HomeMy WebLinkAbout12-20-2012 Agenda and PacketPARKS iii 5D RECREATRON AND FORESTRY CO tMISSI O N
6:30 P.M. I DECEMBER 20,2012 1 -MOUNDS VIEW CITY HALL
MEETING G I ;IJ T i=ce i
2. ROLL. CALL: Commissioners: Kunz, Palm, Kroeger, Peterson, Arel, Long
Staff: Dazenski, DeBar I YMCA: Danielson
4. APPROVAL OF MINUTES
A. November 15, 2012 Meeting Minutes: Motion to approve by Long, 2nd by Kunz. Motion
Passed 6-0
5. PUBLIC INPUT
Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full
name and address. Please limit your comrpents to three minutes. No residents present.
6. STAFF REPORTS
A. YMCA: 76 people signed up for January programs. Dance recital Friday night 12/21/12.
Teen Leaders Club program expansion being considered and worked on with the MV
school district. More updates in January. Working on becoming a Silver Sneakers program
site with funding from Medicare/Medicaid. Program provides funding for senior exercise and
senior programming with requirements each week and month as well as community events
throughout the year; Cookies with Santa had 300+ people attend. Christmas concert for
seniors by Schmitt Music! Purchased new speakers for Event Center with BBC monies.
North Suburban Concert Band has been contacting MVCC about setting a date.
Considering other;youth bands. Looking for contacts. YMCA hired new COO: Todd Tidbitts.
Boys' Gymnastic Regional Meet January 4-6 at MVCC. Open to the public.
B. Public Works: Skating buildings are ready and ice is getting there, depending upon the
weather. Plan to 'open rinks, Wed 12/26: Removed MVCC water fountain to prevent
hardwood floor damage. Replacing the floor'and looking to finish in January. Maintenance
being done on mowers. and field', equipment including nets.
7. UNFINISHE® BUSINESS
None
6. NEW BUSINESS
A. Discuss Commission Goals for 2013: Verified the proposed items listed as "Infrastructure
Projects" from DeBar are on the PIP. Current list includes Silverview playground, Silverview
trailway reconstruction, Hillview hockey rink, Hillview building reroofing, and Greenfield
parking lot reconstruction. Difficult to prioritize without knowing current budget and
opportunities from Special Projects budget.
1. Consider resurfacing tennis courts and basketball court at Greenfield when the parking
lot is redone.
2. Add park lighting improvements
3. Planning, Programming, Policies suggestions from DeBar include City Forester position,
Trailway Master Plan, Park Focus at Silverview, Codify revisions to parks -related
Municipal Code chapters, and update park information for CTV15 and new park facility
use guides.
0.�s TOj -01FUN __'s `n'+�T � l'� k: ''F �n�-"•-.-' ! `<E tee .
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to Winter Programs: 274 people in programing this winter,
on track with last year's number. In general Tuesday and
Thursday nights are very busy, couple nights we are
running every room is full with scout meetings, classes,
events.
ao Summer Parks increase 50% and added care and
bo AOA / Driver Safety classes 37% increase from last
year.
co 216 wedding or large events
do 179 learned to swim
eo League participation increase 36% served 300 youth
1. Gymnastics fleet - Great success, we had upwards of
1,500 people in the building over the weekend. They are
looking to us to host the State meet.
2. Basketbali Games - We have been hosting a Basketball
game or two a week. Great gym usage, lots of traffic
through the building
m
Adults Medtronic Youth Total
Gym
174
26
Gym
222
396
Fitness
Center
15
Fitness
0
15
Lobby
10
Lobby
97
107
Playland
0
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5
10
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• Oaths of Office
• Assign YMCA Adv. Rep.
• Redd. BBC fund requests
• Disc. City Forestry position
• Rev. 2013 Park Projects
• Disc. joint Council mtg. agenda
Su M Tu W Th F' IS
3
1 �J2 i 4
5 6 7 8=9 10I1
12j13�14 e151160171
19E20�21l22 23 242
26 28 30�31�j
1, J-1-1-
-Annual
.,.1__•Annual Parks Tour
• Rev./Disc. PIP
• Rec. SVP Playground Imp.
• Rev. CC WS presentation
• Disc. Sidewalk/Trail System
2012 Annual Report*
17 18
Tu W Th F
*4 joint meeting with Council i
• Rec'd Coach of the Year
• Rec. HVP Hockey Rink Imp.
• Rev./Discuss 2014 Budgets • Redd. BBC fund requests
Rev. Fee Schedule
• Quarterly Repoli*
• Quarterly Report*
Su M Tu W
29 -Town Nall Meeting
• Disc. annual parks tour
• Disc. SVP Playground Imp.
• Quarterly Report*
M Tu
17 -Festival in
*1 week early due to holiday *1 week early due to holiday
or potential meeting cancel?
Rec'd Applicants/Officers/Reps.
"Quarterly/Annual Reports include PRF activities & fundlexpenditure status
Rev.=Review Disc.=Discuss Recd=Recommend Jan. 2, 2013
2013 Budget Summary
Y -T -D
2009 2010 2011 2012 07/31/12 2013 Change from 2012
Actual Aetna[ Actual Budget Actual Request Dollar Percent
Recreation (100 - 4350):
Contractual services:
3036 Contractual recreation
107,201
100,805
102,335
105,500
70,763
105,500
- 0.00%
4800 Bonding & insurance
1,446
1,303
1,291
1,700
819
1,700
- 0.00%
Total contractual services
108,647
102,108
103,626
107,200
71,582
107,200
- 0.00%
Total Recreation
108,647
102,108
103,626
107,200
71,582
107,200
- 0.00%
M
2013 Budget Summary
Y -T -D
2009 2010 2011 2012 07/31/12 2013 Change from 2012
Actual Actual Actual Budget Actual Request Dollar Percent
Parks (100 - 4360):
Personnel services
Supplies, bldgs & grnds
12,927
10,757
9,211
13,160
2,949
9,110
(4,050)
0100
Salaries, regular
118,198
117,118
116,492
117,345
64,533
118,529
1,184
1.01%
0110
Overtime, regular
5,749
4,275
4,976
4,419
2,930
4,463
44
1.00%
0150
Salaries, part-time
47,152
35,379
30,857
36,000
19,299
36,000
-
0.00%
0300
Social Security
11,980
11,237
11,034
12,070
6,299
12,163
93
0.77%
0321
PERA
9,635
9,554
8,617
8,827
4,912
8,917
90
1.02%
0400
Group insurance
20,335
19,063
19,273
22,016
12,047
23,040
1,024
4.65%
0500
Workers compensation
4,537
4,956
4,643
5,196
3,444
5,340
144
2.77%
0600
Unemployment
-
-
6,188
-
325
740
-
0.00%
3900
Total personnel services
217,586
201,582
202,080
205,873
113,464
208,452
2,579
1.25%
Materials & supplies:
1210
Supplies, bldgs & grnds
12,927
10,757
9,211
13,160
2,949
9,110
(4,050)
-30.78%
1220
Supplies, vehicles
8,455
11,015
7,627
8,000
6,025
8,000
-
0.00%
1230
Supplies, equipment
1,285
1,930
2,931
3,750
1,634
3,750
-
0.00%
1600
Supplies, operating
5,788
9,399
4,766
6,500
6,646
7,800
1,300
20.00%
1700
Motor fuels & lubs
5,452
9,388
10,628
11,250
5,311
11,250
-
0.00%
2400
Uniforms & clothing
1,711
965
1,518
975
730
975
-
0.00%
2410
Mats & towels
1,436
1,307
958
850
701
850
-
0.00%
Memberships
Total materials & supplies
37,054
44,761
37,639
44,485
23,996
41,735
(2,750)
-6.18%
Contractual services:
3030
Other professional services
526
125
1,312
3,650
4,268
6,300
2,650
72.60%
3100
Telephone
2,603
1,535
1,264
1,490
696
1,790
300
20.13%
3200
Water &sewer
3,998
8,103
8,603
6,000
79
6,000
-
0.00%
3210
Electricity
5,670
5,423
6,435
6,000
3,204
6,000
-
0.00%
3220
Natural gas
4,880
4,145
4,222
4,800
2,155
4,800
-
0.00%
3530
Refuse collection
-
662
-
-
-
-
-
0.00%
3610
Memberships
63
64
-
260
-
220
(40)
-15.38%
3630
Training & conferences
1,878
919
809
1,460
325
740
(720)
-49.32%
3900
Grants & subsidies
10,608
10,608
10,608
10,608
23,108
10,608
-
0.00%
4010
Rental, equipment
-
41
51
500
222
350
(150)
-30.00%
4030
Portable restrooms
5,753
4,212
2,387
3,000
2,075
3,000
-
0.00%
4800
Bonding & insurance
14,458
12,602
17,127
16,000
7,709
16,000
-
0.00%
5110
Repairs, bldg & grounds
5,311
2,007
6,013
3,500
1,498
3,500
-
0.00%
Total contractual services
55,748
50,446
58,831
57,268
45,339
59,308
2,040
3.56%
Capital outlays
7030 Equipment - - - - - 8,000 8,000 0.00%
7050 Construction - - - - - - -
Total capital outlays - - - - - 8,000 8,000 0.00%
Total Parks 310,388 296,789 298,550 307,626 182,799 317,495 9,869 3.21%
50
Fund: 100
-:De artment: 436U
- '
Description
Telephone
2010
1,200
2011
1,200
-
2012
1,490
-
2013
1,490
-
Description
Cellular phones (17.5% of$8,500)
Replace telephones in park buildings
300
300
300
Security at Silver View (phones removed from park buildings)
1,500
1,500
1,490
1,790
r32OO
Water&wastewater
Electricity
7,500
6,000
6000
6,000
Parkland irrigation&park bathrooms
Est. 5 park buildings, park sec. lighting, court & field lighting & mise.
7,500
6,500
6,000
6 500
6,000
6 000
6,000
6,000
6,500
6,500
6,000
6,000
3220
Natural gas
5,000
5,000
4,800
4,800
Heating cost for Random, Hillview, Groveland, & Lambert Park bldgs.
5,000
5,000
4,800
4,800
3610
Memberships
-
65
-
65
-
-
40
50
-
40
50
MN Recreation & Park Assoc
Minnesota Safely Council
Playground inspector license
20
30
Pesticide license renewal
50
-
Stale low voltage electrical licenses
100
100
t00
Tree inspector license
65
165
260
220
3630
Training & conferences
40
75
40
75
-
75
-
75
Chemical applicator license
Computer classes
200
120
370
200
120
370
100
250
-
100
-
Confined space training
Hearing tests/RTN training (2@$50)
Low voltagelpower limited training
60
60
60
60
Maintenance EXPO
110
110
110
110
Loss control workshops
-
570
100
Playground inspection training
-
210
210
Equipment training (10% of$2,050)
200
20
100
450
200
20
too
450
-
-
-
-
-
Pesticide application class (every 3 years)
Pesticide license renewal (every 3 years)
State low voltage electrical licenses (2)
Sewer, Water & traffic certificates
-
85
85
Tree inspector trainig
60
-
Work zone traffic control
---7714601
740
3900
Grants&subsidies
10,608
10,608P3,000
10608
Lakeside Park share of operating costs
10,608
10,608
10,608
4010
Rental, equipment
200
200
350
Tools and equipment (add rental of sad cutter 2012)
200
200
350
4030
Portable restroonrs
6,300
6,150
3,000
For May thin Oct, plus special events such as
tournaments, & extra cleanings and insurance
6,300
6,150
3,000
4800
Bonding&insurance
12000
12,000
3,000
12,000
4,000
Insurance policy premiums3000
Allowance for insurance policy deductibles
15,000
15,000,
16,000
5110
Repairs, bldgs & grounds
500
500
1,000
1,000
500
500
-
Windows, doors, & lock repairs
Replace locks
500
500
500
1 500
500
2,500
500
2,500
Field light repairs
Repairs to furnaces, plumbing, phones, electrical, etc
7030
Capital, equipment
2,000
-
4,000
-
3,500
-
3,500
-Mover
8,000
replacement 16D deck mower (vehicle & equip. fund)
Utility cart
24,000
-
-
Chipper
36,000
-
Replace 9404 F250 (Move to 2014)
6000
-
Plow for unit 9428
66,000
8,000
100,333 161,513 101,753 109,043
-29.87% 60.98% -37.000/. 7.16%
N
Forestry (100 - 4380):
Materials & supplies
1200 Supplies, landscaping
Total materials & supplies
Contractual services
3030 Professional services
3033 Joint powers forester
3520 Tree removal
3610 Memberships
3630 Training & conferences
Total contractual services
Capital outlays
7030 Equipment
Total Forestry
2013 Budget Summary
Y -T -D
2009 2010 2011 2012 07/31/12 2013 Change from 2012
Actual Actual Actual Budget Actual Request Dollar Percent
581 781
581 7
25,097
11,365
19,068 24,000 23,930 24,000 -
0.00%
19,659
-
- - - - -
0.00%
5,109
22,224
31,244 28,000 9,279 41,500 13,500
48.21%
-
15
- - - - -
0.00%
50
-
- - - -
49,915
33,604
50,312 52,000 33,209 65,500 13,500
25.96%
50,496 34,385 53,650 55,000 33,914 78,500 23,500 42.73%
53
2013 Budget Summary
YMCA Expenditures
Personnel services
0999 Allocation of salaries
Total personnel services
Materials & supplies
1600 Supplies, operating
2999 Allocation of supplies
Total materials & supplies
Contractual services
3030 Other professional services
3300 Postage
3430 Printing
3999 Allocation of utilities
4800 Bonding & insurance
5110 Repairs, building & grounds
5130 Repairs, equipment
5999 Allocation of repairs
Total contractual services
Total YMCA net
32,812 34,268 35,829 37,764 17,790 38,391 627 1.66%
32,812 34,268 35,829 37,764 17,790 38,391 627 1.66%
- - - - 4,221 - - 0.00%
94,149
94,659
94,703
99,505
73,011
YTD
2,963
2.98%
312
-
2009
2010
2011
2012
07/31/12
2013
Change from 2012
4,620
Aetna l
Actual
Actual
Budget
Actual
Re uest
Dollar
Percent
Community Center (continued):
49,096
15,980
50,421
1,325
2.70%
2,977
2,683
3,057
YMCA (4732):
1,939
4,025
-
0.00%
608
178
7,187
12,000
YMCA Revenues
3405 Recreation profit
14,939
14,976
24,767
12,000
6,777
14,000
2,000
16.67%
3660 Gym & meeting room rental
7,235
4,691
9,395
5,000
7,107
6,000
1,000
20.00%
3661 Open gym participant fees
10,991
13,036
13,693
13,000
11,602
13,000
-
0.00%
3679 Commissions - vending
576
459
263
450
12
425
(25)
-5.56%
YMCA Expenditures
Personnel services
0999 Allocation of salaries
Total personnel services
Materials & supplies
1600 Supplies, operating
2999 Allocation of supplies
Total materials & supplies
Contractual services
3030 Other professional services
3300 Postage
3430 Printing
3999 Allocation of utilities
4800 Bonding & insurance
5110 Repairs, building & grounds
5130 Repairs, equipment
5999 Allocation of repairs
Total contractual services
Total YMCA net
32,812 34,268 35,829 37,764 17,790 38,391 627 1.66%
32,812 34,268 35,829 37,764 17,790 38,391 627 1.66%
- - - - 4,221 - - 0.00%
94,149
94,659
94,703
99,505
73,011
102,468
2,963
2.98%
312
-
-
1,200
-
1,200
-
0.00%
4,794
4,620
5,142
6,000
2,829
6,000
-
0.00%
37,928
43,608
45,231
49,096
15,980
50,421
1,325
2.70%
2,977
2,683
3,057
4,025
1,939
4,025
-
0.00%
608
178
7,187
12,000
-
9,000
(3,000)
-25.00%
3,586
6,777
2,382
4,000
1,315
4,000
-
0.00%
12,592
10,599
17,954
12,736
5,951
12,736
(0)
0.00%
156,946
163,124
175,656
188,562
101,025
189,850
1,288
0.68%
196,866
203,284
215,981
232,835
125,483
234,194
1,359
0.58%
(163,125)
(170,122)
(167,863)
(202,385)
(106,762)
(200,769)
1,616
-0.80%
(continued)
84
87
2013 Budget Summary
(
Y -T -D
\..._.
2009
2010
2011
2012
07/31/12
2013
Change from 2012
Actual
Actual
Actual
Budget
Aetna l
Request
Dollar
Percent
Lakeside Park (Fund 255):
Revenues
3370 Spring Lake Pk contribution
10,608
10,608
10,608
10,608
10,608
-
0.00%
3370 Mounds View contribution
10,608
10,608
10,608
10,608
33,716
10,608
-
0.00%
3610 Investment income
478
186
362
300
(91)
300
-
0.00%
3680 Other revenue
-
-
25,209
-
0.00%
3678 Concession
-
-
-
-
-
-
0.00%
3665 Park site permit
217
801
201
250
397
250
-
0.00%
Total revenue
21,911
22,204
46,989
21,766
34,022
21,766
-
0.00%
Operating expenses (4350):
Personnel services
0150 Salaries, part-time
3,360
3,780
3,360
31349
3,320
3,360
11
0.33%
0300 Social security
257
289
257
256
254
257
1
0.39%
0500 Workers compensation
87
94
84
94
62
113
19
20.21%
Total personnel services
3,704
4,164
3,701
3,699
3,636
3,730
31
0.84%
Materials & supplies
1210 Supplies, bldgs & grounds
432
4,285
1,058
600
-
600
-
0.00%
1600 Supplies, operating
1,714
-
671
1,800
-
1,500
(300)
-16.67%
Total materials & supplies
2,146
4,285
1,730
2,400
-
2,100
(300)
-12.50%
Contractual services
3030 Other professional services
-
-
-
-
-
-
-
0.00%
3100 Telephone/Internet
-
-
-
-
-
-
-
0.00%
Ff 3200 Water &sewer
2,159
1,315
1,962
1,400
2
11400
-
0.00%
3210 Electricity
700
919
1,421
1,500
575
1,400
(100)
-6.67%
3530 Refuse collection
48
118
48
250
48
250
-
0.00%
4010 Equipment Contribution SLP
4,481
4,481
4,481
4,372
-
4,372
-
0.00%
4030 Satellites
507
389
260
500
251
500
-
0.00%
4800 Insurance
3,572
4,019
4,150
4,200
-
4,500
300
7.140/.
5130 Repairs, equipment
3,316
-
324
3,445
-
3,514
69
2.00%
Total contractual services
14,783
11,242
12,646
15,667
876
15,936
269
1.72%
Capital
7030 Equipment
-
-
-
-
13,385
-
-
°
0.00%
7050 Construction
-
-
-
-
33,878
-
-
0.00%
Total capital outlays
-
-
-
-
47,263
-
-
0.00%
Total expenses
20,633
19,690
18,077
21,766
51,775
21,766
-
0.00%
Net change in fund balance
1,278
2,513
28,912
-
(17,753)
-
-
0.00%
Fund balance, beginning year
7,374
8,652
11,165
40,078
40,078
40,078
-
0.00%
Fund balance, end of year
8,652
11,165
40,078
40,078
22,325
40,078
-
0.00%
87
2013 Budget Summary
Y -T -D
2009 2010 2011 2012 09-30-12 2013 Change from 2012
Actual Actual Actual Budget Actual Request Dollar Percent
Park Dedication (Fund 451):
Revenues
3610 Investment income
20,320
13,353
17,530
10,000
(4,415)
10,000
0.00%
3650 Park donations
2,664
39,969
4,500
3,000
-
0.00%
3652 Park dedication fees
1,800
-
-
6,000
6,000
-
0.00%
Total revenue
24,784
53,322
22,030
16,000
(1,415)
16,000
-
0.00%
Operating expenses
Operations (4470):
Materials & supplies
-
-
-
0.00%
1600 Supplies, operating
-
-
-
-
-
-
-
0.00%
Total materials & supplies
-
-
-
-
Contractual services
-
-
0.00%
3030 Other professional services
-
615
-
-
-
Total contractual services
-
615
-
-
-
-
-
0.00%
Capital
7050 Construction
5,986
46,811
258,302
235,500
130,346
183,500
(52,000)
-22.08%
Total capital outlays
5,986
46,811
258,302
235,500
130,346
183,500
(52,000)
-22.08%
Total expenses
5,986
47,426
258,302
235,500
130,346
183,500
(52,000)
-22.08%
Net change in fund balance
18,798
5,896
(236,272)
(219,500)
(131,761)
(167,500)
52,000
-23.69%
Fund balance, beginning year
890,868
909,666
915,562
679,290
679,290
459,790
(219,500)
-32.31%
Fund balance, end of year
$909,666
$915,562
$679,290
$459,790
$547,529
$292,290
$(167,500)
-36.43%
101