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HomeMy WebLinkAbout10-26-2017 Agenda and PacketPARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. I OCTOBER 26, 20171 MOUNDS VIEW CITY HALL MEETING AGENDA MOUNDS VIEW 1. CALL TO ORDER 2. ROLL CALL: Commissioners: Arel, *Aukee, Katovich, Kroeger, *Kunz, Palm, Rundle, Staff: Peterson I YMCA: Thomas *to be absent 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES A. September 28, 2017 5. PUBLIC INPUT Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. 6. STAFF REPORTS A. YMCA B. Public Works C. Forestry 7. UNFINISHED BUSINESS A. Forestry —City Parks B. Woodcrest Park —water table changes (verbal update) 8. NEW BUSINESS: A. Appoint two Park, Recreation and Forestry Commission members to the Comprehensive Plan Task Force Committee 9. COMMISSIONER REPORTS 10. REQUESTS FOR FUTURE AGENDA ITEMS /OTHER BUSINESS ADJOURNMENT; Next Regular Commission Meeting: November 16, 2017 6:30pm PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. I SEPTEMBER 28, 2017 1 MOUNDS VIEW CITY HALL MEETING MINUTES MOUNDS VIEW 1. CALL TO ORDER at 5:32PM 2. ROLL CALL: Commissioners: Arel, Aakee, Katovich, Kroeger, Kaaz, Palm, Rundle. Aukee present 6:35. Staff: Peterson I YMCA: Thomas 3. APPROVAL OF AGENDA: Suggestion to move 7D to 7A. Motion by Palm to approve agenda as amended. 2"' by Arel. Passes 5-0 4. APPROVAL OF MINUTES A. August 24, 2017: Motion by Rundle to approve. 2"d by Kroeger. Passes 5-0 5. PUBLIC INPUT Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. No residents present. 6. STAFF REPORTS-Aukee present A. YMCA: See attached report. Largest delegation for Youth in Government in the state! Fall Festival Oct. 2811 10-noon. B. Public Works: See attached report. Rumors that something is going on with buildings at Lakeside Park in Spring Lake Park. Staff will look into R. C. Forestry: No change to latest draft 7. UNFINISHED BUSINESS A. 2018 Field Rental Rates —YMCA proposal -Moved to 7A from 7D: Proposal reviewed. Need to leave in the "Tournament Rate at $100 per field per day (if field maintenance is required during tournaments, an additional $30 per hour with a two-hour minimum will be charged)." Adjust lighting fees. Suggested priority: 1. City of MV and MVCC 2. ISD621 and MV Recognized youth athletic associations 3. Other youth athletic associations 4. Other MV resident community groups 5. All other individuals or groups Motion by Kroeger that the proposed changes for youth fields are $10 per 2-hour time block, Adult fields are $20 per 2-hour time blocks with above priority list. 2nd by Katovich. Discussion: wait for lighting fees and tournament until later agenda item. Make it a longer time block? Weekday/weekend rates? Motion passed 5=1. B. City Hall playground /splash pad —verbal update: Grant received from GameTime: $65,178.00 must be claimed by Dec. 31, 2017. C. Greenfield and Groveland Park tennis Courts -move forward with getting specs. D. Forestry — City Parks: Invite DNR or Dept of Ag to come speak to the Commission about EAB. What to look for, how to combat it, and what are the expectations if/when EAB comes to MV. E. 2018 Fee Schedule — review: Amend the policy in "Athletic Field Rental' description as stated below to reflect new field rental classifications, dates, and fees. Motion by Palm, 2"1 by Rundle to make the following changes to the Field Fee Schedule. Motion Passed 6-0 Athletic Field Rentals Fees Based Upon an Individual Event/Game/Practice. Reservations for Classes 1-5 will begin on February 1 st. Field Reservations may be limited depending upon the number of teams and fields available. The MV YMCA & Parks Maintenance Staff will set a seasonal field use policy to determine field availability, appropriate age groups, dates, and times available and fields available. For purposes of the fees below, a time block is considered two (2) hours. Tournaments: $100 per field per Day (If field maintenance is required during tournaments, an additional $30 per hour with a two-hour minimum will be charged.) Keep youth and adult baseball, softball and soccer fields listed with age groups as no change. DELETE columns 2 and 3 for field rentals (class and $ per time block). Lighting fees to change to fit with 5 classifications 1. City of MV and MVCC: ($20 per 4-hour time block) 2. ISD621 and MV Recognized youth athletic associations : ($20 per 4-hour time block) 3. Other youth athletic associations: ($20 per 4-hour time block) 4. Other MV resident community groups: ($30 per 4-hour time block) 5. All other individuals or groups: ($40 per 4-hour time block) F. Woodcrest Park — water table changes -see attached report G. BBC Donation Disbursement: See attached report 8. NEW BUSINESS: A. NONE 9. COMMISSIONER REPORTS: A. Irondale Marching Knights Music of the Knight Saturday, Sept. 30'" from 4-10pm at Irondale High School. B. Do we want to change December meeting from December 14 to Dec. 21? NO C. Will Commissioners who are up for renewal (Aukee and Arel) be notified soon? YES. D. Commission received an email through Staff from a resident regarding disc golf course at Silverview. Resident who wrote the email did not appear to the Commission, but had concerns about the new course. We put a lot of time and consultation into this course and feel it is good for players of all skill level. E. We need to honor former Commissioner, Dave Long, for his years of service. Arel will reach out to him regarding his availability. 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS: NONE 11. ADJOURNMENT: Motion to adjourn at 8:33 by Kroeger, 2ntl by Aukee. Motion Passed 64 Next Regular Commission Meeting: October 26, 2017 6:30pm the • F� a MAM OUNDSjVIW Community Center Update i. Program Updates a. Youth Programs i. Youth in Government - Largest Delegation in the state 135 youth ii. Started YMCA Advanced Basketball Training @ CC 2. Program Revenue Revenue YTD Mounds View Program $276,802.00 $175,513 $370,349 2015 YTD 2016 YTD 2017 YTD -*=-Revenue YTD m .Events Event Center $96,898 $85,694 $78,520 235 264 227 2015 YTD 2016 YTD 2017 YTD Number of Rentals YTD Revenue YTD 4. Park Rentals Park Rentals $15,655 $13,604 tNumber of Rentals YTD tRevenue YTD Community Updates UM Fall Festival -Oct 28th 10:OOam-12:OOpm Bounce house, trick -or -treat street, book fair, games, waffle breakfast Item No. 6 B MEMORANDUM To: Parks & Recreation & Forestry Commissioners From: Don Peterson — Public Works Director Date: October 26, 2017 RE: Public Works Staff Report The following is a synopsis of recent activities and events of the Public Works Department. Maintenance Staff worked on the following items this last month: • Continued Exterior Painting of Random Park Shelter • Removed West end of Hillview Park hockey rink boards and asphalt surface for expansion • Completed irrigation blow outs and winterizing of Silver View Park Shelter • Fall fertilizing and aerating of all fields • Start fall mowing and leaf removal • Repaired siding at Greenfield — vandalism Forestry Staff worked on the following items this last month: • Meeting with tree contractor for cost estimate on last few residential trees The following projects are planned this year. Current updates are in black text, and updates from the previous two month period are in grey. Silver View Park Relocate Disc Golf Course: • Scope: A new 9-hole course is proposed to be constructed in the NW corner of the park. The work includes clearing trees, planting new tees, installing targets, removing existing course items and landscape restoration. • Budget: $25,000 (Park Dedication Fund) — includes $2,000 BBC contribution for improving disc golf tees (Mar. 2011). Public Works Staff meet with Kelly to layout course will be reviewed later in the meeting, staff also meet with Life Scout Ryan working towards Eagle for Tee boxes and baskets for disc golf course. • Tree removal and brush removal has been completed. Course T boxes and disc goals have been GPS located and a map completed. No new progress at this time, meet with Eagle candidate Ryan this afternoon update will be given at tonight's meeting. • Ramsey County will be clearing the ditch along County Rd I and Silver Lake Road starting in August, hoping it is dryer by then. • Eagle Scout will start on July 1 with the installation of the T boxes, Public Works Staff started to remove some of the stumps, spread chips and prep T box sites • Eagle Scout has completed the t — boxes, staff is working to move the baskets and complete the wood chipping the trails, current plan is to have the course open beginning of September. • Staff completed installing the baskets and finished wood chipping the trails, signs will be added when they arrive from the vendor. Course will be ready to be opened Sept 1, 2017 • Signs need to be installed — have not been delivered Public Works Staff Report Reconstruct Trailways: • Scope: Reconstruction of the asphalt trails with an engineered pavement section and grading/drainage corrections. Will require professional engineering services and obtaining permanent trailway easements from Scottland Green apartments and Silver Lake Woods Townhome Association • Budget: $150,000 (Spec. Projects Fund). Increased to $452,116.09 based on engineering and construction costs. • Silver View trial pavement was completed Sept. 16, 2016. Noithwesf Asphalt is working on punch list items and waiting for some concrete sidewalk work to be completed. • Restoration will be competed in spring of 2017 • Contractor is working on punch list items. Irrigation Improvements at Silver View: • Scope: Expand the irrigation system to cover various locations including around shelter and new playground. • Budget: $15,000 (Park Dedication Fund). • The main irrigation underground control vault will also be replaced with an above ground control. • Staff has been meeting with contractor's and currently obtaining quotes for the work. • Staff has started some of this work in house and also meet with electrical contractor for a quote on the electrical work. • Electrical work is completed and work continues on installation of pump and control panel. • Project is completed Basketdall Court: ® Contractor has been given the notice to proceed with the restoration of the basketball court, no start date at this time. ® Contractor has started the work on the basketball court, old paint removed, low areas filled and cracks sealed. Rainy weather is slowing progress. • Basket Ball court completed Random Park: Building Renovation: • Scope: Interior and exterior renovation to repair rotted wood fascia, increase meeting space and improve the overall aesthetics of the building. • Budget: $20,000 (Park Dedication Fund). • Contractor has been scheduled for the upgrade in lighting and new carpet installation • All work has been completed by contractor, interior work is completed, and painting of the exterior will be completed in 2017. • Staff is obtaining quotes for new tables, coat rack has been ordered. • Contractor has been given the notice to proceed with the restoration of the basketball court. • Contractor has started the work on the basketball court, old paint removed, low areas filled and cracks sealed. Rainy weather is slowing progress. • Staff will be painting later this summer, early fall. • Staff continued painting exterior of shelter building • Basket Ball Court is completed 2/4 Public Works Staff Report City Hall Campus: Irrigation & Landscaping Improvements: • Scope: The front of City Hall is planned to have new landscaping features installed and irrigation system expanded to cover dead spots and the portion of the park between City Hall and Mounds View Boulevard (County Highway 10) (volley ball area). • Budget: $25,000 (Special Projects Fund). • The CHPTF task force was created and meet to discuss the campus, the task force will be meeting and bring information forward at a future PRF Commission Meeting, To be discussed tonight. • City Council discussed at the July 17 work session, plans are still to move forward with construction in 2018. • No Update Groveland Park: Tennis/Basketball Court Rehabilitation (Design): • Scope: Evaluation, design, and bidding documents for option selected, to be constructed in 2016. • Budget: $15,000 (Park Dedication Fund). • Staff has received proposal to evaluate all the courts for a total of $3,000. This will be brought forward to the City Council for approval. • Plan to have Council Approve going out for plans, specifications and quotes. • No update Trails/Sidewalk: Hillview Road, Quincy Street and Jackson Drive (2016 Street and Utility Improvement Project — Area Q • Scope: Reconstruction of streets and utilities in the northeast quadrant of Mounds View. Sidewalks will be constructed along Hillview, Jackson and Quincy. • Budget: $4.2M (Street Improvement Fund). • Construction is complete for the season. Most of the sidewalk has been constructed except for tie in at Hillview and Quincy which will be completed in 2017. • Contractor paved Terrace, Oakwood, and Hillview today. • Estimated completion date week of July 10. • Final lift of asphalt scheduled for the week of July 29 • Contractor working on punch list CSAH 10 Trail Segments #6 & #11: • Scope: Construction of trail segments between Red Oak Drive and Groveland Road (Segment #6) and between Woodale Drive and Edgewood Drive (Segment #11). • Budget: $627,000 ($39,300 cost share with Ramsey County) (Street Improvement Fund). • Construction underway. Northwest Asphalt has paved the trails, electrical sub has completed light base and pole installation wiring is nearly complete. Curb cuts and pavement repair at intersections is complete. Anticipate lighting completion in December (dependent upon Xcel timelines). • Contractor working to complete the electrical for trail lights. Tie in locations were changed requiring additional wire and trenching • Contractor working on punch list items. 3/4 Public Works Staff Report Greenfield Park: RCWD ARJD#1 Project: Mice Creek Watershed District is planning the re -profiling and repair of Anoka -Ramsey Judicial Ditch No. 1 which runs through Greenfield Park. Also included is Branch No. 5 which is located behind the baseball outfield and crosses below the parking lot entrance. Staff will be meeting with RCWSD to inquire the status of this work. • RCWD has the goal of completing this project this year, but may wait until colder weather for work to commence. • Staff has been trying to get an updated timeline for the project from RCWD • Staff meet with RCWD to clarify scope of work. Tree removals in along the ditch will likely be required to allow equipment access. RCWD will need to coordinate the stabilization of the bank after removals. Staff stated they will need to provide some cover near the parking lot. No scheduled start date. No updates at this time No updates at this time Hillview Park: • City Council approved the proposal to expand the hockey rinVc, work will start later this summer/early fall. • Staff removed the West end hockey boards and asphalt surface in preparation of the rink expansion. • Contractor started the expansion of the rink new posts have been installed and chain link fence on the top. Other: MCES Sewer Interceptor Project: Metropolitan Council Environmental Services is planning to improve a large diameter sewer pipe at the northwest corner of Quincy and Hillview. MCES is finalizing construction plans and have been reviewed by engineering division, comments returned to MCES. MCES still planning on a 2015 project. Some trees have been tagged in order to be transplanted in other City Parks. Project still scheduled to start later this spring. The work on the meter station at the intersection of Quincy and Hillview has been delayed due to heavy rains and flooding in September. Contractor is having to clean out the interceptor again due to heavy sediment deposits in the line. Work will continue through the winter. A December closure of Quincy Street to the north of Hillview is anticipated and is be required to complete Project is nearly completed. Staff met with MCES to coordinate the installation of trail and planting of trees as part of the restoration. A cooperative layout and tree location is being coordinated between Mounds View and MCES. Working with VICES for final restoration of the southeast corner of the park. This project has been completed and restoration of the area is almost finished, trees are planted, hydra seeding done. City contractor continues to restore the area used for street project. City contractor has restore areas used for bone yard. 4/4 7A The following will be placed in the Public Works Operation and Maintenance: Standard Operating Guidelines (SOGs) Instructions for Managing Trees/Brush on City Property: The following applies to City property which consist of City parks, green space or wooded corridors. Trees branches and or limbs that are dead or large enough to hinder use of, or pose a direct imminent threat or injury to users on City approved trails and recreation areas shall be removed as soon as possible after identification. Invasive trees/bushes shall be removed using best practices. Any high value trees, as defined in Chapter 1127, located on city property that were removed or severely damaged shall be replaced on a minimum of a 2:1 ratio within the same general areas. Selection of new trees species will follow chapter 1127.02 of the city code. City staff or contracted services may be used to perform this work. Contractors must be licensed with the City and have a Certified Arborist on staff. (For reference only will not be in SOGs) 1127.05 Subd. 5. Method of Installation: All deciduous and coniferous trees shall be ball and burlap and stakes and guyed per National Nurserymen's Standards. All shrubs shall be potted. Subd. 6. Use of Landscaping for Screening: a. Where natural materials, such as trees or hedges are approved in lieu of the required screening by means of walls or fences, density and species of planting shall be such to achieve screening year round. Subd. 7. Maintenance: a. Property owners shall be responsible for the upkeep of all required plantings and landscape materials. Upon written notice from the City, a property owner shall be required to trim broken or damaged tree boughs, remove fallen trees or storm damaged trees and remove diseased trees as identified by the City Forester.59 Uprooted, damaged or diseased tree stumps shall be removed or ground down below grade. b. It shall be the property owner's responsibility to maintain the boulevard areas between the property and any adjacent street frontage. E� MEMORANDUM To: City Council &Advisory Commissions From: Jon Sevald, City Planner/Supervisor Re: Comprehensive Plan Taskforce Date: October 26, 2017 A Comprehensive Plan is a 20-year plan with policies, goals, and implementation strategies of how the City will guide development and redevelopment. The Comprehensive Plan is updated everyten years. The current update will be significantly completed by spring, 2018, and include nine sections (*optional): Land Use Waste Water Parks &Trails Transportation Surface Water Resilience* Housing Water Supply Economic Competitiveness* The Comprehensive Plan has two purposes; 1. Providing consistency with the Metropolitan Council's regional plan ("2040 Thrive") and infrastructure investments (sewer, mass transit, affordable housing); and, 2. Supporting the City's Zoning and Subdivision ordinances. When a land use project is reviewed by the City Council, the Council is required to consider if the project is consistent with the Comprehensive Plan. At the December 4'h City Council Work Session, the Council will appoint a Taskforce consisting of nine members representing; (1) City Council; (2) Planning Commission; (2) Economic Development Commission; (2) Parks, Recreation & Forestry Commission; and (2) At -Large residents. During November, each of these Commissions are requested to recommend two of its members to serve on this Taskforce. The Taskforce will be expected to meet once or twice per month, January thru May, on dates to be determined by the Taskforce. The Taskforce will focus on (1) maps, and (2) goals, policies, and implementation strategies. It is Staffs intent that each goal (broad) will be supported by policies (more specific), and implementation strategies (very specific) to be included in the City's five-year Capital Improvement Plan (CIP), when applicable. If a goal or policy cannot be implemented, Staff will discourage it from being included in the plan. If the Taskforce generates ideas that cannot be implemented by the City (e.g, improving student achievement), these ideas can be further developed outside of the Taskforce. The Comprehensive Plan will be written by Staff with mapping assistance from Stantec (consultant). Due to time limitations of Staff, the Comprehensive Plan will largely be an update of data, with attention given to redevelopment opportunities. Another way to think about it is what has changed in the past ten years, and what is likely to change during the next ten years. Those "likely" changes are what Staff intends for the Taskforce to focus on. Since 2008, significant developments have included: 2006-2018: Red Oak Estates (Attached Single -Family) 2009-2017: Reconstruction of 80% of the city's streets (municipal) 2015: Bio-Life (Commercial) 2015: Belle Rae Assisted Living (Multi -Family) 2015: Long Lake Estates (Single -Family) 2017: Public Works Facility (municipal) Most of these developments occurred along the Mounds View Blvd corridor. The corridor includes properties likely to be redeveloped within the next ten years if the economy continues, and if developers (or the City) are able to assemble smaller properties into larger projects (e.g. Crossroad Pointe). Redevelopment opportunities are limited by the availability of land, and is influenced by what is happening in neighboring communities. Within the next 20 years, depending on TCAAP, I believe that significant redevelopment will occur connecting TCAAP to Mounds View Blvd. This is a "game changer', which comprehensive plans are intended to address. For example, if the 20-year goal is to create a town center -like atmosphere, should a short-term use include auto dealerships and self -storage? Once again, at the commission's November meetings, each Commission is asked to recommend two of its members for this Taskforce. The Taskforce will meet once or twice per month, January thru May (est.). The Taskforce will be presented with maps and data, and asked to consider if and how redevelopment should be guided over the next 10 and 20 years. The Comprehensive Plan is intended to be realistic and able to be implemented by the City Council. If you know of someone who would be perfect for one of the two At -Large positions, feel free to share this memo with them, and forward their contact information to Jon Sevald, (763) 717-4022 or ion. sevaldAci.mound s-view.mn.us.