The URL can be used to link to this page

Home My WebLink About07-26-2018 Agenda and PacketPARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. I JULY 26, 20181 MOUNDS VIEW CITY HALL _ _ MEETING AGENDA MOUNDS VIrw 1. CALL TO ORDER 2. ROLL CALL: Commissioners: Arel, *Aukee, Katovich, Kroeger, Kunz, Palm, Rundle, Staff: Peterson I YMCA: Thomas *to be absent 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES A. June 28, 2018 5. PUBLIC INPUT Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. 6. STAFF REPORTS A. YMCA B. Public Works / Forestry 7. UNFINISHED BUSINESS A. Update Greenfield & Groveland Tennis Court Rehab project. B. City Hall Park — Splash Pad/Play Ground C. Greenfield, Hillview playgrounds 8. NEW BUSINES A. Silverview Park — discussion of all Park rentals large groups and adjust fee schedule 9. COMMISSIONER REPORTS 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS ADJOURNMENT; Next Regular Commission Meeting: August 23, 2018 6:30pm PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. I JUNE 28, 20181 MOUNDS VIEW CITY HALL MEETING MINUTES MouNDs �IEVIT 1. CALL TO ORDER at 6:34 PM 2. ROLL CALL: Commissioners: Arel, Aukee, Palm, Rundle, Katovich 6:59 PM Staff: Peterson I YMCA: Thomas 3. APPROVAL OF AGENDA: Motion by Aukee to approve. 2"d by Palm. Motion Passed 4-0 4. APPROVAL OF MINUTES A. May 24, 2018: Motion by Aukee to approve, 2"d by Rundle. Motion Passed 4-0 B. Special Meeting Minutes June 5, 2018 Motion by Rundle to approve, 2"d by Arel. Motion Passed 4-0 5. PUBLIC INPUT Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. No residents present. 6. STAFF REPORTS A. YMCA: See attached report. Getting ready for new fitness programming for adults this fall. Discuss possibility of large groups renting the entire park (i.e. Silver View). Concern about limited parking for public, and the group using spaces that were not officially rented (softball field), are not able to be rented out (basketball court), as well as larger garbage haul -away. Direct Staff to come back with a recommendation for further discussion. B. Public Works / Forestry: See attached report. Katovich present. Look at tree trimming at Silver View soccer fields and activity of disc golfers. If disc golf is down, it may be due to Ramsey County ditch activity -could promote the course is open on social media. 7. UNFINISHED BUSINESS A. Update Greenfield & Groveland Tennis Court Rehab project: Contractor has started! Fencing will be saved for other purposes. 8. NEW BUSINES A. City Hall Park — Splash Pad/Play Ground: Need to rearrange position of splash pad and playground/swing area due to electrical and water. Consider squeezing the three components together or separating splash pad farther east away from playground. Staff will meet with MW Playground to discuss layout options on Monday. Construction will not begin until after Festival in the Park in August. B. Review Park Improvement Plan Greenfield and City Hall Park: Will have MW Playground out to inspect Greenfield playground along with City Staff and make recommendation. Where might we be able to repurpose old City Hall playground equipment? Look at designs and ideas for Veterans' Memorial and reach out to area organizations for funding. 9. COMMISSIONER REPORTS: Have a safe 4th of July and be smart! 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS: Procedure for renting the whole park. 11. ADJOURNMENT: Motion by Palm to adjourn at 7:32, 2"d by Arel. Motion Passed 5-0. Next Regular Commission Meeting: July 26 2018 6:30 m • A MOUNVI-E-W- itv Mounds View Community Center / YMCA 1. Program updates Fitness Center • New Fitness programing coming this fall (Personal Training, Group Training & Group Exercise classes) Youth Sports • Fall early registration deadline this Friday (Soccer & Flag Football ) • Fall Basketball League ■ All City YMCA Track Meeting August 4tn Teen Programs • Career Pathways • Bold/Gold Camping Trip 6A 2. Daily Admission Revenue YTD Mounds View Program $196,061 $194,792 $145,218 711 1 li ? F1 1 ? l01 H Daily Admission $13,433.00 $12,133.00 $16,344.00 4622 2016YM 2017YTD •-Quanity -*-Revenue 3. Events Transactions YTD Event Center $80,138 $66,814 $54,983 19G 155 159 2016 YTD 2017 YM 2018 YTD Number of Rentals YTD +Revenue YTD $53,122 201SYM Permits YTD Event Center $60,152 $62,09 100 99 93 2016 YM 2017 YTD 2018 YTD Number of Permits YTD Revenue YTD W 4. Park Rentals a. Lakeside Lions Park issues Park Rentals $14,897 $12,221 $12,543 176 177 - - 170 Number of Rentals YTD Revenue YfD S. Community Events Music in the Park • August 17th Jonah and the Whales *$5 Cover Movie in the Park in partnership with the Library • August 9th & 23rd Festival in the Park 5K - August 18th @ 8:30am Item No. 6 B MEMORANDUM To: Parks & Recreation & Forestry Commissioners From: Don Peterson — Public Works Director Date: June 28, 2018 RE: Public Works Staff Report The following is a synopsis of recent activities and events of the Public Works Department. Maintenance Staff worked on the following items this last month: • Playground repairs on Greenfield Park • Turf Restoration City Hall Park by Water Treatment Plant • Irrigation systems repair • Installed fountains in Silver View storm water pond • Weed spraying at all Parks • Replaced ballfield benches at City Hall • Touch up clean up landscaping at City Hall and Community Center Forestry Staff worked on the following items this last month: • Continued inspections for Oak Wilt, EAB and Dutch Elm disease • Letters were sent to residents with Dutch Elm Disease • Worked with contractor in removal of diseased Elm trees • Trimmed Trees at Silver View and Greenfield Park trails The following projects are planned this year. Current updates are in black text, and updates from the previous two month period are in grey. Silver View Park Relocate Disc Golf Course: • Ramsey County started tree removal along County Road I and Silver View Road in order to re -profile the draining ditch on the North and West side of the park. Public Works Staff has received numerous calls with concerns and complaints on the tree removal. • Ramsey County continues to work in re -profiling the draining ditch along County Road I and Silver View Road, located in Silver View Park. City Hall Campus: Irrigation & Landscaping Improvements: • Playground equipment was approved and ordered. • Received Splash Pad plans, contractor currently reviewing for installation costs. • Continue vision planning Groveland Park: Tennis/Basketball Court Rehabilitation (Design): Fred Kolkman working on plans and specs, a couple questions have been asked will be discussed tonight. • City attorney is review the contract documents • Plans and Specs sent out to contractors — bid opening May 30'h at 10:00am. • Tennis Court Rehab Project started Wednesday June 27, 2018 • Asphalt is down, fencing and coating will be completed Public Works Staff Report Hill view Park: • Hockey rink fence completed, Public Works staff completed installing the boards. Grading and fill need to be completed. Depending on the weather the base may be a 2018 project. ■ Ag-lime base to be completed in 2018. Random Park: Building Renovation: • Staff continued painting exterior of shelter building, East side needs to be completed in 2018. • Table's selection made and ordered • Vandalism of front entry — discussion tonight. • Contractor is in progress for repairing the building. • Painting of exterior scheduled for fall of 2018 Greenfield Park: RCWD ARJD#1 Project: Rice Creek Watershed District is planning the re -profiling and repair of Anoka -Ramsey Judicial Ditch No. 1 which runs through Greenfield Park. Also included is Branch No. 5 which is located behind the baseball outfield and crosses below the parking lot entrance. Staff will be meeting with RCWSD to inquire the status of this work. • RCWD has the goal of completing this project this year, but may wait until colder weather for work to commence. • Staff has been trying to get an updated timeline for the project from RCWD • Staff meet with RCWD to clarify scope of work. Tree removals in along the ditch will likely be required to allow equipment access. RCWD will need to coordinate the stabilization of the bank after removals. Staff stated they will need to provide some cover near the parking lot. No scheduled start date. No updates at this time • Council Approve going out for plans, specifications and quotes at the November 27, 2017 Council meeting • Scheduled meeting with RCWD for Monday July 30th for rain gardens and ARJD#1. Other: MCES Sewer Interceptor Project: MCES will potentially need to gain access to the site again, they are having some issues with a flume that was installed. At this time the extent of work is yet to be determined. Meet with MCES staff and contractor work will start in June and last through August. Contractor will need dig next to a manhole in the Park, a bypass pump will be in operation. The trail in the Park will be closed while this work is in progress. MCES is responsible to restoration. 2/2 wv �77.1 " . kph , .y„ �.:[, • . o, as � '1l _ - - - - _- _.;,u - _mot - - •t. -� t Rr Zi7 WJ FRED KOLKMANN TENNIS & SPORT SURFACES, LLC "`— 1921 Mayfair Road wwr fi.ynn•�i��u txrw Grafton, WI 53024 Fred Kolltmann ee CO Phone: 262-685-7507 Tnis & SPW Surfaces. LLc r�rnee COURT en Email: courtbuilder@ameritech.net Website: www.kolkmanncourtbuilder.com INSPECTION # 7 Date: 7.20.18 File No. 18 - 007 Project: CITY OF MOUNDS VIEW - GROVELAND & GREENFIELD PARKS Reported To: MR DON PETERSON - CITY OF MOUNDS VIEW CC: RYAN LAKE - BITUMINOUS ROADWAYS PROJECT PROGRESS Time: 9:45 AM - 10:15 AM Temp: 70 OF Weather: Rain just finished, some drizzle left. Notes: Groveland - Final surface done - no low areas indicated by flood test (Mother Nature) Greenfield - Final surface done - no low areas indicated by flood test. PICTURES GREENFIELD PARK Project: Groveland & Greenfield Parks Tennis Courts Inspection #7 Page I of 2 FRED KOLKMANN TENNIS & SPORT SURFACES, LLC 1921 Mayfair Road Grafton, WI 53024 Phone:262-685-7507 Email: courtbuilder@ameritech.net Website: www.kolkmanneourtbuilder.com Project: Groveland & Greenfield Parks Tennis Courts Inspection f#7 Page 2 of 2 Larson Engineering, Inc. 3524 Labore Road White Bear Lake, MN 55110-5126 651.481.9120 Fax: 651.481.9201 www.larsonengr.com AIM Project: Reported to: DAILY INSPECTION REPORT City of Mounds View Tennis Court Reconstruction Greenfield Park Fred Kolkmann, CTCB Tennis & Sport Surfaces, LLC 1921 Mayfair Road, Grafton, WI 53024 PROJECT PROGRESS: Weather: Sunny Date: 7-16-2018 File No. 12186060 Contractor: Bituminous Roadways, Inc. Time: 12:00pm to 1:30pm Temp: 85' F 1. Bituminous Roadway paving the wear coarse lift at Greenfield Park. 2. Two (2) large areas required leveling prior to placing the final wear course lift. 3. Paving pattern was one pass in the east to west direction at the south end, then 5 passes in the north to south direction starting from the west end and moving east, with the last 2 passes at the north end in the east to west direction. 4. Overall size of the paved area was correct. 5. Will need backfill along the perimeter of the court pavement and restoration after fences are installed. Larson Engineering, Inc. Greg Buchal Project Manager See 6 photographs from 7-16-2018 I I ED 0 0 I LO 0 0 -C a_ wMW Larson Engineering, Inc. 3524 Labore Road White Bear Lake, MN 55110-5126 651.481.9120 Fax: 651.481.9201 www.larsonengr.com Project: DAILY INSPECTION REPORT City of Mounds View Tennis Court Reconstruction Groveland Park Reported to Fred Kolkmann, CTCB Tennis & Sport Surfaces, LLC 1921 Mayfair Road, Grafton, WI 53024 PROJECT PROGRESS: Weather: Sunny Date: 7-18-2018 File No. 12186060 Contractor: Bituminous Roadways, Inc. Time: 2:00pm to 3:30pm Temp: 81° F 1. Bituminous Roadway paving the wear coarse lift at Groveland Park. 2. One (1) large area required leveling prior to placing the final wear course lift, photo 1. 3. Paving pattern was one pass in the west to east direction at the north end, then 7 passes in the north to south direction starting from the west end and moving east, with the last 2 passes at the south end in the west to east direction. 4. Overall size of the paved area was correct. 5. Will need backfill along the perimeter of the court pavement and restoration after fences are installed. Larson Engineering, Inc. Greg Buchal Project Manager See 6 photographs from 7-18-2018 I 1� L 78 ro M 0 v w a �R f PV Aims ja f x� r..•il .[ �.1'.L o-.}III �,;�,£�:C V{,. . �S �i ..-.. r: ��-i� • 4. Ar VAL �+� As' •' ' ._ate i�t�r:�. =- � ..,i - - • — ��-'�- -.L- rF.. - `,--��, ;:K - � . _ '+�'--=fib. r�3r ^ ' '�-. � � -,•. •��T.•„r,��i 1'J'4k.4' �-f+• 1y': '•r .s �+'.J'_�rY-:c _ 1j.' -- ILI ' --ems-fix•— f�� i�l� r�. - ek ra T }! � '' ` •f . S _ jey 4�y� fit+" - �l X �P9 00 AIL- iL-- 7C Hillview Playground