HomeMy WebLinkAboutAgenda Packets - 2020/02/24
CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, February 24, 2020
6:30 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Mueller, Gunn, Hull, Meehlhause, Bergeron
4. APPROVAL OF AGENDA
5. CONSENT AGENDA
A. Approval of Minutes: February 10, 2020
B. Just and Correct Claims
C. Resolution 9243, Authorization to Hire for the Housing Code Fire Inspector
Position
6. PUBLIC COMMENT
Citizens may speak to issues not on tonight’s agenda. Before speaking,
please give your full name and address for the minutes. Also, please limit
your comments to three minutes.
7. SPECIAL ORDER OF BUSINESS
8. COUNCIL BUSINESS
A. Resolution 9241, Approving the Hire of Nathaniel Ostlund for the Position
of Facilities Maintenance/Building Custodian
B. Resolution 9240, Approving the Contract with Paul Bunyan Sewer
Plumbing and Drains for televising and Lining of Private Sanitary Sewer
Lines as part of the H2OPP Point of Sale Program
C. Resolution 9239, Approving the Purchase of Two – 2020 F350 Service
Pickup Trucks
D. Resolution 9242, Approval for the Replacement of the Event Center
Lighting Controls at the Mounds View Community Center
E. Resolution 9245, Approving Final Payment for RAK Construction
regarding the Splash Pad Installation
F. Resolution 9247, Approving the Proposals for Painting, Carpet and a New
Administration Entrance as part of Phase 2 for the City Hall / Police
Remodel
G. Resolution 9246 Support of HFXXXX Fire Pension Aid Apportionment
9. REPORTS
A. Reports of Mayor and Council
B. Reports of City Attorney
10. NEXT COUNCIL WORK SESSION: Monday, March 2, 2020 at 6:30 pm
NEXT COUNCIL MEETING: Monday, March 9, 2020 at 6:30 pm
11. ADJOURNMENT
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
February 10, 2020 6
Mounds View City Hall 7
2401 Mounds View Boulevard, Mounds View, MN 55112 8
6:39 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Bergeron, Gunn, Hull, Meehlhause, Mueller 16
17
NOT PRESENT: None. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, February 10, 2020, City Council Agenda. 21
22
MOTION/SECOND: Meehlhause/Bergeron. To Approve the Monday, February 10, 2020, 23
agenda as presented. 24
25
Ayes – 5 Nays – 0 Motion carried. 26
27
5. CONSENT AGENDA 28
A. Approval of Minutes: January 27, 2020. 29
B. Just and Correct Claims. 30
C. Resolution 9234, Approving a One-Time Compensation Payment to Barb 31
Benesch. 32
D. Resolution 9236, Approving 2020 Public Works Parks Seasonal Positions. 33
E. Resolution 9238, Approving the Continual MNDOT Master Partnership 34
Contract between the City of Mounds View and Minnesota Department of 35
Transportation. 36
37
MOTION/SECOND: Bergeron/Hull. To Approve the Consent Agenda as presented. 38
39
Ayes – 5 Nays – 0 Motion carried. 40
41
6. PUBLIC COMMENT 42
43
None. 44
45
Mounds View City Council February 10, 2020
Regular Meeting Page 2
7. SPECIAL ORDER OF BUSINESS 1
A. Police Chief Nate Harder – Annual Report. 2
3
Police Chief Harder provided the Council with a presentation on the 2019 Annual Report. He 4
discussed the strategic plan and goals for the Mounds View Police Department. He commented 5
on the new programs being offered in 2019 which included the reserve department. He stated he 6
was proud of the great work being conducted by the reserves and the Neighborhood Resource 7
Officer. He reviewed the calls for service in 2019 noting the department had its most calls for 8
service ever, and also remained proactive in the community. He described the partnership the 9
Police Department had with NYFS. He discussed the work being done by the VCET team and 10
K-9 units. He thanked the Council and the Mounds View Police Foundation for their continued 11
support. 12
13
Mayor Mueller stated she was a little alarmed after reading an investigators report of a robbery 14
that occurred in the City. She questioned why charges were declined. Police Chief Harder stated 15
this was due to the fact the District Attorney failed to charge the minors for the offense. 16
17
Mayor Mueller expressed concern with the fact the person that hit and almost killed Sergeant 18
Ben Zender was allowed out on bail and he then skipped town. Police Chief Harder reported 19
this individual was on the run for some time but has since been arrested in Alexandria and he was 20
back in custody. 21
22
Mayor Mueller requested the Police Chief read the 2019 traffic stop by race information in full 23
for the record. Police Chief Harder reviewed the 2019 traffic stops by race. He noted there was a 24
total of 3,579 stops. Of those 2,225 were white individuals, 760 were black, 181 were Hispanic, 25
241 were Asian, and there was 1 Native American. He explained all race information was 26
gathered from ID’s and no individual was asked their race during a traffic stop. He commented 27
further on the information that was gathered during traffic stops. 28
29
Mayor Mueller asked how the public could view the 2019 Annual Report. Police Chief Harder 30
stated this report would be posted on the Mounds View Police Department’s website. 31
32
Council Member Meehlhause thanked Police Chief Harder for his incredible leadership of the 33
Mounds View Police Department. 34
35
B. Jerry Hromatka – Northeast Youth and Family Services. 36
37
Jerry Hromatka, Northeast Youth and Family Services, thanked the Council for their time. He 38
discussed the number of households that were served each year by NYFS. He explained NYFS 39
had two main program areas which were mental health (clinic based, school based and day 40
treatment) and community services, which included Diversion, senior chore and community case 41
management services. He commented on how there has been a growing trend of families 42
approaching NYFS with complex issues. 43
44
Mounds View City Council February 10, 2020
Regular Meeting Page 3
Mr. Hromatka described the benefit of working with youth and the long-term positive effects this 1
can has over the individual’s life time. He stated it was important to have these individuals 2
connected to the community while building valuable life skills. He reported Community Case 3
Management addresses quality of life, proactive outreach, along with engaging a client network 4
that is community based and requires follow through. He explained 75% of the services 5
provided by NYFS focus on mental health. The positive functions of expressive and cognitive 6
therapies was discussed. 7
8
Mr. Hromatka reviewed NYFS’s revenue sources and discussed what Mounds View receives 9
each year from its support of NYFS. He described the transition and reorganization that would 10
occur at NYFS in 2020, noting he would be retiring in June. He stated NYFS had 14 candidates 11
to interview for his position. He reported the new Executive Director of NYFS would be 12
introduced to the public at the Leadership Luncheon on Wednesday, May 6th. He thanked the 13
City of Mounds View for their continued support. 14
15
Council Member Gunn stated the NYFS volunteers that assisted at the Daddy Daughter Dance 16
were wonderful. She indicated the partnership the City had with NYFS was phenomenal. 17
18
Council Member Meehlhause thanked Mr. Hromatka for his strong leadership and years of 19
dedicated service at NYFS. 20
21
8. COUNCIL BUSINESS 22
A. Public Hearing: Ordinance 972, Title 1200, Chapters 1201, 1202, 1203, and 23
1205 relating to Land Subdivisions. Second Reading, Adoption and 24
Summary Publication. ROLL CALL VOTE 25
26
City Administrator Zikmund requested the Council adopt an Ordinance that addresses Title 1200 27
related to Land Subdivisions. He explained the Planning Commission reviewed this Ordinance 28
and recommended approval. 29
30
Mayor Mueller opened the public hearing at 7:36 p.m. 31
32
Hearing no public input, Mayor Mueller closed the public hearing at 7:36 p.m. 33
34
MOTION/SECOND: Hull/Gunn. To Waive the Second Reading and Adopt Ordinance 972, 35
Title 1200, Chapters 1201, 1202, 1203, and 1205 relating to Land Subdivisions along with the 36
Summary Publication. 37
38
Mayor Mueller thanked City Administrator Zikmund for all of his work to update City Code. 39
40
ROLL CALL: Bergeron/Gunn/Hull/Meehlhause/Mueller. 41
42
Ayes – 5 Nays – 0 Motion carried. 43
44
B. Resolution 9233, Approving Transfers between Funds for 2019. 45
Mounds View City Council February 10, 2020
Regular Meeting Page 4
1
Finance Director Beer requested the Council approve transfers between funds for 2019. He 2
discussed how the transfers would assist the City in achieving its budgeting goals. He reviewed 3
the proposed transfers and recommended approval. 4
5
MOTION/SECOND: Meehlhause/Bergeron. To Waive the Reading and Adopt Resolution 6
9233, Approving Transfers between Funds for 2019. 7
8
Ayes – 5 Nays – 0 Motion carried. 9
10
C. Resolution 9237, Approving Development Agreement for Long Lake Woods 11
Second Addition. 12
13
City Administrator Zikmund requested the Council approve a Development Agreement for Long 14
Lake Woods Second Addition. He stated Marty Harstad has been working on a development in 15
the City and this development required a Development Agreement. He reported the eminent 16
domain process would not be addressed this evening. He described the process that would be 17
followed for the negotiations that would be followed for eminent domain. He explained this 18
project could move forward and the eminent domain process would move through the court. He 19
noted the City had received an appraisal for the property in question and a formal offer was being 20
drafted by staff. He reviewed the costs the developer would be covering through the 21
development. He indicated by approving the Development Agreement the project could move 22
forward with a feasibility study. 23
24
Mayor Mueller opened the meeting for public comments. 25
26
Jana Yoder, 8206 Long Lake Road, stated her family has visited Rice Creek a number of times. 27
She explained Marty Harstad has not been forthcoming and honest with things he has and has not 28
done. She reported Mr. Harstad has not gone to Rice Creek yet and was late in noting the 29
property had a wetland. She indicated the property he was trying to develop was within a 30
floodplain. She stated 26 people live on her block and if this development were to move forward 31
the lives of 19 people that oppose the development are being neglected. It was her hope that the 32
Mounds View City government would be for her and not against her. She feared that the value 33
of her home would decrease if this development were approved because she would now have a 34
large retention pond in her back yard. She recommended the City Council not approve the 35
proposed development agreement. 36
37
Dan Madsen, 8206 Long Lake Road, stated it was a shame the City was considering using 38
eminent domain for private gain. He indicated it was ill-advised to mess with a wetland that was 39
located on a floodplain. He explained he was disturbed by the fact the developer would not be 40
responsible for maintaining the wetland pond. He expressed concern with how his property value 41
would be adversely impacted by the proposed development. 42
43
Mayor Mueller closed the meeting for public comments. 44
45
Mounds View City Council February 10, 2020
Regular Meeting Page 5
Mayor Mueller explained eminent domain were the words used in State Statute that describe a 1
process a City may utilize in order to exercise their right to have access to the public easement 2
for the purpose of constructing a road. She reported the City was not taking a home away. She 3
noted the proposed roadway has been platted on its plat maps for the past 20 years. She stated 4
the City had a signed document on file with the property owner stating he understands his 5
driveway would have to be removed if the City needs to put a street through. She explained the 6
City Council would have no personal or private gain over this project. She understood that 7
change was hard but commented there was a need for more single-family homes in Mounds 8
View, which could only happen through in-field developments. She stated the Council was not 9
disregarding the view of 19 people in this neighborhood but was respecting the rights of the 10
seven property owners that have come together to create the proposed development. She 11
reiterated the fact that this project was not initiated by the City. 12
13
City Administrator Zikmund explained the developer would be responsible to hire a private 14
engineer to complete an assessment on the property. He stated going forward as part of the 15
feasibility, Mr. Harstad will be responsible for completing a permit with the Rice Creek 16
Watershed District. He reported the City does not have anything to do with this process, but 17
rather Mr. Harstad will have to comply with all of the requirements of the watershed district. He 18
indicated the City would have a stormwater pond management maintenance agreement with Rice 19
Creek. He commented it can be as frustrating for the City to deal with stormwater management 20
issues as it is for residents given the fact determinations on this were made by the developer and 21
the watershed district. 22
23
Council Member Bergeron stated in Article 2.06 under Additional Requirements it states the 24
developer shall satisfy, complete and abide by all requirements set forth in any City approvals, 25
including adequately addressing all items that may be directed by the City Attorney, City 26
Engineer, or other review. He indicated this was a safeguard and until he saw specifics he could 27
not support this document. He reported in Article 3.10 under the Indemnification language, he 28
did not want the City to be held hostage by poor the workmanship of the developer. He stated 29
this has happened in the past. He commented he wanted to see more definitive measures taken 30
regarding the water situation otherwise he would not be able to support the Development 31
Agreement. 32
33
MOTION/SECOND: Hull/Meehlhause. To Waive the Reading and Adopt Resolution 9237, 34
Approving Development Agreement for Long Lake Woods Second Addition. 35
36
Council Member Gunn indicated this was a preliminary document and was not a final plat 37
agreement. City Administrator Zikmund reported the Development Agreement was a standard 38
agreement that would allow the developer to proceed with a feasibility study. He commented the 39
Council could delay action on this item by two weeks to allow for additional comment from the 40
City Attorney. However, he noted the provisions within this agreement were standard. 41
42
Council Member Meehlhause stated he understood that for some of the property owners in this 43
neighborhood this project was tough. He commented on how property owners have the right to 44
sell and develop their property. He explained the Comprehensive Plan has shown for years that 45
Mounds View City Council February 10, 2020
Regular Meeting Page 6
this area of the City will be developed into single-family homes. He understood the neighbors 1
were not happy with this, but explained the City also had to consider the rights of the property 2
owners. 3
4
Council Member Bergeron indicated there was a big difference between commercial and 5
residential developments. He noted this was a residential development that had little or no 6
separation for the neighbors. 7
8
Ayes – 4 Nays – 0 Abstain – 1 Motion carried. 9
10
9. REPORTS 11
A. Reports of Mayor and Council. 12
13
Council Member Gunn stated the Daddy Daughter Dance was a tremendous success again this 14
year. She thanked the Mounds View resident that served as the official photographer. 15
16
Council Member Meehlhause explained the NYFS Service to Youth Award Ceremony would be 17
held on Thursday, February 13th. He noted Police Chief Harder and Tammy Moberg would be 18
individuals honored at this event. 19
20
Council Member Meehlhause updated the Council on the four NYFS meetings he would be 21
attending in the next two weeks. 22
23
Council Member Bergeron commented he has had two people reach out to him regarding the 24
Daddy Daughter Dance stating how positive this event was. He thanked the Mounds View 25
Police Foundation for putting on this great community event. 26
27
Mayor Mueller stated she would be attending the Festival in the Park Committee meeting on 28
Tuesday, February 18th at 7:00 p.m. at the Community Center. She reported additional 29
volunteers were still needed to assist with planning this year’s event. 30
31
Mayor Mueller indicated she was looking forward to attending the NYFS Service to Youth 32
Award Ceremony on Thursday, February 13th. 33
34
Mayor Mueller reported the Ramsey County League of Local Government would meet on Friday, 35
February 14th at 7:30 a.m. and the Minnesota Women in City Government would meet at the 36
League of Minnesota Cities in St. Paul on Friday afternoon. 37
38
B. Reports of Staff. 39
40
Finance Director Beer reported the City’s audit was underway and should be completed in the 41
next two weeks. 42
43
City Administrator Zikmund stated the Town Hall meeting would be held on Monday, April 20th 44
at 6:00 p.m. He noted the Town Hall event would be held at the Community Center this year. He 45
Mounds View City Council February 10, 2020
Regular Meeting Page 7
reported the City would have a number of different displays for the public to view at this 1
meeting, including the HOP program. 2
3
City Administrator Zikmund indicated the Mounds View Business Council would meet next on 4
Wednesday, March 4th at the Mounds View Community Center at 7:30 a.m. 5
6
City Administrator Zikmund reported Ramsey County Commissioner Mary Jo McGuire and 7
Commissioner Nicole Frethem would be attending the next City Council meeting to provide the 8
Council with an update from Ramsey County. 9
10
City Administrator Zikmund stated staff was getting painting and carpeting bids and would have 11
this information for the Council to review in two weeks. 12
13
C. Reports of City Attorney. 14
15
There was nothing additional to report. 16
17
10. Next Council Work Session: Monday, March 2, 2020, at 6:30 p.m. 18
Next Council Meeting: Monday, February 24, 2020, at 6:30 p.m. 19
20
11. ADJOURNMENT 21
22
The meeting was adjourned at 8:28 p.m. 23
24
Transcribed by: 25
26
Heidi Guenther 27
Minute Maker Secretarial 28
Item No: 05C
Meeting Date: February 24, 2020
Type of Business: Consent Agenda
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Rayla Sue Ewald, Human Resources Coordinator
Item Title/Subject: Resolution 9243, Approving Advertising for the Housing/
Code/Fire Inspector Position
Background:
On February 12th, the Housing/Code/Fire Inspector submitted his resignation from the
position effective February 21, 2020 as he’s accepted a similar position in another
community.
Discussion:
The City is requesting to start the advertising process for the Housing/Code/Fire Inspector
position. The position is full-time, non-union, non-exempt, and will report to the
Community Development Director.
Recommendation:
Staff is requesting Council approval of Resolution 9243 authorizing the advertisement for
the position of Housing/Code/Fire Inspector the Community Development Department.
Respectfully submitted,
Rayla Sue Ewald
Human Resources Coordinator
RESOLUTION 9243
CITY OF MOUNDS VIEW
COUNTY OR RAMSEY
STATE OF MINNESOTA
APPROVING ADVERTISING FOR THE
HOUSING/CODE/FIRE INSPECTOR POSITION
WHEREAS, the position of Housing/Code/Fire Inspector will be vacant effective
February 22, 2020; and;
WHEREAS, advertisements will be posted onto the League of MN Cities website
and other locations as may be appropriate.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of
Mounds View authorizes advertising for the Housing/Code/Fire Inspector position.
Adopted this 24th day of February, 2020.
__________________________________
Carol A. Mueller, Mayor
ATTEST:
__________________________________
Nyle Zikmund, City Administrator
(seal)
Item No: 08A
Meeting Date: February 24, 2020
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Rayla Sue Ewald, Human Resources Coordinator
Item Title/Subject: Resolution 9241, Approving the Hire of Nathaniel Ostlund
to the Facility Maintenance/Building Custodian Position
Background:
On November 14, 2019, the Public Works Facility Maintenance/Building Custodian
position was posted externally, according to the Public Works Labor Agreement. Staff
received six (6) applications and interviewed three (3) candidates.
Discussion:
The interview panel consisted of Public Works Director Don Peterson, Public Works
Superintendent Pete Szurek, and Lead Worker Streets Division Bruce Meehan. It was the
consensus of the interview panel to recommend Nathaniel Ostlund to the position of
Facility Maintenance/Building Custodian.
Mr. Ostlund has three (3) summers of seasonal experience with Public Works service. If
hired, Mr. Ostlund would be a member of the Public Works Collective Bargaining Unit,
subject to the established job classification system with regard to the pay scale. Based
on the criteria set forth by the 2020 – 2022 Public Works Collective Bargaining Unit Labor
Agreement, Mr. Ostlund would qualify for Step 1 of the pay scale, which is $18.50 per
hour. Also in accordance with the Public Works Agreement, Mr. Ostlund would be subject
to a 12 month probationary period.
2020 Hourly Wage Schedule:
Step 1 Step 1.5 Step 2 Step 3 Step 4 Step 5
$18.50 $19.08 $19.66 $20.82 21.97 $23.13
Mr. Ostlund would begin employment on or around Monday, March 2, 2020. Reference,
criminal background and driver’s license checks along with the pre-employment physical,
drug test, and hiring assessment have been successfully completed.
Recommendation:
Staff recommends the City Council adopt Resolution 9241, approving the hire of
Nathaniel Ostlund to the Facility Maintenance/Building Custodian Position.
Respectfully submitted,
______________________
Rayla Sue Ewald
Human Resources Coordinator
RESOLUTION NO. 9241
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION APPROVING THE HIRE OF NATHANIEL OSTLUND
TO THE POSITION OF FACILITY MAINTENANCE/BUILDING CUSTODIAN
WHEREAS, upon direction from the Mounds View City Council and in accordance with
the Public Works Labor Agreement, the Facility Maintenance/Building Custodian position was
advertised; and,
WHEREAS, six (6) applications were received and three (3) were chosen to interview for
the position; and,
WHEREAS, Nathaniel Ostlund’s skills and experience were determined to most closely
match the duties and responsibilities as outlined in the job description; and,
WHEREAS, Mr. Ostlund’s reference, criminal background, and driver’s license checks,
along with the pre-employment physical, drug test, and hiring assessment were all successfully
completed; and,
WHEREAS, Mr. Ostlund will be a member of the Public Works Collective Bargaining Unit,
and would be subject to the established job classification system with regard to the pay scale as
set forth in the Public Works Labor Agreement; and,
WHEREAS, Mr. Ostlund qualifies for Step 1 of the pay scale based on the Public Works
Collective Bargaining Unit Labor Agreement, which is currently established at $18.50 per hour;
and,
2020 Hourly Wage Schedule:
Step 1 Step 1.5 Step 2 Step 3 Step 4 Step 5
$18.50 $19.08 $19.66 $20.82 21.97 $23.13
WHEREAS, Mr. Ostlund would begin employment on or around Monday, March 2, 2020;
and,
WHEREAS, Mr. Ostlund would be subject to a 12 month probationary period as stated in
the Public Works Labor Agreement.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby
approve the hire of Nathaniel Ostlund to the position of Facility Maintenance/Building Custodian
within the Public Works Department, at Step 1 of the pay scale (currently $18.50/hour) and with
employment to commence on or around Monday, March 3, 2020.
Adopted this 24th day of February, 2020.
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
(seal)
Item No: 8B
Meeting Date: February 24, 2020
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Director
Item Title/Subject: Resolution 9240 Approving the Contract with Paul Bunyan
Sewer Plumbing and Drains for Televising and Lining of
Private Sanitary Sewer Lines as part of the H2OPP Point of
Sale Program
Background/Discussion:
The City Council approved the Water Preservation Program (H2OPP) on October 28, 2019
in which the Point of Sale program was also approved. This program requires home owners
who are selling their home or transferring the title to have the sanitary sewer lateral line
inspected.
Staff wanted to have these services, televising and lining similar to the Diseased Tree
Program and the EAB injections program, where the City has the contract with the vendor
providing the service. The goal with this is to hopefully provide the residents with a lower cost
in having these services provided.
Public Works Staff sent out an RFP in January and only received one proposal, it was
decided to reject the proposal and send out the RFP again to additional vendors.
Public Works Staff received two proposals from Marvel Sewer and Drain and Paul Bunyan
Plumbing and Drains. The Proposals were broken down in for both televising and lining of
the Private Sanitary Sewer lines.
The results are as follows:
Unit Price Schedule
Contractor
Televising:
Base Cost
Televising
hourly rate
Lining Cost
for set up
and first
25’
Lining cost
per foot
after 25’
Estimated
Repair /
Replace
Cost
Paul Bunyan Plumbing
and Drains
$139 $99 $2,890 $69 $6790 first
65’
Marvel Sewer and Drain $250 $130 $2,300 $1,500 $3,000
The low quote was by Paul Bunyan Plumbing and Drains. Staff has contacted the references
listed for Paul Bunyan and all have come back with satisfactory comments. Paul Bunyan also
assisted the City of Maple Plain with the implementation with their I and I program.
The Mounds View Vision
A Thriving Desirable Community
Staff Report Resolution 9240 continued
Strategic Plan Strategy/Goal: Maintain and Plan for Infrastructure Improvements.
Ensure Clean Water and Maintenance.
Financial Impact: No financial Impact to the 2020 Budget.
Recommendation:
Staff recommends the City Council approve awarding a contract from 2020 - 2022 with
Paul Bunyan Plumbing and Drains for televising and lining of private lateral sewer lines. .
Respectfully submitted,
Don Peterson
Public Works Director
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION 9240
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE CONTRACT WITH PAUL BUNYAN PLUMBING AND
DRAINS FOR TELEVISING AND LINING OF PRIVATE SANITARY SEWER LINES
AS PART OF THE POINT OF SALE PROGRAM
WHEREAS, proposals are received to perform televising and lining of private
sanitary sewer lines as part of the Point of Sale Program; and
WHEREAS, Public Works Staff sent out an RFP in order to receive proposals; and
WHEREAS, there were two companies submitted quotes for the televising and
lining and the results are as follows; and
Unit Price Schedule
Contractor
Televising:
Base Cost
Televising
hourly rate
Lining Cost
for set up
and first
25’
Lining cost
per foot
after 25’
Estimated
Repair /
Replace
Cost
Paul Bunyan Plumbing
and Drains
$139 $99 $2,890 $69 $6790 first
65’
Marvel Sewer and Drain $250 $130 $2,300 $1,500 $3,000
WHEREAS, the low quote was submitted by Paul Bunyan Plumbing and Drains;
and
WHEREAS, Staff has contacted the references listed for Paul Bunyan and all have
come back with satisfactory comments; and
WHEREAS, Paul Bunyan also helped the City of Maple Plain with the
implementation of their I and I program; and
. WHEREAS, Staff recommends the City Council approve awarding a contract from
2020 - 2022 with Paul Bunyan Plumbing and Drains for televising and lining of private
lateral sewer lines.
The Mounds View Vision
A Thriving Desirable Community
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. Accepts the Proposal from Paul Bunyan Plumbing and Drains for televising,
inspecting and lining of the private Sanitary Sewer lines.
2. That a contract is for the years 2020 - 2022 as follows:
Unit Price Schedule
Contractor
Televising:
Base Cost
Televising
hourly rate
Lining Cost
for set up
and first
25’
Lining cost
per foot
after 25’
Estimated
Repair /
Replace
Cost
Paul Bunyan Plumbing
and Drains
$139 $99 $2,890 $69 $6790 first
65’
3. The Mayor and City Administrator are hereby authorized and directed to
enter into a contract with Upper Cut Tree Service to perform tree removal
and tree trimming for the City of Mounds View. Said contracts shall expire
on December 31, 2022.
4. The Mayor and City Administrator, staff and consultants are hereby
authorized and directed to take all additional steps and actions necessary
or convenient in order to accomplish the intent of this resolution.
Adopted this 24th day of February, 2020
Carol A Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
(SEAL)
The Mounds View Vision
A Thriving Desirable Community
The Mounds View Vision
A Thriving Desirable Community
Item No: 8C
Meeting Date: February 24, 2020
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Director
Item Title/Subject: Resolution 9239, Approving the Purchase of Two – 2020
F350 Service Pickup Trucks
Background/Discussion:
As part of the Public Works Department’s maintenance program, service trucks are
purchased for the departments to perform maintenance and inspections required
throughout the City.
The Street Department has in use a 2006 Ford 350 truck, unit #442. The Parks
Department has a 2006 F350, unit #310, both units have dump bodies and are used for
daily operations, inspections and hauling materials associated with water main breaks,
tree removal, hauling trash along with other various tasks.
Discussion:
Staff has received a quote from the State of Minnesota Cooperative Purchasing Venture
Program (CPV) for two new 2020 F350 4x4 Regular Cab and chassis for a cost of
$32,319.68 each; a total of $64,639.36 from Midway Ford of Roseville MN.
In addition to the Cab and chassis, Staff has received a quote from the CPV program
from North Central Bus and Equipment, their branch office in Mounds View, (main office
is St. Cloud MN) for a dump body, hoist, installation, and options for $17,286.86 each or
a total of $34,573.72.
In addition Staff has received a quote form Doug’s Power Equipment for a Truck debris
Loader with hitch mount for $5,370.35.
Total cost for each unit with the dump bodies installed is $49,606.54. These units are in
the 2020 Vehicle and Equipment (fund) Budget. Budgeted amount in the Street
Department 460-4470-7040 of $50,000.00, and the Park Department 460-4360-7040 of
$54,000.00.
Service trucks #442 and #310 will be sold at auction and the monies received will be used
to offset the total cost of the new units.
Strategic Plan Strategy/Goal: Maintain and Plan for Infrastructure.
Financial Impact: 2020 budgeted in the Vehicle and Equipment Fund, accounts 460-
4470-7040, Streets of $50,000.00 and 460-4360-7040 Parks for $54,000.00.
The Mounds View Vision
A Thriving Desirable Community
Staff Report, Resolution 9239 Continued
Recommendation:
Staff recommends the purchase of two (2) 2020, F350 super cab and chassis from the
State Of Minnesota Cooperative Purchasing Venture from Midway Ford of Roseville MN
for a cost of $64,639.36. Staff also recommends approving the purchase of dump box,
hoist, installation and options from North Central Bus Equipment of St. Cloud MN at a
total cost of for $34,573.72. Staff also recommends the Purchase of a Truck debris loader
from Doug’s Power Equipment of Blaine MN, for $5,370.35. The total purchase cost for
both trucks, dump bodies with options and the truck debris loader of $104,583.43. To be
funded from the Vehicle and Equipment Budget Streets account 460-4470-7040 and
Parks account 460-4360-7040. Staff further recommends that units #442 and #310 to be
sold at auction.
Respectfully submitted,
Don Peterson, Director of Public Works
Attachments:
Resolution
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION 9239
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE PURCHASE OF TWO (2) 2020 F350 SERVICE PICKUP TRUCKS
WHEREAS, the City has pickup trucks that are utilized for the Public Works
Department to perform necessary maintenance; and
WHEREAS, the City Council understands the need for Public Works to properly
operate various tasks such as water main breaks, storm debris pick up and inspections
in a timely manner; and
WHEREAS, the Public Works Staff has been using a 2006 Ford 350 truck, unit
#442 and the Park Department also has a 2006 F350 unit #310 both units has dump
boxes; and
WHEREAS, Public Works Staff has received quote off the State of Minnesota
Cooperative Purchasing Venture from Midway Ford of Roseville MN for two (2) F350
regular cabs at cost of $64,639.36; and
WHEREAS, Public Works Staff has received a quote off the State of Minnesota
Cooperative Purchasing Venture from North Central Bus and Equipment of St. Cloud MN
for dump boxes, hoist and other with options for a total cost of $34,573.72; and
WHEREAS, Public Works Staff also recommends the Purchase of the Truck
mounted debris loader from Doug’s Power Equipment of Blaine MN for $5,370.35; and
WHEREAS, the replacement of these vehicles is in the 2020 Budget to be taken
from the Vehicle and Equipment fund 460-4470-7040, budgeted amount in the Street
Department of $50,000.00, and the 460-4360-7040 Park Department of $54,000.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. The City hereby accepts the quote of $64,639.36 submitted by Midway Ford of
Roseville MN not including sales tax or license fees.
2. The City hereby accepts the quote of $34,573.72 submitted by North Central
Bus and Equipment of St. Cloud MN.
3. The City Council approves the quote of $5,370.35 submitted by Doug’s Power
Equipment of Blaine MN.
The Mounds View Vision
A Thriving Desirable Community
Resolution 9239 Continued
4. The City Council approves placing units #442 and #310 on auction.
5. The Mayor and City Administrator, Staff and consultants are hereby authorized
and directed to take any and all additional steps and actions necessary or
convenient in order to accomplish the intent of this Resolution.
Adopted this 24th day of February, 2020.
____________________________________
Carol A. Mueller, Mayor
ATTEST:
____________________________________
Nyle Zikmund, City Administrator
(SEAL)
The Mounds View Vision
A Thriving Desirable Community
Item No: 8D
Meeting Date: February 24, 2020
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Director
Item Title/Subject: Resolution 9242, Approval for the Replacement of the Event
Center Lighting Controls at the Mounds View Community
Center
Background:
Staff has met with the YMCA Staff members regarding building alterations for the Community
Center and the ideas were presented to the YMCA Advisory Committee to gain input and further
direction. During this meeting funding for the projects was discussed.
Discussion:
The Event Center inside the Community Center has lighting control allowing the interior lights to
be dimmed in sections. The control system is original (1997) and has been malfunctioning for the
past several months. Staff and contractors have been making repairs to keep the lighting system
functioning, however it has become obvious that the system needs to be replaced.
Staff has received 2 quotes to replace the lighting control system. The low quote is from O’Neill
Electric Inc. of Stillwater Paul, MN for a total of $18,670.20. RAK Construction was the other
bidder for $22,800.00.
Further Discussion:
The 2020 budget, Special Projects, fund 480-4180-7050 includes $26,000.00 for the installation
of rest rooms in the men’s and women’s locker rooms next to the gym. Staff and the YMCA
Advisory Committee are recommending this money be reallocated for use in order to replace the
Event Center Lighting at the Community Center.
Strategic Plan Strategy/Goal: Maintain and Plan for Infrastructure Improvements.
Financial Impact The 2020 budget, Special Projects, fund 480-4180-7050 includes $26,000 for
the installation of a rest room in the men’s and women’s locker rooms next to the gym. No
additional transfer of funds is necessary.
Recommendation:
Staff recommends the City Council approve the quote from O’Neill Electric Inc. of Stillwater, MN
to replace the Event Center lighting control system at the Mounds View Community Center for a
cost of $18,670.20. Staff also recommends the City Council approve a 10% contingency of
$1,867.02 for any unforeseen issues that may arise during this project to be funded from account
480-4180-7050, Special Projects, with a 2019 budget amount of $26,000.00.
Respectfully submitted,
Director of Public Works
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION 9242
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVAL FOR THE REPLACEMENT OF THE EVENT CENTER LIGHTING CONTROLS
AT THE MOUNDS VIEW COMMUNITY CENTER
WHEREAS, Staff has met with the YMCA Staff members regarding building alterations
for the Community Center and the ideas were presented to the YMCA Advisory Committee, and
WHEREAS, The Community Center Event Center Lighting Control are original (1997) and
have been malfunctioning for the past several months, and
WHEREAS, Staff has had contractors making repairs to keep the lighting control
functioning, however it has become obvious that the doors are in need of replacement; and
WHEREAS, Public Works Staff has received two quotes to replace the exterior doors and
hardware. RAK Construction for $22,800.00 and O’Neill Electric Inc. for $18,670.20.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View,
Ramsey County, Minnesota as follows:
1. Approves the quote from O’Neill Electric Inc. of Stillwater, MN to replace the Event
Center Lighting Controls at the Mound View Community Center at a cost of $18,670.20
to be funded from account 480-4180-7050, Special Projects.
2. Staff also recommends a 10% contingency of $1,867.20 for any unforeseen issues
that may arise.
3. The Director of Public Works is hereby authorized and directed to execute all
appropriate documents to effectuate the actions contemplated by this resolution.
4. The Mayor and City Administrator, Staff and consultants are hereby authorized and
directed to take any and all additional steps and actions necessary or convenient in
order to accomplish the intent of this Resolution.
Adopted this 24nd day of February, 2020
____________________________________
Carol A. Mueller, Mayor
ATTEST: ____________________________________
Nyle Zikmund, City Administrator
(Seal)
The Mounds View Vision
A Thriving Desirable Community
Item No: 8E
Meeting Date: February 24, 2020
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report To: Honorable Mayor and City Council
From: Don Peterson, Public Works Director
Item Title/Subject: Resolution 9245, Approving Final Payment to RAK
Construction for the Splash Pad Installation
Background:
The City Council Approved Resolution 8966 in May of 2018, authorizing RAK
Construction the installation of the Splash Pad, these services consisted of assisting
Public Works Staff as General Contractor, overseeing the Electrician and Plumber. The
total proposed cost was $90,991.00.
Discussion:
During the project, changes and modifications were required. Staff approved the majority
of these changes, but in the interest of timing and progress there were a few modifications
that were not. Items included in the modifications were a change in the pipe material,
installation of a drinking fountain (required by the Minnesota Department of Health), and
a shelter for the exterior plumbing components.
At the end of the project, Staff received an invoice from RAK for an additional $22,536.39.
Staff met a number of times with RAK Construction, RAK’s Electrical and Plumbing sub-
contractors and well as will Minnesota/Wisconsin Playground, in order to understand the
additional increase.
After several meetings and working with RAK Construction, Staff was able to lower the
invoice to $14,500.00. The retainage for RAK Construction is $4,549.55, making the final
payment owed of $19,049.55.
Strategic Plan Strategy/Goal: Maintain and Plan for Infrastructure.
Financial Impact: Budget adjustment will be required for the 2020 budget in the Park
Dedication Fund for $19,049.55.
Recommendation:
Staff recommends accepting the construction work and releasing final payment of
$19,049.55 for the installation of the splash pad installation to RAK Construction from the
Park Dedication account, 451-4470-7050.
Respectfully submitted,
Don Peterson, Public Works Director
RESOLUTION 9245
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING FINAL PAYMENT TO RAK CONSTRUCTION FOR THE SPLASH PAD
INSTALLATION
WHEREAS, The City Council Approved Resolution 8966 in May of 2018, authorizing
RAK Construction the installation of the Splash Pad; and
WHEREAS, RAK Construction provided the following services consisted; assisting
Public Works Staff as General Contractor, overseeing the Electrician and Plumber for a
proposed cost of $90,991.00; and
WHEREAS, during the project, changes and modifications were required. Staff
approved the majority of these changes, but in the interest of timing and progress there were
a few modifications that were not; and
WHEREAS, at the end of the project Staff received an invoice from RAK for an
additional $22,536.39; and
WHEREAS, after several meetings and working with RAK Construction, Staff was able
to lower the invoice amount to $14,500.00; and
WHEREAS, The City owes RAK Construction the retainage of $4,549.55.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. All work completed under the contract between the City and RAK Construction for the
Installation of the Splash Pad Equipment is hereby accepted and approved.
2. The City Council approves a budget adjustment for the 2020 budget in the Park Dedication
Fund, 451-4470-7050, of $19,049.55.
3. The Finance Director is authorized to issue final payment of $19,049.55 to RAK
Construction Inc. of East Bethel MN.
Adopted this 24th day of February, 2020
_____________________________
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
(SEAL)
The Mounds View Vision
A Thriving Desirable Community
The Mounds View Vision
A Thriving Desirable Community
Item No: 8F
Meeting Date: February 24, 2020
Type of Business: CB
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Director
Item Title/Subject: Resolution 9247, Approve the Proposals for Painting, Carpet, and
a New Administration Entrance as part of Phase 2 for the City Hall
/ Police Remodel
Background/ Discussion:
The City Council approved the City Hall / Police Remodel on May 13, 2019, Resolution 9112.
Staff has discussed with the Council at various Work Sessions, phase 2 of the remodel which
includes painting and new carpet in all areas of City Hall. The carpet and painting was last done
in 2006 as part of City Hall Remodel. The 2020 Budget includes funds for the next portion of this
remodel.
Public Works has received the following quotes for phase 2 of the City Hall Remodel;
Painting:
Patrick Miller Construction: $76,324.00
RAK Construction: $71,717.00
Nakasone: $37,356.25
Carpet:
Patrick Miller Construction: $94,537.92
RAK Construction: $66,989.00
Cap Carpet & Flooring, LLC: $48,266.50
New Administration Entrance:
Dering Pierson Group, LLC: $22,350.71
Patrick Miller Construction: $19,172.00
RAK Construction: $18,400.00
The low bid for the painting of the entire City Hall (up and downstairs) is Nakasone Painting of St.
Paul MN at $37,356.25. The low bid for the replacement carpeting is Cap Carpet of New Brighton
MN at $48,266.50. The low bid for the new Administration front entrance appears to be RAK
Construction of East Bethel, MN. (As of this report, Staff has not reached a consensus on the
layout of the new Administration entrance.) Staff will recommend an allowance of $39,500.00 be
allocated for the entrance, this will include the construction and installation of the electric door
hardware.
Along with the project Staff has discussed replacing the Council chairs. Public Works Staff has
received an estimated off the Cooperative Purchasing Venture (CPV) a cost to replace the guest
seating at $11,612.00.
The Mounds View Vision
A Thriving Desirable Community
Staff Report Continued Resolution 9247
Staff has discussed the project with the City Administrator and the Finance Director. The Finance
Director has indicated that funds not to exceed $155,000 would be available. The 2020 budget in
special projects has $120,000.00 included for the City Hall Remodel.
Estimated Cost of the Project:
Nakasone Painting: $37,356.25
Cap Carpet & Flooring: $48,266.50
New Administration Door: $39,500.00
New Council Guest Chairs: $11,612.00
Wall Panel Covers $ 500.00
Contingency $13,723.48
Total $150,958.23
Strategic Plan Strategy/Goal: Maintain and Plan for Infrastructure Improvements. Goal Focus
efforts on recruiting good employees and providing an environment to keep them.
Financial Impact: No Financial Impact to the 2020 Budget, as funding is in the Special Project
Fund, account 480-4180-7050 for this project.
Recommendation:
Staff recommends the City Council approve the proposals from:
Nakasone Painting for $37,356.25 and Cap Carpet & Flooring for $48,266.50.
Staff further recommends a new Administration door allowance be approved at $39,500.00
along with wall panels of $500.00. Staff also recommends a 10% contingency be approved at
$13,723.48 for a total project cost of $150,958.23.
Respectfully submitted,
Don Peterson, Public Works Director
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION 9247
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE PROPOSALS FOR PAINTING, CARPET, AND A NEW ADMINISTRATION
ENTRANCE, AS PART OF PHASE 2 FOR THE CITY HALL / POLICE REMODEL
WHEREAS, the City Council approved on May 13, 2019 the City Hall/Police Remodel;
and
WHEREAS, the City Council and Staff had discussed phase 2 of the remodel which
includes new carpet and painting of the entire City Hall;
WHEREAS, the 2020 budget in the Special Projects has funds for this project; and
WHEREAS, Public Works received the following proposals:
Painting:
Patrick Miller Construction: $76,324.00
RAK Construction: $71,717.00
Nakasone: $37,356.25
Carpet:
Patrick Miller Construction: $94,537.92
RAK Construction: $66,989.00
Cap Carpet & Flooring, LLC: $48,266.50
New Administration Entrance:
Dering Pierson Group, LLC: $22,350.71
Patrick Miller Construction: $19,172.00
RAK Construction: $18,400.00
WHEREAS, Public Works Staff is also recommending an allowance of $39,500.00 for a
new Administration entrance be approved along with $500.00 for wall panel covers; and
WHEREAS, Public Works also further recommends funds of $11,612.00 be approved to
replace the Council Chambers guest chairs; and
WHEREAS, Public Works also further recommends a contingency of $12,512.00 be
approved for any unforeseen issues that may arise during this project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View,
Ramsey County, Minnesota as follows:
1. Accepts the Proposal from Nakasone Painting of $37,356.25, for painting of the interior of
City Hall.
2. Accepts the Proposal from Cap Carpet of $48,266.50 installing new carpeting in City Hall.
The Mounds View Vision
A Thriving Desirable Community
Resolution 9247 Continued
3. Approves a new Administration Door Allowance of $39,500.00 to include a new entrance,
counter and installation of electronic door hardware.
4. Approves the purchase of new Council Chambers Guest chairs at $11,612.00, from the
Cooperative Venture Program.
5. Approves $500.00 for the purchase of wall covering panels.
6. Approves a contingency of $13,723.48 for any unforeseen issues that may arise with the
improvements.
7. Funding exists in the Special Project Fund, account 480-4180-7050 for this project.
8. The Mayor and City Administrator are hereby authorized and directed to execute all
appropriate documents to effectuate the actions contemplated by this resolution.
9. The Mayor and City Administrator, Staff and consultants are hereby authorized and directed
to take any and all additional steps and actions necessary or convenient in order to
accomplish the intent of this Resolution.
Adopted this 24th day of February, 2020
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
(Seal)
The Mounds View Vision
A Thriving Desirable Community
Item No: 8G
Meeting Date: February 24, 2020
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nyle Zikmund, City Administrator
Item Title/Subject: Resolution 9246, Support HF XXXX Fire Pension Aid
Apportionment
Background/Discussion:
Police and Fire pension plans receive state aid. Fire aid is distributed yearly by the state
from revenue collected on the insurance industry primarily and secondarily from the
general fund. Current law requires the aid to be deposited with a volunteer relief
association if one exist. If not the aid is distributed to the municipality.
For more than two decades, discussion on allowing the aid to be shared between the
volunteer relief and the city has surfaced with respect to communities protected by
combination departments – that is those who have both career and volunteers.
The issue has risen to the top of the legislative arena over the past two/three years
stemming from transition of volunteer departments to combination and in some cases;
career.
The 2018 legislature created two task forces (Fire Aid Apportionment and Conversions
and Dissolutions) to study the issue and report back in 2019. As reported verbally and in
many of my weekly written reports, I attended virtually all of these meetings. The task
force completed their work and presented to the Legislative Commission on Pensions
and Retirement last year at one of their first meetings. However, no advocates were
present at a subsequent meeting when the commission was putting together the bill and
Representative O’Driscoll moved to lay the bills on the table when no one was present to
answer questions.
In reaching out to LCPR staff, League Staff, Public Employees Retirement Association
(PERA), and Office of the State Auditor we confirmed that no one had worked on either
issue. The State Auditor has a work group that reviewed the apportionment “bill” but did
not take a position and the PERA Advisory Board for fire reliefs managed by them (State
Plan) failed to reach a consensus and then adjourned for the year.
SBM is in the state plan which operates different than the locally operated plans. In short,
PERA has full administration, State Board of Investment has full investment oversight,
and the City controls all decisions such as benefit increases.
Local plans do all the administration, may invest with whomever they choose, and can –
if they so choose, raise benefit levels without council approval if certain funding
parameters are met.
The Mounds View Vision
A Thriving Desirable Community
After meeting with the Chair of the Commission for direction, we (representatives of SBM
and I) met with Pension Commission Staff along with PERA and LMC representatives
and have had a bill drafted. Inquiries were sent to Representative Moller, Bernardy, and
Koegel (as they represent the Mounds View and SLP and as they are in the majority, best
suited to be Chief Authors with intent to get all reps from all cities to author.
The draft legislation will allow a City (in this case the Fire Board) to apportion fire aid
between the relief and the city which is consistent with state plan operation. The draft
bill from the work group requires a written agreement between the relief and the city which
we stated we should and would be open to but that is a change in policy the legislature
makes as those who moved to the state plan, did so knowingly giving the city full control.
Again, if policy makers determine a written agreement is needed, we would support that.
This has been discussed at our last JPA meeting as well as our Quarterly FD meeting
and will be discussed again at our February 24, 2020 JPA Meeting.
Discussion:
An argument can be made that in increase in full time is often offset by a decrease in
volunteer which is true for SBM as the daytime volunteer population has fallen from 25/30
to 0 and the overall population has decreased from a high of 95 in 1993/1994 to the
present day 55-65.
Thus, there is less pension aid needed for the volunteer and more needed to offset career
pension costs. In the case of SBM, the three partner cities have also increased voluntary
contributions to augment the fund to further the effective retention of volunteers. Lastly,
in 2013, additional funding of 30% was allocated to pension funding which was increased
the health of the plan.
This bill is permissive language and at that point in time SBM becomes an all career
department, starting down the path of apportionment may forego some of the costly
disputes and other negative outcomes realized in other communities that have had to
navigate these difficult transitions.
Strategic Plan Strategy/Goal:
Maintain healthy fiscal condition
Financial Impact:
None
The Mounds View Vision
A Thriving Desirable Community
Staff Report, Resolution 9239 Continued
Recommendation:
Staff recommends support of Resolution 9246 supporting HF XXXX legislation that
allows apportion of fire aid for state plan members and if policy makers so decide, based
upon a written agreement between the Relief Association and the City.
Respectfully submitted,
Nyle Zikmund
Attachments:
Resolution 9246
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION 9246
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING SUPPORT OF HF XXXX LEGISATION FOR
FIRE STATE AID APPORTIONMENT
WHEREAS, police and fire pension plans receive state aid; and
WHEREAS, by statute, fire pension aid must be deposited with the relief; and
WHEREAS, evolving fire service delivery has caused an increase in combination
departments as well as conversions of department from volunteer or combination to
career; and
WHEREAS, recent situations resulted in the legislature creating task forces to
study the issue with recommendations to allow apportionment with recommendation to
change the statute; and
WHEREAS, relief plans are either locally administered or joined the state and
administered by the Public Employees Retirement Association; and
WHEREAS, apportionment language exists for local plans but none for state plan
members and HFXXXX will provide same permissive language for those locally
administered.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
The Mounds View City Council support HF XXX or similar legislation that allows
apportionment of fire state aid. Furthermore, if policy makers determine a written
agreement between the relief and city is required, the City supports.
Adopted this 24th day of February, 2020.
____________________________________
Carol A. Mueller, Mayor
ATTEST:
____________________________________
Nyle Zikmund, City Administrator
(SEAL)
638983v1MU125-11
Kennedy 470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis MN 55402-1458
(612) 337-9300 telephone
(612) 337-9310 fax
http://www.kennedy-graven.com
Affirmative Action, Equal Opportunity Employer
Graven
C H A R T E R E D
SCOTT J. RIGGS
Attorney at Law
Direct Dial (612) 337-9260
Email: sriggs@kennedy-graven.com
MEMORANDUM
Date: February 19, 2020
To: Nyle Zikmund, City Administrator
From: Scott J. Riggs, City Attorney
Re: Mounds View Project Status Report
CITY:
MU125-11: Administration. General discussions with City staff regarding various City matters
and various questions. Matter is presently pending.
MU210-4: Charter Commission Matters. Consult with City staff. Work on draft language.
Matter is presently pending.
MU210-18: Personnel Policy Revisions. Review and revise personnel manual. Consult with City
staff regarding same. Matter is presently pending.
MU210-54: Code Update/Revisions. Consult with City staff regarding project. Review and
revise City Code Chapters and forward proposed ordinances to City staff. Consult
with City staff regarding questions about the Code. Matter is presently pending.
MU210-106: Labor Matters. Draft notice of special closed meeting and forward to City staff.
Matter is presently pending.
MU210-221: LMCIT/DVS General. Pursuant to recent correspondence received from the LMCIT,
the Kampschroer matter is now pending before the Eighth Circuit Court of Appeals.
Matter is presently pending.
MU210-224: Tires N’More Matter. Review reports, etc. Research regarding options. Draft
memorandum regarding matter and forward to City staff. Consult with City staff
regarding matter, etc. Participate in conference calls and develop options regarding
CUP revocation for property. Matter is presently pending.
&
Nyle Zikmund
February 19, 2020
Page 2
638983v1MU125-11
MU210-255: 2255 Lambert Drive. Consult with City staff regarding conditions on the property,
proposed future uses of the property, etc. Matter is presently pending.
MU210-262: Greenwood Drive Infill Development. Draft development agreement and forward to
City staff. Consult with City staff and developer regarding matter. Work on
development issues and documents. Begin right-of-way acquisition. O&E’s have
been received. Meeting with City staff and Developer. Matter is presently pending.
MU210-269: State of Minnesota, et al. v. Nelson Auto Center, Inc. Review documentation. Legal
research regarding same. Consult with City staff regarding matter. Participate in
various conference calls, etc. Matter is presently pending.
MU210-270: 2019 Sewer Rehabilitation Project. Consult with City staff regarding requests for
proposals, etc. Matter is presently pending.
MU210-275: 2019 Wastewater Treatment Plant Rehabilitation. Review documentation and
provide comments to City staff. Consult with City staff. Matter is presently pending.
EDA:
MU205-13: General EDA Matters. Review amendment to CEE Agreement and forward revisions
to City staff. Matter is presently pending.
MU205-49: Skyline Motel. The Closing occurred on May 30, 2019. Consult with City staff and
City consultants regarding post-closing matters and redevelopment of the Property.
Legal research regarding title matter. Begin to draft action to determine adverse
claims, pleadings, etc. Quiet title summons and complaint regarding 30’ strip of land
have been filed with Ramsey County and service of summons and complaint has
gone out. Matter is presently pending.
MU205-51: Augusta Development, LLC Project. Consult with City staff regarding project. Draft
preliminary development agreement and forward to City staff. Attend meeting with
project principals, etc. Draft platting agreement and forward to City staff. Matter is
presently pending.
MU205-52: MWF Properties Project. Consult with City staff regarding project. Draft
preliminary development agreement and forward to City staff. Attend meeting with
project principals, etc. Draft platting agreement and forward to City staff. Matter is
presently pending.
SJR:jms