HomeMy WebLinkAbout09-17-2019 Minutes DRAFTMounds View Charter Commission Minutes 1
Tuesday, September 17, 2019 2
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1. Call to Order – The meeting came to order at 6:30 p.m. 5
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2. Roll Call – Present: B. Amundsen, B. Clawson, D. Erickson, B. King, J. Peterson, J. 7
Thomas, R. Warren 8
Excused: J. Klander 9
Absent: B. Staples 10
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NOT PRESENT: None. 12
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3. Approval of Agenda 14
Motion by J. Peterson, seconded by R. Warren, to approve the agenda as 15
presented. 16
Motion Approved 17
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Approval of Minutes 19
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Peterson requested a change to the minutes on Item 6A in the middle of page noting the 21
motion was made by R. Warren seconded by J. Klander. 22
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Peterson stated at the end of Item 6C the motion should be made by B. Amundsen and 24
seconded by J. Peterson. 25
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Motion by J. Peterson, seconded by R. Warren, to approve the minutes of May 21 , 27
2019 as amended. 28
Motion Approved 29
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4. Citizens Comments from the Floor 31
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None. 33
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5. Reports of Chair 35
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Thomas discussed Roberts Rules of Order pertaining to discipline of a Commission 37
member. 38
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Thomas welcomed Bob King to the Commission. 40
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King introduced himself to the Commission noting he has lived in Mounds View for the 42
past 20 years and worked at Sysco for over 30 years. He stated he has been involved with 43
the Mounds View Lions, Mounds View Police Foundation and Festival in the Park 44
Mounds View Charter Commission September 17, 2019
Regular Meeting Page 2
Committee. It was his hope this group could show respect and communicate correctly 1
while addressing the City Charter. 2
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6. Reports of Members 4
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Amundsen explained the Commission had a contentious meeting in May. He stated if the 6
Commission felt he was being rude on that evening, he wanted to apologized as this was 7
not his intent. He commented his intent was to understand what he was supposed to be 8
doing. He reported a hearing was held before a Judge on August 5th, which the Council 9
pursued and the Court has up to 90 days to make a decision. 10
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7. Unfinished Business 12
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Review TimeSavers prepared minutes and discuss future use. 14
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Thomas discussed the TimeSaver minutes and noted the City Attorney advised this group 16
that only summary minutes were required, which was then put into the Commission’s 17
bylaws. He requested comment from the Commission on how to proceed. 18
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Clawson stated he believed the TimeSaver minutes were too detailed and that a narrative 20
was not necessary. He recommended the minutes only reflect the action taken. He 21
commented the minutes that had been taken over the past two years were fine and 22
properly captured the action that occurred. He did not support spending the City’s money 23
for additional sets of minutes. 24
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Peterson commented in fairness to TimeSaver they were directed to add more detail than 26
too little detail. He explained when he served on the Planning Commission in the mid 27
1990’s a staff member completed the minutes. He reported the Planning Commission 28
was directed by the City Attorney to have summarized minutes of what was done and not 29
all that was said. He indicated he did not think TimeSaver minutes were a bad thing, but 30
noted it was not very different from the work that was already being completed by 31
Amundsen or Thomas. 32
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Thomas stated it was his hope one more set of minutes would be completed that more 34
closely reflected the Commission’s bylaws. He believed it was easier to review and 35
approve this type of minutes. 36
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Amundsen asked if City staff could request TimeSaver to submit minutes that more 38
closely reflect the bylaw requirements. Assistant City Administrator Beeman reported 39
this request could be made. He explained TimeSaver completed the City Council, EDA 40
and Planning Commission minutes and provided a summary format for these minutes. 41
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Peterson expressed concern that minutes were not being corrected prior to being placed 43
on the City’s website. 44
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Mounds View Charter Commission September 17, 2019
Regular Meeting Page 3
Amundsen stated this has been discussed with staff. He requested direction be given to 1
TimeSaver in order to have them capture the action at each Charter meeting, who made 2
motions consistent with the bylaws versus more of what had been done in the past 3
minutes. 4
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Motion by B. King, seconded by J. Peterson, to direct TimeSaver to draft brief 6
minutes. 7
Motion Approved 8
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King excused himself at 7:00 p.m. 10
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Discuss schedule for Chapter 4 language updates from the City Attorney. 12
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Thomas explained the Commission did not have any further communication from the 14
City Attorney regarding the language changes for Chapter 4. At the last meeting, the 15
Commission agreed the secretary would provide the City Attorney with notes and these 16
notes would be reviewed to assist the group with consolidating the amendments. He 17
recommended discussion on this item be held off until the Commission hears back from 18
the City Attorney. 19
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8. New Business 21
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Discuss and vote on J. Thomas’ Vice Chair position. 23
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Thomas discussed his position with the Commission. He noted he had attended a 25
meeting with the City Administrator and explained he was asked to give up his position 26
as Vice Chair. He stated he would be willing to take this action if it was the will of the 27
Commission. He believed this decision belonged with the Charter Commission. 28
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Warren indicated he was not interested with what happens outside the Charter 30
Commission. However, when a vacancy occurs within the Charter Commission for the 31
Chair position, he asked if the Vice Chair serves as the Acting Chair. 32
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Thomas reported this was the case. 34
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Warren inquired if Thomas would serve as the Acting Chair until an election was held to 36
fill the vacancy. 37
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Thomas stated he would serve as the Acting Chair by default if he was in attendance at 39
the meeting. If he were not present at the meeting, the Acting Chair would be the 40
secretary. He noted this language was included within the Charter Commission bylaws. 41
He explained if there were an item where he had to recuse himself, Clawson would run 42
the meeting. 43
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Clawson stated he did not believe it was necessary to make a motion to name Thomas as 45
Mounds View Charter Commission September 17, 2019
Regular Meeting Page 4
Vice Chair. 1
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There being no action on this item, Thomas recommended the Commission move on. 3
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Handle a motion to declare the position of Chair vacant and discuss election of officers as 5
required by the Bylaws. 6
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Thomas requested the Commission declare the Chair position vacant and elect an officer. 8
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Motion by R. Warren, seconded by D. Erickson, to declare the Chair position 10
vacant. 11
Motion Approved 12
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Motion by R. Warren, seconded by B. Clawson, that the Commission elect a Chair 14
as the first order of business under Unfinished Business at the next Charter 15
Commission meeting. 16
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Warren stated he would like to have this issue be the first order of business at the 18
next meeting to have the Chair position filled. 19
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Thomas stated the Commission could hold an election tonight. 21
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Warren questioned how the election could be conducted given the fact the 23
vacancy was just declared. 24
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Thomas reported once the vacancy was declared, an election could be held. He 26
explained he spoke to the City Attorney regarding this matter and was informed 27
an election could be held this evening. He asked if the Commission wanted to 28
hold off on the election to the next meeting given the fact two members were not 29
in attendance. 30
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Amundsen stated if a member wanted to be considered for Chair, they had to have 32
one full-year of term on the Charter Commission. 33
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Warren commented he stood by his motion and would like this item addressed as 35
the first item under Unfinished Business at the Charter Commission’s next 36
meeting. 37
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Erickson stated he was in favor of holding the election at the next meeting so long 39
as all members were in attendance. 40
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Thomas reported all members would be notified of the election prior to the 42
meeting. 43
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Motion Approved 45
Mounds View Charter Commission September 17, 2019
Regular Meeting Page 5
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Discuss and adopt a Resolution for upcoming meeting dates. 2
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Thomas reported the 2020 meeting dates were slated for the third Tuesday of each month. 4
He explained he received a communication from Klander stating this would continue to 5
be a conflict for him. He indicated King would have conflicts if the meeting were moved 6
to the first Tuesday of the month, nor was he available on the first and third Thursday of 7
the month. 8
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Clawson supported the Commission meeting on the second Tuesday of the month. 10
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Peterson indicated this would be a conflict for him. 12
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The Commission agreed to hold meetings on the fourth Tuesday of the month in 2020. 14
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Motion by B. Amundsen, seconded by D. Erickson, to adopt Resolution 2019-16
05E, recommending the Charter Commission meet on the fourth Tuesday of every 17
other month starting on November 26, 2019 with future meetings to be held on 18
January 28, 2020 and March 24, 2020. 19
Motion Approved 20
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Set next meeting agenda items. 22
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Thomas reported the first item under Unfinished Business will be to elect a new Chair. 24
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Amundsen requested an update on Chapter 4 be provided in November and that the Vice 26
Chair send out a cheat sheet for Roberts Rules of Order. 27
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9. Next Regular Meeting: Tuesday, November 19, 2019 at 6:30 p.m. 29
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10. Adjournment: Meeting adjourned at 7:37 p.m. 31
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Transcribed by: 33
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Heidi Guenther 35
TimeSaver Off Site Secretarial, Inc. 36