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HomeMy WebLinkAbout11-11-2010 MinutesMounds View Charter Commission Minutes Wednesday, November 11, 2010 1. Call to Order – The meeting came to order at 7:02 pm. 2. Roll Call – Present: J. Thomas, B. Thomas, J. Miller, B. Amundsen, Susan Hutchins, J. Battin, J. Reiling Excused: M. Haubrich Absent: B. Doty 3. Approval of agenda Motion by J. Reiling, second by J. Battin, to approve agenda as written. MOTION APPROVED Approval of minutes Motion by B. Amundsen, second by J. Reiling, to approve minutes of Oct. 13, 2010 as amended. MOTION APPROVED 4. Citizens comments from the floor None 5. Reports of the Chair Chair opened discussion on expiration of terms and clarified that any member is able to continue to serve after the expiration until the replacement for that position is installed. Chair reported on the status of the information posted to the city website regarding minutes and replays. He recommends the Commission go through the process of submitting updated copies of everything for storage. In addition, he would like to build a digital database to give the city and have available for the public. B. Amundsen asked if historical Charter Commission documents have been transferred to digital medium and if archival video is available, and if so, how far back? Chair will check with city staff. J. Reiling asked about distribution of minutes and group consensus decided that minutes should be distributed at least one week prior to the next regularly scheduled meeting. 6. Reports of members None 7. Unfinished Business Chair opened a brief discussion on Section 8.01. No new draft was available but discussion regarding definitions of various terms continued. B. Amundsen asked if a new section for just definitions can be added. 8. New Business Discussion opened regarding the Commission Bylaws including several amendments for clarity and procedural steps. Motion by J. Battin, second by B. Amundsen, to amend the Bylaws as follows: Art. II, Section 8 – Insert after “… present and voting.”: Nomination for the position of Chair requires one year of service on the Commission to be eligible. MOTION APPROVED Mounds View Charter Commission Minutes Wednesday, November 11, 2010 Motion by J. Thomas, second by J. Battin, to amend the Bylaws as follows: Art. II, Section 8 – Strike the word “four” and insert “six” for the limit of the number of terms to be served consecutively in an office. MOTION APPROVED Discussion of several other amendments continued. Consensus was to revise the proposed changes draft for a vote at the next meeting. Chair opened elections for Commission officers. Nominations for the position of Commission Chair included J. Thomas and B. Amundsen. J. Thomas was elected Chair by ballot. Nomination for the position of Vice Chair was J. Reiling. Motion by B. Amundsen, second by J. Battin, to elect J. Reiling by voice vote. MOTION APPROVED Nomination for the position of 2nd Vice Chair was S. Hutchins. Motion by B. Amundsen, second by J. Reiling, to elect S. Hutchins by voice vote. MOTION APPROVED Nomination for the position of Secretary was B. Thomas. Motion by B. Amundsen, second by J. Reiling, to elect B. Thomas by voice vote. MOTION APPROVED Discussion for next month’s agenda included future meeting dates. Consensus was to remain on the second Wednesday of each month through March. Also on the agenda will be the revised draft of the Bylaws as well as language for Section 8.01. 9. Adjournment Meeting adjourned at 9:40 p.m.