HomeMy WebLinkAbout11-26-2019 Minutes pending approvalMounds View Charter Commission Minutes - DRAFT
Tuesday, November 26, 2019
1.Call to Order. The meeting came to order at 6:32 PM.
2.Roll Call. Present:B. Amundsen, B. Clawson, D. Erickson, Bob J King, J. Klander,
J. Peterson, J. Thomas, R. Warren
Excused:
Absent:
3.Approval of Agenda and Minutes.
A. Approve Agenda.
Acting Chair J. Thomas introduced proposed agenda.
Motion, by J. Peterson, and second, by B. Clawson, to adopt the proposed agenda. Motion Adopted.
B. Approve Minutes.
Acting Chair J. Thomas asked for review of Secretary's September 17, 2019, minutes.
Motion, by J. Peterson, and second, by B. King, to approve the Minutes of September 17, 2019, as
presented. Minutes Adopted.
4.Citizens Comment from the Floor.
None.
5.Reports of Chair.
Acting Chair J. Thomas also accepted resignation from Brooks Staples and thanked him for his service.
Acting Chair J. Thomas reported on Robert's Rules of Order handouts. Acting Chair J. Thomas also
discussed Robert's Rules Section “Procedures for Small Boards”, found in 11th edition, page 487, as a
possible future discussion.
6.Reports of Members.
B. Amundsen reported the Court has denied the City's petition to remove and that he would be remaining on
the Commission.
7.Unfinished Business.
A. Election of Chair to fill vacant position.
Acting Chair J. Thomas discussed the process of nomination and ballot. He then stated the floor was open
for nomination. Russell Warren indicated he in nomination. Hearing no other nominations, Acting Chair J.
Thomas made motion, and second, by B. Amundsen, to vote by acclamation to accept Russell Warren
nomination. Motion Adopted.
Acting Chair J. Thomas made motion, and second, by B. Clawson, to vote by acclamation to accept Russell
Warren as Chair. Motion Adopted.
Per the Commission By-Laws the elected chair takes the position at the close of the meeting.
B. Review Time Savers prepared minutes and discuss future use.
Acting Chair J. Thomas introduced the subject and asked for conversation. Discussion occurred about the
differences and needed corections. Motion. by J. Peterson, and second, by R. Warren, to terminate the Time
Saver minutes trial and continue using the minutes as produced by the Charter Commission Secretary.
Discussion occurred. Motion Adopted.
Motion, by J. Peterson, and second, by R. Warren, to request Mounds View City staff to work with Charter
Commission Secretary to update the web page to include Charter Commission packets and approved
minutes. Discussion occurred. Motion Adopted.
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Mounds View Charter Commission Minutes - DRAFT
Tuesday, November 26, 2019
C. Discuss schedule for Chapter 4 language updates from the City Attorney.
Acting Chair J. Thomas has heard no update from City Attorney. Discussion occurred and no action
occurred on this agenda item. Acting Chair J. Thomas tabled item.
8.New Business
A. Review and approve the Annual Report.
Acting Chair J. Thomas presented the draft copy of the Charter Commission Annual Report. Discussion
occurred, with date corrections. Motion, by R. Warren, and second, by B. King, to accept the report as
amended, directing Acting Chair J. Thomas to make updates, and send the Annual report to Commission
Secretary for transmittal to the Court and City. Motion Adopted.
B. Set next meeting agenda items.
1. Secretary's report of Website Updates.
Discussion of possible future agenda items and need for meetings occurred. Suggested topics included:
training review, mission statement, Chapter 4, Chapter 8, By-laws. Also, discussion of the Charter
amendment processes, waiting on City Attorney, and that the Commission can move forward without input
by having Chapter 4 put on the ballot without Attorney input. Discussion had consensus to review Chapter 8
if no action on Chapter 4 is possible. Elected Chair R. Warren suggested Chapter 4 be on the agenda for 30
minutes and if no action is possible to start again on Chapter 8.
2. Chapter 4 (30 minutes)
Alternate - Chapter 8 (if no action on Chapter 4) only for information dissemination.
B. Clawson asked Elected Chair to find out “Does the Commission have a client-attorney relationship
with the City Attorney?”
9.Next Regular Meeting. Tuesday, January 28, 2020, at 6:30 PM.
10.Adjournment: Acting Chair J. Thomas having no other business before the Commission adjourned the
meeting at 7:53 PM.
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