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Home My WebLink About06-28-2018 Agenda and PacketPARKS AND RECREATION AND FORESTRY COMMISSION him 7:00 P.M. I JUNE 28, 2018 1 MOUNDS VIEW CITY HALL MEETING AGENDA MOUNDS VIEW 1. CALL TO ORDER 2. ROLL CALL: Commissioners: Arel, Aukee, Katovich, *Kroeger, *Kunz, Palm, Rundle, Staff: Peterson I YMCA: Thomas *to be absent 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES A. May 24, 2018 B. Special Meeting Minutes June 5, 2018 5. PUBLIC INPUT Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. 6. STAFF REPORTS A. YMCA B. Public Works / Forestry 7. UNFINISHED BUSINESS A. Update Greenfield & Groveland Tennis Court Rehab project. 8. NEW BUSINES A. City Hall Park — Splash Pad/Play Ground B. Review Park Improvement Plan Greenfield and City Hall Park 9. COMMISSIONER REPORTS 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS ADJOURNMENT; Next Regular Commission Meeting: July 26, 2018 6:34pm PARKS AND RECREATION AND FORESTRY COMMISSION 7:00 P.M. I MAY 24, 2018 1 MOUNDS VIEW CITY HALL AM MEETING MINUTES MOUNDS V EW CALL TO ORDER at 7:01 PM 2. ROLL CALL: Commissioners: Arel, Aukee, Katovich, Kroeger, Kunz, Palm, Rundle, Staff: Peterson I YMCA: Thomas 3. APPROVAL OF AGENDA: Motion by Palm to approve. 2"d by Kroeger Motion Passed 7-0. 4. APPROVAL OF MINUTES A. April 26, 2018: Motion by approve by Aukee, Palm 2"d. Motion Passed 7-0. 5. PUBLIC INPUT Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. No residents present. 6. STAFF REPORTS A. YMCA: See attached report. Revamping Fitness Center and will have more Fitness options coming up. Corrections: Music in the Park August 17: Jonah and the Whales Movie in the Park August 9 and 23 B. Public Works / Forestry: See attached report 7. UNFINISHED BUSINESS A. Discuss the Parks Tour — Greenfield and City Hall Park. Greenfield Park: Playground: Playground is in overall good shape. A few maintenance items include fixing mat under woodchips at the merry-go-round and checking for cracked equipment and bolts. Need some tree removal near swings and tennis courts. Look at any options for creating dugouts and perhaps moving or adding to the bleachers to accommodate visibility to first base line. Tree ash trees near ball field for now. Maybe plant new trees that will take over eventually when ash trees need to be removed. Consider adding a couple of grills near ball field. Repair trailway around ball field. Look at what to do in stages. City_ Hall Park: Splash Pad and Playground beginning construction in June. T-ball field moving north. Consider tree removal for a few dead/dying trees. What to do with the old playground space? Possible basketball court? Where to put a Veterans' Memorial? Near Mounds View Blvd, east of VB courts, or old playground site? Could remove VB courts and have only at Silverview, but they are being used regularly. One shelter missing a picnic table. Band shell opportunity somewhere? Create a trailway from MV Blvd and City Hall trailways. Get these long-term items in the Park Improvement Plan. B. Arbor Day / Earth Day Celebration Plans: Planting trees on? looking for dates? Staff will pick a date and email to Commissioners. 8. NEW BUSINESS A. Review of 2019 Forestry Budget — increase for planting more trees: Looked at line items for Forestry budget. Currently $4000 budgeted for tree replacement of damaged trees. Staff is applying for another DNR EAB grant. Need to add more for ash tree replacement. Consider public land and right-of-way in Area I street project. New forestry employee starting next week! B. Tree Sales: Look at development of this event for Spring 2019. C. Set Special Parks Recreation and Forestry Commission Meeting for Tuesday June 5 at 7:Oopm. Review of Bids for Greenfield and Groveland Tennis Courts 9. COMMISSIONER REPORTS: Happy Public Works Week! Need trimming at Silverview Park over soccer fields. Cannot trim ash trees this time of year 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS 11. ADJOURNMENT: Motion by Kunz to adjourn at 8:00 PM, 2"d by Palm. Motion Passed 7-0 Next Regular Commission Meeting: June 28, 2018 6 30pm Special Parks Recreation and Forestry Commission Meeting for Tuesday June 5 at 7:Oopm SPECIAL PARKS AND RECREATION AND FORESTRY COMMISSION 7:00 P.M. I JUNE 5, 20181 MOUNDS VIEW CITY HALL MOUNDS VIEW MEETING MINUTES 1. CALL TO ORDER at 7:01 PM 2. ROLL CALL: Commissioners: Arel, Aukee, Katovich, Kroeger, Kunz, Palm, Rundle, Staff: Peterson 3. APPROVAL OF SPECIAL MEETING AGENDA: Motion to approve by Kroeger, 2"d by Palm. Motion passed 5-0. 4. PUBLIC INPUT Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. No residents present. 5. UNFINISHED BUSINESS — none at this time 6. NEW BUSINES A. Review Bids for Greenfield and Groveland Tennis and Basketball Court Rehabilitation project. 2 bid received: Bid #1: Oman Brothers: Base bid $209,000, Alternate bid (black vinyl fencing) $18,250, Unit price $40. Bid #2: Bituminous Road Ways: Base bid $179,425. Alternate bid $18,150, Unit Price $60. 7% contingency, Inspection by Fred Kolkmann: $7500. Total Project by Bituminous Road Ways: $218,905.25 Commissioner Katovich present. City has had work done by Bituminous in the past, so is familiar with their work. Motion by Rundle to recommend to City Council the bid from Bituminous Road Ways. 2nd by Arel. Motion Passed 6-0. 7. COMMISSIONER REPORTS: Public Works Open House Tomorrow, Wednesday, June 6 from 3-6 PM at the new public works building! 8. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS 9. ADJOURNMENT: Motion by Palm to adjourn at 7:11 PM, 2nd by Kunz. Motion Passed 6-0. Next Regular Commission Meeting: June 28, 2018 6:30gm TM 6A the )"P MaUNDS VIEW Community Center Update 1. Program Updates a. Summer Programs 300 250 � 10 - 19 zoo 21 28 14 14 150 i 100 .. - 50 r � 84 0 2016 YTD 2017 YTD 2018 YTD * Programs are participants per day except Sports Leagues b. Fitness & ForeverWell c. Teen Programs Summer Programs w Summer Sports Parks Uproar r Sports Leagues e Povier 6A Revenue YTD Mounds View Program $99,803 $101,222 2016 Daily Admission Fees YTD: $110,756 2017 2018 Qty Rev 2018 5458 $15, 521 2017 4753 $12, 982 2016 4277 $11,285 2. Park Rentals Park Rentals $12,952 $11,468 $10,290 143 157 151 Number of Rentals YTD Revenue YTD 3. Event Center Park Rentals ® 37 0 39 33 V. 21 - !i 13 23 71 .. 10 2016YTD 2017YTD 2036YTD City Hall Groveland ,• Hillview Lakeside Random Silver Yew • Lambert 6A $60,105 Event Center $47,079 $63,249 171 130 139 2016 YTD 2017 YTD 2018 YTD Number of Rentals YTD Revenue YTD 4. Community Updates a. Music in the Park @ City Hall Park - Darlene and the Boys i. July 19th The Bazillions ii. August 17th Jonah and the whale *$5 Cover b. Movie in the Park in partnership with the Library i. August 9th & 23rd C. Festival in the Park 5K - August 18th @ 8:30am 5. Facilities Updates a. Event Center Audio Visual b. Fitness Center Item No. 6 B MEMORANDUM To: Parks & Recreation & Forestry Commissioners From: Don Peterson — Public Works Director Date: June 28, 2018 RE: Public Works Staff Report The following is a synopsis of recent activities and events of the Public Works Department. Maintenance Staff worked on the following items this last month: • Mowing, spring clean up • Ball field prep and painting lines • Irrigation systems repair • Installed fountains in Silver View storm water pond • Weed spraying at all Parks • Replaced Silver View Park sign on County Road H2 Forestry Staff worked on the following items this last month: Oak Wilt, EAB and Dutch Elm inspection of the • Removed 2 dead Linden trees at Silver View Park • Removed 1 Dead and 1 hazardous trees at Greenfield The following projects are planned this year. Current updates are in black text, and updates from the previous two month period are in grey. Silver View Park Relocate Disc Golf Course: • Ramsey County started tree removal along County Road I and Silver View Road in order to re -profile the draining ditch on the North and West side of the park. Public Works Staff has received numerous calls with concerns and complaints on the tree removal. • Ramsey County continues to work in re -profiling the draining ditch along County Road I and Silver View Road, located in Silver View Park. City Hall Campus: Irrigation & Landscaping Improvements: • Playground equipment was approved and ordered. • Received Splash Pad plans, contractor currently reviewing for installation costs. • Continue vision planning — after spring tour Groveland Park: Tennis/Basketball Court Rehabilitation (Design): • Fred Kolkman working on plans and specs, a couple questions have been asked will be discussed tonight. • City attorney is review the contract documents • Plans and Specs sent out to contractors — bid opening May 30th at 10:00am. • Tennis Court Rehab Project started Wednesday June 27, 2018 Public Works Staff Report Hill view Park: • Hockey rink fence completed, Public Works staff completed installing the boards. Grading and fill need to be completed. Depending on the weather the base may be a 2018 project. • Ag-lime base to be completed in 2018. Random Park: Building Renovation: • Staff continued painting exterior of shelter building, East side needs to be completed in 2018. • Table's selection made and ordered • Vandalism of front entry — discussion tonight. • Contractor is in progress for repairing the building. Greenfield Park: RCWD ARJD#1 Project: Rice Creek Watershed District is planning the re -profiling and repair of Anoka -Ramsey Judicial Ditch No. 1 which runs through Greenfield Park. Also included is Branch No. 5 which is located behind the baseball outfield and crosses below the parking lot entrance. Staff will be meeting with RCWSD to inquire the status of this work. • RCWD has the goal of completing this project this year, but may wait until colder weather for work to commence. • Staff has been trying to get an updated timeline for the project from RCWD • Staff meet with RCWD to clarify scope of work. Tree removals in along the ditch will likely be required to allow equipment access. RCWD will need to coordinate the stabilization of the bank after removals. Staff stated they will need to provide some cover near the parking lot. No scheduled start date. No updates at this time • Council Approve going out for plans, specifications and quotes at the November 27, 2017 Council meeting • Scheduled meeting with RCWD for Tuesday May 29th for ARJD#1 project, and rain gardens. Other: MCES Sewer Interceptor Project: MCES will potentially need to gain access to the site again, they are having some issues with a flume that was installed. At this time the extent of work is yet to be determined. Meet with MCES staff and contractor work will start in June and last through August. Contractor will need dig next to a manhole in the Park, a bypass pump will be in operation. The trail in the Park will be closed while this work is in progress. MCES is responsible to restoration. 2/2 PARK AND RECREATIONAL FACILITIES IMPROVEMENT PLAN WORKSHEET ****DRAFT**** 813 JANUARY 2018 Year Planned � - Estimated Line No, Year Park Park Improvement o .o o N r, a z Cost of o 0 0 0 0 0 N N N N N N `;, m �, c� N CO Improvement a rz C C m rz C° 2.11s,6aa 001 0 SVP Silver View Park 002 2019 SVP Shelter Building Improvements - Silver View Park H1 X REP x $ 50,000 005 2024 SVP Install Shelter Card Key Access & Security Cameras - Silver. View Park M2 X MOD x $ 5,000 006 0 SVP Bike Racks, Benches, Trash Containers, Picnic Tables, etc, - Silver View P. M2 PRO $ 5,600 007 2018 SVP Parking Lot Pavement Maintenance - Silver View Park H2 X REP x x x $ 100,000 008 2024 SVP Trailway Lighting - Silver View Park L2 x NEW $ 75,000 009 0 GLP Groveland Park 010 2018 GLP Tennis & Basketball Court Rehabilitation - Groveland Park (Const.) H1 X REH x x $ 120,000 011 0 GLP Construct Irrigation System & Grading Improvements - Groveland Park M2 NEW x $ 45,000 012 0 GLP Install Shelter Card Key Access & Security Cameras - Groveland Park M2 MOD x $ 5,000 013 2019 GLP Replace Interior Shelter Furniture - Groveland Park M2 X PRO x $ 7,000 014 0 GLP Reconstruct Playground - Groveland Park M2 REC $ 75,000 015 0 GLP Bike Racks, Benches, Trash Containers, Picnic Tables, etc- - Groveland P- M2 PRO x $ 5,000 016 0 RDP Random Park 017 2022 RDP Parking Lot Pavement Maintenance - Random Park H2 X PRO x $ 45,000 018 2018 RDP Replace Interior Furniture - Random Park M2 X PRO x $ 12,000 019 2024 RDP Install Shelter Card Key Access & Security Cameras - Random Park M2 x MOD S. 5,000 020 2024 RDP Lighting Upgrades & Security Improvements - Random Park M2 x UPG x $ - 021 D RDP Bike Racks, Benches, Trash Containers, Picnic Tables, etc. - Random P- M2 PRO kr 5,000 022 Q CHP City Hall Park 023 2019 CHP Irrigation & Landscaping Improvements - City Hall H1 , x IMP S 1 45,000 024 2018 CHP Reconstruct Playground /Splash Pad / Skate Park- City Hall Park M2 x REC x x $ 750,000 025 CHP Veterans Memorial M1 x NEW x S 75,000 026 CHP Construction of Band Shell L2 x NEW x S 200,000 027 0 CHP Bike Racks, Benches, Trash Container, Picnic Tables, etc. -City Hall P M2 PRO x $ 5,000 028 0 OWP Oakwood Park 029 2020 GLP Reconstruct Playground - Oak Wood Park (12 yr old) M2 X NEW $ 50,000 029 0 OWP Bike Racks, Benches, Trash Containers, Picnic Tables, etc. - Oakwood P. L2 PRO x S 5,000 030 0 GFP Greenfield Park 031 2018 GFP Tennis & Basketball Court Rehabilitation - Greenfield Park H1 X REH x x $ 125,000 032 0 GFP Bike Racks, Benches, Trash Containers, Picnic Tables, etc. - Greenfield P. L2 PRO x $ 5,000 033 2019 GLP Reconstruct Playground - Greenfiled Park (18yr old) M2 X New S 50,000 033 0 GFPP Greenfield Park Preserve 034 2024 GFPP Construct Paved Trailway - Greenfield Park Preserve L4 x NEW $ 50,000 035 0 HVP Hitiview Park 036 2021 HVP Install Shelter Card Key Access & Security Cameras - Hillview Park M2 x MOD x S 5,000 037 2024 HVP Construct Irrigation System & Grading Improvements - Hillview Park M2 x NEW $ 20,000 038 0 HVP Bike Racks, Benches, Trash Containers, Picnic Tables, etc, - Hillview P. L2 PRO x $ 5,000 039 0 LOP _Lambert -Park 040 2021 -- LBP Ice Hockey and Skating Rink Lighting Improvements - Lambert Park - H1 x UPG x S 15,000 041 2024 LBP Install Shelter Card Key Access & Security Cameras - Lambert Park M2 x MOD x $ 5,000 042 0 ADP Ardan Park 043 0 WCP Woodcrest Park - -'"` • 044 WCP Remove Playground Equipment M2 x UPG x $ 5.000 045 0 LSP Lakeside Park 046 0 COM Community Center 047 2020 COM Sidewalk and ADA Improvements - Comm. Center H1 x REP x $ 12,000 048 0 COM Basketball Court Pavement Maintenance - Comm. Center M2 UPG x S 5.000 049 0 COM Bike Racks, Benches, Trash Containers, Picnic Tables, etc- M2 PRO x $ 5,000 050 0 TRL Trailways *Priority (Pri): H=High M=Medium L=Low I O=Ongoing 1=Important and Urgent 2=Important but Not Urgent 3=Not Imp.but Urgent 4=Not Iro2wo"Urgent 1/2