HomeMy WebLinkAboutResolution 9192RESOLUTION NO. 9192
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE RECORDING SECRETARY SERVICE
AGREEMENT ADDENDUM DATED DECEMBER 31, 2019 WITH
MINUTE MAKER SECRETARIAL
WHEREAS, Minute Maker Secretarial (formerly TimeSaver Off -Site Secretarial, Inc.)
has been taking minutes for City Council, EDA and Planning Commission meetings since
1999; and
WHEREAS, the City Council and Staff are pleased with the thoroughness and
accuracy of the minutes taken by Minute Maker Secretarial (formerly TimeSaver Off -Site
Secretarial, Inc.); and
WHEREAS, rates for Minutes Maker Secretarial have increased for 2019 by
approximately 2.5%; and
WHEREAS, attached to this Resolution is the addendum to the Recording Secretary
Service Agreement;
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council agrees
to and accepts the terms of the Minute Maker Secretarial recording secretary service
agreement addendum dated December 31, 2019, as attached
BE IT FURTHER RESOLVED that this agreement shall expire December 31, 2020.
Adopted this 25th day of November, 2019.
Carol A. Mueller, Wayor
ATTEST: Ak 7 4 j
Nyle k nd, City Administrator
(SEAL)
ADDENDUM TO
RECORDING SECRETARY SERVICE AGREEMENT
Dated: December 31, 2019
By and between Minute Maker Secretarial, Inc. and the City of Mounds View, 2401 Mounds
View Boulevard, Mounds View, MN 55112.
1. EXTENSION OF RECORDING SECRETARIAL SERVICE AGREEMENT: The term
of the existing Recording Secretary Service Agreement dated December 31, 2018 shall be
extended under the same terms and conditions to December 31, 2020.
2. TOSS CHARGES: TOSS shall be paid for its services as recording secretary for each
meeting with a one (1) hour minimum, the highest rate prevailing, as follows:
a. Base Rate: One Hundred Forty -Eight and 00/100 dollars ($148.00) for any
meeting up to one (1) hour (billable time)l�us Thirty -Five and 50/100 dollars
($35.50) for each thirty (30) minutes following the first one (1) hour; or
b. Unit Rate: Forty -Six and 50/00 dollars ($46.50) for the first hour of meeting time
and Thirty -One and 00/100 dollars ($31.00) for every hour after the first hour plus
Fourteen and 25/100 dollars ($14.25) for each page of draft minutes for
submission to the City of Mounds View for their preparation of final minutes.
At the end of the term of this Addendum or any extension of it, the parties may make a new
Agreement or extend or modify the terms of this Agreement.
IN WITNESS WHEREOF, the undersigned have executed this Addendum to the Recording
Secretary Service Agreement as of the day and year indicated.
November 25, 2019 CITY OF MOUNDS VIEW
By �d GC��
Carol A. Mueller
Its_ Mayor
By 4%At ]A,4'V
Ny Zi d
Its City Administrator_
November 12, 2019 MINUTE AKER SECRETRIALJNC.
By X_ -z urj &Zt_
Heidi Guenther
Its President & CEO