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HomeMy WebLinkAbout09-17-2019 Minutes ApprovedMounds View Charter Commission Minutes - APPROVED Tuesday, September 17, 2019 1.Call to Order. The meeting came to order at 6:34 PM. 2.Roll Call. Present:B. Amundsen, B. Clawson, D. Erickson, Bob J King, J. Peterson, J. Thomas, R. Warren Excused:J. Klander Absent:B. Staples 3.Approval of Agenda and Minutes. A. Approve Agenda. Acting Chair J. Thomas introduced proposed agenda. Motion by, J. Peterson, second by, R. Warren, to adopt the proposed agenda. Motion Adopted. B. Approve Minutes. Acting Chair J. Thomas asked for motion to approve the Secretary's May 21, 2019, minutes. Motion by, J. Peterson, second by, R. Warren, to approve the Minutes of the Secretary as amended to correct the seconder for item 6.A. to J. Klander, and seconder for last motion in 6.B. to J. Peterson. Minutes Approved as amended. 4.Citizens Comment from the Floor. 5.Reports of Chair. Acting Chair J. Thomas reported on Robert's Rules of Order for discipline of a member. Any member may make a motion for personal privilege to remind the Chair the meeting appears to be getting out of order. If that does not help, then a motion for censure for an actor can be done at any meeting to bring things back to order. Options beyond those two motions requires disciplinary actions. The disciplinary actions are covered under one of five different scenarios. The steps involve a subcommittee be established, a closed meeting, allowing the accused to see and prepare a defense to a set of charges, review and then Commission action. 6.Reports of Members. B. Amundsen reported he wished to again apologize to all members who felt he had been rude to any other member or people at the May 21, 2019, meeting. He also reported the City Council asked the Court to remove him. A Court hearing was held on August 5, 2019, and final arguments were submitted on August 19. The Court has not made any decision currently. He also offered a copy of his final argument document to anyone interested, since it is a public document filed with the Court. Acting Chair J. Thomas introduced and welcomed new Commissioner Bob King. Bob introduced himself and spoke about his volunteer service to the city, his career background and 20 years living in Mounds View. His interest in serving is to communicate better and to maintain respect in the Commission for all members. He is hoping to help with the Charter language so it can be understandable to all citizens. J. Peterson reported that he too is interested in helping citizens understand the purpose of the Charter and what it means to them and that it is a legal document that has many citizen privileges. The difficulty for the Charter Commission is to simplify but not remove the legal privileges and making the Charter clear to the citizens. 7.Unfinished Business. A. Review of Time Savers Trial Minutes. Acting Chair J. Thomas introduced the Time Savers minutes. Members discussed the format, volume of Mounds View Charter Commission Minutes - APPROVED Tuesday, September 17, 2019 content, the requirement of Bylaws, and legal requirements for content of minutes. Assistant City Administrator Brian Beeman stated further Commission direction can be given to Time Savers and also that Time Savers transcribes minutes for many Mounds View commissions and the Council. Motion by, B. King, second by, J. Peterson, to send Commission direction to Time Savers that for preparing the Charter Commission minutes they are to be as brief as reasonable, describing each meeting item stating what was done, not what was said, the motion, the motion maker, the seconder, any amendments, and the results of votes. Motion Adopted. B. King left the meeting at 7:04 PM. B. Discuss schedule for Chapter 4 language updates from the City Attorney. Acting Chair J. Thomas recommended the Commission delay discussion until feedback from the attorney is received. Discussion occurred and no action occurred. 8.New Business A. Discuss and vote on J Thomas' Vice Chair position. Acting Chair J. Thomas further explained that the options for disciplinary actions are contained in Robert's Rules of Order, Chapter 20. The chapter is about 25 pages and covers motions, time line, and process. Members discussed clarity of who is acting chair. 2nd Vice Chair B. Clawson agreed that nothing further is appropriate or required and asked the meeting to move on to the next agenda item. No further discussion or actions were proposed by any member. B. Handle a motion to declare the position of Chair vacant and discuss election of officers as required by the bylaws. Acting Chair J. Thomas introduced the need to declare the Chair position vacant so that a 90-day period start for election of a chair. Member discussion occurred. Motion by R. Warren, second by D. Erickson, to declare the Chair position vacant. Motion Adopted. Motion by R. Warren, second by B. Clawson, that the election of a new chair be the first order of business under Unfinished Business at the next meeting. Member discussion occurred. Acting Chair J. Thomas advised the election could occur at this evenings meeting, per attorney advice, once the vacancy was adopted. The election will be for a one year to fill the remaining term. Motion Adopted. C. Discuss and adopt a resolution for upcoming meeting dates. Acting Chair J. Thomas introduced that members have asked to meet on a different night of the month. Member discussion occurred and the 4th Tuesday was identified as available for all members present. Motion by B. Amundsen, second by R. Warren, to adopt Resolution 2019-05a with amendments to change to 4th Tuesday, November 2019 through March 2020, with the dates of 11/26/2019, 1/28/2020, & 3/24/2020. Motion Adopted as amended. D. Set next meeting agenda items. Unfinished Business. Election of Chair. Discuss schedule for Chapter 4 language updates from the City Attorney. Non-agenda item was for J. Thomas to send a simple Robert's Rules of Order summary sheet to members. 9.Next Regular Meeting. Tuesday, November 26, 2019, at 6:30 PM. 10.Adjournment: meeting adjourned at 7:41 PM.