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HomeMy WebLinkAbout08-24-2017 Agenda and PacketPARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. I AUGUST 24, 2017 1 MOUNDS VIEW CITY HALL MEETING AGENDA MOUNDS VIEW 1. CALL TO ORDER 2. ROLL CALL: Commissioners: Arel, Aukee, *Katovich, Kroeger, Kunz, Palm, Rundle, Staff: Peterson I YMCA: Thomas *to be absent 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES A. July 27, 2017 5. PUBLIC INPUT Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. 6. STAFF REPORTS A. YMCA B. Public Works C. Forestry 7. UNFINISHED BUSINESS A. City Hall playground /splash pad —verbal update B. Forestry —City Parks 8. NEW BUSINESS: A. 2018 Field Rental Rates —YMCA proposal B. Woodcrest Park —water table changes 9. COMMISSIONER REPORTS 10. REQUESTS FOR FUTURE AGENDA ITEMS /OTHER BUSINESS ADJOURNMENT; Next Regular Commission Meeting: September 28, 2017 6:30pm PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. I JULY 27, 2017 1 MOUNDS VIEW CITY HALL MEETING MINUTES CALL TO ORDER at 6:32 PM 2. ROLL CALL: Commissioners: Arel, *Aukee, Katevich, Kroeger, Kunz, Palm, *trundle, Staff: Peterson I YMCA: Thomas *to be absent 3. APPROVAL OF AGENDA: Motion to approve by Palm, 2"d by Kroeger. Motion Passed 4-0. 4. APPROVAL OF MINUTES June 22, N 1: Motion to approve by Kroeger, 2"d by Kunz. Motion Passed 4-0. 5. PUBLIC INPUT Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. No residents present. 6. STAFF REPORTS A. YMCA: See attached report. 100+ kids involved in the Summer Program. Summer sports wrapping up this week. Fall sports start Aug. 21. Program revenue is up by about $40K from last year at this time -mostly due to summer programs. Even Center revenue is down. Park building rentals are up slightly. Field rentals fairly steady. Music - in -the -Park are more successful than Movie -in -the -Park. Music -in -the -Park Thursday, Aug 17, Movie -in -the -Park Friday Aug 18, 5K Run Saturday Aug 191h B. Public Works: See attached report. C. Forestry: Community members were frustrated with no City response for storm clean-up and lack of a City Forester. The City Council is also concerned about this and is looking to address this in the future. UNFINISHED BUSINESS A. Tennis and Basketball Courts at Greenfield and Groveland: Would cost $120K per park for 1 tennis court and 11/z basketball court plus prep and inspection fees. Total cost for both parks $254,000 estimate. Needs to go out for bid, so could be lower? Check to see if we are able to reuse some fencing. Motion by Palm to recommend to City Council to request preparation and inspection services for 1 tennis court and 1/2 basketball court and receive bids for courts at both Greenfield and Groveland Parks at a cost of $14,000 to come from Park Dedication Funds. 2"d by Kroeger. Motion Passed 4-0, B. Forestry — City Parks, City Building grounds and the Right of Way areas: Kroeger developed a draft outline including scope and purpose for conserving wooded areas in the city. How do we address wooded areas within the city? So we start with inventory of parks, then City property? Right -of -Ways? Wooded areas? 8. NEW BUSINESS: A. Review Emerald Ash Borer (EAB) Response Plan: Staff presented a plan for review that will be taken to the City Council 9. COMMISSIONER REPORTS: Remember the residents we lost in the 35W bridge collapse coming up on the 10 year anniversary at our National Night Out events next Tuesday, August 15'. City is moving forward with becoming a Pollinator Friendly City. 10, REQUESTS FOR FUTURE AGENDA ITEMS/ OTHER BUSINESS A. Update on Woodcrest Park with water table changes from new he construction 11. ADJOURNMENT: Motion to adjourn at 8:05 PM by Kroeger, 2"d by Palm. Motion Passed 4-0. Next Regular Commission Meeting: Auoust 24 2017 6:30om • 10 Mounds View Ccwm rnu n fl( Center /YMCA 1. Program updates a. Summer Programs b. Fall Programs L Fall Leagues ii. Irondale High School Intermural iii. Teen Programs c. Building Hours $121,959 2015 YTD Revenue 1(TD Mounds View Program 2016 YTD Revenue YTD $zs7,9so 2017 YTD 2. Events Event. Center $65,989 $65p504 $62,264 197 156 224 183 2014 YTD 2015 YTD 2016 YTD 2017 YTD Park Rentals $14,246 $14,155 $12,011 ------17� ---- -�Oi --195 -- w. a —tNumber of Rentals YTD tRevenue YTD Z. Fields Fields Rentals 24.90% 2015 YTD 534 C!-Yy 24.20% 24.00% 2016 YTD 2017 YTD Days Reserved -- Utilization Item No. 6 B MEMORANDUM To: Parks & Recreation & Forestry Commissioners From: Don Peterson — Interim Public Works Director Date: August 24, 2017 RE: Public Works Staff Report The following is a synopsis of recent activities and events of the Public Works Department. Maintenance Staff worked on the following items this last month: • Painting all fields soccer, baseball and lacrosse fields • Irrigation maintenance and repairs, Oak Wood and Silver View Parks Mowing and weed whipping Wood Chipping Community Center and City Hall grounds Disc golf construction at Silver View • Turf repairs on old disc golf course baskets locations • Tree Pruning Football field layout Water Trees in Greenfield Park Festival in the Park preparation Forestry Staff worked on the following items this last month: Completed working on Emerald Ash Bore Response Plan — required by the DNR, scheduled a compliance meeting the DNR • Inspected and marked 4 trees for and Oak Wilt and storm damage The following projects are planned this year. Current updates are in black text, and updates from the previous two month period are in grey. Silver View Park Relocate Disc Golf Course: 6 Scope: A new 9-hole course is proposed to be constructed in the NW corner of the park. The work includes clearing trees, planting new tees, installing targets, removing existing course items and landscape restoration. • Budget: $25,000 (Park Dedication Fund) — includes $2,000 BBC contribution for improving disc golf tees (Mar. 2011). i Public Works Staff meet with Kelly to layout course will be reviewed later in the meeting, staff also meet with Life Scout Ryan working towards Eagle for Tee boxes and baskets for disc golf course. Y Tree removal and brush removal has been completed. Course T boxes and disc goals have been GPS located and a map completed. No new progress at this time, meet with Eagle candidate Ryan this afternoon update will be given at tonight's meeting. Ramsey County will be clearing the ditch along County Rd I and Silver Lake Road starting in August, hoping it is dryer by then. Eagle Scout will start on July 1 with the installation of the T boxes, Public Works Staff started to remove some of the stumps, spread chips and prep T box sites • Eagle Scout has completed the t — boxes, staff is working to move the baskets and complete the wood chipping the trails, current plan is to have the course open beginning of September. • Staff completed installing the baskets and finished wood chipping the trails, signs will be added when they arrive from the vendor. Course will be ready to be opened Sept 1, 2017 F. .}IF $" r IF OF ��- --•L: �'1 Public Works Staff Report • Budget: $150,000 (Spec. Projects Fund). Increased to $452,116.09 based on engineering and construction costs. • Silver View trial pavement was completed Sept. 16, 2016. Northwest Asphalt is working on punch list items and waiting for some concrete sidewalk work to be completed. • Restoration will be competed in spring of 2017 • Contractor is working on punch list items. Irrigation Improvements at Silver View. • Scope: Expand the irrigation system to cover various locations including around shelter and new playground. • Budget: $15,000 (Park Dedication Fund). • The main irrigation underground control vault will also be replaced with an above ground control. • Staff has been meeting with contractors and currently obtaining quotes for the work. • Staff has started some of this work in house and also meet with electrical contractor for a quote on the electrical work. • Electrical work is completed and work continues on installation of pump and control panel. Basketball Court • Contractor has been given the notice to proceed with the restoration of the basketball court, no start date at this time. • Contractor has started the work on the basketball court, old paint removed, low areas filled and cracks sealed. Rainy weather is slowing progress. Random Park: Building Renovation: • Scope: Interior and exterior renovation to repair rotted wood fascia, increase meeting space and improve the overall aesthetics of the building. • Budget: $20,000 (Park Dedication Fund). • Contractor has been scheduled for the upgrade in lighting and new carpet installation • All work has been completed by contractor, interior work is completed, and painting of the exterior will be completed in 2017. • Staff is obtaining quotes for new tables, coat rack has been ordered. 3/S Public Works Staff Report Contractor has been given the notice to proceed with the restoration of the basketball court. Contractor has started the work on the basketball court, old paint removed, low areas filled and cracks sealed. Rainy weather is slowing progress. Staff will be painting later this summer, early fall. City Hall Campus: Irrigation & Landscaping Improvements: Scope: The front of City Hall is planned to have new landscaping features installed and irrigation system expanded to cover dead spots and the portion of the park between City Hall and Mounds View Boulevard.(County Highway 10) (volley ball area). • Budget: $25,000 (Special Projects Fund). The CHPTF task force was created and meet to discuss the campus, the task force will be meeting and bring information forward at a future PRF Commission Meeting, To be discussed tonight. • City Council discussed at the July 17 work session, plans are still to move forward with construction in 2018. Groveland Park: Tennis/Basketball Court Rehabilitation (Design): • Scope: Evaluation, design, and bidding documents for option selected, to be constructed in 2016. Budget: $15,000 (Park Dedication Fund). Staff has received proposal to evaluate all the courts for a total of $3,000. This will be brought forward to the City Council for approval. Plan to have Council Approve going out for plans, specifications and quotes. Trails/Sidewalk: Hillview Road, Quincy Street and Jackson Drive (2016 Street and Utility Improvement Project — Area 1) • Scope: Reconstruction of streets and utilities in the northeast quadrant of Mounds View. Sidewalks will be constructed along Hillview, Jackson and Quincy. Budget: $4.2M (Street Improvement Fund). Construction is complete for the season. Most of the sidewalk has been constructed except for tie in at Hillview and Quincy which will be completed in 2017. • Contractor paved Terrace, Oakwood, and Hillview today. • Estimated completion date week of July 10, Final lift of asphalt scheduled for the week of July 29 Contractor working on punch list CSAH 10 Trail Segments #6 & #11: • Scope: Construction of trail segments between Red Oak Drive and Groveland Road (Segment #6) and between Woodale Drive and Edgewood Drive (Segment #11). • Budget: $627,000 ($39,300 cost share with Ramsey County) (Street Improvement Fund). • Construction underway. Northwest Asphalt has paved the trails, electrical sub has completed light base and pole installation wiring is nearly complete. Curb cuts and pavement repair at intersections is complete. Anticipate lighting completion in December (dependent upon Xcel timelines). • Contractor working to complete the electrical for trail lights. Tie in locations were changed requiring additional wire and trenching • Contractor is working on punch list items. Greenfield Park: 4/5 Public Works Staff Report RCWD ARJD#1 Project: Rice Creek Watershed District is planning the re -profiling and repair of Anoka -Ramsey Judicial Ditch No. 1 which runs through Greenfield Park. Also included is Branch No. 5 which is located behind the baseball outfield and crosses below the parking lot entrance. Staff will be meeting with RCWSD to inquire the status of this work. ® RCWD has the goal of completing this project this year, but may wait until colder weather for work to commence. ® Staff has been trying to get an updated timeline for the project from RCWD ® Staff meet with RCWD to clarify scope of work. Tree removals in along the ditch will likely be required to allow equipment access. RCWD will need to coordinate the stabilization of the bank after removals. Staff stated they will need to provide some cover near the parking lot. No scheduled start date. No updates at this time Hillview Park: ® City Council approved the proposal to expand the hockey rink, work will start later this summer/early fall. Other: MCES Sewer Interceptor Project: Metropolitan Council Environmental Services is planning to improve a large diameter sewer pipe at the northwest corner of Quincy and Hillview. MCES is finalizing construction plans and have been reviewed by engineering division, comments returned to MCES. MCES still planning on a 2015 project. Some trees have been tagged in order to be transplanted in other City Parks. Project still scheduled to start later this spring. The work on the meter station at the intersection of Quincy and Hillview has been delayed due to heavy rains and flooding in September. Contractor is having to clean out the interceptor again due to heavy sediment deposits in the line. Work will continue through the winter. A December closure of Quincy Street to the north of Hillview is anticipated and is be required to complete Project is nearly completed. Staff met with MCES to coordinate the installation of trail and planting of trees as part of the restoration. A cooperative layout and tree location is being coordinated between Mounds View and MCES. Working with MCES for final restoration of the southeast corner of the park. This project has been completed and restoration of the area is almost finished, trees are planted, hydro seeding done. City contractor continues to restore the area used for street project. City contractor has restore areas used for bone yard. 5/5 7F� CGIOMOTIMe aPLAYCORE ramah* City of Mounds View Attu: Don Peterson 2466 Bronson Drive Moundsview, MN 55112 Phone: 763-7174053 don.peterson@ci.mounds-view.mn.us Minnesota / Wisconsin Playground slot Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 1763-5464787 tax 763-546-5050 1 info@mnwiplay.com City 73a11 Park 1 EWF - 12L EWFLGE -Lump Snm - 12" compressed depth engineered wood fiber for play areas. 3 161290 GameTime - Gee -Textile 2250 Sq Ft Roll I EWF INS Lump Sian - Install EWF and base fabric. I 178749 GameTime - Owner S Kit 1 7054 GameTime - 8'Hi Ribbon Wall 1 12583 GameTime - Ada Primetime Swing Frame, 3 1/2" Od 1 919 GameTime - Whirl -Hydraulic Brake t 6415 GameTime - F/S Space Loop Climb 1 RDU GameTime - PT16029 Triple Play 1 INSTALL Install - Install GT play equipment listed above 1 12583 GameTime - Ada Primetime Swing Frame, 3 1/2" Od 3 12584 GameTime - Ada Primetime Swing Aab, 3 1/2" Od 8 8910 GameTime - Belt Seat 3 1/2"Od(8910) 2 8696 GameTime - End Seat 3 1/2"(8696) QUOTE #19441 08/11/2017 Ship To Zip: 55112 $616.00 $1,848.00 $2, 185.00 $2,185.00 $50.00 $50.00 $7,928.00 $7,928.00 $1,104.00 $1,104.00 $4,382.00 $4,382,00 $3,057.00 $32057,00 $17,809.00 $17,808.00 $1Q366,00 $103366.00 $1,104.00 $1,104,00 $683,00 $2,049:00 $224,00 $1,792.00 $279,00 $558,00 SubToml: $60,719.00 Freight: $3,032.80 Total Amount: $63,751,80 This quotation is subject to current Minnesore/Wisconsin Playground policies as well as the following terms and conditions. Our quotation is based on shipment of all items atone time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess oF$17000.00 [o be supported by your written purchase order made out to Minnesota/Wisconsmplayground. This quotation is subject to polices in the current Crametime Park and Playground catalog and the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes am subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Garnetime, c% Minnesota/Wisconsin Playground. Pricing: fo.b. factory, Lam for 30 days from date of quotation. A tax-exempt certificate is needed at time of order entry for all orders whether from fax -supported goverment agencies or not Sales tax, if applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry. Payment terms: net 30 days for tax supported governmental agencies: A 1.5%per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted. Page 1 of 3 m MOUNDS VIEW P U B L I C W OR K S City Forestry Information and Frequently Asked Questions Web Site 1) Scope a) Trees/Forestry b) City Parks c) City Properties d) City Right of Ways e) Resident Education and Services 2) Purpose a) Fulfill PR&F function b) Maintain Tree City Recognition c) Tree Inventory Definition & Management d) Disease Management Plan e) Storm Management Plan f) Resident Education, Guidance and Services g) This best management practices (BMPs) guidebook for conserving wooded areas in developing communities of Minnesota was developed by an advisory committee composed of a wide representation of stakeholders from public, private, and nonprofit organizations. The goals of these BMPs are: • to provide communities with a better understanding and appreciation of economic, social, and environmental benefits of wooded areas and individual trees, • to provide decision makers, city planners, landowners, developers, and citizens with land -use approaches to conserve the ecological integrity and functions of wooded areas, including wildlife habitat and corridors throughout the landscape, • to help builders, utility companies, contractors, machine operators, and crews minimize impacts of construction on wooded areas and trees, and • to provide citizens with a better place to live and work 3) Vision 4) Guidance Documents a) Tree City USA Standards https://www.arborday.org/programs/treecitVusa/standards.cfm b) Chap 405—Parks and Recreation Commission c) Chap 605 — Shade Tree Disease and Pest Control d) Chap 909 — Parks and Recreation Areas e) Chap 910 — Right of Way Management f) Chap 1127—Tree Preservation & Landscaping g) Chap 1402,01 Electric Franchisee/Subd 4—Tree Trimming h) Conserving Wooded Areas in Developing Communities — Best Practices in Minnesota (2000) http://files.d n r,state.m n.us/forestry/urban/bm ps.pdf 5) Definitions —Refer to..... 6) Plan a) Park, Recreation and Forestry b) Tree City Certification Standards r� i) A Tree Board or Department ii) Tree Care Ordinance iii) A Community Forestry Program With an Annual Budget of at Least $2 Per Capita iv) Arbor Day Observance and Proclamation c) Inventory i) Current ii) Updates- Frequency iii) Zero Net Loss d) Disease Management I) Diversity ii) Preparation iii) Treatment vs Removal e) Storm Management i) Large scale removal f) Resident Services i) Contractors ii) City Contractors g) Resident Education and Guidance Instructions for Managing Trees on City Property Trees or branches on city property that pose a direct imminent risk to users on formal trails and in wooded play areas shall be removed as soon as possible after identification. Invasive trees/bushes shall be removed using best practices. City staff or contracted services may be used to perform this work. Any high value trees, as defined in Chapter 1127, located on city property that removed shall be replaced on a minimum of a 2:1 ratio. City property includes city parks, green space or wooded corridors.