 135 155 155 American Institute of Certified Planners (AICP)
750 300 350 350 Sensible Land Use Coalition (monthly lunches (6 @ $58)
- - 200 200 Assoc. of MN Building Officials (2)
140 140 140 140 International Code Council (ICC)
100 100 100 100 10K Lakes Chapter of ICC
105 105 - - MN Assoc. Housing Code Officials (MAHCO)
105 105 105 105 MN Building Permit Technicians Association (MBPTA)
- - 40 40 Fire Marshal's Assoc. of MN
1,630 1,200 1,460 1,460
3630 Training & conferences 800 850 850 850 APA state conference (one attendee)
225 225 400 400 ICC code seminars
- - 1,200 1,200 Tuition reimbursement
- - 600 600 Leadership Growth
300 300 400 400 Other software training
500 950 1,170 1,170 Other staff training & seminars
1,825 2,325 4,620 4,620
3800 Mileage 100 100 100 100 Misc. use of personal automobiles
100 100 100 100
39,831 78,027 59,589 38,083
30.71%95.90%-23.63%-36.09%
10 yr avg
36,688
18
2016 2017 2018 2019 2020 Change from 2019
Actual Actual Actual Budget Request Dollar Percent
Police (100 - 4200):
Personnel services:
0100 Salaries, regular 1,631,402 1,656,857 1,771,402 1,875,193 1,994,776 119,583 6.38%
0110 Overtime 96,684 108,971 122,299 74,008 76,229 2,221 3.00%
0150 Salaries, part-time - 5,034 1,007 - - - 0.00%
0300 Social Security 29,230 31,259 32,650 35,124 37,102 1,978 5.63%
0321 PERA 256,686 268,652 290,392 319,932 354,931 34,999 10.94%
0322 Pension expense GASB 68 14,949 - - - - - 0.00%
0400 Group insurance 231,125 254,141 276,573 293,580 307,800 14,220 4.84%
0500 Workers compensation 73,788 65,080 60,414 106,828 114,818 7,990 7.48%
Total personnel services 2,333,864 2,389,994 2,554,737 2,704,665 2,885,656 180,991 6.69%
Materials & Supplies
1210 Supplies, buildings & grounds - 345 - - - - 0.00%
1230 Supplies, equipment 23,114 8,941 14,785 6,100 6,100 - 0.00%
1600 Supplies, operating 5,706 9,824 11,556 10,700 10,700 - 0.00%
1700 Motor, fuels & lubricants 24,716 30,915 40,987 38,220 43,250 5,030 13.16%
2100 Books & periodicals 723 217 70 300 300 - 0.00%
2400 Uniforms & clothing 20,682 18,761 23,534 22,070 22,070 - 0.00%
Total materials & supplies 74,941 69,003 90,932 77,390 82,420 5,030 6.50%
Contractual services
3020 Legal, prosecuting attorney 74,226 74,136 73,500 75,000 75,000 - 0.00%
3030 Other professional services 3,115 2,456 7,150 3,690 3,690 - 0.00%
3050 Dispatching 106,425 107,131 106,714 94,793 99,817 5,024 5.30%
3055 Information systems fees 4,907 2,055 2,550 4,955 4,955 - 0.00%
3070 COPS events 1,731 6,498 5,243 6,000 6,000 - 0.00%
3080 Veternarian services 1,199 586 2,179 2,000 2,000 - 0.00%
3100 Telephone 4,720 6,656 10,653 10,077 17,628 7,551 74.93%
3210 Electricity 289 356 422 320 320 - 0.00%
3430 Printing 168 115 - 400 400 - 0.00%
3610 Memberships 2,171 1,845 887 1,656 1,656 - 0.00%
3630 Training 15,045 15,813 14,391 22,770 22,770 - 0.00%
4010 Rental, equipment - 445 - - - - 0.00%
4800 Insurance & bonds 52,324 81,179 40,297 59,500 59,500 - 0.00%
5100 Technology maintenance 39,937 52,236 55,109 77,043 84,430 7,387 9.59%
5130 Maintenance, equipment 4,009 4,260 5,026 7,840 7,840 - 0.00%
Total contractual services 310,266 355,767 324,121 366,044 386,006 19,962 5.45%
Total police 2,719,071 2,814,764 2,969,790 3,148,099 3,354,082 205,983 6.54%
2020 Budget Summary
19
Fund: 100 Department: 4200 Police
Account Description 2017 2018 2019 2020 Description
1210 Supplies, bldgs & grounds 500 - - - Carpet cleaning & misc maintenance items
500 - - -
1230 Supplies, equipment < $5000 3,000 3,000 3,000 3,000 Miscellaneous office equipment
1,000 - - - SLR camera for Investigations add PSO camera $200
800 800 800 800 Alco-sensor portable breath test (PBT's) ($800 each)
9,300 9,300 2,300 2,300 light bar $2,300
14,100 13,100 6,100 6,100
1600 Supplies, operating 3,000 3,000 3,000 3,000 Photo print supplies, fire extinguishers, gloves, inkjet cartridges, toner, etc.
600 1,200 1,200 1,200 K9 Food
500 500 500 500 Portable radio batteries (10) @ $50
5,000 5,000 6,000 6,000 Batteries, breathalyzer parts, DVD's & CD's, disinfectant, simulation ammo
ammunition, crime scene tape, emergency blankets, etc.
9,100 9,700 10,700 10,700
1700 Motor, fuels, & lubs -32,430 35,250 36,660 41,600 Unleaded gas 15,500 gallons @ $2.75/gal.
863 1,500 1,560 1,650 K9 take home car gas 600 gallons @ $2.75
33,293 36,750 38,220 43,250
2100 Books & periodicals 900 300 300 300 Traf. law, crim. law, HR, employ. law, school year books, & misc. books
900 300 300 300
2400 Uniforms & clothing 775 775 775 775 Chief
775 775 775 775 Deputy Chief
4,000 4,000 4,000 4,000 Initial officer set-ups replacing up to two retiring officers
13,175 13,190 14,800 14,800 16 officers @ $775, 3 sgts @ $780 - 2018, $800 - 2019
1,080 1,080 720 720 Administrative assistant, Clerk-typist, 2@$360
1,000 1,000 1,000 1,000 Traffic vests, Taser holsters, & misc items
20,805 20,820 22,070 22,070
3020 Legal, prosecuting attorney 78,690 78,690 75,000 75,000 Retainer ($6,125 per month)(misc charges $1,500)
78,690 78,690 75,000 75,000
3030 Other professional services 900 900 900 900 Tobacco compliance project
150 150 150 150 Hazardous material disposal fee
1,400 1,400 1,400 1,400 Lab fees, blood tests, physical tests, video, misc.
240 240 240 240 Automated Pawn service
1,000 1,000 1,000 1,000 Civil Service and medical testing for new officers
3,690 3,690 3,690 3,690
3050 Dispatching 107,131 106,714 94,793 99,817 Ramsey County dispatching
107,131 106,714 94,793 99,817
3055 Informational systems fees 2,080 2,080 2,080 2,080 State service fee - CJDN ($510 per quarter)
2,350 2,350 2,350 2,350 BCA connectivity charge thru Ramsey Cty for CAD (new)
525 525 525 525 IACP.net ($525 annual)
4,955 4,955 4,955 4,955
3070 COPS events 1,000 6,000 6,000 6,000 NNO, town hall meeting, child ID, stickers, shop, bowl, other outreach
1,000 6,000 6,000 6,000
3080 Veterinarian services 1,000 1,000 1,000 1,000 Veterinary impound services
500 1,000 1,000 1,000 K9 vet services
1,500 2,000 2,000 2,000
3100 Telephone 6,420 5,100 5,875 12,348 Cell phones (increase from 14 to 21 phones$49 per)(all smart)
- 3,782 4,202 5,280 Air cards for squads CAD (11) at $40 per month
6,420 8,882 10,077 17,628
3210 Electricity 320 320 320 320 Civil defense siren's electricity
320 320 320 320
20
Fund: 100 Department: 4200 Police
Account Description 2017 2018 2019 2020 Description
3430 Printing 500 400 400 400 Dept manual, Emergency management manual, business cards,
500 400 400 400
3610 Memberships 50 - - - FBI/LEEDA Law Enfor. Execu. Devel. Assoc. 2@ $50
75 75 75 75 Tri-County Investigator Association
45 45 45 45 Mn Crime Prevention Association
130 - - - MN Emergency Managers Assoc.
420 420 420 420 Mn Police chiefs
150 150 150 150 IACP (International Association of Chief of Police)
36 36 36 36 MN Sex Crime Investigators Assoc.
30 30 30 30 Natl. Assoc. School Resource Officers
100 200 200 200 K9 memberships
200 200 - - Notary commission (3 year due in 2021)($120+$20)
630 630 630 630 POST license reimbursement 7 @ $90
35 35 35 35 Prof. Law Enforcement Admin. Assoc.
35 35 35 35 National Association of Town Watch
1,936 1,856 1,656 1,656
3630 Training 710 710 710 710 MN Chief's conference 2@$355
400 400 400 400 BCA/CJDN training (new records tech)
450 450 450 450 Intox certification (6@$75)
1,000 1,000 1,000 1,000 Range Rental
400 400 400 400 MN Sex Crimes Investigators Assoc Conference
2,000 2,000 2,000 2,000 Tuition reimbursement
1,400 3,000 3,000 3,000 Supervisor training
1,400 2,800 2,800 2,800 K9 training (Add $12,000 in 2021 for new K9 and training)(Niko retires)
600 600 600 600 Emergency Management training
1,700 4,000 5,000 5,000 Employee development courses
- - 4,000 4,000 Ramsey County SWAT Training and Equipment (New for 2019)
1,615 1,615 1,615 1,615 Patrol on-line program
795 795 795 795 Post training for officers at Century College (1 officers)
12,470 17,770 22,770 22,770
4800 Insurance & bonds 25,000 25,000 25,000 25,000 Liability and automotive insurance
14,100 14,500 14,500 14,500 Insurance per MN Statute 299A.465 (disability pension eligible employees)
15,000 15,000 20,000 20,000 Allowance for insurance policy deductibles
54,100 54,500 59,500 59,500
5100 Technology - maintenance 2,000 2,000 - - Computer network & technology assistance - Roseville (consolidated below)
agreements & support 1,000 1,000 1,000 1,000 Copier maintenance + overages
2,000 4,000 4,000 4,000 Automatic License plate reader maintenance
- 2,500 2,500 2,500 Taser Maintenance
- 2,500 2,500 4,000 Watch Guard body camera maintenance
- 2,000 2,000 2,000 Body Camera Server maintenance
3,782 - - - Air cards for squad CAD (move to 3100)
3,500 5,185 7,345 7,396 Milestone video maintenance and licenses
3,110 3,777 3,777 4,832 NetMotion 2 factor authentication
313 313 313 362 CAD interface (Zuercher)(5%)($344 - 2019)
15,780 17,380 30,044 33,598 IT support for squad computers and other technology (Roseville)
21,373 21,373 23,564 24,742 Operating costs of police records mgt system and ticket writer (5%)
52,858 62,028 77,043 84,430
5130 Repairs, equipment 3,000 2,579 2,579 2,579 Misc. equipment repair - defibs, cameras, recorders, fax, printers.
400 800 800 800 Fire extinguisher recharging and inspection
1,000 1,000 1,000 1,000 Civil Defense siren repair & maint. (all 3 have been upgraded 17, 18)
2,000 2,000 2,000 2,000 Radio repair (one-time reprogramming fee $50)
1,440 1,461 1,461 1,461 800 MHZ radio licenses fees 39 @ 3.12 per month
7,840 7,840 7,840 7,840
412,108 436,315 443,434 468,426
-5.57%5.87%1.63%5.64%
22
2016 2017 2018 2019 2020 Change from 2019
Actual Actual Actual Budget Request Dollar Percent
Fire (100 - 4210):
Contractual services
3030 Fire inspection services 12,763 125 6,725 2,000 2,000 - 0.00%
3032 Contractual fire services 372,284 379,164 420,148 451,351 472,330 20,979 4.65%
3050 Dispatching 5,296 7,449 5,000 5,150 5,305 155 3.01%
Total contractual services 390,343 386,738 431,873 458,501 479,635 21,134 4.61%
Capital outlays:
7040 Vehicles & equipment 55,059 213,082 240,227 59,761 95,828 36,067 60.35%
Total capital outlays 55,059 213,082 240,227 59,761 95,828 36,067 60.35%
Debt Service:
8010 Principal 124,284 85,214 91,054 143,266 144,783 1,517 1.06%
8020 Interest 22,495 153 39,069 22,850 18,255 (4,595) -20.11%
Total debt service 146,779 85,367 130,123 166,116 163,038 (3,078) -1.85%
Total Fire 592,181 685,187 802,223 684,378 738,501 54,123 7.91%
2013 Fire Improvement Refunding Bonds will be retired in 2025
2017 Equipment Certificates will be retired in 2022
2018 Equipment Certificates will be retired in 2023
2020 Budget Summary
23
Fund: 100 Department: 4210 Fire
Account Description 2017 2018 2019 2020 Description
3030 Fire inspection services 15,500 15,500 2,000 2,000 Contractual fee for Fire Marshalling services (SBM)
15,500 15,500 2,000 2,000
3032 Contractual fire services 379,163 423,393 451,351 472,330 Share joint fire dept. costs (17-15.819, 18-16.158, 19-16.373, 20-15.998)
379,163 423,393 451,351 472,330
3050 Dispatching 6,000 5,000 5,150 5,305 Anoka County dispatching fee R8810 annual 3% increases
6,000 5,000 5,150 5,305
7040 Capital, vehicles & equipment 40,655 65,036 59,761 95,828 Share of joint fire department's capital costs
40,655 65,036 59,761 95,828
8010 Principal - Fire bond - Blaine 74,056 75,135 76,954 76,791 15.998% of prin pymt on 2013 refunding Fire bonds
Principal - Equip Certs - SLP 35,593 - 34,384 35,196 15.998% of prin pymt on 2017 Equip Certs
Principal - Equip Certs - Blaine - - 31,928 32,796 15.998% of prin pymt on 2018 Equip Certs
8020 Interest - Fire bond - Blaine 12,453 12,127 11,527 9,759 15.998% of int pymt on 2013 refunding Fire bonds
Interest - Equip Certs - SLP 3,776 7,192 4,348 3,240 15.998% of int pymt on 2017 Equip Certs
Interest - Equip Certs - Blaine - - 6,975 5,256 15.998% of int pymt on 2018 Equip Certs
125,878 94,454 166,116 163,038
567,196 603,383 684,378 738,501
-4.60%6.38%13.42%7.91%
24
2016 2017 2018 2019 2020 Change from 2019
Actual Actual Actual Budget Request Dollar Percent
Recreation (100 - 4350):
Contractual services:
3036 Contractual recreation 108,241 107,987 122,927 120,542 133,271 12,729 10.56%
4800 Bonding & insurance 1,117 1,084 1,034 1,500 1,500 - 0.00%
Total contractual services 109,358 109,071 123,961 122,042 134,771 12,729 10.43%
Total Recreation 109,358 109,071 123,961 122,042 134,771 12,729 10.43%
2020 Budget Summary
25
Fund: 100 Department: 4350 Recreation
Account Description 2017 2018 2019 2020 Description
3036 Contractual recreation 105,787 110,349 114,542 127,271 YMCA Mgt contract (42% of $291,933)*(est. inflation + 1.5%)(use 3.8%)
8,000 7,000 6,000 6,000 Ice Skating supervision
113,787 117,349 120,542 133,271
4800 Bonding & insurance 1,700 1,500 1,500 1,500 Insurance & bonding cost.
1,700 1,500 1,500 1,500
115,487 118,849 122,042 134,771
0.94%2.91%2.69%10.43%
10 yr avg
114,019
26
2016 2017 2018 2019 2020 Change from 2019
Actual Actual Actual Budget Request Dollar Percent
2020 Budget Summary
Parks (100 - 4360):
Personnel services
0100 Salaries, regular 121,805 122,664 109,413 132,393 140,081 7,688 5.81%
0110 Overtime, regular 11,190 12,486 10,213 5,403 5,702 299 5.53%
0150 Salaries, part-time 24,469 22,025 18,353 35,945 41,475 5,530 15.38%
0300 Social Security 11,479 11,758 10,386 13,290 14,326 1,036 7.80%
0321 PERA 9,917 9,445 8,550 10,335 10,933 598 5.79%
0322 Pension expense GASB 68 1,194 - - - - - 0.00%
0400 Group insurance 21,399 11,821 16,732 24,881 25,200 319 1.28%
0500 Workers compensation 8,864 7,915 6,642 11,069 12,064 995 8.99%
0600 Unemployment 3,806 - - - - - 0.00%
Total personnel services 214,123 198,114 180,289 233,316 249,781 16,465 7.06%
Materials & supplies:
1210 Supplies, bldgs & grnds 11,681 5,876 9,626 12,600 12,600 - 0.00%
1220 Supplies, vehicles & mowers - 367 2,324 6,500 6,500 - 0.00%
1230 Supplies, equipment 6,583 4,114 3,019 6,250 6,850 600 9.60%
1600 Supplies, operating 9,788 6,391 11,269 10,500 11,000 500 4.76%
1700 Motor fuels & lubs 6,609 4,819 9,391 8,510 8,975 465 5.46%
2400 Uniforms & clothing 1,241 1,299 1,405 1,370 1,370 - 0.00%
2410 Mats & towels 704 537 610 728 728 - 0.00%
Total materials & supplies 36,606 23,403 37,644 46,458 48,023 1,565 3.37%
Contractual services:
3030 Other professional services 10,456 8,670 9,367 10,300 10,140 (160) -1.55%
3100 Telephone 2,014 1,363 1,443 2,056 2,056 - 0.00%
3200 Water & sewer 3,928 3,091 5,913 6,500 6,500 - 0.00%
3210 Electricity 9,711 8,435 9,077 10,000 10,000 - 0.00%
3220 Natural gas 4,057 4,306 5,531 4,800 4,800 - 0.00%
3530 Refuse collection 87 - - - - - 0.00%
3610 Memberships 40 60 10 50 50 - 0.00%
3630 Training & conferences 736 386 1,351 2,520 2,520 - 0.00%
3900 Grants & subsidies 11,500 11,500 11,500 11,500 11,500 - 0.00%
4010 Rental, equipment 705 102 - 2,000 2,000 - 0.00%
4030 Portable restrooms 6,306 7,122 5,178 5,000 5,000 - 0.00%
4800 Bonding & insurance 10,659 10,322 10,346 15,000 15,000 - 0.00%
5110 Repairs, bldg & grounds 9,567 3,209 9,262 9,250 9,250 - 0.00%
5130 Repairs, equipment 1,590 - - - - - 0.00%
Total contractual services 71,356 58,566 68,978 78,976 78,816 (160) -0.20%
Capital outlays
7030 Equipment - - - - - - 0.00%
Total capital outlays - - - - - - 0.00%
Total Parks 322,085 280,083 286,911 358,750 376,620 17,870 4.98%
107,962 81,969 106,622 125,434 126,839
27
Fund: 100 Department: 4360 Parks
Account Description 2017 2018 2019 2020 Description
1210 Supplies, bldgs & grounds 200 200 200 200 Replace bleacher parts
200 200 200 200 Repair hockey boards, gates
300 300 300 300 Sod
2,000 2,000 2,000 2,000 County 10 trailway landscaping mulch, shrubs, and plants
500 500 500 500 Janitorial supplies
150 150 150 150 Snow shovels
200 200 200 200 Ice melt
500 500 500 500 Round up
500 500 500 500 Perennial flowers for park signs
1,500 1,500 1,500 1,500 Damaged building components (windows, locks, etc.)
300 300 300 300 Graffiti remover
250 250 250 250 Goose repellent
2,000 2,000 2,000 2,000 Replace irrigation heads
2,000 - 2,000 2,000 City Hall Park sign (estimate)
2,000 2,000 2,000 2,000 Seed, fertilizer
12,600 10,600 12,600 12,600
1220 Supplies, vehicles 6,000 3,500 3,500 3,500 Oil filters, mower blades, tires, vehicle registration fees,
2,000 3,000 3,000 3,000 Miscellaneous repairs
8,000 6,500 6,500 6,500
1230 Supplies, equipment < $5000 250 250 250 250 Drinking fountain parts
250 250 250 250 Field Lights
250 250 250 250 Park signage
1,000 1,000 1,000 1,000 Bases, jox boxes, etc.
1,750 - - - Gutter broom attachment
500 - - 600 Chain saw (emergency only)(every 2 years)
4,500 4,500 4,500 4,500 Replace park equipment, fixtures and misc parts
8,500 6,250 6,250 6,850
1600 Supplies, operating 2,500 2,500 2,500 3,000 Fiber fill for play lots & courts
200 200 200 200 Herbicide
2,000 2,000 2,000 2,000 Wood chips for trees
500 500 500 500 Ag-lime for fields
500 500 300 300 Surface drying compound
800 800 800 800 Nets
3,100 3,100 3,100 3,100 Field paint & chalk (partially reimb by school district)
800 800 700 700 Landscaping materials
500 500 400 400 Hand tools
10,900 10,900 10,500 11,000
1700 Motor fuels & lubes 5,060 5,500 5,720 6,050 2,200 gallons of unleaded gas @ $2.75
2,520 2,700 2,790 2,925 900 gallons of diesel fuel @ $3.25
7,580 8,200 8,510 8,975
2400 Uniforms & clothing 350 350 350 350 Clothing allowance 2.0 FTE
820 820 820 820 Uniforms 18.2% of $4,500
200 200 200 200 Safety glasses, masks, ear protection, etc.
1,370 1,370 1,370 1,370
2410 Mats & towels 728 728 728 728 Share of floor mats and shop towels 18.2% of $4,000
728 728 728 728
3030 Other professional services 240 240 240 240 Fire extinguisher inspection/maint. (2@ $120)
600 600 600 - HVAC maintenance (in Buildings & Grounds)
960 960 960 1,400 Fire sprinkler testing
120 120 120 120 Backflow prevention testing (2@ $60)
8,380 8,380 8,380 8,380 Broadleaf control
10,300 10,300 10,300 10,140
28
Fund: 100 Department: 4360 Parks (continued)
Account Description 2017 2018 2019 2020 Description
3100 Telephone 1,206 1,206 1,206 1,206 Cellular phones (13.1% of $9,200)
850 850 850 850 GPS units for mowers (split with dept 4472)
2,056 2,056 2,056 2,056
3200 Water & wastewater 6,500 6,500 6,500 6,500 Parkland irrigation & park bathrooms
6,500 6,500 6,500 6,500
3210 Electricity 10,000 10,000 10,000 10,000 Est. 5 park buildings, park sec. lighting, court & field lighting & misc.
10,000 10,000 10,000 10,000
3220 Natural gas 4,800 4,800 4,800 4,800 Heating cost for Random, Hillview, Groveland, & Lambert Park bldgs.
4,800 4,800 4,800 4,800
3610 Memberships 40 40 - - Minnesota Safety Council
50 50 50 50 Playground inspector license
90 90 50 50
3630 Training & conferences 75 75 75 75 Computer classes
100 100 100 100 Hearing tests/RTN training (2@$50)
60 60 60 60 Maintenance EXPO
110 110 110 110 Loss control workshops
750 750 1,600 1,600 Playground inspection training (Certified Playground Safety Inspector CPSI)
375 375 375 375 Equipment training (18.2% of $2,050)
200 200 200 200 Pesticide application class (every 2 years)
1,670 1,670 2,520 2,520
3900 Grants & subsidies 11,500 11,500 11,500 11,500 Lakeside Park share of operating costs
11,500 11,500 11,500 11,500
4010 Rental, equipment 3,900 2,000 2,000 2,000 Tools and equipment (sod cutter, chipper, concrete mixer, etc...)
3,900 2,000 2,000 2,000
4030 Portable restrooms 5,000 5,000 5,000 5,000 For May thru Oct, plus special events such as
tournaments, & extra cleanings and insurance
5,000 5,000 5,000 5,000
4800 Bonding & insurance 12,000 11,000 11,000 11,000 Insurance policy premiums
4,000 4,000 4,000 4,000 Allowance for insurance policy deductibles
16,000 15,000 15,000 15,000
5110 Repairs, bldgs & grounds 750 750 750 750 Windows, doors, & lock repairs
4,000 - - - Sandblast trash cans and paint
1,000 1,000 1,000 1,000 Building exterior repairs
1,500 1,500 1,500 1,500 Irrigation system repairs (Silver View Park irrigation vault $6,250)
1,000 1,000 1,000 1,000 Field light repairs
2,500 2,500 2,500 2,500 Repairs to playground equipment
2,500 2,500 2,500 2,500 Repairs to furnaces, plumbing, phones, electrical, etc
13,250 9,250 9,250 9,250
7030 Capital, equipment > $5000 6,000 - - - Trencher (irrigation repairs and oak wilt treatments)
6,000 - - -
140,744 122,714 125,434 126,839
7.88%-12.81%2.22%1.12%
10 yr avg
115,597
30
2016 2017 2018 2019 2020 Change from 2019
Actual Actual Actual Budget Request Dollar Percent
2020 Budget Summary
Forestry (100 - 4380):
Personnel services
0100 Salaries, regular 3,006 2,948 1,781 2,861 3,105 244 8.53%
0110 Overtime, regular 185 92 47 - - - 0.00%
0300 Social Security 219 219 138 219 238 19 8.68%
0321 PERA 238 193 128 215 233 18 8.37%
0400 Group insurance 584 74 293 612 630 18 2.94%
0500 Workers compensation 160 144 112 181 198 17 9.39%
Total personnel services 4,392 3,670 2,499 4,088 4,404 316 7.73%
0.00%
Materials & supplies
1200 Supplies, landscaping 1,949 520 2,588 9,400 9,400 - 0.00%
1210 Supplies, bldgs & grnds - - 1,489 - - - 0.00%
Total materials & supplies 1,949 520 4,077 9,400 9,400 - 0.00%
Contractual services
3030 Professional services 6,740 4,772 10,458 9,000 9,000 - 0.00%
3520 Tree removal 15,965 2,800 19,312 25,000 25,000 - 0.00%
3630 Training & conferences 428 125 490 1,700 1,700 -
Total contractual services 23,133 7,697 30,260 35,700 35,700 - 0.00%
Capital outlays
7030 Equipment - - - - - - 0.00%
7050 Construction - - - - - - 0.00%
Total capital outlays - - - - - - 0.00%
Total Forestry 29,474 11,887 36,836 49,188 49,504 316 0.64%
25,082 8,217 34,337 45,100 45,100
31
Fund: 100 Department: 4380 Forestry
Account Description 2017 2018 2019 2020 Description
1200 Supplies, landscaping 400 400 400 400 Landscaping materials
2,000 1,500 1,500 1,500 Small trees to replace damaged trees
3,000 2,500 2,500 2,500 Large trees - storm damage replacement
- - - 800 Forestry equipment (saw, chaps, chains)
- - 5,000 4,200 Ash tree replacement trees (EAB)
500 - - - EAB treatment supplies
5,900 4,400 9,400 9,400
3030 Professional services 5,000 5,000 5,000 5,000 Tree trimming
500 500 500 500 Asset mgt. software
5,000 2,500 1,500 1,500 Forestry consulting
1,000 - 2,000 2,000 Tree injections (Ash every 2 years)
11,500 8,000 9,000 9,000
3520 Tree removal 25,000 25,000 25,000 25,000 Remove or treat diseased trees
25,000 25,000 25,000 25,000
3630 Training & memberships 800 800 800 800 Tree Inspector training
- - 600 600 Arborist Test
100 100 300 300 Tree Inspector license
900 900 1,700 1,700
43,300 38,300 45,100 45,100
-32.13%-11.55%17.75%0.00%
10 yr avg
62,075
32
2016 2017 2018 2019 2020 Change from 2019
Actual Actual Actual Budget Request Dollar Percent
Public Works Administration (100-4410):
Personnel services:
0100 Salaries, regular 101,413 93,650 108,326 117,203 121,558 4,355 3.72%
0110 Salaries, overtime - 877 2,861 - - - 0.00%
0300 Social Security 7,223 6,643 7,773 8,966 9,299 333 3.71%
0321 PERA 7,562 6,820 8,107 8,790 9,117 327 3.72%
0400 Group insurance 14,579 12,531 9,305 16,065 13,965 (2,100) -13.07%
0500 Workers compensation 1,215 1,099 974 1,740 1,884 144 8.28%
Total personnel services 131,992 121,620 137,346 152,764 155,823 3,059 2.00%
Materials & supplies:
1600 Operating supplies 45 536 1,052 230 600 370 160.87%
2400 Uniforms & clothing 180 257 - 200 200 - 0.00%
Total materials and supplies 225 793 1,052 430 800 370 86.05%
Contractual services:
3030 Other professional services 1,073 5,934 9,083 900 900 - 0.00%
3100 Telephone 709 581 847 773 773 - 0.00%
3610 Memberships 507 435 410 725 660 (65) -8.97%
3630 Training & conferences 1,164 412 615 895 895 - 0.00%
3800 Mileage reimbursement - - - 150 150 - 0.00%
Total contractual services 3,453 7,362 10,955 3,443 3,378 (65) -1.89%
Total public works administration 135,670 129,775 149,353 156,637 160,001 3,364 2.15%
3,678 8,155 12,007 3,873 4,178
2020 Budget Summary
33
Fund: 100 Department: 4410 Public Works Adminstration
Account Description 2017 2018 2019 2020 Description
1600 Operating Supplies 230 230 230 600 Office supplies
70 - - - National Public Works Week posters
300 230 230 600
2400 Uniforms & clothing 400 200 200 200 33% of Supervisor's uniform cost.
400 200 200 200
3030 Other professional services 100 100 100 100 Physicals & drug testing - new employee
500 500 500 500 Asset mgt software
300 300 300 300 Drug & alcohol testing - federal mandate
900 900 900 900
3100 Telephone 773 773 773 773 Cellphone (8.4% of $9,200)
773 773 773 773
3610 Memberships/license fee 400 400 400 400 American Public Works Association memb. (APWA) (1/2 of $800)
60 60 60 60 City Engineer's Association of MN (CEAM)
30 30 - 200 Safe Assure
- 265 265 - MN Board of AELSLAGID (PE Renewal even years)
490 755 725 660
3630 Training & conferences 500 500 500 500 CEAM / APWA conferences
50 50 50 50 Computer classes/Web training
15 15 15 15 Hearing tests/RTN training (.34 FTE@$50)
30 30 30 30 Maintenance Expo
200 200 200 200 Required continuing education seminars
100 100 100 100 Supervisor training
895 895 895 895
3800 Mileage reimbursement 300 150 150 150 vehicle mileage reimbursement
300 150 150 150
4,058 3,903 3,873 4,178
-23.41%-3.82%-0.77%7.88%
10 yr avg
3,925
34
2016 2017 2018 2019 2020 Change from 2019
Actual Actual Actual Budget Request Dollar Percent
2020 Budget Summary
Building & Grounds Maintenance (100 - 4460):
Personnel services:
0100 Salaries, regular 14,106 9,112 10,222 12,171 13,307 1,136 9.33%
0110 Salaries, overtime 447 360 1,512 815 888 73 8.96%
0300 Social Security 1,065 591 881 993 1,086 93 9.37%
0321 PERA 1,071 558 831 974 1,065 91 9.34%
0400 Group insurance 2,468 670 435 3,123 2,835 (288) -9.22%
0500 Workers compensation 828 739 504 1,007 1,114 107 10.63%
Total personnel services 19,985 12,030 14,385 19,083 20,295 1,212 6.35%
Materials & supplies:
1210 Supplies, building & grounds 2,065 4,651 2,970 3,400 3,400 - 0.00%
1220 Supplies, vehicles - - 118 - - - 0.00%
1230 Supplies, equipment 90 192 617 1,000 2,000 1,000 100.00%
1600 Supplies, operating 3,077 3,034 9,907 5,300 5,300 - 0.00%
1700 Motor fuels & lubricants - - 379 - - - 0.00%
2400 Uniforms & clothing 132 74 72 117 117 - 0.00%
2410 Mats & towels 1,295 664 60 1,000 1,000 - 0.00%
Total materials & supplies 6,659 8,615 14,123 10,817 11,817 1,000 9.24%
Contractual services:
3030 Other professional services 27,483 29,256 28,019 36,905 42,305 5,400 14.63%
3100 Telephone 117 105 159 129 129 - 0.00%
3200 Water & sewer 949 353 722 1,000 1,000 - 0.00%
3210 Electricity 26,149 21,579 29,889 22,000 22,000 - 0.00%
3220 Natural gas 12,446 16,352 21,348 17,000 17,000 - 0.00%
3530 Refuse collection 7,954 8,154 11,169 8,500 8,880 380 4.47%
3630 Training & conferences 19 - - - - - 0.00%
4010 Rental, equipment - - 130 200 200 - 0.00%
4800 Insurance 4,598 4,465 4,828 7,000 7,000 - 0.00%
5110 Repairs, bldgs & grounds 3,129 15,281 11,172 10,200 17,455 7,255 71.13%
5130 Repairs, equipment 6,729 2,365 8,471 5,000 5,800 800 16.00%
Total contractual services 89,573 97,910 115,907 107,934 121,769 13,835 12.82%
96,232 106,525 130,030 118,751 133,586
Capital outlays
7030 Equipment - - - - - - 0.00%
Total capital outlays - - - - - - 0.00%
Total buildings & grounds 116,217 118,555 144,415 137,834 153,881 16,047 11.64%
35
Fund: 100 Department: 4460 Building & Ground Maintenance
Account Description 2017 2018 2019 2020 Description
1210 Supplies, bldgs & grounds 2,000 2,000 3,400 3,400 Bldg repairs, cleaning/heating supplies, batteries
2,000 2,000 3,400 3,400
1230 Supplies, equipment < $5000 1,300 1,000 1,000 2,000 Repair parts, filters, hoses, etc., office furniture
1,300 1,000 1,000 2,000
1600 Supplies, operating 1,500 1,500 1,700 1,700 Cleaning supplies
150 150 150 150 Lumber & fasteners
300 300 300 300 Repair items & hardware
100 100 300 300 First aid supplies
200 200 200 200 Light bulbs & ballasts
750 750 950 950 Paper supplies
400 400 600 600 Mechanical items, fans, motors, etc
200 200 400 400 Office supplies
700 700 700 700 Paint & supplies - parking lot & building
4,300 4,300 5,300 5,300
2400 Uniforms & clothing 81 81 81 81 Uniforms (1.8% of $4,500)
36 36 36 36 Clothing & boot allowance (.20 @$175)
117 117 117 117
2410 Mats & towels 90 90 90 90 Share of floor mats and shop towels (1.8% of $5,000)
540 910 910 910 Floor mats at CH ($45/month)
630 1,000 1,000 1,000
3030 Other professional services 180 180 180 180 Backflow prevention testing (3@$60)
60 60 60 60 Boiler & pressure vessel registration program
5,520 5,520 10,165 10,165 HVAC maintenance (City Hall & PW facilities)
19,500 19,500 19,900 20,400 City Hall cleaning contract (renews in 2019)
- - - 4,400 PW cleaning contract (new)
3,500 3,500 3,000 3,500 Carpet cleaning, floor striping & waxing (2 times)
680 680 1,800 1,800 Alarm testing and monitoring
1,320 1,320 1,200 1,200 Pest control (12@$100)
200 - - - MDH Monitoring well maint. permit - PW bldg. (wells sealed)
4,500 4,500 - - Service contract for generator
600 600 600 600 Fire extingiusher inspection/service (30@$20)
36,060 35,860 36,905 42,305
3100 Telephone 129 129 129 129 Cellphone (1.6% of $7,500)($9,200)
129 129 129 129
3200 Water & Sewer 1,000 1,000 1,000 1,000 Service at City Hall and Public Works buildings
1,000 1,000 1,000 1,000
3210 Electricity 14,000 20,000 22,000 22,000 Electricity at City Hall and Public Works buildings
14,000 20,000 22,000 22,000
3220 Natural gas 19,000 17,000 17,000 17,000 Natural gas at City Hall and Public Works buildings
19,000 17,000 17,000 17,000
3530 Refuse collection 1,030 196 196 196 Hazardous waste disposal, Lamps $100, batteries $30
264 264 264 264 Hazardous waste annual fee (State of MN PCA)
90 90 90 470 Hazardous waste generator license fee (Ramsey County)
150 150 150 150 Used oil filters ($100 in vehicle maint.)
7,800 7,800 7,800 7,800 Facility dumpsters, city hall, public works
9,334 8,500 8,500 8,880
4010 Rental, equipment 200 200 200 200 Misc. rentals
200 200 200 200
4800 Bonding & insurance 5,500 5,500 5,500 5,500 Insurance policy premiums
1,500 1,500 1,500 1,500 Allowance for insurance policy deductibles
7,000 7,000 7,000 7,000
5110 Repairs, bldgs & grounds 2,500 1,500 1,500 1,500 Door & gate opener repairs
2,500 2,500 2,500 4,755 Building repairs
750 750 750 750 Elevator maintenance & repairs
100 100 100 100 MN DOL operating permit - elevator
350 350 350 350 Fire sprinklers & alarm repairs
5,000 5,000 5,000 10,000 General building & ground maintenance
11,200 10,200 10,200 17,455
5130 Repairs, equipment 5,000 5,000 5,000 5,800 HVAC, plumbing & electrical repairs
5,000 5,000 5,000 5,800
111,270 113,306 118,751 133,586
2.87%1.83%4.81%12.49%
10 yr avg
114,433
36
2016 2017 2018 2019 2020 Change from 2019
Actual Actual Actual Budget Request Dollar Percent
2020 Budget Summary
Vehicle & Equipment Maintenance (100 - 4465):
Personnel services:
0100 Salaries, regular 29,313 36,642 38,359 41,462 42,995 1,533 3.70%
0110 Salaries, overtime - 1,166 2,918 629 648 19 3.02%
0300 Social Security 2,133 2,741 2,822 3,220 3,339 119 3.70%
0321 PERA 2,188 2,825 3,083 3,157 3,273 116 3.67%
0400 Group insurance 4,767 7,392 9,011 8,019 8,775 756 9.43%
0500 Workers compensation 1,648 1,396 1,279 2,175 2,290 115 5.29%
Total personnel services 40,049 52,162 57,472 58,662 61,320 2,658 4.53%
Materials & supplies:
1220 Supplies, vehicles 17,722 14,854 33,268 22,950 22,950 - 0.00%
1230 Supplies, equipment 4,378 10,479 9,487 7,500 7,500 - 0.00%
1600 Supplies, operating 6,065 6,328 6,302 6,000 7,400 1,400 23.33%
1700 Motor fuels & lubricants - unleade 3,359 4,802 4,529 3,260 3,260 - 0.00%
1701 Motor fuels & lubricants - diesel - - - - - - 0.00%
2400 Uniforms & clothing 654 241 220 375 375 - 0.00%
2410 Mats & towels 190 156 184 220 220 - 0.00%
Total materials & supplies 32,368 36,860 53,990 40,305 41,705 1,400 3.47%
Contractual services:
3030 Other professional services 25 - - - - 0.00%
3100 Telephone 268 273 406 387 387 - 0.00%
3530 Refuse collection - 269 50 100 100 - 0.00%
3610 Memberships - 30 20 100 100 - 0.00%
3630 Training 203 391 1,278 650 810 160 24.62%
4010 Rental, equipment - - 422 100 100 - 0.00%
5120 Repairs, vehicles 7,114 18,157 10,042 16,800 17,050 250 1.49%
5130 Repairs, equipment 6,939 676 1,131 5,500 9,500 4,000 72.73%
Total contractual services 14,549 19,796 13,349 23,637 28,047 4,410 18.66%
Total vehicle & equipment maintenance 86,966 108,818 124,811 122,604 131,072 8,468 6.91%
46,917 56,656 67,339 63,942 69,752
37
Fund: 100 Department: 4465 Vehicle & Equipment Maintenance
Account Description 2017 2018 2019 2020 Description
1220 Supplies, vehicles 200 200 200 200 Brake fluid
700 700 700 700 Misc parts, fastners
500 500 500 500 Anti freeze
300 300 300 300 Air conditioning gas
500 500 500 500 Headlamps, spots, & bulbs
800 800 1,000 1,000 Tune up items
500 500 500 500 Wiper blades & fluid
1,950 1,950 2,250 2,250 Minor repairs, rebuilds
1,500 1,500 2,000 2,000 Automotive parts
2,000 2,000 2,500 2,500 Filters: oil, air, fuel, transmission
2,000 2,000 2,500 2,500 Brake pads & shoes
9,000 9,000 10,000 10,000 Tires & batteries
19,950 19,950 22,950 22,950
1230 Supplies, equipment < $5000 200 1,000 3,000 3,000 Small equipment tune up items, hand tools
400 1,000 1,000 1,000 Filters belts & hoses
1,000 1,000 1,000 1,000 Hydraulic system repairs
2,500 2,500 2,500 2,500 Vehicle Asset Management software
- - - - Tire mounting machine (defer to 2016)(bought code scanner in 2015)
- - - - Tires
4,100 5,500 7,500 7,500
1600 Supplies, operating 1,200 1,000 1,000 2,000 Battery charger, Load tester
350 350 550 550 Welding supplies
100 500 750 750 Chains, clevises, & hitch pins
700 700 900 900 Equipment & vehicle cleaning supplies
500 500 700 700 Steel for repairs & fabrication
350 350 550 550 License tabs
500 750 950 950 Solvents & degreasers
500 500 600 1,000 Fastners & electrical supplies
4,200 4,650 6,000 7,400
1700 Motor fuels & lubricants 60 60 60 60 Gear lube
200 200 200 200 ATF - 7 cases
500 500 500 500 Aftermarket additives
2,500 2,500 2,500 2,500 Engine oil: 280 gallons (synthetic)
3,260 3,260 3,260 3,260
2400 Uniforms & clothing 270 270 270 270 Uniforms 6% of $4,500)
105 105 105 105 Clothing and boot allowance (.6@$175)
375 375 375 375
2410 Mats & towels 220 220 220 220 Share of floor mats and shop towels (5.5% of $4,000)
220 220 220 220
3100 Communications 387 387 387 387 Cellular telephone (4.1% of $9,200)
387 387 387 387
3530 Refuse collection 100 100 100 100 Oil filter recycling ($150 in 4460-3530)
100 100 100 100
3610 Memberships 60 60 100 100 Vehicle inspection license renewal (DOT required)
20 20 - - Minnesota Safety Council (6% of $465)
80 80 100 100
3630 Training 30 30 30 30 Hearing test/RTN training (.6@$50)
30 30 30 30 Maintenance Expo
495 200 200 300 Misc training
175 175 200 200 ASE certification
190 190 190 250 Vehicle inspection recertification (DOT required)
920 625 650 810
4010 Rental, equipment 100 100 100 100 Specialty tool & equipment rental
100 100 100 100
5120 Repairs, vehicles 8,000 8,000 8,000 8,000 Accident repairs
750 750 750 750 Alignments
1,000 1,000 1,000 1,000 Glass replacement
400 400 400 400 Radiator repairs, replacement
1,960 1,960 1,960 1,960 Tire repairs
950 950 950 1,200 Ignition scanner software update
1,740 1,740 1,740 1,740 Mitchell On Demand Software
- - - ?Vehicle and equipment inspections (Fork lift, rock wall, floor hoists)
2,000 2,000 2,000 2,000 Transmission repairs
16,800 16,800 16,800 17,050
5130 Repairs, equipment 500 500 500 500 Accident repairs
- - - 4,000 Oil testing
3,000 3,000 3,000 3,000 Mechanical repairs
2,000 2,000 2,000 2,000 Motor repairs
5,500 5,500 5,500 9,500
55,992 57,547 63,942 69,752
-8.77%2.78%11.11%9.09%
10 yr avg
52,830.40
38
2016 2017 2018 2019 2020 Change from 2019
Actual Actual Actual Budget Request Dollar Percent
2020 Budget Summary
Street Pavement Management (100 - 4470):
Personnel services:
0100 Salaries, regular 116,046 114,198 111,253 121,462 127,019 5,557 4.58%
0110 Salaries, overtime 2,982 4,949 4,552 3,593 3,701 108 3.01%
0150 Salaries, part-time 3,872 6,757 7,012 8,112 9,360 1,248 15.38%
0300 Social Security 8,935 8,935 8,982 10,188 10,715 527 5.17%
0321 PERA 8,465 8,227 8,687 9,379 9,804 425 4.53%
0322 Pension expense GASB 68 1,709 - - - - - 0.00%
0400 Group insurance 14,585 10,031 11,123 19,953 17,955 (1,998) -10.01%
0500 Workers compensation 8,359 7,451 7,264 9,586 10,127 541 5.64%
0600 Unemployment - - 2,470 - - - 0.00%
Total personnel services 164,953 160,548 161,343 182,273 188,681 6,408 3.52%
Materials & supplies:
1230 Supplies, equipment 30 2,145 2,408 2,500 1,750 (750) -30.00%
1240 Supplies, streets 2,193 6,291 2,431 6,500 6,500 - 0.00%
1260 Supplies, traffic control 1,375 687 868 900 900 - 0.00%
1600 Supplies, operating 1,479 2,873 4,212 2,000 2,000 - 0.00%
1700 Motor fuels & lubricants 4,356 5,756 13,771 7,410 7,800 390 5.26%
2400 Uniforms & clothing 1,394 399 556 701 701 - 0.00%
2410 Mats & towels 399 311 359 436 436 - 0.00%
Total materials & supplies 11,226 18,462 24,605 20,447 20,087 (360) -1.76%
Contractual services:
3030 Other professional services 2,486 4,406 11,137 16,450 16,450 - 0.00%
3100 Telephone 718 709 1,115 966 966 - 0.00%
3610 Memberships 195 250 250 215 215 - 0.00%
3630 Training & conferences 838 110 865 1,005 1,005 - 0.00%
4010 Rental, equipment 850 3,700 422 5,000 5,000 - 0.00%
4800 Insurance 4,073 3,955 5,532 6,200 6,200 - 0.00%
5130 Repairs, equipment 7 561 - 500 500 - 0.00%
Total contractual supplies 9,167 13,691 19,321 30,336 30,336 - 0.00%
Total street pavement management 185,346 192,701 205,269 233,056 239,104 6,048 2.60%
20,393 32,153 43,926 50,783 50,423
39
Fund: 100 Department: 4470 Pavement Management
Account Description 2017 2018 2019 2020 Description
1230 Supplies, equipment < $5000 500 500 750 750 Safety vests and other safety equipment
1,000 1,000 1,000 1,000 Radio/hearing protection
500 - - - Push mower
450 - - - Chainsaw
500 - 750 - Backpack blower
2,950 1,500 2,500 1,750
1240 Supplies, street repair 7,500 5,000 4,000 4,000 Asphalt & concrete for street patching & curb repair
1,000 1,000 1,000 1,000 Disposal
1,500 1,500 1,500 1,500 Bituminous tack coat/crack fill material
10,000 7,500 6,500 6,500
1260 Supplies, traffic control 250 725 400 400 Traffic cones/baracades
500 875 500 500 portable signs (traffic control)
750 1,600 900 900
1600 Supplies, operating 850 850 1,350 1,350 Asphalt hand tools, rakes, etc.
150 150 650 650 Batteries, shop supplies, etc.
1,000 1,000 2,000 2,000
1700 Motor fuels & lubricants 4,200 4,500 4,030 4,225 Diesel fuel: 1300 gallons @ $3.25
3,450 3,750 3,380 3,575 Unleaded fuel: 1300 gallons @ $2.75
7,650 8,250 7,410 7,800
2400 Uniforms & clothing 491 491 491 491 Uniforms (10.9% of $4,500)
210 210 210 210 Clothing and boot allowance (1.2@$175)
701 701 701 701
2410 Mats & towels 436 436 436 436 Share of floor mats and shop towels (10.9% of $4,000)
436 436 436 436
3030 Other professional services 1,800 1,800 1,800 1,800 Pavement Mgmt software annual maintenance.
2,500 2,500 5,000 5,000 Engineering services.
500 500 500 500 Asset management software annual maintenance
650 650 650 650 ROW weed control
1,500 - - - Material dump charges
2,000 1,000 2,500 2,500 Sidewalk joint corrections
12,000 12,000 6,000 6,000 CSAH 10 Planter Maintenance
20,950 18,450 16,450 16,450
3100 Communications 966 966 966 966 Cellular telephones (10.5% of $9,200)
966 966 966 966
3610 Memberships 200 200 200 200 American Public Works Association memb. (APWA) (1/4 of $800)
15 15 15 15 Pesticide license renewal (TF)
40 40 - - MN Safety Council
255 255 215 215
3630 Training & conferences 50 50 50 50 Computer classes
200 200 150 150 Electronics updates, other classes
60 60 60 60 Hearing test/RTN training (1.16@$50)
60 60 60 60 Maintenance Expo
150 150 150 150 APWA/MN conferences.
250 250 250 250 Pavement, sealcoating, patching & sealcoating seminars.
210 210 150 150 Equipment operator training
60 60 60 60 Vehicle inspection license renewal
75 75 75 75 Vehicle inspection recertification
1,115 1,115 1,005 1,005
4010 Rentals, equipment 3,600 3,600 2,500 2,500 Annual trade-in of skidsteer loaders (no trade-in during 2017)
2,500 2,500 2,500 2,500 Specialized equip rental (chipper, crack sealing,)
6,100 6,100 5,000 5,000
4800 Bonding & insurance 4,800 4,800 4,800 4,800 Insurance policy premiums
1,400 1,400 1,400 1,400 Allowance for insurnace policy deductibles
6,200 6,200 6,200 6,200
5130 Repairs, equipment 500 500 500 500 Misc. equipment repairs
500 500 500 500
59,573 54,573 50,783 50,423
1.77%-8.39%-6.94%-0.71%
10 yr avg
59,995
40
2016 2017 2018 2019 2020 Change from 2019
Actual Actual Actual Budget Request Dollar Percent
2020 Budget Summary
Street Snow & Ice Control (100 - 4472):
Personnel services:
0100 Salaries, regular 62,061 65,851 65,692 64,240 66,748 2,508 3.90%
0110 Salaries, overtime 9,926 7,386 23,455 8,858 9,756 898 10.14%
0300 Social Security 5,164 5,319 6,386 5,592 5,852 260 4.65%
0321 PERA 5,431 5,262 6,222 5,482 5,738 256 4.67%
0400 Group insurance 8,513 8,496 10,532 12,366 11,970 (396) -3.20%
0500 Workers compensation 6,538 5,833 5,125 7,384 7,800 416 5.63%
Total personnel services 97,633 98,147 117,412 103,922 107,864 3,942 3.79%
Materials & supplies:
1230 Supplies, equipment 1,942 636 11,043 2,900 7,900 5,000 172.41%
1600 Supplies, operating 25,005 2,467 31,128 31,175 31,175 - 0.00%
1700 Motor fuels & lubricants 3,215 1,304 3,482 3,280 3,430 150 4.57%
2400 Uniforms & clothing 487 343 338 528 528 - 0.00%
2410 Mats & towels 356 262 281 328 328 - 0.00%
Total materials & supplies 31,005 5,012 46,272 38,211 43,361 5,150 13.48%
Contractual services:
3030 Other professional services 1,400 1,410 1,225 1,450 1,450 - 0.00%
3100 Telephone and data cards 907 1,096 1,538 1,179 1,329 150 12.72%
3610 Memberships - 80 70 - - - 0.00%
3630 Training & conferences 185 45 85 285 285 - 0.00%
5130 Repairs, equipment 821 1,890 1,927 5,500 6,000 500 9.09%
Total contractual supplies 3,313 4,521 4,845 8,414 9,064 650 7.73%
Capital outlays
7030 Equipment - - - - - - 0.00%
Total capital outlays - - - - - - 0.00%
Total streets snow & ice control 131,951 107,680 168,529 150,547 160,289 9,742 6.47%
34,318 9,533 51,117 46,625 52,425
41
Fund: 100 Department: 4472 Snow & Ice Control
Account Description 2017 2018 2019 2020 Description
1230 Supplies, equipment < $5000 500 500 500 500 Filters
3,000 4,500 - 5,000 Skidsteer broom
4,000 - - - Snow blower for skid steer
- 400 400 400 Chloride Tank
2,000 2,000 2,000 2,000 Cutting edges, plow shoes
9,500 7,400 2,900 7,900
1600 Supplies, operating 800 800 800 800 Welding supplies, steel stock, sod for boulevards, etc.
2,250 2,250 2,250 2,250 Liquid Mg Chloride: 1,500 gallons @ $1.50 per gallon.
28,125 28,125 28,125 28,125 Salt: 375 tons @ $75 per ton.
31,175 31,175 31,175 31,175
1700 Motor fuels & lubricants 180 180 180 180 Engine oil: 30 gallons @ $6.00 per gallon.
2,800 3,000 3,100 3,250 Diesel fuel: 1,000 gallons @ $3.25 per gallon.
2,980 3,180 3,280 3,430
2400 Uniforms & clothing 370 370 370 370 Uniforms (8.2% of $4,500)
158 158 158 158 Clothes & boots allowance (.9@$175)
528 528 528 528
2410 Mats & towels 328 328 328 328 Cost share of mats & towels (8.2% of $4,000)
328 328 328 328
3030 Other professional services 1,325 1,375 1,450 1,450 Weather service reports
1,325 1,375 1,450 1,450
3100 Telephone 579 579 579 579 Cellphone (6.3% of $7,500)($9,200)
600 600 600 750 GPS data cards
1,179 1,179 1,179 1,329
3610 Memberships 70 70 - - Minnesota Safety Council
70 70 - -
3630 Training 85 85 85 85 Hearing tests/RTN training (1.1@$XX)
200 200 200 200 Defensive Driving class (2 staff)
285 285 285 285
5130 Repairs, equipment 2,500 2,500 5,500 6,000 Plow, blower, salt spreader repairs, paint plow assemblies
2,500 2,500 5,500 6,000
49,870 48,020 46,625 52,425
12.66%-3.71%-2.91%12.44%
10 yr avg
45,108.20
42
2016 2017 2018 2019 2020 Change from 2019
Actual Actual Actual Budget Request Dollar Percent
2020 Budget Summary
Street Sign Maintenance (100 - 4475):
Personnel services:
0100 Salaries, regular 18,377 18,573 17,528 18,565 19,445 880 4.74%
0110 Salaries, overtime 547 569 781 898 925 27 3.01%
0150 Salaries, part-time - - - 2,704 3,120 416 15.38%
0300 Social Security 1,365 1,353 1,331 1,696 1,797 101 5.96%
0321 PERA 1,369 1,325 1,330 1,460 1,527 67 4.59%
0400 Group insurance 2,467 1,789 2,058 3,672 3,780 108 2.94%
0500 Workers compensation 1,561 1,390 1,205 1,711 1,822 111 6.49%
Total personnel services 25,686 24,999 24,233 30,706 32,416 1,710 5.57%
Materials & supplies:
1600 Supplies, operating 4,502 16,253 19,602 22,750 22,750 - 0.00%
2400 Uniforms & clothing 147 103 74 435 435 - 0.00%
2410 Mats & towels 125 81 60 160 160 - 0.00%
Total materials & supplies 4,774 16,437 19,736 23,345 23,345 - 0.00%
Contractual services:
3030 Other professional services 3,762 - 328 8,500 8,500 - 0.00%
3100 Telephone 183 304 209 230 230 - 0.00%
3250 Electricity - traffic signals 2,647 2,366 2,799 3,000 3,000 - 0.00%
3630 Training & conferences 30 - 20 20 20 - 0.00%
5130 Repairs, equipment - 570 - 500 500 - 0.00%
Total contractual supplies 6,622 3,240 3,356 12,250 12,250 - 0.00%
Total street sign maintenance 37,082 44,676 47,325 66,301 68,011 1,710 2.58%
43
Fund: 100 Department: 4475 Street Sign Maintenance
Account Description 2017 2018 2019 2020 Description
1600 Supplies, operating 17,500 17,500 15,000 15,000 Signs, posts, sign hardware, and supplies
7,500 7,500 5,000 5,000 Street name sign panels, posts, hardware
1,750 1,750 1,750 1,750 Pavement marking paint (moved from 4470)
500 500 500 500 Shop supplies - fastners, degreasers, etc
500 500 500 500 Graffitti remover
750 750 - - (3) Traffic counters
28,500 28,500 22,750 22,750
2400 Uniforms & clothing 81 81 81 81 Uniforms (1.8% of $4,500)
354 354 354 354 Clothes and boot allowance (.2@$175)
435 435 435 435
2410 Mats & towels 160 160 160 160 Cost share of mats & towels (4% of $4,000)
160 160 160 160
3030 Other professional services - 4,000 8,000 8,000 Contract pavement marking (Ramsey Co)(moved from 4470)
500 500 500 500 Asset management software annual maintenance
500 4,500 8,500 8,500
3100 Telephone 230 230 230 230 Cellphone (2.5% of $8,000)($9,200)
230 230 230 230
3250 Electricity - traffic signals 3,000 3,000 3,000 3,000 Electricity for traffic signals
3,000 3,000 3,000 3,000
3630 Training & conferences 80 - - - Equipment operator training
20 20 20 20 Hearing test/RTN trainging (.4@$50)
100 20 20 20
5130 Repairs, equipment 500 500 500 500 Traffic signal repairs & maintenance
500 500 500 500
33,425 37,345 35,595 35,595
-10.69%11.73%-4.69%0.00%
10 yr avg
22,390
Grand Total all PW Departments 314,188 314,694 319,569 345,959
-0.28%0.16%1.55%8.26%
44
2016 2017 2018 2019 2020 Change from 2019
Actual Actual Actual Budget Request Dollar Percent
Convention & Visitor's Bureau (100-4653)
Contractual services
3045 N Metro Convention Bureau 64,038 65,233 73,260 61,750 66,500 4,750 7.69%
Total contractual services 64,038 65,233 73,260 61,750 66,500 4,750 7.69%
Total Convention & Visitor's Bureau 64,038 65,233 73,260 61,750 66,500 4,750 7.69%
Miscellaneous (100 - 4700):
Personnel services
0300 Social security 171 232 158 - - - 0.00%
0321 PERA 439 399 280 - - - 0.00%
0400 Group insurance 540 467 408 - - - 0.00%
0750 Fitness program 3,911 4,140 2,920 6,500 6,500 - 0.00%
Total personnel services 5,061 5,238 3,766 6,500 6,500 - 0.00%
Contractual services
3065 Family & youth social services 20,259 20,461 20,748 26,329 35,969 9,640 36.61%
Total contractual services 20,259 20,461 20,748 26,329 35,969 9,640 36.61%
Miscellaneous
9900 Transfers - EDA 50,000 50,000 50,000 50,000 50,000 - 0.00%
9900 Transfers - Vehicle & Equip. Fund 150,000 250,000 300,000 286,000 285,000 (1,000) -0.35%
9900 Transfers - Special Projects 375,000 275,000 100,000 75,000 75,000 - 0.00%
9900 Community Center 170,000 190,000 190,000 190,000 190,000 - 0.00%
Total miscellaneous 745,000 765,000 640,000 601,000 600,000 (1,000) -0.17%
0.00%
Total miscellaneous 770,320 790,699 664,514 633,829 642,469 8,640 1.36%
Debt Service (100 - 4750):
Debt Service ESP
8011 Lease payable 17,791 17,791 18,886 19,459 20,049 590 3.03%
8021 Interest 6,704 6,704 5,609 5,036 4,446 (590) -11.72%
Total debt service 24,495 24,495 24,495 24,495 24,495 - 0.00%
2020 Budget Summary
45
Fund: 100 Department: 4653 Convention & Visitor's Bureau
Account Description 2017 2018 2019 2020 Description
3045 N Metro Convention Bureau 61,750 61,750 61,750 66,500 Payment of 95% of hotel/motel tax collections to (3% tax on gross receipts)
support the promotion of tourism. (City retains 5% for administration)
61,750 61,750 61,750 66,500
Fund: 100 Department: 4700 Miscellaneous
Account Description 2017 2018 2019 2020 Description
0750 Fitness program 6,500 6,500 6,500 6,500 Fitness program (maximum $55/month
paid with employee sick leave time).
6,500 6,500 6,500 6,500
3065 Family & youth social services 20,461 20,748 21,329 21,969 Northeast Youth and Family Services (NYFS)(2.8% - 2019)
- - 5,000 14,000 Mental health diversion (assist police)
20,461 20,748 26,329 35,969
9900 Transfers - miscellaneous 50,000 50,000 50,000 50,000 Transfer to Economic Development Authority (EDA)
75,000 75,000 75,000 75,000 Transfer to Special Projects fund
125,000 125,000 125,000 125,000
9900 Transfers - miscellaneous 175,000 250,000 286,000 285,000 Transfer to Vehicle & Equipment Fund
175,000 250,000 286,000 285,000
9990 Community Center 175,000 190,000 190,000 190,000 Subsidy for Community Center operating costs
175,000 190,000 190,000 190,000
Total Transfers 475,000 565,000 601,000 600,000
501,961 592,248 633,829 642,469
Fund: 100 Department: 4750 Debt Service
Account Description 2017 2018 2019 2020 Description
8011 Lease payable 18,331 18,887 19,459 20,049 Lease payable Energy Savings Program (matures 2-23-27)
8021 Interest 6,165 5,609 5,036 4,446 Interest
24,496 24,496 24,495 24,495
46
Item No: 05
Meeting Date: Jun 3, 2019
Type of Business: WS
City Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Jon Sevald, Community Development Director
Item Title/Subject: Rental Fee Ordinance
Discussion:
A Rental License is required for all rental properties (single-family and multi-family). Exceptions;
A license is not required for residences occupied by the owner where no more than two sleeping
rooms are rented and the renters have access to the entire residence, or for residences
occupied only by the owner’s children or parents.
The City has 120 Single-Family, and 1,621 Multi-Family rental units. Licenses are valid for one
calendar year. Staff will begin contacting owners in September/October to renew their license
for 2020. In preparation for the 2020 Budget, Staff is researching Rental Fees, specifically; (1)
are fee revenues covering the City’s cost of administering the program and inspections; and (2)
are our fees in-line with area cities.
In summary, more research is needed. On the surface, Mounds View’s fees are 1/3 to ½ of the
average charged by surrounding cities. Owners may receive discounts or penalties to fees,
hence the need for more research to establish an “apples to apples” comparison.
With the Council’s consent, Staff’s goals are to establish a fee structure which covers the City’s
costs of the program, and is comparable to surrounding cities. If an amendment to the Fee
Ordinance is proposed, this would be brought to the Council in July/August.
Respectfully,
Jon Sevald, AICP
Community Development Director
$-
$500
$1,000
$1,500
$2,000
$2,500
Single FamilyMulti-Family (1)Multi-Family (2)Multi-Family (3)Multi-Family (4)Multi-Family (6)Multi-Family (7)Multi-Family (8)Multi-Family (11)Multi-Family (12)Multi-Family (17)Multi-Family (20)Multi-Family (23)Multi-Family (35)Multi-Family (40)Multi-Family (83)Multi-Family (91)Multi-Family (98)MOUNDS VIEW 11 City Avg
Item No: 06
Meeting Date: Jun 3, 2019
Type of Business: WS
City Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nyle Zikmund
Item Title/Subject: Charter Commission Members
Discussion:
Turnover on the Charter Commission has been an issue for more than a decade and one of
serious concern. In fact other than for a few months in the latter part of 2018 and in 2019 until
Chair Reyes-Johnsons resignation May 21st the Commission did not have their full complement
of members since 2002.
Included in the packet materials are spreadsheets detailing the membership and their years of
service since 1999, details on number of meetings, meetings cancelled due to lack of quorum,
meetings held despite not having a quorum, minutes of the May 21, 2019, and a chronological
history of Commission events dating back to 2002.
As council is aware, Chair Reyes-Johnson resigned shortly after her second meeting. I was also
informed by two members of their intention to resign unless changes are made.
Attorney Riggs will be attending the workshop meeting to provide clarification on the options
related to charter commission members who are appointed by the judiciary. In short, the statute
does allow the Council (or Commission) to request the court that a member be removed. Council
also has the option of waiting for a term to expire and advise the Judge of their wish for a different
member.
Based on the research provided along with recent events It is staff’s opinion that absent a change
in membership, the turnover of commission members will remain an issue. Furthermore, the
behaviors demonstrated by some commission members are inconsistent with the
values/expectations of the Council and in fact, the Code of Ethics adopted by the Commission at
their May 21, 2019 meeting.
Respectfully,
Nyle Zikmund
City Administrator
Mounds View Charter Commission Minutes 1
Tuesday, May 21, 2019 2
3
4
1. Call to Order – The meeting came to order at 7:02 p.m. 5
6
2. Roll Call – Present: B. Amundsen, B. Clawson, D. Erickson, J. Klander, J. Peterson, 7
M. Reyes-Johnson, B. Staples, J. Thomas, R Warren 8
Excused: None 9
Absent: None 10
11
NOT PRESENT: None. 12
13
3. Approval of Agenda 14
15
Amundson requested an amendment to the agenda separating Commission Business into 16
Unfinished and New Business – Old Business should be Review of TimeSaver Trial, then 17
Items B, C and D. New Business should be Review Secretaries Duties then Items E and 18
A, followed by an item that would Set Next Agenda Items. 19
20
Klander stated he did not see a reason to separate New Business from Old Business. 21
22
Further discussion ensued regarding the format of the Charter Commission agenda. The 23
Commission supported separating Unfinished Business and New Business under 24
Commission Business per the Charter Commission Bylaws. 25
26
Motion by B. Amundsen, seconded by R. Warren, to amend the agenda. 27
28
Amundsen stated he made the motion because he believed it would be quicker to 29
amend the agenda then to add the items later in the meeting. 30
31
Motion by B. Amundsen, seconded by B. Clawson, to approve dividing the 32
question. 33
34
Thomas indicated he would not be supporting the motion to divide the question. 35
36
Motion Failed 2-7 (Chair Reyes-Johnson and Klander supported). 37
38
The Chair called the question on the motion on the floor. 39
40
Motion Approved 7-2 (Chair Reyes-Johnson and Klander opposed). 41
42
Motion by B. Amundsen, seconded by J. Thomas, to approve agenda as amended. 43
44
Motion Approved 45
Mounds View Charter Commission May 21, 2019
Regular Meeting Page 2
1
Approval of Minutes 2
3
Thomas stated he would not approve the minutes from TimeSaver noting Commission 4
minutes were to state only what action was taken. He explained the minutes from 5
TimeSaver were completed on a trial basis for review purpose. 6
7
Reyes-Johnson reported on Page 2 of the minutes, Lines 14 and 15 the Charter 8
Commission approved a motion to direct staff to hire TimeSaver on a trial basis to assist 9
with Charter Commission minutes. She asked if a Charter parliamentarian could direct 10
her on how to proceed. 11
12
Amundsen reported the Charter Commission does not have a parliamentarian. 13
14
City Attorney Riggs advised the Chair had the right to ask questions and noted the 15
Charter Commission could adopt either set of minutes. He reported there was no set 16
procedure within the bylaws regarding meeting minutes. He explained the Charter 17
Commission approved a trial run for minutes with TimeSaver. He indicated the bylaws 18
had no set format for the minutes but rather were to be approved by the nine members of 19
the group. He reported the group could deviate on the minutes while still recording votes. 20
He stated he did not understand why the group had competing minutes when there didn’t 21
need to be. He commented the only thing the secretary does within the Charter 22
Commission was to present the minutes back to the Chair so the entire Commission can 23
review and approve the minutes, which was no different than the EDA or City Council. 24
He indicated he understood past practices, but reminded the group of the action that was 25
taken at the March 21st meeting to hire TimeSaver on a trial basis. 26
27
Peterson reported at the last meeting the work being done by TimeSaver was on a trial 28
basis and the current process was not being replaced. City Attorney Riggs reported this 29
would be determined by the Charter. He commented he did not see much difference 30
between the two sets of minutes. 31
32
Clawson indicated he was not in attendance at the last meeting. He requested further 33
information on what was going on and suggested each member take a step back to 34
evaluate the situation. He reported he reviewed both sets of minutes and did not see any 35
substantial differences. He explained he could support either set of minutes. He 36
encouraged the Commission to move forward with approving a set of minutes and to get 37
on with the agenda. He stated it was the prerogative of the Chair to run the meeting how 38
she sees fit. 39
40
Motion by J. Thomas, seconded by J. Peterson, to recommend the Charter 41
Commission consider approval of the minutes submitted by the secretary. 42
43
Peterson stated he would support approving the minutes from the secretary versus 44
TimeSaver given the fact the TimeSaver minutes were incomplete. 45
Mounds View Charter Commission May 21, 2019
Regular Meeting Page 3
1
Klander explained the Planning Commission has never had an issue with their 2
TimeSaver minutes and noted the missing information from the Charter minutes 3
was due to a tape issue. 4
5
Reyes-Johnson reported she did not receive minutes from the secretary until last 6
Thursday. She indicated she requested the missing information from the secretary 7
in order to fill in the TimeSaver minutes and this information was refused. 8
9
Amundsen stated he took exception to this comment and believed it was 10
inappropriate. 11
12
Motion 8-1 (Chair Reyes-Johnson opposed) 13
14
Motion by B. Amundsen, seconded by J. Peterson, to approve the minutes of 15
March 19, 2019 as submitted by the secretary. 16
17
Motion Approved 18
19
4. Citizens Comments from the Floor 20
21
None. 22
23
5. Reports of Chair 24
25
Reyes-Johnson provided the Commission with an update from the City Council noting 26
the Council was in favor of an 18-month clause. She reported Chapter 4 would be 27
updated to reflect this information. She requested comment from the City Attorney 28
regarding officer duties. 29
30
City Attorney Riggs reported there were some issues on how the group was moving 31
forward. He explained he reviewed the bylaws with respect to the secretary’s duties 32
relative to the chair’s duties. He advised per the bylaws the meeting is to be run by the 33
chair, the agenda is drafted by the chair and items are to be brought to the chair. He 34
indicated the secretary was to prepare the records, record the minutes and votes at each 35
meeting stating what was done and submit them to the chair prior to the next meeting. He 36
stated City staff was able to act as the conduit to make copies and forward items to the 37
Charter Commission members. He indicated the roles of the chair and secretary were 38
very clear in the bylaws and stated he could take questions from the group in order to 39
address the present conflict. 40
41
Amundsen explained he asked for an item to be placed on the agenda and reported he had 42
additional documentation to handout at that time. 43
44
Mounds View Charter Commission May 21, 2019
Regular Meeting Page 4
Warren asked if the City Council direction would be coming through a resolution or 1
recommendation. City Attorney Riggs commented the idea would be for the City Council 2
to reach a unanimous vote. City Administrator Zikmund explained this item would be 3
further addressed under New Business – Process for Chapter 4. 4
5
Clawson questioned why the Council had settled on 18 months. 6
7
Reyes-Johnson stated the Council had initially wanted to follow State Statute which was 8
24 months. However, given the fact the Mayor’s term was only for 2 years the Council 9
recommended the 18-month window be pursued for a special election for the Mayor, 10
should the position become vacant. 11
12
Reports of Members 13
14
Amundsen reported he attended the recent Council worksession meeting and explained 15
Councilmember Meehlhause wanted to see action on the Chapter 4 issue. He stated he 16
was happy to see an adjustment would be made. He commented further on the budget 17
discussion that was held by the Council at the worksession meeting. 18
19
Thomas indicated he was a bit over zealous about abiding to the bylaws. He stated he 20
believed it would be beneficial for the group to follow the bylaws in place but noted he 21
could support an amendment. 22
23
6. Commission Business 24
25
Unfinished Business 26
27
Review TimeSaver Trial. 28
29
City Administrator Zikmund reported complete minutes were not submitted because there 30
was a tape issue with the brand new equipment. He stated the City had not had a similar 31
event in the past. He explained the Charter Commission offered unanimous support to 32
direct staff to have TimeSaver complete minutes. He indicated the thought was that this 33
would free up all members to engage in discussion. He commented the City had put 34
funds aside in the 2020 budget for completion of the meeting minutes by TimeSaver. 35
36
Peterson stated the Commission had approved supporting a trial for TimeSaver. City 37
Administrator Zikmund reiterated that the Commission offered unanimous support 38
directing staff to work with TimeSaver to have the minutes completed. 39
40
Warren questioned if TimeSaver was taking minutes for this meeting. 41
42
Reyes-Johnson reported the video for this meeting could be sent to TimeSaver for 43
transcription. 44
45
Mounds View Charter Commission May 21, 2019
Regular Meeting Page 5
Warren stated based on the first set it was not so good, because the equipment did not 1
work. City Administrator Zikmund reported TimeSaver successfully completes minutes 2
for the City Council and Planning Commission. 3
4
Warren inquired if the Commission had to take action in order to have TimeSaver 5
complete minutes for this meeting. City Administrator Zikmund stated the tape and 6
meeting packet could be sent to TimeSaver for transcription. 7
8
Reyes-Johnson explained her thought would have been to have TimeSaver complete one 9
more set of minutes, given the fact there were technology problems at the March meeting. 10
She stated the group could then hold a discussion at its next meeting to reassess the 11
situation. 12
13
Warren asked if Amundsen was comfortable taking minutes for the Charter Commission 14
going forward. 15
16
Motion by R. Warren, seconded by J. Klander, to direct staff to have TimeSaver 17
complete minutes for the next three Charter Commission meetings and that 18
Amundsen’s meeting minutes be accepted as the official document of record. 19
20
Amundsen questioned what the process would be in reviewing the TimeSaver 21
minutes. He stated he would like to see the minutes capture what occurred at the 22
meeting along with the recording the votes. 23
24
Reyes-Johnson discussed the process that was followed by TimeSaver to submit 25
minutes to City staff. She reported TimeSaver minutes would be submitted to 26
City Administrator Zikmund and Barb would forward these minutes to all Charter 27
Commission members for review. She indicated any technical errors should be 28
brought to Barb’s attention and any substantive issues would be addressed by the 29
Commission at the next meeting. Amundsen stated all technical changes would 30
be made to the minutes within a week or two. He commented on the high value of 31
TimeSaver having the minutes done in a timely manner while the meeting was 32
still fresh in the Commissioner’s minds. 33
34
Clawson asked if all other City commissions use TimeSaver. City Administrator 35
Zikmund reported this was the case and noted the same process for approving the 36
minutes was being proposed for the Charter Commission. 37
38
Clawson inquired if the secretary was required to keep minutes for the 39
Commission until the bylaws were amended. City Attorney Riggs reported the 40
bylaws require someone to take minutes and act as the secretary. He advised the 41
Commission could assign this task, at any time. He indicated he did not have any 42
other Commission he worked with that had a sitting member taking minutes. He 43
reported an outside agency allows for all members to be more fully involved in 44
meetings. He stated minutes were typically submitted in a draft form with 45
Mounds View Charter Commission May 21, 2019
Regular Meeting Page 6
corrections being made by the group prior to receiving approval at the next 1
meeting. He explained that was the efficiency of working with an outside agency, 2
such as TimeSaver. 3
4
Amundsen indicated he was in favor of the trial with TimeSaver but stated he was 5
unclear about the processes that would be followed. He asked who would be 6
responsible for making the technical changes to the meeting minutes. City 7
Administrator Zikmund reported this task would be completed by staff. He 8
indicated a substantive change would be made by the Commission at a meeting 9
and staff would amend the minutes to reflect the requested substantive change. 10
11
Amundsen stated he would be in favor of a three-meeting trial with TimeSaver to 12
see what the substantive differences were between the meeting minutes. 13
14
Thomas explained he could support the motion on the floor. He indicated this 15
group had copious minutes years ago when verbatim minutes were being provided 16
for each meeting. He discussed the amount of time it took the Commission to 17
review and approve these minutes. He stated after some time the Commission 18
agreed to reduce the level of detail that was included within the meeting minutes 19
and this was written into the bylaws. He reported TimeSaver was given no clear 20
direction on the March minutes and was doing more capturing of the events than 21
was preferred based on the history of the group. He stated going forward he 22
would like to see the minutes have less detail and less personal opinions. 23
24
Motion Approved 25
26
Review purpose, role and guiding principles. 27
28
Reyes-Johnson reviewed the purpose, role and guiding principles for the Commission 29
based on the discussion held at the March meeting. She requested feedback from the 30
group on how to proceed. 31
32
Thomas commented on the mission statement or purpose of the Charter that was 33
approved by this group in 2002. He asked if the Commission wanted to review the 34
mission statement, the purpose statement, or both. 35
36
Reyes-Johnson reported the Commission did not have a mission statement in the bylaws. 37
38
Amundsen stated he was confused and noted the mission statement does not capture the 39
duties intended by the statutes or responsibilities for this group. 40
41
Reyes-Johnson explained this was not intended to be a mission statement for the group 42
but rather was to clarify the purpose and role for the Charter Commission. 43
44
Mounds View Charter Commission May 21, 2019
Regular Meeting Page 7
Warren thanked the Chair for creating a wonderful document and did not believe it was 1
necessary for the group to codify items that were common sense. For this reason, he 2
recommended the Commission let the statement stand as it was and that the group move 3
on to the next order of business. 4
5
Peterson questioned if the purpose or mission statement had to become part of the 6
bylaws. 7
8
Thomas stated the statements were separate issues and were published in different areas. 9
He clarified the mission statement should remain separate and noted the purpose 10
statement could be made a part of the bylaws. He explained if an amendment to the 11
bylaws was being proposed a motion would be required. However, if the group was 12
supporting the valid purpose statement, consensus of the group would be adequate and no 13
vote was necessary. 14
15
Peterson indicated he supported the purpose statement and guiding principles for the 16
Charter Commission. 17
18
Klander supported the proposed purpose and guiding principles. 19
20
Thomas asked if it would benefit the Commission to vote on the guiding principles as a 21
code of conduct for the group. City Attorney Riggs stated the Commission could take 22
this action. 23
24
Motion by J. Thomas, seconded by J. Klander, to recommend the Commission 25
adopt the purpose, role and guiding principles as written. 26
27
Peterson recommended that the document be amended to state every effort will be 28
made to complete Charter Commission meetings in 90 minutes. 29
30
Amundsen suggested a friendly amendment that the last bullet be reworded to 31
read meetings will generally be conducted in 90 minutes. 32
33
Klander stated he supported the language as is noting this was a code of conduct 34
that the Commission would be supporting. City Attorney Riggs commented the 35
City Council had a drop-dead time of 10:00 p.m. and if a meeting were to reach 36
this time a motion could be made to extend the meeting. He suggested the 37
Commission proceed in this manner. 38
39
Thomas recommended the language read a significant effort will be made to hold 40
the meeting in 90 minutes. He supported the recommendation of the City 41
Attorney that a motion be made if meetings need to be extended for more than 90 42
minutes. 43
44
Mounds View Charter Commission May 21, 2019
Regular Meeting Page 8
Amendment motion by J. Thomas, seconded by B. Amundsen, to recommend 1
language of the guiding principles be slightly amended to read a significant effort 2
will be made to hold the meeting in 90 minutes. 3
4
Amendment Approved 8-1 (Clawson opposed) 5
6
Amended Motion Approved 8-1 (Clawson opposed) 7
8
Reyes-Johnson explained she was concerned about time and suggested the group discuss 9
Establishing a Meeting Time next. 10
11
Motion by M. Reyes-Johnson, seconded by J. Klander, to discuss Establish 12
Meeting Time next. 13
Motion Approved 14
15
New Business 16
17
Establish meeting time. 18
19
Reyes-Johnson reported the group does not have any agreement regarding meeting time. 20
She noted some members wanted to move the meeting time earlier, which others did not 21
support. She asked when Commissioner Erickson was available to meet. 22
23
Erickson reported he would be available to meet any time. 24
25
Klander thanked Chair Reyes-Johnson for gathering comments from the group and 26
providing the Commission with a summary on this topic. He noted he would prefer to 27
meet earlier. 28
29
Staples stated he too would prefer to meet earlier than 7:00 p.m. 30
31
Reyes-Johnson asked if 7:00 p.m. would work as an established meeting time for the 32
group or if this had to change. 33
34
Thomas explained he preferred to continue meeting at 7:00 p.m. He commented he could 35
make a 6:30 p.m. start time work. 36
37
Clawson indicated he could support a 6:30 p.m. start time. 38
39
Peterson reported 6:30 p.m. would not be ideal for him but stated he could make this 40
work. 41
42
Reyes-Johnson asked if there was enough support to adjust the meeting start time. 43
44
Mounds View Charter Commission May 21, 2019
Regular Meeting Page 9
Motion by B. Staples, seconded by J. Thomas, to adjust the meeting start time to 1
6:30 p.m. 2
Motion Approved 3
4
Motion by B. Amundsen, seconded by J. Peterson, to extend the meeting to 9:00 5
p.m. or no later than 9:15 p.m. in order to allow the Commission to address the 6
remaining items on the agenda. 7
8
Clawson recommended the remaining items under Unfinished Business be tabled 9
to the July meeting. 10
11
Thomas stated he believed it would be in the Charter Commission’s best interest 12
to take action on these items at this meeting. 13
14
Clawson stated he would withdraw recommendation. 15
16
Motion Approved 5-4 (Klander, Reyes-Johnson, Staples and Warren opposed) 17
18
Unfinished Business 19
20
Process for Chapter 4. 21
22
Reyes-Johnson reported this item was addressed under her report. She asked if the 23
Commission needed further information regarding this item. 24
25
Warren stated he would like a concise comment from staff regarding this item. City 26
Administrator Zikmund reported the City Council has directed staff to work with the City 27
Attorney to draft language for Chapter for, for 18 months. The Council would be 28
adopting an Ordinance that would come before the Charter Commission recognizing the 29
work completed by the Commission in the past 22 months. 30
31
Further discussion ensued regarding the process that would be followed to approve 32
revisions of Chapter 4. 33
34
Reyes-Johnson asked if the current Chapter 4 would be provided to City Attorney Riggs. 35
City Administrator Riggs reported the direction from City Council was to have City 36
Attorney Riggs rewrite Chapter 4 with the goal of simplifying and incorporating the 18-37
month election language. 38
39
Amundsen questioned if an Ordinance was proposed by the City and sent to the Charter 40
Commission, the Commission has 60 days to review this to send back information to the 41
Council. He expressed concern with timeline. He suggested the Commission draft 42
language in conjunction with the City Attorney and that this language be forwarded to the 43
City Council for feedback versus the other way around. 44
45
Mounds View Charter Commission May 21, 2019
Regular Meeting Page 10
Motion by B. Amundsen, seconded by R. Warren, to recommend the Chapter 4 1
language discussed at the January 29, 2019 Charter Commission meeting be 2
forwarded to the City Attorney, be reviewed and returned to this body with the 18-3
month language. 4
5
City Administrator Zikmund reported the Commission could take this action, but 6
noted the City Council may not feel bound by this action. 7
8
City Attorney Riggs explained he disagreed with Amundsen’s statement noting he 9
was not recommending this change come from the City Council as an Ordinance, 10
rather it was a request from the City Council that the Charter Commission would 11
review a language amendment. 12
13
Warren commented the City Attorney would be drafting language based on the 14
18-month recommendation from the City Council and noted the Charter 15
Commission had been leaning towards 14 months. He asked why staff would be 16
drafting an Ordinance with 18 months when the Charter Commission supported 17
14 months. He reiterated that the Charter Commission had not approved anything. 18
19
City Attorney Riggs reviewed the process that must be followed and noted a 20
unanimous approval from the City Council was necessary and the Council 21
currently supported 18 months. 22
23
City Administrator Zikmund discussed the recent State law change and explained 24
it made no sense to him for the Charter Commission to debate this topic if there 25
was not Council consensus. For this reason, he placed the item on a recent 26
Council worksession agenda and the Council requested 18 months. 27
28
Warren reported the Council can request 18 months, but noted the Charter 29
Commission, in its wisdom could make a recommendation of 14 months. If this 30
were to happen, this issue would be at an impasse. 31
32
Motion by J. Thomas, seconded by B. Amundsen, to amend the motion on the 33
floor to understand the City Attorney will draft Chapter 4 to reflect the 18-month 34
language as well as the other items discussed by the Charter Commission. 35
36
Reyes-Johnson stated she did not believe it was necessary for the Charter 37
Commission to take this action. 38
39
Thomas withdrew his amendment. 40
41
Motion Approved 8-1 (Reyes-Johnson opposed) 42
43
Mounds View Charter Commission May 21, 2019
Regular Meeting Page 11
Warren questioned if the City Attorney would have a document for the Commission to 1
review by July 16th. City Attorney Riggs stated he would have the document prepared 2
prior to July 16th. 3
4
Recognize participants in revisions of Chapter 4. 5
6
Reyes-Johnson thanked all of the members on that assisted in revising Chapter 4. She 7
stated she appreciated the efforts of former Commission Member Oberg, along with the 8
input she received from the current Charter Commission members. 9
10
New Business 11
12
Review Secretaries Duties and Processes. 13
14
Amundsen stated he asked for this item to be clarified because of a concern he had related 15
to processes. He provided the Commission with a handout and explained he had been a 16
member of the Charter Commission for a number of years. He indicated he broke out the 17
duties of the secretary from the bylaws and discussed these in further detail with the 18
Commission. He stated as a practical implementation of these duties he took notes at 19
each meeting, recorded motions and votes, and prepared minutes from his notes. He 20
explained he also prepares other documents per the Commission’s request, unless the task 21
was assigned to staff. He reported he then contacts the chair to see if any modifications 22
are needed. He described the process he followed when forwarding his meeting minutes 23
to staff and stated there was nothing that would preclude him from working with staff in 24
terms of documents. He explained back in 2005, the Commission determined the 25
secretary would maintain all documents for the group. He indicated after each meeting he 26
makes corrections to the minutes or any other documents and forwards these documents 27
to City staff for posting. He commented these were the practical processes he has 28
followed for years. He reported that if these processes were to change since the 29
Commission would now be using TimeSaver, he would need to modify his processes. He 30
stated he was willing to prepare the minutes, but noted he was also willing to let someone 31
else do this work. 32
33
Warren asked if having this service conflicted with Charter Commission bylaws. 34
35
Amundsen stated he would still view the video when completing his minutes. He 36
indicated the only difference would be the information from TimeSaver may be provided 37
quicker than his minutes and the changes to TimeSaver minutes would run through staff. 38
He explained he was seeking clarification on the process that would be followed going 39
forward. 40
41
Warren questioned if direction had been provided through the action taken earlier in this 42
meeting. 43
44
Mounds View Charter Commission May 21, 2019
Regular Meeting Page 12
Amundsen stated he was seeking clarification given the fact he was not provided access 1
to the TimeSaver minutes when a request was made of City staff. 2
3
Warren questioned what Amundsen was trying to accomplish. 4
5
Amundsen explained he was trying to seek input on the process and duties that will be 6
followed for the secretary. 7
8
City Attorney Riggs commented on the duties of the chair versus the duties of the 9
secretary. He indicated all adopted records were to be managed by the secretary but all 10
other documents first go to the chair. He noted the chair was responsible for setting an 11
agenda and documents would therefore be forwarded to the chair and would not go 12
through the secretary. 13
14
Amundsen thanked the City Attorney for sharing his opinion. He explained the secretary 15
has always prepared the documents, since the inception after the Charter. He reported the 16
rights of the chair within the bylaws says the chair will call the meeting, prepares the 17
agenda, presides at the meetings, oversees the implementation of the decisions of the 18
Commission, forwards any action for archive and acts as the primary liaison with City 19
staff. He stated this does not preclude the secretary from also acting as a primary liaison, 20
nor does it exclude the secretary from forwarding minutes. He indicated this has been the 21
practice of the Commission since 2002. 22
23
City Attorney Riggs advised he did not read in these documents that it was the secretary’s 24
duties to prepare resolutions and language modifications. 25
26
Amundsen stated he appreciated this opinion; however, this was a Commission 27
discussion. 28
29
Warren asked if he wanted to bring a Resolution forward would he pass this along to the 30
secretary. 31
32
Amundsen explained this could be done. 33
34
City Attorney Riggs reported this information should be forwarded to the Charter 35
Commission Chair. 36
37
Warren expressed frustration with the fact Amundsen was bringing a problem before the 38
Commission that was not a problem. 39
40
Amundsen indicated a problem was generated when he was not given access to the 41
TimeSaver minutes until he received the document from the chair. He was simply told 42
the process had been changed. 43
44
Warren encouraged the chair, secretary and staff to work through this issue. 45
Mounds View Charter Commission May 21, 2019
Regular Meeting Page 13
1
Amundsen stated this issue had not been worked out and that was why he was requesting 2
support from the Commission on the process that should be followed. 3
4
City Attorney Riggs explained he had spoken to Amundsen numerous times over the past 5
15 to 17 years. He was of the opinion Amundsen was searching for a problem that did 6
not exist. He indicated this issue could be worked out easily by dividing out the roles. He 7
reported the secretary had record keeping tasks and was responsible for sending reports 8
onto the chief judge per the chair’s direction. He reported the goals of the Charter 9
Commission were approved by the entire Commission, same as the minutes. 10
11
Thomas noted he was the oldest and longest serving member on the Commission. He 12
explained he agreed with the City Attorney on this matter in that there was not a problem, 13
but rather there was a miscommunication with the TimeSaver minutes. He indicated 14
further clarification should have been made regarding what was meant by a “trial”. He 15
believed the group head enough clarification at this time and encouraged everyone to 16
move forward. 17
18
Reyes-Johnson asked, according to the bylaws, who was to prepare the agenda. City 19
Attorney Riggs reported the bylaws strictly state the chair was to prepare the agenda. 20
21
Reyes-Johnson expressed concern with the fact Amundsen did not send out her agenda 22
for the March meeting, but rather sent out his own agenda. 23
24
Amundsen stated he sent out the agenda in a form that was typically followed by the 25
Commission, with all of the chair’s items included. He concluded that all of his actions 26
and duties will remain the same until the Commission works out what to do with 27
TimeSaver. He interprets “prepare the records of the Commission” to mean any 28
documents the Commission has been working with, which has been the case since 2002. 29
30
City Attorney Riggs commented if the chair were to submit an agenda this does not have 31
to go through the secretary. 32
33
Amundsen thanked the City Attorney for his opinion on this matter. 34
35
Meeting Dates for Remainder of 2019. 36
37
Warren recommended no future meeting dates be set at this time. 38
39
Peterson stated he had the understanding all meeting dates had to be set for the remainder 40
of the year per the bylaws. City Attorney Riggs reported the Charter Commission did not 41
have to have a set meeting schedule in place. He noted the chair and two other members 42
could call a special meeting, which could be posted. He indicated the Commission did 43
not have to adopt a Resolution this evening with regard to setting meeting dates for the 44
remainder of 2019. 45
Mounds View Charter Commission May 21, 2019
Regular Meeting Page 14
1
Thomas explained the Commission has set a meeting date for July. 2
3
Set Next Meeting Agenda Items. 4
5
This item was not addressed. 6
7
7. Next Regular Meeting: Tuesday, July 16, 2019 at 6:30 p.m. 8
9
8. Adjournment: Meeting adjourned at 9:06 p.m. 10
11
Transcribed by: 12
13
Heidi Guenther 14
TimeSaver Off Site Secretarial, Inc. 15
2002 2003*2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017**2018 2019
Chair Thomas Thomas Thomas Thomas Thomas J. Thomas J. Thomas J. Thomas J. Thomas J. Thomas J. Thomas J. Thomas Amundsen Amundsen Amundsen Amundsen Amundsen Reyes- Johnson (2 meetings)
Sec Amundsen Amundsen Amundsen Amundsen Amundsen B. Thomas B. Thomas B. Thomas B. Thomas B. Thomas Amundsen Amundsen Thomas Thomas Thomas Thomas Thomas Amundsen
# Meetings 12 12 12 12 14 12 9 10 12 7 12 9 8 7 7 6 7 2
Quorum not met 4 4 5 2 6 11 9 6 2 3 8 8 8 3 6 0 0 0
Cancelled due Quorum 0 5 0 3 4 4 1 0 0 0
Authorized 15 11 11 11 11 11 11 11 11 11 11 11 11 11 11 9 9 9
Actual on 12-31 15 10 8 8 7 5 6 8 9 7 6 6 3 3 5***8 9
*Commission Reduced from 15 to 11 Members
**Commission Reduced from 11 to 9 Members
HISTORY SINCE 1999
Member Joined Left Joined Left Years
Doty 11/4/1978 10/1/2018 40
Werner 11/14/1978 10/10/2006 28
McCarty 11/14/1978 6/12/2003 24.5
J. Miller 12/8/1982 11/14/2012 20
J. Thomas 11/11/1999 19.5
Amundsen 10/10/2002 10/10/2006 2/12/2009 14
B. Thomas 10/9/2003 11/9/2011 8
Stigney 11/8/1995 4/10/2003 7.5
Reiling 8/12/2008 10/9/2014 6
Warren 10/12/1994 10/1/1998 5/15/2018 5
Haubrich 11/14/2006 8/10/2011 4.75
Wouri 10/1/1996 10/1/2000 4
Sandback 12/14/2000 10/14/2004 4
Freimuth 6/14/2001 10/14/2004 3.5
Eenigenburg 6/12/2003 10/10/2006 3.25
Mori 10/10/2002 8/11/2005 2.75
Amirahmadi 11/9/2000 5/8/2003 2.5
Jahnke 11/9/2000 5/8/2003 2.5
Miller James 3/14/2012 10/9/2014 2.5
Peterson 5/12/2016 3
Erickson 11/10/2016 2.5
Clawson 1/12/2017 2.4
Sach Le 3/8/2001 6/12/2003 2.25
Reyes Johnson 3/21/2017 5/21/2019 2.2
Mueller 5/12/2005 4/10/2007 2
Johnson 7/14/2016 3/21/2017 1.75
Oberg 1/12/2017 10/1/2018 1.75
Hutchins 12/9/2009 5/1/2011 1.5
Battin 7/14/2010 2/12/2014 3.5
Mandoza 10/10/2002 10/9/2003 1
Vang 11/14/2006 9/11/2007 0.8
S. Linke 10/10/2002 5/8/2003 0.7
Smith 12/14/2011 3/14/2012 0.5
Staples 11/20/2018 0.5
Klander 1/29/2019 0.5
Lamoreux 5/16/2017 9/19/2017 0.4
Source Charter Commission Meeting Minutes as provided to City by Various
Secretaries
CURRENT COMMISSION
Member Joined Left Joined Left Years
J. Thomas 11/11/1999 19.5
Amundsen 10/10/2002 10/10/2006 2/12/2009 14
Warren 10/12/1994 10/1/1998 5/15/2018 5
Peterson 5/12/2016 3
Erickson 11/10/2016 2.5
Clawson 1/12/2017 2.4
Reyes Johnson 3/21/2017 5/21/2019 2.2
Staples 11/20/2018 0.5
Klander 1/29/2019 0.3