HomeMy WebLinkAbout01-25-2018 Agenda and PacketPARKS AND RECREATION AND FORESTRY COMMISSION
6:30 P.M. I JANUARY 25, 2018 1 MOUNDS VIEW CITY HALL __
MEETING AGENDA MOUNDS VVrEV
1. CALL TO ORDER
2. ROLL CALL:
Commissioners: Arel, Aukee, Katovich, Kroeger, Kunz, Palm, Rundle,
Staff: Peterson I YMCA: Thomas *to be absent
3. APPROVAL OF AGENDA
4. SPECAIL BUSINESS
A. Reappointment Oath for Dale Aukee by Don Peterson
B. Reappointment Oath for Gerald Arel, by Don Peterson
5. APPROVAL OF MINUTES
A. December 14, 2017
6. PUBLIC INPUT
Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full
name and address. Please limit your comments to three minutes.
7. STAFF REPORTS
A. YMCA
B. Public Works / Forestry
8. UNFINISHED BUSINESS
A. Forestry — City Parks, and Green Spaces
B. Greenfield / Groveland tennis courts — Verbal Report
9. NEW BUSINESS:
A. Recommend Expenditures for Upcoming Bethlehem Baptist Church Disbursement
10. COMMISSIONER REPORTS
11. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS
ADJOURNMENT; Next Regular Commission Meeting: February 22, 2018 6:30pm
PARKS AND RECREATION AND FORESTRY COMMISSION
6:30 P.M. I DECEMBER 14, 2017 1 MOUNDS VIEW CITY HALL
MEETING Minutes
1. CALL TO ORDER 6:34 pm
2. ROLL CALL: Commissioners: Arel, Aukee, *Katovich, Kroeger, Kunz, Rundle,
Staff: Peterson I YMCA: Thomas
3. APPROVAL OF AGENDA — Add 8 d, Elect Chair - unanimous
4. APPROVAL OF MINUTES A. November 16, 2017 approved 5-0-1
5. PUBLIC INPUT - None
6. STAFF REPORTS A. YMCA — Winter Registration now open, Dale had a question about the
rise in revenue, this was because of rise in participation in Summer programs, sports leagues,
and classes, looking forward to advanced basketball training. See attached
B. Public Works / Forestry — Sent messages to homeowners who have diseased trees. Working
on getting a temporary Forester — See Attached
7. UNFINISHED BUSINESS A. Forestry — City Parks, and Green Spaces — General discussion
on inclusion of IAS and references to ordinances.
8. NEW BUSINESS: A. Greenfield / Groveland tennis courts — Received specs for courts, Going
to open for bids, decided no need for sidewalks or special holes and poles for pickleball.
B. Random Park — Vandalism Repairs — Glass broken in tall window next to door, decided to
have replaced with Y2 wall built to match and smaller window.
C. City Hall Park — Discussion on what to do with the area that is now the playground after new
playground is built. The conclusion was to just put grass there for now, and take a look at it on
the May Park Tour.
D. Elect Chair — Gerald Arel agreed to be chair for 2018 and he appointed Rundle to Vice Chair
and Cindy will continue as secretary.
9. COMMISSIONER REPORTS — John noted that the sidewalk on the north side of Mounds
View Boulevard will be extended to the new apartments being built between Groveland and
Spring Lake Road. The city is looking at extending the sidewalk on the south side from CVS to
Knollwood. Gerald noted there will be a presentation for Dave Long at the Jan 8th City Council
Meeting at 6:30.
ADJOURNMENT — 7:30 — Motion by Aukee second by Katovich,
Next Regular Commission Meeting: January 25, 2018 6:30pm
7A
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Community Center Update
1. Program Updates — 2017 Recap
a. Youth Programs
i. Youth in Government Recap
ii. 36 active youth in Teen Leader's Club
iii. Career Pathways & Central Leader's School
b. Sports
i. Summer Sports 148% of enrollment goal
ii. Launched yoga classes at Pinewood Elementary
iii. 270 participants in youth leagues
iv. Irondale Intramurals
C. Senior Programs
i. 20 Driving safety classes offered
ii. Averaged 30 seniors attending fitness classes per week
d. Community
i. Hosted IZI for Pinewood Elementary Community
ii. 2 Pinewood Library nights
iii. 500+ people attended fall festival & Cookies with Santa
Revenue YTD
Mounds View Program Revenue
$411,412
$303,542.00
$212,686
2015 2016 2017
2. Event & Meeting Rentals
a. Upgrades to Event Center AV
b. New weekday rates
Number of Rentals
2015YTD 2016YTD 2017YTD
3. Park Rentals
Park Rentals
Sd
_
4
I
Si �
33
3r
30
31
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2015 YrD
2016YrD
2017 YTD
City Hall—Groveland
Hillview Lakeside Random
Silver View ■Lambert
Revenue from Rentals
2015YTD 2016YTD 2017YM
4. Other
a. Field Reservations
i. Notification has been sent out to past customers
b. Coach of the year
i. Nominations have been sent out
ii. Selection will be made by next meeting
C. Ice Rinks
Item No. 7 B
MEMORANDUM
To: Parks & Recreation & Forestry Commissioners
From: Don Peterson — Public Works Director
Date: January 25, 2018
RE: Public Works Staff Report
The following is a synopsis of recent activities and events of the Public Works Department.
Maintenance
Staff worked on the following items this last month:
Flooding of rinks
® Snow removal
Trimming of various trees
Tree removal at Silver View Park
Forestry
Staff worked on the following items this last month:
a Schedule tree removals with contractors
The following projects are planned this year. Current updates are in black text, and updates from
the previous two month period are in grey.
Silver View Park
Relocate Disc Golf Course:
Ramsey County will be clearing the ditch along County Rd I and Silver Lake Road starting
in August, hoping it is dryer by then.
Eagle Scout will start on July 1 with the installation of the T boxes, Public Works Staff
started to remove some of the stumps, spread chips and prep T box sites
• Eagle Scout has completed the t — boxes, staff is working to move the baskets and
complete the wood chipping the trails, current plan is to have the course open beginning of
September.
Staff completed installing the baskets and finished wood chipping the trails, signs will be
added when they arrive from the vendor. Course will be ready to be opened Sept 1, 2017
Disc Golf Signs need to be installed — have not been delivered — checking on status
Ramsey County started tree removal along County Road I and Silver View Road in order
to re -profile the draining ditch on the North and West side of the park. Public Works Staff
has received numerous calls with concerns and complaints on the tree removal.
® Ramsey County continues to work in re -profiling the draining ditch along County
Road I and Silver View Road, located in Silver View Park.
Public Works Staff Report
Random Park,
Building Renovation:
• Staff is obtaining quotes for new tables, coat rack has been ordered.
• Contractor has been given the notice to proceed with the restoration of the basketball
court.
• Contractor has started the work on the basketball court, old paint removed, low areas filled
and cracks sealed. Rainy weather is slowing progress.
■ Staff will be painting later this summer, early fall.
• Basket Ball Court is completed
• Staff continued painting exterior of shelter building, East side needs to be completed in
2018.
■ Table's selection made and ordered.
• Vandalism of front entry — discussion tonight.
• Contractor is in progress for repairing panel.
City Hall Cam us:
Irrigation & Landscaping Improvements:
• The CHP T F task force was created and meet to discuss the campus, the task force will be
meeting and bring information forward at a future PRF Commission Meeting, To be
discussed tonight.
41 City Council discussed at the July 17 work session, plans are still to move forward with
construction in 2018.
• Playground equipment was approved and ordered.
• Received Splash Pad plans, contractor currently reviewing for installation costs.
• Continue vision planning — after spring tour
Groveland Park:
Tennis/Basketball Court Rehabilitation (Design):
Scope: Evaluation, design, and bidding documents for option selected, to be constructed
in 2016.
■ Budget: $15,000 (Park Dedication Fund).
■ Staff has received proposal to evaluate all the courts for a total of $3,000. This will be
brought forward to the City Council for approval.
r Council needs to approve going out for Flans, specifications and quotes. Staff brining to
the November 27, 2017 Council meeting.
Fred Kolkman working on plans and specs, a couple questions have been asked will be
discussed tonight.
• City attorney is review the contract documents
2/3
Public Works Staff Report
Greenfield Park:
RCWD ARJD#1 Project: Rice Creek Watershed District is planning the re -profiling and repair of
Anoka -Ramsey Judicial Ditch No. 1 which runs through Greenfield Park. Also included is Branch
No. 5 which is located behind the baseball outfield and crosses below the parking lot entrance.
Staff will be meeting with RCWSD to inquire the status of this work.
RCWD has the goal of completing this project this year, but may wait until colder weather
for work to commence.
• Staff has been trying to get an updated timeline for the project from RCWD
• Staff meet with RCWD to clarify scope of work. Tree removals in along the ditch will likely
be required to allow equipment access. RCWD will need to coordinate the stabilization of
the bank after removals. Staff stated they will need to provide some cover near the
parking lot. No scheduled start date. No updates at this time
• Council Approve going out for plans, specifications and quotes at the November 27, 2017
Council meeting
• Scheduling meeting with RCWD for ARJD#1 project, meeting date and time still in
progress.
Hillview Park:
■ City Council approved the proposal to expand the hockey rink, work will start later this
summer/early fall.
■ Staff removed the West end hockey boards and asphalt surface in preparation of the rink
expansion.
■ Contractor started the expansion of the rink new posts have been installed and chain link
fence on the top.
• Hockey rink fence completed, Public Works staff completed installing the boards. Grading
and fill need to be completed. Depending on the weather the base may be a 2018 project.
■ Base to be completed in 2018.
Other:
MCES Sewer Interceptor Project: Metropolitan Council Environmental Services is planning to
improve a large diameter sewer pipe at the northwest corner of Quincy and Hillview. MCES is
finalizing construction plans and have been reviewed by engineering division, comments returned
to MCES. MCES still planning on a 2015 project. Some trees have been tagged in order to be
transplanted in other City Parks. Project still scheduled to start later this spring. The work on the
meter station at the intersection of Quincy and Hillview has been delayed due to heavy rains and
flooding in September. Contractor is having to clean out the interceptor again due to heavy
sediment deposits in the line. Work will continue through the winter. A December closure of
Quincy Street to the north of Hillview is anticipated and is be required to complete Project is
nearly completed. Staff met with MCES to coordinate the installation of trail and planting of trees
as part of the restoration. A cooperative layout and tree location is being coordinated between
Mounds View and MCES. Working with MCES for final restoration of the southeast corner of the
park. This project has been completed and restoration of the area is almost finished, trees are
planted, hydro seeding done. City contractor continues to restore the area used for street project.
City contractor has restore areas used for bone yard.
MCES will potentially need to gain access to the site again, they are having some issues with a
flume that was installed. At this time the extent of work is yet to be determined.
3/3
8A
ISAOInternational Society of Arboriculture
Goals are central to developing an ordinance. Goals provide the basis for formulating
and evaluating the management strategy and any tree ordinance that results from it.
Thus, selecting appropriate and meaningful goals is crucial to the success of the entire
process.
The goals described below are consistent with good urban forest management and are
typical for municipal tree programs. The goals described here are also specific enough
to allow for evaluation. There is little point in establishing a goal if there is no practical
way of determining whether progress is being made towards realizing that goal. To
answer the management questions "Are you getting what you want?" and "What do you
have?
We will need to evaluate tree resources, management activities, and public attitudes.
Evaluation methods are important tools for formulating and monitoring tree
management strategies and monitoring ordinance performance.
Possible tree program goals:
1. Establish and maintain maximum tree cover
2. Maintain trees in a healthy condition through good cultural
practices
3. Establish and maintain an optimal level of age and species
diversity
4. Promote conservation of tree resources
5. Select, situate and maintain street trees appropriately to maximize
benefits and minimize hazard, nuisance, hardscape damage, and
maintenance costs
6. Centralize tree management under a person with the necessary
expertise
7. Promote efficient and cost-effective management of the urban
forest
8. Foster community support for the local urban forestry program and
encourage good tree management on private -owned properties
9. Facilitate the resolution of tree -related conflicts between citizens
1
EEO
ISAQ
International Society of Arbericulture
Goals for community forest programs
The urban forest serves a wide variety of functions that promote the
health, safety, and general welfare of residents. These functions include:
a conserving energy, by providing shade and evaporative cooling
through transpiration;
• improving local and global air quality by absorbing carbon dioxide
and ozone, adsorbing particulate matter, and producing oxygen;
• reducing wind speed and directing air flow;
• reducing noise pollution;
• providing habitat for birds, small mammals, and other wildlife;
• reducing storm runoff and the potential for soil erosion;
• increasing real property values;
• enhancing visual and aesthetic qualities that attract visitors and
businesses and serve as a source of community image and pride.
All these benefits increase as canopy cover increases. By establishing and
maintaining maximum tree cover, the community is able to realize the maximum
benefits the urban forest can provide. The maximum amount of tree canopy a
given community can support must be determined by analyzing limitations posed
by climate and land use.
Ordinance provisions
Tree ordinance provisions covering planting, maintenance, and removal of trees on
public and private land are related to this goal. Performance standards for the amount of tree
cover the community hopes to achieve and maintain along streets, parking lots, residential and
commercial areas, parks and open spaces should be established in these provisions. A
provision calling for development of an urban forest management plan is essential to this goal.
This plan should provide for a sustained forest canopy through properly phased tree planting
and removal.
• Designate administrative responsibilities
• Develop a comprehensive management plan
• Resolution of conflicts between trees and structures
® Planting requirements
® Permit required for activities that may damage city owned trees
• Permit required for activities that may damage protected private trees
• Conservation of forest and woodland resources during development
City of Mounds View — Tree City USA Standards'
Mounds View is proud to be recognized as a Tree City USA community since 19832. To qualify as a Tree City USA
community, you must meet four standards established by the Arbor Day Foundation and the National Association
of State Foresters.
These standards were established to ensure that every qualifying community would have a viable tree
management program and that no community would be excluded because of size.
Standard 1- A Tree Board or Department
Someone must be legally responsible for the care of all trees on city- or town -owned property. By delegating tree
care decisions to a professional forester, arborist, city department, citizen -led tree board or some combination, city
leaders determine who will perform necessary tree work.
The public will also know who is accountable for decisions that impact community trees. Often, both professional
staff and an advisory tree board are established, which is a good goal for most communities.
The City of Mounds View relies on trained Public Works/Parks Department resources, contracted professional
foresters and/or arborists for tree care decisions. Private tree contractors performing services within the City
shall be licensed, and perform under the direction of a certified arborist or forester. The Mounds View Parks,
Recreation and Forestry Commission duties are to advise the City Council regarding reforestation programs and
may also be asked to review tree inventories, preservation and landscape development plans within the City.
Standard 2 - A Tree Care Ordinance
A basic public tree care ordinance forms the foundation of a city's tree care program. It provides an opportunity to
set good policy and back it with the force of law when necessary.
A key section of a qualifying ordinance is one that establishes the tree board or forestry department —or both —
and gives one of them the responsibility for public tree care (as reflected in Standard 1). It should also assign the
task of crafting and implementing a plan of work or for documenting annual tree care activities.
The City of Mounds View defines tree management requirements and guidelines through multiple chapters within
the City Code.
Standard 3 - A Community Forestry Program with an Annual Budget of at Least $2 Per
Capita
City trees provide many benefits —clean air, clean water, shade and beauty to name a few —but they also require
an investment to remain healthy and sustainable. By providing support at or above the $2 per capita minimum, a
community demonstrates its commitment to grow and tend these valuable public assets. Budgets and
expenditures require planning and accountability, which are fundamental to the long-term health of the tree
canopy and the Tree City USA program.
To meet this standard each year, the community must document at least $2 per capita toward the planting, care
and removal of city trees —and the planning efforts to make those things happen. At first this may seem like an
impossible barrier to some communities.
The City of Mounds View budgets for forestry related activities such as City staff time and contractor services,
equipment, planting, pruning, disease management and removal.
Standard 4 - An Arbor Day Observance and Proclamation
An effective program for community trees would not be complete without an annual Arbor Day ceremony. Citizens
join together to celebrate the benefits of community trees and the work accomplished to plant and maintain them.
By passing and reciting an official Arbor Day proclamation, public officials demonstrate their support for the
community tree program and complete the requirements for becoming a Tree City USA!
The City of Mounds View observes Arbor Day annually through proclamation resolutions and planting trees on
City owned property.
Source:
1- ilttps:Z/www.arborday.org/programs/treL-cityusa/standards-cfm
z - htt s www.arborda .or ro rams treecit usa TreeCities.cfm?cliosenState=Minnesota&orderB =Years
2
City Forestry Information — Guide to Forestry Requirements in the City
SHADE TREE DISEASE AND PEST CONTROL - Chapter 605 (hot link to chapter)
• Shade Tree Disease and Pest Control Program: Defines City appointed tree inspector's empowerment to
conduct a program of shade tree disease and pest control and of other potentially non-native invasive pests and
epidemic diseases of trees.
• Inspection and Investigation: Defines the tree inspector role within the City to investigate infestations or other
factors which are potentially contributory to the spread of tree disease and pests.
® Nuisances Declared; Abatement: Defines conditions under which dead or living trees or parts thereof are
declared as a public nuisance, and the respective expectations of any person in the City.
® Abatement Procedures; Assessment of Costs: Defines actions to be taken if subject public nuisances exist on
any public or private property in the City, and the abatement expectations of the property owner, and potential
impact due to failure to address nuisance.
Disruption of Root Grafts: Describes when the tree inspector may require disruption of root grafts to impede
the spreading of tree diseases.
• Treating of Trees: Describes when the tree inspector may require appropriate chemical treatment of high value
trees in close proximity of trees or wood infected with pests or disease -causing organisms.
Permit Requirements for Transporting Wood: Describes permitting requirements for transporting bark -bearing
diseased or pest infested wood.
Storage of Elm Wood: Describes permitting requirement and timeframe for the storage or keeping of any elm
wood with intact bark.
■ Licensing Requirements for Tree Contractors: Describes requirements for tree services by private tree
contractors on public or private property.
Violation of Provisions: Describes the penalties of violating the provisions of this Chapter.
TREE PRESERVATION AND LANDSCAPING - Chapter 1127 (hot link to chapter)
• Purpose: To identify trees and woodlots which are to be preserved in general, and saved when development is
occurring or at any point thereafter.
® Definitions: Provides definitions of key terms used within this Chapter. Also provides a list of high value trees
pertinent to this Chapter.
General Tree Protection Requirements: Defines requirements for developers, landowners, and builders to
preserve significant and specimen trees on the development sites.
® Tree Removal on Lots with Construction or Grading Permits: Defines planning requirements for identifying
current lot tree inventory, preservation, removal, and replacement.
• Landscaping: Describes when landscaping plans are required and what content shall be included in those plans.
o Plan Review Process: Defines who may review and approve plans, and under what conditions, plans will require
approval.
Appeal Process: Defines the steps and timing for appealing plan approval decisions.
a Violation and Penalties: Describes the penalties of violating the provisions of this Chapter.
9A
2017 (fall) BBC — request of funds for Parks and Recreation
New lighting — LED interior and exterior - Silver View Park $6,200
New floor coating — (Great Garage Floors) - Silver View Park $4,500
® Security light for playground at Silver View Park $8,400
® Splash Pad Amenities $5,000
• Replace Furniture at Groveland Park $3,000
2017 (spring) BBC — request of funds for Parks and Recreation
• New lighting — LED interior and exterior - Silver View Park $6,200
New floor coating — (Great Garage Floors) - Silver View Park $4,500
Security light for playground at Silver View Park $8,400
Splash Pad Amenities $5,000
® Replace Furniture at Groveland Park $3,000
2016 (fall) BBC — request of funds for Parks and Recreation
• New lighting — LED interior and exterior - Silver View Park $6,200
New floor coating — (Great Garage Floors) - Silver View Park $4,500
Security light for playground at Silver View Park $8,400
• Splash Pad Amenities $5,000
e Replace Furniture at Groveland Park $3,000
2016 (spring) BBC — request of funds for Parks and Recreation
New lighting — LED interior and exterior - Silver View Park $6,200
® New floor coating — (Great Garage Floors) - Silver View Park $4,500
Security light for playground at Silver View Park $8,400
• Splash Pad Amenities $5,000
• Replace Furniture at Groveland Park $3,000
2015 BBC - request of funds for Parks and Recreation
BBC — request of funds for Silver View Park Shelter and Playground
• New air exchange unit — to remove moisture and stale air $5,000
New lighting — LED interior and exterior $6,200
• New rest room amenities, toilet, sinks, urinal, partitions $4,000
New floor coating — (great garage floors) $4,500
• Security light for playground $8,400