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Home My WebLink About04-26-2018 Agenda and PacketPARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. I APRIL 26, 2018 1 MOUNDS VIEW CITY HALL MEETING AGENDA MOUNDS,VILW 1. CALL TO ORDER 2. ROLL CALL: Commissioners: Arel, Aukee, Katovich, Kroeger, Kunz, *Palm, *Rundle, Staff: Peterson I YMCA: Thomas *to be absent 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES A. February 22, 2018 B. March 22, 2018 5. PUBLIC INPUT Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. 6. SPECIAL BUSINESS Presentation from MN Department of Agriculture — Emerald Ash Borer (EAB) Open House — EAB in Mounds View 7. STAFF REPORTS A. YMCA B. Public Works / Forestry 8. UNFINISHED BUSINESS A. City Hall Park — Continue vision / planning B. Groveland and Greenfield Tennis Court - project update C. Review Park Improvement Plan Budget: Park Dedication Fund Balance D. Arbor Day / Earth Day Celebration Plans: Planting trees on Friday April 271h and Park clean up on Saturday April 28th, 2018 9. NEW BUSINES A. Park selection for annual Park Tours in May 10. COMMISSIONER REPORTS 11. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS ADJOURNMENT; Next Regular Commission Meeting: May 24, 2018 6:30nm PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. I FEBRUARY 22, 2018 1 MOUNDS VIEW CITY HALL MEETING Minutes 1. CALL TO ORDER 6:30 2. ROLL CALL: Arel, Aukee, Katovich, Kroeger, Kunz, Rundle, Staff: Peterson 3. APPROVAL OF AGENDA Motion Dale, 2"d John, Pass 6-0 4. APPROVAL OF MINUTES Motion Dale, 2"d John, Pass 6-0 5. PUBLIC INPUT - None 6. STAFF REPORTS A. YMCA — Thomas discussed Youth in Government, Teen Leadership Club, Registration open for summer programs, and Rally Day — March 3rd. Coach of the Year nominations are due by Feb 28. The Community Center will be closed for cleaning March 12th- 18'h. Dale asked about Music in the parks and possible addition of Food Trucks. Blaze Soccer has inquired about widening the field at Silver View, but after some discussion it was decided that would not be a good idea. B. Public Works / Forestry — Don reported on current works for the Staff, including Flooding of rinks, Snow Removal, tree trimming, and the move to the new Public Works Facility. Also noted was the continued work by the County on the drainage ditch in Silver View Park, and continued progress on the renovation at Random Park. 7. UNFINISHED BUSINESS A. Forestry — City Parks, and Green Spaces — We had much discussion on the wording of the new Forestry guidelines, and in the end decided we really need to focus on Goals rather than wording. B. Greenfield / Groveland tennis courts — Current plan is one court, centered between the lights 8. NEW BUSINESS: Coach of the Year 9. COMMISSIONER REPORTS - None 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS ADJOURNMENT 7:44 Motion Dale, 2"d Steve. PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. I MARCH 22, 2018 1 MOUNDS VIEW CITY HALL MEETING Minutes 1. CALL TO ORDER 6:35 2. ROLL CALL: Arel, Kroeger, Kunz, Rundle, Staff: Peterson I YMCA: Thomas 3. APPROVAL OF AGENDA motion Arel 2nd Kroeger pass 4-0 4. APPROVAL OF MINUTES February 22, 2018 — Tabled till next month. 5. PUBLIC INPUT — Gary Meehlhause said the city is accepting nominations for Citizen of the Year. 6. STAFF REPORTS A. YMCA — Programs are going well as are signups for Summer Sports. Summer Parks Program will be one 8 week morning session. Bands for Music in the Park are TBD. John suggested the "Dirty Shorts Band". B. Public Works / Forestry — Looking at some possible improvements at the Community Center. 7. UNFINISHED BUSINESS: A. City Hall Park — Continue vision / planning — Suggest this be our main focus on the next parks tour. 8. NEW BUSINESS: A. Coach of the year selections — After discussion, Coach 1 was nomiatied by Rundle, 2nd by Arel, passed 4-0. B. Consider Holding Special Parks, Recreation and Forestry Commission Meeting, Tuesday April 3, at 7:00pm. Purpose to review bids for Greenfield and Groveland Tennis Courts. — Bid opening is expected to be the morning of April 2th. If can schedule a special meeting to review the bid, we can get it the results to City Council at their next meeting rather than waiting until our next regular scheduled meeting, which would put a delay in the entire project. It was decided we would hold the special meeting. C. Review Park Improvement Plan Budget: Park Dedication Fund Balance John said we will need to more closely review our Parks Improvement Plan as the Tennis Courts will wipe out most of our current budget. D. Arbor Day / Earth Day Celebration Plans: Planting trees on Friday April 27tn and Park clean up on Saturday April 28tn, 2018 — Arel suggested Greenfield Park for cleanup. 9. COMMISSIONER REPORTS — Cindy had email a mention that the Irondale Knightcrawlers Robotics are going to the World Championships in Detroit. ADJOURNMENT — 7:15pm Motion Rundle 2nd Arel �N the 7A ��`� MOUNDS VIEW Community Center Update 1. Program Updates a. Sports i. Baseball/Soccer Registration deadline Friday ii. Summer Sports iii. Basketball Clinics b. Summer Programs i. Power & Uproar ii. Summer Parks Program Revenue YTD Mounds View Program $93,840 59i.4i4 S72,714 2016 2017 2018 Daily Admission Fees YTD: Qty Rev 2018 4222 $12,906 2017 3678 $10,956 2016 3033 $9,555 2. Park Rentals Park Rentals $5,671 $6,025 $6,070 71 75 62 2016 YM 2017 YTD Z018 YTD Number of Rentals YTD -*-Revenue YTD Parkntals M I6 to 5 6 MfiT D Z017YW ZMyw C" Hall Groveland s Hifiview Lakeside it Random Silver View ■ lambert 3. Field Rentals 7A Field Rentals --ff--Number of Rentals YFO Revenue YT0 4. Event Center Event Center $42,569 $32,707 $35,249 - - 94 87 2016 YTD 2017 YTD 2018 YM Number of Rentals YTD - _---Revenue YTD 5. Community Updates a. Field Usage b. Building Upgrades Item No. 7 B MEMORANDUM To: Parks & Recreation & Forestry Commissioners From: Don Peterson — Public Works Director Date: April 26, 2018 RE: Public Works Staff Report The following is a synopsis of recent activities and events of the Public Works Department. Maintenance Staff worked on the following items this last month: • Snow removal • Trimming of various trees • Tree removal at Silver View Park • Organizing space in the New Public Works Facility • Prep Equipment for Summer Operations • Clean Park buildings and grounds from Ice Rink Operations Forestry Staff worked on the following items this last month: • Meeting with Minnesota Department of Agriculture — EAB • Follow up with tree and stump removal with contractors The following projects are planned this year. Current updates are in black text, and updates from the previous two month period are in grey. Silver View Park Relocate Disc Golf Course: ■ Ramsey County started tree removal along County Road I and Silver View Road in order to re -profile the draining ditch on the North and West side of the park. Public Works Staff has received numerous calls with concerns and complaints on the tree removal. ■ Ramsey County continues to work in re -profiling the draining ditch along County Road I and Silver View Road, located in Silver View Park. City Hall Campus: Irrigation & Landscaping Improvements: • Playground equipment was approved and ordered. • Received Splash Pad plans, contractor currently reviewing for installation costs, • Continue vision planning — after spring tour Groveland Park: Tennis/Basketball Court Rehabilitation (Design): • Fred Kolkman working on plans and specs, a couple questions have been asked will be discussed tonight. • City attorney is review the contract documents • Plans and Specs sent out to contractors — more information in reports later tonight. Hillview Park: • Hockey rink fence completed, Public Works staff completed installing the boards. Grading and fill need to be completed. Depending on the weather the base may be a 2018 project. • Ag-lime base to be completed in 2018. Public Works Staff Report Random Park: Building Renovation: • Staff continued painting exterior of shelter building, East side needs to be completed in 2018. • Table's selection made and ordered • Vandalism of front entry — discussion tonight. • Contractor is in progress for repairing the building. Greenfield Park: RCWD ARJD#1 Project: Rice Creek Watershed District is planning the re -profiling and repair of Anoka -Ramsey Judicial Ditch No. 1 which runs through Greenfield Park. Also included is Branch No. 5 which is located behind the baseball outfield and crosses below the parking lot entrance. Staff will be meeting with RCWSD to inquire the status of this work. • RCWD has the goal of completing this project this year, but may wait until colder weather for work to commence. • Staff has been trying to get an updated timeline for the project from RCWD • Staff meet with RCWD to clarify scope of work. Tree removals in along the ditch will likely be required to allow equipment access. RCWD will need to coordinate the stabilization of the bank after removals. Staff stated they will need to provide some cover near the parking lot. No scheduled start date. No updates at this time • Council Approve going out for plans, specifications and quotes at the November 27, 2017 Council meeting • Scheduling meeting with RCWD for ARJD#1 project, meeting date and time still in progress. Other: MCES Sewer Interceptor Project: MCES will potentially need to gain access to the site again, they are having some issues with a flume that was installed. At this time the extent of work is yet to be determined. Meet with MCES staff and contractor work will start in June and last through August. Contractor will need dig next to a manhole in the Park, a bypass pump will be in operation. The trail in the Park will be closed while this work is in progress. MCES is responsible to restoration. 2/2 I -41+ e_ \) . � /\ f \ \- \_}: \[g/ M-0 C: C, R®)7 3}sE = CD f\a\ zzEz w 2 y o 0 \ \ N -Aftim- %k 2 / 3/ 0 2± 0\ _ \ CD a { { ƒ 0 1: CL _ ¥ } 2 # � . / \ \ \ ° / \ \ 2 : : ] \ CD , � if ..in Nib.- '� } b r - PARK AND RECREATIONAL FACILITIES IMPROVEMENT PLAN WORKSHEET ****DRAFT**** 8C JANUARY 2018 Year Planned C ' Estimated Line Year Park Park Improvement o o N co a Cost of No. o o o N NC�l N N o m m- Improvement a a_ °' °° $ 2,116,600 001 0 SVP Silver View Park 002 2019 SVP Shelter Building Improvements - Silver View Park H1 X REP x $ 50,000 005 2024 SVP Install Shelter Card Key Access & Security Cameras - Silver View Park M2 X MOD x $ 5,000 006 0 SVP Bike Racks, Benches, Trash Containers, Picnic Tables, etc. - Silver View P. M2 PRO $ 5,600 007 2018 SVP Parking Lot Pavement Maintenance - Silver View Park H2 X REP x x $ 100,000 008 2024 SVP Trailw.ay Lighting - Silver View Park L2 x NEW _x $ 75,000 009 0: rGrovela.nd Park 010 201 B _ GLP Tennis & Basketball Court Rehabilitation - Groveland Park (Const.) H1 X REH x x $ 120,000 011 0 GLP Construct Irrigation System & Grading Improvements - Groveland Park M2 NEW x $ 45,000 012 0 GLP Install Shelter Card Key Access & Security Cameras - Groveland Park M2 MOD x $ 5,000 013 2019 GLP Replace Interior Shelter Furniture - Groveland Park M2 X PRO x $ 7,000 014 0 GLP Reconstruct Playground - Groveland Park M2 REC $ 75,000 015 0 GLP Bike Racks, Benches, Trash Containers, Picnic Tables, etc. - Groveland P. M2 PRO x S 5,000 016 0 POP Random Park 017 2022 RDP Parking Lot Pavement Maintenance - Random Park H2 X PRO x $ 45,000- 018 2018 RDP Replace Interior Furniture - Random Park M2 X PRO x S 12,000 019 2024 RDP Install Shelter Card Key Access & Security Cameras - Random Park M2 x MOD S 5,000 020 2024 RDP Lighting Upgrades & Security Improvements - Random Park M2 x UPG x 5 - 021 0 RDP Bike Racks, Benches, Trash Containers, Picnic Tables, etc. - Random P. M2 PRO x $ 5,000 022 0 CHP City Hall Park -- 023 2019 CHP Irrigation & Landscaping Improvements - City Hall H1 x IMP S 45,000 024 2018 CHP Reconstruct Playground /Splash Pad / Skate Park- City Hall Park M2 x REC x x $ 750,000 025 CHP Veterans Memorial M1 x NEW x $ 75,000 026 CHP Construction of Band Shell L2 x NEW x $ 200,000 027 0 CHP Bike Racks, Benches, Trash Containers, Picnic Tables, etc- - City Hall R M2 PRO x $ 5,000 028 0 OWP Oakwood Park - 029 2020 GLP Reconstruct Playground - Oak Wood Park (12 yr old) M2 X NEW S 50.000 029 0 OWP Bike Racks, Benches, Trash Containers, Picnic Tables, etc. - Oakwood P. L2 PRO x $ 5.000 030 0 GFP Greenfield Park 031 2018 GFP Tennis & Basketball Court Rehabilitation - Greenfield Park H1 x REH x x $ 125,000 032 0 GFP Bike Racks, Benches, Trash Containers, Picnic Tables, etc, - Greenfield P. L2 PRO x $ 5,000 033 2019 GLP Reconstruct Playground - Greenfieed Park (18yr oidl N12 X New S 50,000 033 0 GFPP'Greenfield Park Preserve G34 2024 GFPP Construct Paved Trailway - Greenfield Park Preserve L4 x NEW $ 50,000 035 0 HVP Hillview Park 036 2021 HVP Install Shelter Card Key Access & Security Cameras - Hillview Park M2 x MOD x $ 5,000 037 2024 HVP Construct Irrigation System & Grading Improvements - Hillview Park M2 x NEW $. 20,000 038 0 HVP Bike Racks, Benches, Trash Containers, Picnic Tables, etc. - Hillview P. L2 PRO x $ 5,000 039 0 LBP'Lambert Park- 040 2021 LBP Ice Hockey and Skating Rink Lighting Improvements - Lambert Park H1 x UPG x $ 15,000 041 2024 LBP Install Shelter Card Key Access & Security Cameras - Lambert Park M2 x MOD x $ 5,000 042 0 ADP Ardan Park 043 0 WCP Woodcrest Park- 044 WCP Remove Playground Equipment M2 x UPG x $ 5,000 045 0 LSP Lakeside Park 046 0 COM Community Center- 047 2020 COM Sidewalk and ADA Improvements - Comm, Center H1 x REP x :$ 12,000 048 0 COM Basketball Court Pavement Maintenance - Comm, Center M2 UPG x $ 5,000 049 0 COM Bike Racks, Benches, Trash Containers, Picnic Tables, etc. M2 PRO x $ 5,000 050 0. , TRL 'Trallwalys "Priority (Pri): H=High M=Medium L=Low I O=Ongoing 1=Important and Urgent 2=Important but Not Urgent 3=Not Imp.but Urgent 4=Not InV2&2VMUrgent 112 PARK AND RECREATIONAL FACILITIES IMPROVEMENT PLAN WORKSHEET ****DRAFT**** 8C JANUARY 2018 Year Planned N c Estimated a -U .o Line Year Park Park Improvement w 6' N N N co o h a w Cost of N0. o� o N N N N m m Improvement ri c� m _ = m � 5 2,116.600 051 2020 TRL Trailway Development & ADA Transition Project H2 x NEW $ 100,000 052 2021 TRL Trailway Maintenance H1 x MAI $ -20,000 053 0 TRL Construcl Co Road H Sidewalk. (Salver Lake Rd to Edgewond Dr j H1 x NEW x x $ 275,000 053 2024 TRL Gonstrdd 0SAH I Trail Segment 7 {So. Blvd. from Pleasant View to iQnotlW M2 x NEW x S 300,000 054 2024 TRL Construct CSAH 10 Trait Sagment8 (So. Blvd. from Knollwood to Silver LuE M2 x 'NEW x $ 250.000 055 2019 TRL Trailway Development & ADA Transition Project H2 x NEW x $ 25,000 056 0 TRL Bike Racks, Benches, Trash Containers, Picnic Tables, etc. - Trailways M2 PRO x x $ 5,000 057 058 059 060 061 062 063 064 'Priority (Pri): H=High M=Medium L=Low I O=Ongoing 1=Important and Urgent 2=Important but Not Urgent 3=Not Imp.but Urgent 4=Not Ir4126 QVMUrgent 212