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Home My WebLink AboutAgenda Packets - 2019/06/10CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, June 10, 2019 6:30 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Mueller, Gunn, Hull, Meehlhause, Bergeron 4. APPROVAL OF AGENDA 5. CONSENT AGENDA A. Approval of Minutes: May 28, 2019 B. Just and Correct Claims C. Resolution 9121 Approving Severance for Karla Freecheck Police Administrative Assistant D. Resolution 9122 Adopting and Reporting Performance Measures E. Resolution 9125 Appointing Hanna Kenow to Police Administrative Assistant F. Resolution 9126 Approving Mediated Settlement Agreement and Release of Claims 6. PUBLIC COMMENT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 7. SPECIAL ORDER OF BUSINESS A. SWPPP 8. COUNCIL BUSINESS A. Public Hearing: Temporary Liquor Licenses to Allow Ole Piper Inn and Barley John’s Brew Pub to Sell and Distribute On-Sale Intoxicating Liquor at the Mounds View Festival in the Park (Publically Remove from Agenda, Application Information Not Received) B. Consideration of Resolution 9115, Approving the Renewal of Mounds View Liquor Licenses C. Consideration of Resolution 9116, Approving the Renewal of Mounds View Business Licenses (Non-Liquor) D. Resolution 9123 Approving the Bid and Awarding a Contract to Dering Pearson Group for the City Hall / Police Remodel Project E. Resolution 9124 Approving the Replacement of Roof Top Unit #4 at City Hall F. 9. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Charter Commission Membership – Administrator Zikmund C. Reports of City Attorney 10. NEXT COUNCIL WORK SESSION: July 1, 2019 NEXT COUNCIL MEETING: June 24, 2019 beginning at 5:30 p.m. 11. ADJOURNMENT PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 May 28, 2019 6 Mounds View City Hall 7 2401 Mounds View Boulevard, Mounds View, MN 55112 8 6:30 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Bergeron, Gunn, Hull, Meehlhause, Mueller 16 17 NOT PRESENT: None. 18 19 4. APPROVAL OF AGENDA 20 A. Monday, May 28, 2019, City Council Agenda. 21 22 MOTION/SECOND: Gunn/Meehlhause. To Approve the Monday, May 28 , 2019, agenda as 23 presented. 24 25 Ayes – 5 Nays – 0 Motion carried. 26 27 5. CONSENT AGENDA 28 A. Approval of Minutes: May 13, 2019. 29 B. Just and Correct Claims. 30 31 MOTION/SECOND: Meehlhause/Bergeron. To Approve the Consent Agenda as presented. 32 33 Ayes – 5 Nays – 0 Motion carried. 34 35 6. PUBLIC COMMENT 36 37 None. 38 39 7. SPECIAL ORDER OF BUSINESS 40 A. Presentation by American Legion. 41 42 Kennedy ________________, American Legion representative, discussed the work being doing 43 by the American Legion and noted this organization holds Police Officers and Fire Fighters in 44 high regard. He explained Officer Garland had been nominated for an award based on his 45 Mounds View City Council May 28, 2019 Regular Meeting Page 2 service to this country and to the City of Mounds View. He presented Officer Garland with the 1 Law Enforcement Certificate of Accommodation for Outstanding Public Service in the state, 2 community and nation. In addition, he indicated Officer Garland was recognized as Minnesota’s 3 American Legion Law Enforcement Officer of the Year for 2018 and 2019. He congratulated 4 Officer Garland for this recognition and commended the Mounds View Police Department for 5 their outstanding efforts in the community. 6 7 Mayor Mueller stated the City was extremely proud of its Police Department and especially 8 Officer Garland. She congratulated Officer Garland for his great work and asked Chief Harder to 9 come forward at this time. Police Chief Harder accepted the award from the American Legion 10 on Officer Garland’s behalf. A round of applause was offered by all in attendance. 11 12 B. Swearing In of Officer Mike Hanson. 13 14 Police Chief Harder introduced newly hired Police Officer Mike Hanson to the City Council. He 15 administered the oath of office to Officer Hanson and welcomed him to the Mounds View Police 16 Department. A round of applause was offered by all in attendance. 17 18 Officer Hanson introduced his family to the City Council and thanked them for the opportunity to 19 work in this community. 20 21 C. Presentation from Ramsey County Parks and Recreation Department – 22 Benjamin Karp. 23 24 Public Works Director Peterson reported Ramsey County had recently completed a North 25 Regional Trail Master Plan and was seeking Council approval. He explained Benjamin Karp 26 from Ramsey County was in attendance to provide the Council with further information on this 27 plan. 28 29 Benjamin Karp, Ramsey County Parks and Recreation Department, provided the Council with a 30 presentation on the North Regional Trail Master Plan. He reported the master plan would serve 31 as a guiding document to identify long-term infrastructure and recreation improvements for the 32 development of a park, trail or other resource. He discussed the project goals within the master 33 plan and described the community engagement that occurred. In addition, approaches to reduce 34 barriers had been identified within the master plan. The preferred concept plan was reviewed in 35 detail with the Council and requested Council approval of the master plan. 36 37 Council Member Meehlhause asked where the cross-country ski trails would be located. Mr. 38 Karp reviewed the location of the new cross-country ski trails on the preferred concept plan. 39 40 Mayor Mueller commented on the TCAAP portion of this project and questioned if the park 41 plans for this property would move forward even though development has stalled. Mr. Karp 42 indicated the park plans would be moving forward in a phased approach. 43 44 Mounds View City Council May 28, 2019 Regular Meeting Page 3 Council Member Bergeron questioned what would be done at the “enhanced road crossing”. Mr. 1 Karp stated overpasses and underpasses may be created, or signaled crosswalks in order to 2 improve safety for pedestrians and bikers. 3 4 MOTION/SECOND: Bergeron/Meehlhause. To Waive the Reading and Adopt Resolution 5 9119, Supporting an Amendment to the Rice Creek North Regional Trail Master Plan. 6 7 Ayes – 5 Nays – 0 Motion carried. 8 9 8. COUNCIL BUSINESS 10 A. Resolution 9117, Approving a One Day Gambling Permit for Mounds View 11 Police Foundation as part of the Mounds View Festival in the Park. 12 13 City Administrator Zikmund requested the Council approve a one-day gambling permit for the 14 Mounds View Police Foundation as part of the Mounds View Festival in the Park. He explained 15 the Foundation was looking to host bingo at the Festival in order to raise funds for the Mounds 16 View Police Department. 17 18 Mayor Mueller thanked the Mounds View Police Foundation for their efforts on behalf of the 19 Police Department. 20 21 MOTION/SECOND: Gunn/Bergeron. To Waive the Reading and Adopt Resolution 9117, 22 Approving a One Day Gambling Permit for Mounds View Police Foundation as part of the 23 Mounds View Festival in the Park. 24 25 Ayes – 5 Nays – 0 Motion carried. 26 27 B. Second Reading and Adoption of Ordinance 956, Amending the Zoning Map 28 for 8482, 8484, and 8486 Long Lake Road and Summary Publication. 29 30 Community Development Director Sevald requested the Council adopt an Ordinance that would 31 amend the Zoning Map for the properties at 8482, 8484 and 8486 Long Lake Road. He 32 discussed the history of these properties and noted a rezoning accidently occurred. Staff 33 provided further comment on the error that occurred and requested the Council approve the 34 rezoning. 35 36 MOTION/SECOND: Gunn/Meehlhause. To Waive the Second Reading and Adopt Ordinance 37 956, Amending the Zoning Map for 8482, 8484, and 8486 Long Lake Road and Summary 38 Publication. 39 40 ROLL CALL: Bergeron/Gunn/Meehlhause/Mueller. 41 42 Ayes – 4 Nays – 0 Motion carried. 43 44 Council Member Hull was not present for the roll call vote. 45 Mounds View City Council May 28, 2019 Regular Meeting Page 4 1 C. Second Reading and Adoption of Ordinance 957, Updating Chapter 1000 of 2 the Mounds View Municipal Code and Summary Publication. 3 4 City Administrator Zikmund requested the Council adopt an Ordinance updating Chapter 1000 of 5 the City Code. He reviewed the minor changes that were made to this portion of the code and 6 recommended approval. 7 8 MOTION/SECOND: Meehlhause/Bergeron. To Waive the Second Reading and Adopt 9 Ordinance 957, Updating Chapter 1000 of the Mounds View Municipal Code and Summary 10 Publication. 11 12 ROLL CALL: Bergeron/Gunn/Meehlhause/Mueller. 13 14 Council Member Hull was not present for the roll call vote. 15 16 Ayes – 4 Nays – 0 Motion carried. 17 18 D. Resolution 9118, Approving Pilot Trial of City Hall Hours of Operation. 19 20 City Administrator Zikmund requested the Council approve a pilot trial of new City Hall hours of 21 operation. He explained the new hours would assist the City in providing better customer service 22 while also assisting the City with employee retention efforts. He stated three members of the 23 administrative staff would be working on Fridays. He reported the new hours would begin on 24 June 1st and would run through the end of August on a trial basis. 25 26 Council Member Hull returned to the Council Chambers. 27 28 MOTION/SECOND: Gunn/Bergeron. To Waive the Reading and Adopt Resolution 9118, 29 Approving Pilot Trial of City Hall Hours of Operation. 30 31 Ayes – 5 Nays – 0 Motion carried. 32 33 E. Resolution 9120, Approving Retirement Health Savings Plan Policy 34 Revisions. 35 36 City Administrator Zikmund requested the Council approve revisions to the City’s Retirement 37 Health Savings Plan Policy. He commented on the proposed changes that were made to the plan 38 and recommended approval. 39 40 Mayor Mueller asked if all three groups came to a consensus on this item. City Administrator 41 Zikmund reported two groups supported the changes and one group chose not to make a change. 42 43 MOTION/SECOND: Hull/Meehlhause. To Waive the Reading and Adopt Resolution 9120, 44 Approving Retirement Health Savings Plan Policy Revisions. 45 Mounds View City Council May 28, 2019 Regular Meeting Page 5 1 Ayes – 5 Nays – 0 Motion carried. 2 3 9. REPORTS 4 A. Reports of Mayor and Council. 5 6 Council Member Gunn reported the Mounds View Police Foundation would meet on Tuesday, 7 June 4th and the Festival in the Park Committee would meet on Tuesday, June 18th. She 8 explained the Festival Committee was still seeking volunteers to assist with this year’s event. 9 10 Council Member Meehlhause stated the Mounds View Lions Club held their annual garage sale 11 two weeks ago. He thanked all who supported this event noting over $1,000 was raised from this 12 event. 13 14 Council Member Meehlhause reported he attended a Twin Cities Gateway meeting last week. 15 He explained Steve Markuson’s contract had been extended to May 31, 2020. He noted hotel 16 revenues for 2019 were doing quite well. 17 18 Council Member Meehlhause commented he would be attending an NYFS Board meeting on 19 Thursday, May 30th. He explained Cohen Tayler had been hired to assist with an executive 20 search for Jerry Hromatka’s replacement. 21 22 Council Member Bergeron reported he would be attending the North Suburban Cable 23 Commission meeting on Thursday, June 6th. 24 25 Mayor Mueller noted school would be out in early June. She encouraged residents to be mindful 26 of children walking to and from neighborhood parks. She asked that residents consider making a 27 donation to the Ralph Reeder Food Shelf to assist with feeding children this summer. 28 29 Mayor Mueller stated on Saturday, May 25th she had the privilege of serving troops at the River 30 Center in St. Paul. She noted 1,200 families of servicemen and women were at this event. She 31 noted mayors from 26 different cities assisted with this event. She thanked the local businesses 32 that paid for these family members to Skype with loved ones in Kuwait. 33 34 Mayor Mueller reported she would be attending a Ramsey County League of Local Government 35 meeting on Thursday, May 30th at 5:30 p.m. 36 37 Mayor Mueller indicated she would be attending a Minnesota Women in Local Government 38 meeting on Friday, May 31st at 11:00 a.m. 39 40 Mayor Mueller thanked the City for setting aside training funds for the City Council and staff to 41 attend the League of Minnesota Cities Annual Conference in Duluth. 42 43 B. Reports of Staff. 44 45 Mounds View City Council May 28, 2019 Regular Meeting Page 6 Public Works Director Peterson reported his staff was busy training in the seasonal workers. He 1 noted the YMCA park programs would begin in two weeks once school was out for the summer. 2 He explained the City Hall/Police remodel bids would be opened on Friday. He indicated the 3 Silver View Park parking lot was removed today. He commented further on the plans for this 4 park along with the project timeline. 5 6 Public Works Director Peterson reported the last 12 months have been the wettest in history. He 7 understood the groundwater level was high. He indicated the City was already 6” over normal 8 precipitation levels. He stated the City needs a long stretch of dry weather to dry things out. He 9 commented on the progress that was being made at City Hall Park. 10 11 City Administrator Zikmund updated the Council on the City’s compliance efforts with Tires 12 N’More. 13 14 City Administrator Zikmund explained he and Rayla Ewald would be traveling to Eden Prairie 15 for a mediation session with a separated officer, per the officer’s request. 16 17 City Administrator Zikmund reported the legislative session has completed and he was pleased to 18 report LGA would continue. 19 20 City Administrator Zikmund stated on Friday, June 7th the County Road I bridge would be 21 brought down. 22 23 City Administrator Zikmund reviewed the workshop agenda for Monday, June 3rd. The Council 24 agreed to discuss the Charter Commission at this meeting. 25 26 Mayor Mueller reported the City had three eagle scouts that would be recognized by the Council 27 at a future meeting. 28 29 Council Member Gunn reported the Scouts and the Lions would be cleaning up Mounds View 30 Boulevard on Saturday, June 1st. 31 32 Council Member Gunn stated on Saturday, June 8th the Mounds View Police Foundation would 33 be hosting a hot dog/bake sale fundraiser at Von Hansen’s Meats from 10:00 a.m. to 4:30 p.m. 34 35 Theresa Cermak commented on a drawing that was being sponsored by the Festival in the Park 36 Committee where a queen-sized quilt would be given away. 37 38 C. Reports of City Attorney. 39 40 There was nothing additional to report. 41 42 10. Next Council Work Session: Monday, June 3, 2019, at 6:30 p.m. 43 Next Council Meeting: Monday, June 10, 2019, at 6:30 p.m. 44 Mounds View City Council May 28, 2019 Regular Meeting Page 7 1 11. ADJOURNMENT 2 3 The meeting was adjourned at 7:55 p.m. 4 5 Transcribed by: 6 7 Heidi Guenther 8 TimeSaver Off Site Secretarial, Inc. 9 The Mounds View Vision A Thriving Desirable Community Item No: 5.C. Meeting Date: June 10, 2019 Type of Business: Consent Agenda City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Rayla Sue Ewald, Human Resources Coordinator Item Title/Subject: Resolution 9121, Approving Severance for Karla Freecheck Police Administrative Assistant Introduction: Karla Freecheck has resigned from her position effective June 21, 2019. Ms. Freecheck was employed with the City for one year and five months (hire date of January 16, 2018). Attached is Resolution 9121 which authorizes severance to Ms. Freecheck in accordance with the City’s Personnel Manual. Discussion: Section 3.47 of the personnel manual provides for payout of unused vacation and comp time hours. Employees with less than two years of service are not eligible for payout of sick time hours. Ms. Freecheck resigned with 35.66 hours of vacation. Ms. Freecheck had less than two years of service so is not eligible for sick time payout. Ms. Freecheck had a comp time balance of 1.50 hours. The following represents severance eligible to Ms. Freecheck: Hours Hourly rate Payout Vacation Hours 35.66 $21.68 $773.11 Comp Time 1.50 $21.68 $ 32.52 Total Severance: $805.63 Strategic Plan Strategy/Goal: Create a culture where employees desire to work. Financial Impact: The amount of severance pay is estimated to be $805.63. Recommendation: Staff recommends approval of Resolution 9121 authorizing severance to Karla Freecheck pursuant to the Mounds View Personnel Manual. Respectfully submitted, ________________________ Rayla Sue Ewald Human Resources Coordinator The Mounds View Vision A Thriving Desirable Community RESOLUTION NO. 9121 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING SEVERANCE FOR KARLA FREECHECK, POLICE ADMINISTRATIVE ASSISTANT WHEREAS, Karla Freecheck has resigned as Police Administrative Assistant for the City of Mounds View, her last day of employment is June 21, 2019; and WHEREAS, in accordance with the Mounds View Personnel Manual, Ms. Freecheck is eligible for a cash payout of her vacation hours; and WHEREAS, in accordance with the Mounds View Personnel Manual, Ms. Freecheck is eligible for a cash payout of her comp time; and WHEREAS, Ms. Freecheck had less than two years of service and is not eligible for sick time payout; and WHEREAS, Ms. Freecheck’s balance of accrued and unused vacation is 35.66 hours; and WHEREAS, Ms. Freecheck’s balance of accrued and unused comp time is 1.50 hours; and WHEREAS, Ms. Freecheck’s rate of pay upon resignation was $21.68 per hour. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves severance to Karla Freecheck consistent with the Mounds View Personnel Manual as follows: Hours Hourly rate Payout Vacation Hours 35.66 $21.68 $773.11 Comp Time 1.50 $21.68 $ 32.52 Total Severance: $805.63 Adopted this 10th day of June, 2019. _______________________________ Carol A. Mueller, Mayor ATTEST: _______________________________ Nyle Zikmund, City Administrator Item No: 5.D. Meeting Date: June 10, 2019 Type of Business: Council Consent City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: Resolution 9122 Adopting and Reporting Performance Measures Background: The legislature created the Council on Local Results and Innovation in 2010. (CLRI) The CLRI created standardized performance measures that will aid residents, taxpayers, and state and local elected officials in determining the efficacy of cities in providing services. Participation in the standard measures program is voluntary. Discussion and Recommendation: To participate, a city must adopt, implement, and publish a minimum of 10 performance measures as provided by the CLRI. The City of Mounds View already maintains a number of the standard performance measures and will add more in the future. The standard measures will be published on the City’s website and in the next edition of Mounds View Matters. The City will also be eligible for reimbursement of $.14 per capita or $1,865.78 for participation in the program. Attached is resolution 9122 and the list of standard performance measures that the City Council will adopt. Staff recommends approval. Strtegic Plan Strategy/Goal: - Enhance Revenue Sources thru minimal use of staff time. - Community Engagement by providing performance measure metrics that we currently track. Financial Impact: - $1,865.78 additional revenue, minimal staff time to compile and submit the report, cost to publish in the newspaper. Respectfully submitted, ___________________________ Mark Beer RESOLUTION NO. 9122 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ADOPTING AND REPORTING PERFORMANCE MEASURES WHEREAS, Benefits to the City of Mounds View for participation in the Minnesota Council on Local Results and Innovation’s comprehensive performance measurement program are outlined in MS 6.91 and include eligibility for a reimbursement as set by State statute; and WHEREAS, Any city/county participating in the comprehensive performance measurement program is also exempt from state levy limits for taxes, if levy limits are in effect; and WHEREAS, The Mounds View City Council has adopted and implemented at least 10 of the performance measures, as developed by the Council on Local Results and Innovation, and a system to use this information to help plan, budget, manage and evaluate programs and processes for optimal future outcomes. NOW THEREFORE LET IT BE RESOLVED THAT, The Mounds View City Council will continue to report the results of the performance measures to its citizenry by the end of the year through publication in the quarterly Mounds View Matters news letter, posting on the city’s website, or through a public hearing at which the budget and levy will be discussed and public input allowed. BE IT FURTHER RESOLVED, The Mounds View City Council directs staff to submit to the Office of the State Auditor the actual results of the performance measures adopted by the city. Adopted this 10th Day of June, 2019. _______________________________ Carol A. Mueller, Mayor (ATTEST) _______________________________ Nyle Zikmund, City Administrator (SEAL) City of Mounds View Standard Perfomance Measures For the Year Ended December 31, 2018 2013 2014 2015 2016 2017 2018 General Percent change in the taxable property market value.-4.244%-1.672%4.734%4.316%6.700%7.900% Nuisance code enforcement cases per 1,000 population.31.43 60.58 63.24 48.28 11.09 45.25 Bond rating.AA-3 AA-3 AA-3 AA-3 AA AA Accuracy of post election audit. (% of ballots counted accurately) (2012, 2014, 2016, 2018 General Election)Not selected for audit Not selected for audit Not selected for audit Not selected for audit Not selected for audit Not selected for audit Police Services Part I crime rates (total incidents 2013-2018, 383, 448, 357, 433, 402, 478)3,052 3,588 2,794 3,315 3,058 3,612 Part II crime rates (total incidents 2013-2018, 602, 545, 419, 493, 423, 430)4,772 4,364 3,279 3,774 3,218 3,249 Part I crime clearance rates 15%17%13%19%15%9% Par II crime clearance rates 58%55%45%56%58%52% Average police response time all incidents.4:40 minutes 4:40 minutes 5:00 minutes - - - Emergency/Crime in progress - - - 3:44 minutes 4:10 minutes 4:29 minutes Crime in last 20 minutes - - - 4:56 minutes 4:44 minutes 5:09 minutes Fire and EMS Services Insurance rating.ISO 3 ISO 3 ISO 3 ISO 3 ISO 3 ISO 3 Average fire response time. Emergency calls - weekdays (staffed)6 minutes 6 minutes 6 minutes 5 minutes 4 minutes 5:58 minutes Emergency calls - nights and weekends (volunteers)7 minutes 7 minutes 7 minutes 8 minutes 6 minutes 7:07 minutes Non-emergency calls - weekdays (staffed)8.3 minutes 8.3 minutes 8.3 minutes 8 minutes 8 minutes 7:35 minutes Non-emergency calls - nights and weekends (volunteers)10.5 minutes 11 minutes 10.5 minutes 11 minutes 9 minutes 8:01 minutes Fire calls per 1,000 population.16.45 16.16 16.63 21.07 20.52 15.23 The Fire Department is not the primary EMS provider they assist Police and Ambulance when called. Streets Average city street pavement condition rating.73 78 75 85 87 87 Expenditures for road rehabilitation per paved lane mile rehabilitated.1,094,505$ 1,279,414$ 1,263,268$ 1,101,435$ 1,174,134$ 676,368$ Percentage of all jurisdiction lane miles rehabilitated in the year. 1.17/43.33 6.92%4.24%5.54%6.00%1.62%2.70% Average hours to complete road system during snow event.6 hours 5.5 hours 5.5 hours 5.5 hours 5.5 hours 5.5 hours Water Operating cost per 1,000,000 gallons of water pumped/produced.2,540.37$ 2,676.67$ 2,739.44$ 2,684.51$ 2,606.44$ 2,523.04$ Sanitary Sewer Number of sewer blockages on city systerm per 100 connections zero zero zero zero zero zero Population (per U.S. Census, per Metopolitan Council)12,155 12,314 12,444 13,007 13,161 13,327 As additional information is collected the City will establish outcome measures that will assist in assessing whether community goals are being met. The Mounds View Vision A Thriving Desirable Community Item No: 5.E. Meeting Date: June 10, 2019 Type of Business: Consent Agenda City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Rayla Sue Ewald, Human Resources Coordinator Item Title/Subject: Resolution 9125, Appointing Hanna Kenow to Police Administrative Assistant Introduction: Resolution 9106 passed on April 22, 2019, which approved the hiring of a Police Administrative Assistant. Discussion: A posting based on the job description was published for 10 working days on the City’s web site, the League of Minnesota Cities web site, and Indeed.com. Over 600 candidates submitted resumes. Of those, 112 candidates submitted completed application packets by the application deadline. The applications were scored with 10 individuals being interviewed by Police Department personnel and the Human Resources Coordinator. Strategic Plan Strategy/Goal: Create a culture where employees desire to work. Financial Impact: This is a budgeted position. Recommendation: The panel is recommending the Council appoint Ms. Hanna Kenow to the position of Police Administrative Assistant starting June 25, 2019. Due to her previous work experience, the panel recommends Ms. Kenow start at Step 1.5 in the 2019 compensation plan, complete a six-month probationary period and advance to Step 2. Step 3 will follow one year later (1½ years after her start date) based on successful job performance. Respectfully submitted, ________________________ Rayla Sue Ewald Human Resources Coordinator The Mounds View Vision A Thriving Desirable Community RESOLUTION NO. 9125 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING HANNA KENOW TO POLICE ADMINISTRATIVE ASSISTANT WHEREAS, The City of Mounds View posted for a Police Administrative Assistant; and WHEREAS, The City of Mounds View posted for the position on its web page, the League of Minnesota Cities web page, and Indeed.com; and WHEREAS, One hundred twelve (112) completed applications were received, scored and ten (10) interviews were conducted; and WHEREAS, An interview panel comprised of the Police Chief, Deputy Police Chief, Police Investigator, and the Human Resources Coordinator conducted interviews on May 16 and 17, 2019. At the end of the interview process staff engaged in discussion and came to a conclusion for a recommendation. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves the hiring of Hanna Kenow to the position of Police Administrative Assistant starting June 25, 2019 at Step 1.5 in the 2019 compensation plan, complete a six-month probationary period and advance to Step 2. Step 3 will follow one year later (1½ years after her start date) based on successful job performance. Level 1 Level 1.5 Level 2 Level 3 Level 4 Level 5 $20.40 $21.04 $21.68 $22.95 $24.23 $25.50 Adopted this 10th day of June 2019. _______________________________ Carol A. Mueller, Mayor ATTEST: _______________________________ Nyle Zikmund, City Administrator The Mounds View Vision A Thriving Desirable Community Item No: 5.F. Meeting Date: June 10, 2019 Type of Business: Consent Agenda City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Rayla Sue Ewald, Human Resources Coordinator Item Title/Subject: Resolution 9126, Approving Mediated Settlement Agreement and Release of Claims Introduction: The City was involved in a dispute with a terminated employee, Keith Demarest. The matter reached a negotiated settlement. It is recommended that the council adopt a resolution approving the mediated settlement agreement and release of claims. Strategic Plan Strategy/Goal: As recommended by City Attorney and in order to be in line with our strategic planning efforts to be more efficient and in order to properly handle HR matters, this resolution is recommended for approval. Financial Impact: The settlement amount will be $90,000.00. Recommendation: Staff and the City Attorney recommend approval of Resolution 9126, a resolution approving a mediated settlement agreement and release of claims relating to the dispute with Keith Demarest. Respectfully submitted, ________________________ Rayla Sue Ewald Human Resources Coordinator RESOLUTION NO. 9126 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING MEDIATED SETTLEMENT AGREEMENT AND RELEASE OF CLAIMS WHEREAS, Keith Demarest was previously employed by the City as a patrol officer with the Police Department; and WHEREAS, Mr. Demarest allegedly sustained injuries in the line of duty, which the City denies; and WHEREAS, Mr. Demarest was granted Police and Fire Plan duty disability benefits by the Public Employees Retirement Association (PERA), pursuant to Minn. Stat. § 353.656, Subd. 1; and WHEREAS, Mr. Demarest claims to be entitled to continuation of health insurance coverage under Minn. Stat. § 299A.465, as a result of his duty disability, which the City denies; WHEREAS, the parties participated in mediation on May 29, 2019 and reached a settlement of Mr. Demarest’s claim under Minn. Stat. § 299A.465; and WHEREAS, the parties wish to resolve their differences without the cost, delay and uncertainty of litigating the matter; and WHEREAS, the Settlement Agreement provides for the resolution of the dispute between the parties as well as a release of all claims for the future payment of any health insurance premiums by the City on behalf of Mr. Demarest under Minn. Stat. § 299A.465. NOW, THEREFORE, BE IT RESOLVED THAT the above-referenced recitals are incorporated herein to this Resolution. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council hereby approves the Settlement Agreement in substantially the form as attached hereto as Exhibit A, the contents of which are incorporated herein by reference. NOW, THEREFORE, BE IT FURTHER RESOLVED THAT, the Mayor, the City Administrator and the City Attorney are hereby authorized and directed to take any and all additional steps and actions necessary or convenient to prepare the appropriate documents and/or agreements to facilitate the directives of the City Council as provided herein in order to accomplish the intent of this Resolution. Resolution 9126 June 10, 2019 Page 2 The Mounds View Vision A Thriving Desirable Community Adopted this 10th day of June, 2019. _______________________________ Carol A. Mueller, Mayor ATTEST: _______________________________ Nyle Zikmund, City Administrator Resolution 9126 June 10, 2019 Page 3 The Mounds View Vision A Thriving Desirable Community EXHIBIT A SETTLEMENT AGREEMENT AND RELEASE OF CLAIMS BETWEEN THE CITY OF MOUNDS VIEW AND KEITH W. DEMAREST Item No: 7A Meeting Date: June 10, 2019 Type of Business: SB City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Director of Public Works Item Title/Subject: Annual Stormwater Public Information Meeting Introduction: As part of the City of Mounds View’s Municipal Separate Storm Sewer System (MS4) permit, there is a requirement for an annual public information meeting discussion stormwater. Discussion: The City of Mounds View holds a MS4 permit issued by the Minnesota Pollution Control Agency (MPCA) and is charged with meeting a number of requirements. One of those requirements is an annual Stormwater Public Information Meeting. As part of this meeting Public Works will present an update of the actions completed for 2018 as well as initiatives for the future. Respectfully submitted, _______________________ Don Peterson Director of Public Works Item No: 08B Meeting Date: June 10, 2019 Type of Business: Council Business City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator Item Title/Subject: Resolution 9115, Resolution Approving Mounds View Liquor License Renewals • On-Sale Intoxicating Liquor/Sunday Sales/Outdoor Consumption License Renewal for The Mermaid, located at 2200 Mounds View Boulevard • On-Sale Intoxicating Liquor/Sunday Sales/Outdoor Consumption License Renewal for Moe’s American Grill, 2400 Mounds View Boulevard • On-Sale Intoxicating Liquor License/Sunday Sales Renewal for New Vision/Mounds View 15 Theater, 2430 Mounds View Boulevard • Off-Sale Intoxicating Liquor License for Merwyn Liquor, 2577 Mounds View Boulevard • Off-Sale Intoxicating Liquor License for Vino & Stogies, 2345 County Road H2 • Off-Sale 3.2 Malt Liquor License for SuperAmerica #4264, 2640 County Road I Introduction: In accordance with Ordinance 951, a public hearing is no longer required for liquor license renewals. The City of Mounds View issued liquor licenses for the subject businesses in 2018 and their renewals are before the City Council for consideration as they will expire June 30, 2019. Discussion: All applicants have submitted their city liquor license application materials and the applicable fees with the exception of Speedway #4264. We are still waiting for their liquor liability insurance. They are aware that we have not received it and are working on getting it to us. The following investigations and inspections have been conducted to determine whether there is cause for the City to consider denial of any of the above referenced liquor license applications: Police Inquiry and Investigations From May 18, 2019 to May 18, 2019 the Mounds View Police Department responded to the following numbers of calls: Merwin Liquors 16 calls Moe’s American Grill 19 calls Mounds View 15 Theater 50 calls Speedway (formerly S/A) 114 calls Mermaid/AmericInn 105 calls Vino & Stogies 24 calls Utility Billing Inquiry Moe’s American Grill has an outstanding water/sewer bill in the amount of $8,680.64. Staff has been in contact with the owner, Mr. Jeff Moritko, who has requested that the City divide the total amount due in four equal payments with the first payment being due by June 21, 2019 and the remaining three payment due on 21st of each month thereafter. In addition, he is pledging that Moe’s will stay current to avoid this issue in the future. MN Department of Revenue No violations were found. Ramsey County Taxation All property taxes are current to date. Staff Report Item 08B June 10, 2019 Page 2 The Mounds View Vision A Thriving Desirable Community Fire Inspection All properties were inspected for fire code violations. The following businesses failed inspection and a follow-up inspection has been scheduled: The Mermaid Reinspection Scheduled for 06/11/2019 Moe’s American Grill Reinspection Scheduled for 06/25/2019 Strategic Plan Strategy/Goal: Our licensing ordinance and it requirements along with the renewal applications listed relate to our Vision Statement; “…welcoming a desirable destination to all ages and cultures…and a place where residents can live, work and play safely” and by approving the license renewals the City will “….maintain a positive business climate where businesses want to locate and remain in Mounds View”. Financial Impact: None. Recommendation: Staff recommends approval of license renewals listed in Exhibit A with the following businesses having contingencies: • Mermaid passes its fire inspection. • Moe’s American Grill passes its fire inspection and establishes a payment plan for delinquent water/sewer bill. • Speedway #4262 submits their Certificate of Liquor Liability Insurance. If renewals are approved, the time period of each license will be July 1, 2019 to June 30, 2020. Respectfully submitted, _____________________ Nyle Zikmund City Administrator The Mounds View Vision A Thriving Desirable Community RESOLUTION NO. 9115 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING THE RENEWAL OF MOUNDS VIEW LIQUOR LICENSES FROM JULY 1, 2019 TO JUNE 30, 2020 WHEREAS, City of Mounds View liquor licenses expire June 30, 2019; and WHEREAS, all City of Mounds View liquor licenses must be approved by the City Council; and WHEREAS, Staff has received all pertinent application materials and fees; proof of insurance; and satisfactory reports from the appropriate City departments, MN Department of Revenue, Ramsey County Property Taxation and the Fire Inspector for the liquor license renewals listed in Exhibit A; and WHEREAS, all businesses shown in Exhibit A (attached) appear to meet the provisions of Chapter 502 of the Mounds View Municipal Code entitled, “Intoxicating Liquor” or Chapter 503 entitled, “3.2 Percent Malt Liquor”. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby approve Liquor License renewals for each business shown in Exhibit A; BE IT FURTHER RESOLVED that these licenses will be valid from July 1, 2019 to June 30, 2020. Adopted this 10th day of June, 2019. _______________________________ Carol A. Mueller, Mayor ATTEST: _______________________________ Nyle Zikmund, City Administrator (SEAL) The Mounds View Vision A Thriving Desirable Community EXHIBIT A – RESOLUTION NO. 9115 2019-2020 MOUNDS VIEW LIQUOR LICENSE RENEWALS Business Name Type of Liquor License Mounds View Address Merwin Liquors Intoxicating Off-Sale 2577 Mounds View Blvd. Moe's American Grill (Fire Inspection and Water/ Sewer Bill)* Intoxicating On-Sale/Sunday Sales/Outdoor Consumption 2400 Mounds View Blvd. New Vision Mounds View 15 Theater Intoxicating On-Sale/ Sunday Sales 2430 Mounds View Blvd. Speedway #4264 (Liquor Liability Insurance)* 3.2% Malt Off-Sale 2640 County Road I The Mermaid (Fire Inspection)* Intoxicating On-Sale/Sunday Sales/Outdoor Consumption 2200 Mounds View Blvd. Vino & Stogies Intoxicating Off-Sale 2345 County Road H2 *Approval of business license is contingent upon outstanding items being remedied by June 30, 2019 or said business will be removed from Exhibit A. The Mounds View Vision A Thriving Desirable Community Item No: 08C Meeting Date: June 10, 2019 Type of Business: Council Business City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator Item Title/Subject: Resolution 9116, Approving the Renewal of Mounds View Business Licenses expiring June 30, 2019 (Non-Liquor) Introduction: The businesses shown in attached Exhibit A have a current license with the City of Mounds View that will expire June 30, 2019. These businesses are required to renew their license with the City on an annual basis. Each of the businesses listed have applied to the City to renew their license. Discussion: The City has received the appropriate fees, completed and signed renewal applications and proof of adequate insurance where necessary, with the exception of Little Caesar’s. Paperwork has been submitted but we are waiting for payment from the corporate office. We have received satisfactory reports and inspections from the appropriate departments and agencies, including any delinquent water/sewer bills, invoices, and satisfactory fire inspections with the exception of those listed below: Utility Billing - As discussed in the staff report for liquor license renewals, Moe’s American Grill has an outstanding water/sewer bill in the amount of $8,680.64 and Mr. Moritko has requested that the City divide the total amount due in four equal payments with the first payment being due by June 21, 2019 and the remaining three payment due on 21st of each month thereafter. MN Department of Revenue - Only required for Liquor Establishments. Ramsey County Taxation - All property taxes are current to date. Fire Inspection - All properties were inspected for fire code violations. Again, as stated in the liquor license staff report; Moe’s and The Mermaid have reinspections scheduled this month. Monthly Recycling Reports – A contingency of a Garbage/Recycling hauler license is to submit a recycling report to the City each month on a form provided by the City. The following haulers are delinquent: Walters Disposal Service and Advanced Disposal Services. Strategic Plan Strategy/Goal: Our licensing ordinance and it requirements along with the renewal applications listed relate to our Vision Statement; “…welcoming a desirable destination to all ages and cultures…and a place where residents can live, work and play safely” and by approving the license renewals the City will “….maintain a positive business climate where businesses want to locate and remain in Mounds View”. The Mounds View Vision A Thriving Desirable Community Staff Report Item 08C June 10, 2019 Page 2 Financial Impact: None Recommendation: Staff recommends approval of license renewals listed in Exhibit A with contingencies as shown. If renewals are approved, the time period of each license will be July 1, 2019 to June 30, 2020. Respectfully submitted, _____________________________ Nyle Zikmund, City Administrator The Mounds View Vision A Thriving Desirable Community RESOLUTION NO. 9116 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION APPROVING BUSINESS LICENSE RENEWALS FOR THE CITY OF MOUNDS VIEW FROM JULY 1, 2019 TO JUNE 30, 2020 WHEREAS, certain City of Mounds View Business Licenses expire June 30, 2019; and WHEREAS, certain City of Mounds View business licenses must be approved by the City Council; and WHEREAS, the City has received the appropriate fees, application materials, proof of insurance where necessary and satisfactory reports from the appropriate City departments, Ramsey County Health Department, Ramsey County Taxation and the Fire Inspector for the business license renewals listed in Exhibit A; NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby approve business licenses listed in Exhibit A; BE IT FURTHER RESOLVED that the businesses listed in Exhibit A will be valid from July 1, 2019 to June 30, 2020. Adopted this 10th day of June, 2019. Carol A. Mueller, Mayor ATTEST: Nyle Zikmund, City Administrator (SEAL) The Mounds View Vision A Thriving Desirable Community EXHIBIT A – RESOLUTION NO. 9116 Business Name Type of License Mounds View Address The Mermaid (Theisen Vending) Amusement Devices/Centers 2200 Mounds View Blvd. Rydell Auto Outlet & Garage Auto Sales 2375 Mounds View Blvd. The Mermaid (Fire Inspection) Bowling Alley 2200 Mounds View Blvd. Holiday Station Stores Cigarette/Tobacco 2732 Mounds View Blvd. Lucky's Station Cigarette/Tobacco 2155 County Road H Merwin Liquors Cigarette/Tobacco 2577 Mounds View Blvd. Speedway #4264 Cigarette/Tobacco 2640 County Road I The Station Cigarette/Tobacco 2280 County Road I Tobacco View Cigarette/Tobacco 2359 Mounds View Blvd. Vino & Stogies Cigarette/Tobacco 2345 County Road H2 Vino & Stogies/Mounds View Cigar Shop Cigarette/Tobacco 2345 County Road H2 Walgreens #06447 Cigarette/Tobacco 2387 Mounds View Blvd. Ace Solid Waste Garbage/Recycling Hauler City-Wide Advanced Disposal Services (Delinquent Recycling Reports) Garbage/Recycling Hauler City-Wide Aspen Waste Systems Garbage/Recycling Hauler City-Wide Nitti Sanitation, Inc. Garbage/Recycling Hauler City-Wide Randy's Environmental Services Garbage/Recycling Hauler City-Wide Ray Anderson & Sons Co., Inc. Garbage/Recycling Hauler City-Wide Republic Services (Allied Waste Systems) Garbage/Recycling Hauler City-Wide Veit Corporation Garbage/Recycling Hauler City-Wide Walter's Recycling & Refuse (Delinquent Recycling Reports) Garbage/Recycling Hauler City-Wide Waste Management of MN Garbage/Recycling Hauler City-Wide Holiday Station Stores Gasoline Station 2732 Mounds View Blvd. Lucky's Station Gasoline Station 2155 Highway Avenue Speedway #4264 Gasoline Station 2640 County Road I The Station Gasoline Station 2280 County Road I Arepa Bite Restaurant – Class B 2213 Mounds View Blvd. Burger King #4116 Restaurant – Class B 2651 Mounds View Blvd. Caribou Coffee #1173 Restaurant – Class B 2585 Mounds View Blvd. Domino’s Pizza #1971 Restaurant – Class B 2548 Mounds View Blvd. Little Caesars Pizza (Paperwork submitted, waiting for payment from corporate office) Restaurant – Class B 2581 Mounds View Blvd. McDonald's Restaurant Restaurant – Class A 2201 Mounds View Blvd. Moe's American Grill (Fire Inspection and Water/Sewer Bill) Restaurant – Class A 2400 Mounds View Blvd. Pink Flower Vietnamese Restaurant Restaurant – Class B 2563 Mounds View Blvd. R.J. Riches Restaurant (No application or fee, delinquent water/sewer bill and delinquent property taxes) Restaurant – Class A 2145 County Road H Subway Restaurant Restaurant – Class B 2436 Mounds View Blvd. Taco Bell Restaurant – Class B 2219 Mounds View Blvd. The Mermaid (Fire Inspection) Restaurant – Class A 2200 Mounds View Blvd. Tony's Sandwich King Restaurant – Class B 2546 Mounds View Blvd. *Approval of business license is contingent upon outstanding items being remedied by June 30, 2019 or said business will be removed from Exhibit A. The Mounds View Vision A Thriving Desirable Community Item No: 8D Meeting Date: June 10, 2019 Type of Business: CB Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Public Works Director Item Title/Subject: Resolution 9123, Approving the Bid and Awarding a Contract to Dering Pearson Group for the City Hall / Police Remodel Project Background/ Discussion: The City Council has been discussing the possibility of remodeling City Hall and the Police Department. Discussion was brought forward by Staff with the move of Public Works Administration Staff and the Police Department requiring more space and accommodations due to their current limited space and recent additional officers approved by referendum. (The current space in the Police Department is lacking showers in both the men’s and women’s locker rooms, also needed is a soft interview room, and a secure holding room.) A rough concept was presented to the City Council on April 2nd, 2018 and Council was supportive of moving forward in hiring an architectural firm to review the concept plans and investigate if a remodel project at City Hall was feasible. The following actions have been completed to date: • May 13th - City Council to Approve Plans and Authorize bidding • May 14th - Buetow 2 Architects send to General Contractors and advertise for bids. • May 23rd - Walk through of project area with bidders • May 31st - Public Bid – Bid opening City Council Chambers The following tables is a breakdown of the bids received: The apparent low bidder based off of the base bid was Cal-Tex. Buetow 2 Architects has reviewed all the bids. By adding alternate #3 the low bidder for the project is Dering Pearson Group of Rogers MN. Dering Pearson submitted a total project cost bid of $169,324, this is under the Architects estimated construction costs of $240,000. Dering Pearson has provided a list of projects and references as both Staff and Buetow 2 have not work with Dering Pearson in the past. Staff called several of the references and was only able to connect with one at the time of this report. The reference gave high marks and praise for Dearing Pearson, indicating that for the last project they did not go out for bid, but hired Dearing Pearson based on past performance in workmanship and bringing projects in on budget and on time. Contractor Base Bid Alternate 1 Alternate 2 Alternate 3 Total Dering Pearson $155,435 -$,3501 -$12,000 +$13,889 $169,324 Cal -Tex $154,900 -$3,900 -$15,000 +$24,900 $179,800 Weber $193,000 -$4,006 -$10,000 +$15,300 $208,300 Ebert $223,700 -$4,800 -$19,200 +$21,200 $224,900 The Mounds View Vision A Thriving Desirable Community Additional expenses for this project include: • Purchase of Lockers for Police Department $28,634 • Electronic key card door locks $16,545 • Cable and moving Cameras $1,036 • Other soft cost – design fees, furniture etc.. $19,800 • SAC charges $12,500 Total $78,515 The total project cost for the City Hall/Police Remodel is $259,691. The 2019 adopted budget has $257,000 in the Special Projects, fund 480-4180-7050. The estimated project is $2,692 over the budget. Staff is expecting some cost savings in City Staff performing some of the rough demolishing, painting, moving and SAC charges. The following time line will be used for this project: • June 10th - City Council approves bid and awards contract for the remodel project. • June 11- City Attorney Contract Development • June 17-28th - Contracts reviewed and signed. • July 1-3 - Pre Construction Meting • July 8-19 - City Staff starts moving items prepping for construction • July 22 – Construction starts Strategic Plan Strategy/Goal: Maintain and Plan for Infrastructure Improvements. Goal Focus efforts on recruiting good employees and providing an environment to keep them. Financial Impact: No Financial Impact to the 2019 Budget, as funding is in the Special Project Fund, account 480-4180-7050-110 for this project. Recommendation: Staff as well as Buetow 2 Architects recommends the City Council accept the bid from Dering Pearson Group of Rogers MN for the City Hall/Police Remodel for a total base bid of $155,435, in addition to alternate #3 for $13,889. Staff also recommends the Council approve a 7% contingency of $11,852, for any unforeseen problems that may arise with this project. Staff further recommends the council approve the soft costs totaling $78,515. For total estimated project cost of $259,691 Staff also recommends the City Council approves the City Attorney create a contract for this project. Respectfully submitted, Don Peterson Public Works Director The Mounds View Vision A Thriving Desirable Community RESOLUTION 9123 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE PLANS AND SPECIFICATIONS FOR THE CITY HALL / POLICE REMODEL AND AUTHORIZE BIDDING WHEREAS, the City Council has discussed the option of remodeling City Hall in order to provide more space for the Police Department; and WHEREAS, the City Council approved adverting for bids for the City Hall / Police Department Remodel Project, City Project 2018-C03; and WHEREAS, Bids were received and read aloud on Friday May 31, 2019, as noted on the table below; and WHEREAS, Buetow 2 Architects, Inc. reviewed the bids, and reported that low bid was made by Dering Pearson Group for a project cost of $169,324; and WHEREAS, Staff has contacted Dering Pearson references and reports are positive; and WHEREAS, The City Council acknowledges that with this project there are other soft costs such as electronic door locks, design fees attorney fees, SAC charges ets… for an estimated cost of $78,515; and WHEREAS, the City Council desires to have this project completed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. Approves the Bid submitted by Dering Pearson Group of Rogers MN for cost of $169,324 for the City Hall/Police Remodel Project, City Project 2018-C03. 2. Approves the City Attorney write a contract between Dering Pearson Group and the City for City Project 2018-C03 3. Approves the addition of a 7% contingency of $11,852 for any unforeseen problems or issues that may arise with this project. 4. Approves the other Soft Cost for the project as listed by Buetow 2 Architects, such as electronic door locks, design fees, attorney fees SAC charges etc. for a total of $78,515 Contractor Base Bid Alternate 1 Alternate 2 Alternate 3 Total Dering Pearson $155,435 -$,3501 -$12,000 +$13,889 $169,324 Cal -Tex $154,900 -$3,900 -$15,000 +$24,900 $179,800 Weber $193,000 -$4,006 -$10,000 +$15,300 $208,300 Ebert $223,700 -$4,800 -$19,200 +$21,200 $224,900 The Mounds View Vision A Thriving Desirable Community Resolution 9123, page 2 5. For a total project cost of $259,691, funding exists in the Special Project Fund, account 480-4180-7050-110 for this project. 6. The Mayor and City Administrator are hereby authorized and directed to execute all appropriate documents to effectuate the actions contemplated by this resolution. 7. The Mayor and City Administrator, Staff and consultants are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent of this Resolution. Adopted this 10th day of June, 2019 Carol A. Mueller, Mayor ATTEST: Nyle Zikmund, City Administrator (Seal) The Mounds View Vision A Thriving Desirable Community Item No: 8E Meeting Date: June 10, 2019 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Public Works Director Item Title/Subject: Resolution 9124 Approving the Replacement of Roof Top Unit #4 at City Hall Background: The compressor and fan failed for the City Hall Roof Top Unit #4, (RTU #4) on June 6, 2019. RTU #4 provides cooling to the Police Administration and Office Area. This unit is 21 years old and past the year for recommended replacement. Staff has received a quote from Trane Building Services to replace the unit and program into the BAS system. The Quote includes new curb adapter, lifting the new unit onto the roof and disposing of the old unit along with programing into the BAS system, The total quote from Trane is $13,000. This expense is not in the 2019 budget. Staff met with the Finance Director to determine a funding source for the replacement. A budget adjustment of $13,000 to the Special Project Fund account 480-4180-7030 is required in order to make the necessary replacement of RTU #4. Strategic Plan Strategy/Goal: Maintain and Plan for Infrastructure Improvements. Financial Impact: Budget Adjustment is needed for $13,000, is required to the 2019 Budget, in the Special Project Fund, account 480-4180-7030 for this needed repair. Recommendation: Staff recommends approving the quotes from Trane Building Services to replace and install RTU #4 at City Hall for a total of $13,000, Staff also recommends the City Council approve a 2019 Budget adjustment of $13,000 to the Special Project Funds account 480-4180-7030 in order to make the needed repairs and replacement of RTU #4. Respectfully submitted, Don Peterson, Public Works Director The Mounds View Vision A Thriving Desirable Community RESOLUTION 9124 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE REPLACEMENT OF ROOF TOP UNIT #4 at CITY HALL WHEREAS, Public Works Department is responsible for the building maintenance at all City facilities, this includes the heating ventilation and air conditioning (HVAC) of the buildings; and WHEREAS, City Hall RTU #4 after 21 years or service had the compressor and fan failed; and WHEREAS, Staff has received a quote from Trane Building Services to install a new RTU at City Hall for a total of $13,000; and WHEREAS, this repair is not budget and requires a 2019 Budget adjustment of $13,000 to the Special Project Funds account 480-4180-7030. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. Approves the proposal from Trane Building Services to install a new RTU at City Hall for a total of $13,000. 2. Approves a 2019 Budget adjustment to the Special Project Fund account 480-4180- 7030 of $13,000 for the necessary replacement of RTU #4 at City Hall. 3. The Mayor and City Administrator are hereby authorized and directed to execute all appropriate documents to effectuate the actions contemplated by this resolution. 4. The Mayor and City Administrator, Staff and consultants are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent of this Resolution. Adopted this 10th day of June, 2019 __________________________________ Carol A. Mueller, Mayor ATTEST: __________________________________ Nyle Zikmund, City Administrator (Seal)