HomeMy WebLinkAboutAgenda Packets - 2020/03/09CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, March 9, 2020
6:30 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Mueller, Gunn, Hull, Meehlhause, Bergeron
4. APPROVAL OF AGENDA
5. CONSENT AGENDA
A. Approval of Minutes: February 24, 2020
B. Just and Correct Claims
C. Resolution 9235 – Paul Bunyan Contract Extension/Correction
6. PUBLIC COMMENT
Citizens may speak to issues not on tonight’s agenda. Before speaking,
please give your full name and address for the minutes. Also, please limit
your comments to three minutes.
7. SPECIAL ORDER OF BUSINESS
A. SBM Fire Chief Charlie Smith
8. COUNCIL BUSINESS
A. Resolution 9248 Adopting a Calendar for the Preparation of the 2021
Budget
B. Resolution 9249 Adopting a sustainable Purchasing Policy
C. Resolution 9244 Approving the Hire of Lucas Osowski for the Position of
Public Works Maintenance Worker
D. Resolution 9250, Accepting the Proposal for the Exterior Building Repairs
at Wells 5 and 6
9. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
a. City Administrator
10. NEXT COUNCIL WORK SESSION: Monday, April 6, 2020
NEXT COUNCIL MEETING: Monday, March 23, 2020
11. ADJOURNMENT
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
February 24, 2020 6
Mounds View City Hall 7
2401 Mounds View Boulevard, Mounds View, MN 55112 8
6:30 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Bergeron, Gunn, Hull, Meehlhause, Mueller 16
17
NOT PRESENT: None. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, February 24, 2020, City Council Agenda. 21
22
City Administrator Zikmund provided the Council with handouts for Item 5C and 8F. 23
24
MOTION/SECOND: Bergeron/Meehlhause. To Approve the Monday, February 24, 2020, 25
agenda as amended. 26
27
Ayes – 5 Nays – 0 Motion carried. 28
29
5. CONSENT AGENDA 30
31
Council Member Gunn asked to remove Item 5C. 32
33
A. Approval of Minutes: February 10, 2020. 34
B. Just and Correct Claims. 35
C. Resolution 9243, Authorization to Hire for the Housing Code Fire Inspector 36
Position. 37
38
MOTION/SECOND: Gunn/Meehlhause. To Approve the Consent Agenda as amended 39
removing Item 5C. 40
41
Ayes – 5 Nays – 0 Motion carried. 42
43
C. Resolution 9243, Authorization to Hire for the Housing Code Fire Inspector 44
Position. 45
Mounds View City Council February 24, 2020
Regular Meeting Page 2
1
Council Member Gunn asked if the job description was the same as it was or had the job 2
description been amended. City Administrator Zikmund reported this was the same job 3
description, with one additional statement noting it was desirable for candidates to be or be 4
interested in becoming an SBM Fire Fighter. 5
6
Mayor Mueller questioned if this would be difficult to find candidates with this qualification. 7
City Administrator Zikmund explained he spoke with Command Staff at the SBM Fire 8
Department and there were already two candidates interested in this position. He anticipated 9
there may be more. 10
11
Mayor Mueller wished Jacob Martin all the best in his endeavors. 12
13
MOTION/SECOND: Gunn/Bergeron. To Waive the Reading and Adopt Resolution 9243, 14
Authorization to Hire for the Housing Code Fire Inspector Position. 15
16
Ayes – 5 Nays – 0 Motion carried. 17
18
6. PUBLIC COMMENT 19
20
None. 21
22
7. SPECIAL ORDER OF BUSINESS 23
24
None. 25
26
8. COUNCIL BUSINESS 27
A. Resolution 9241, Approving the Hire of Nathanial Ostlund for the Position of 28
Facilities Maintenance/Building Custodian. 29
30
City Administrator Zikmund requested the Council approve the hire of Nathanial Ostlund for the 31
position of Facilities Maintenance/Building Custodian. He described the hiring process that was 32
followed for this position and noted Mr. Ostlund had been a seasonal worker for Mounds View 33
that was now interested in working full-time. Staff commented further on proposed hire and 34
recommended approval. 35
36
MOTION/SECOND: Meehlhause/Gunn. To Waive the Reading and Adopt Resolution 9241, 37
Approving the Hire of Nathanial Ostlund for the Position of Facilities Maintenance/Building 38
Custodian. 39
40
Council Member Bergeron stated he was pleased the City had an employee that had moved from 41
a part-time position to a full-time position. He believed the City was doing something right 42
because employees wanted to stay and advance their career. 43
44
Ayes – 5 Nays – 0 Motion carried. 45
Mounds View City Council February 24, 2020
Regular Meeting Page 3
1
B. Resolution 9240, Approving the Contract with Paul Bunyan Sewer Plumbing 2
and Drains for Televising and Lining of Private Sanitary Sewer Lines as part 3
of the H2OPP Point of Sale Program. 4
5
Public Works Director Peterson requested the Council approve a contract with Paul Bunyan 6
Sewer, Plumbing and Drains for televising and lining of private sanitary sewer lines as part of the 7
H2OPP Point of Sale Program. He explained this business would serve as a preferred contractor 8
in order to provide homeowners with a reduced rate for their services. He discussed how staff 9
had worked to receive multiple RFP’s for this work. Staff reviewed the rates that would be 10
charged by the contractor and recommended approval of the contract with Paul Bunyan Sewer 11
Pluming and Drains. 12
13
Council Member Meehlhause commented on the costs that would be charged for televising, slip 14
lining and repairs. 15
16
Council Member Bergeron asked if the lining cost per foot after 25’ was correct. He indicated 17
there were some residents that had a very lengthy sewer line. He stated he appreciated the rates 18
being provided by Paul Bunyan. Public Works Director Peterson reported the submitted rates 19
were correct. 20
21
Council Member Gunn questioned if this was a three year contract. City Administrator Zikmund 22
reported the rates would be good for one year. He explained after meeting with the 23
representatives from Paul Bunyan, he was very impressed by their personnel and the experience 24
they had in this industry. He reported the Council could consider a longer agreement next year. 25
26
Noah Gavic, Paul Bunyan Sewer Plumbing and Drains representative, introduced himself to the 27
Council. He described the process that would be followed for I&I inspections and the work he 28
would provide to residents for points of sale. He reported any necessary repairs would be cured 29
in place (CIP), pipe bursted, or lines would be removed and repaired. 30
31
Council Member Meehlhause asked how access to the sewer lines was obtained. Mr. Gavic 32
reported most houses have a front cleanout within the house. He stated he preferred to complete 33
I&I inspections from the back stack cleanout. 34
35
Mayor Mueller questioned if there were other cities Mr. Gavic worked for in conjunction with 36
I&I programs. Mr. Gavic explained he has worked with the cities of West St. Paul, Golden 37
Valley, and Eagan. 38
39
Council Member Meehlhause questioned if residents would be contacting the City first for I&I 40
inspections. Public Works Director Peterson reported this was the case noting an application and 41
fee would have to be submitted to the City. He commented further on the process that would be 42
followed to bring houses in to compliance with the H2OPP program. He explained certificates of 43
compliance would remain with the property and not the homeowner. 44
45
Mounds View City Council February 24, 2020
Regular Meeting Page 4
City Administrator Zikmund stated staff would be sending an informational letter to all Mounds 1
View residents regarding the H2OPP Point of Sale program. He reported this was being done to 2
assist with educating the public about this program. 3
4
Mayor Mueller asked if staff had been able to track the number of calls that have been made to 5
the Public Works Department regarding this program. Public Works Director Peterson stated the 6
number of calls has been tracked. 7
8
Mayor Mueller questioned if a right of entry agreement was required for the I&I inspection. 9
Public Works Director Peterson reported this type of agreement was not necessary. 10
11
Mayor Mueller requested further information on what the $250 fee for the permit covers. Public 12
Works Director Peterson explained the fee covers a sump pump inspection, televising of the line 13
and an administrative fee. He noted the City was not making money off this program. 14
15
Mayor Mueller recommended staff track the number of hours that are spent on each property in 16
order to allow the Council to review the amount of administrative time that is spent on this 17
program. She thanked Finance Director Beer for including a mailer in the recent utility bill 18
regarding the H2OPP program. She encouraged Mr. Gavic or another representative from Paul 19
Bunyan Sewer Plumbing and Drains to attend the Town Hall meeting on Monday, April 20th. 20
21
MOTION/SECOND: Meehlhause/Gunn. To Waive the Reading and Adopt Resolution 9240, 22
Approving the Contract with Paul Bunyan Sewer Plumbing and Drains for Televising and Lining 23
of Private Sanitary Sewer Lines as part of the H2OPP Point of Sale Program. 24
25
Ayes – 5 Nays – 0 Motion carried. 26
27
C. Resolution 9239, Approving the Purchase of Two – 2020 F350 Service Pickup 28
Trucks. 29
30
Public Works Director Peterson requested the Council approve the purchase of two 2020 F350 31
service pickup trucks. He described the type of work that was conducted by these trucks by 32
Public Works staff. He discussed the cost for the two trucks noting the quote came from the 33
Minnesota Cooperative Venture Program. It was noted Trucks #442 and #310 would be sold at 34
auction and the funds gained would be used to offset the requested purchase. Staff commented 35
further on the purchase and recommended approval. 36
37
Council Member Meehlhause asked if this purchase was tax exempt. Finance Director Beer 38
reported vehicle purchases were not tax exempt. 39
40
Mayor Mueller questioned if the trailer would be interchangeable between the Public Works 41
trucks. Public Works Director Peterson explained this unit wasn’t a trailer but rather a unit that 42
would slide into the receiver hitch and this piece of equipment would only be used by the Parks 43
Department. 44
45
Mounds View City Council February 24, 2020
Regular Meeting Page 5
MOTION/SECOND: Hull/Bergeron. To Waive the Reading and Adopt Resolution 9239, 1
Approving the Purchase of Two – 2020 F350 Service Pickup Trucks. 2
3
Ayes – 5 Nays – 0 Motion carried. 4
5
D. Resolution 9242, Approval for the Replacement of the Event Center Lighting 6
Controls at the Mounds View Community Center. 7
8
Public Works Director Peterson requested the Council approve the replacement of the event 9
center lighting controls at the Mounds View Community Center. He reported the controls at the 10
Event Center have failed and lights were being left on at this time. He explained the controls 11
were original. He stated staff received bids for this project and recommended approval of the 12
lighting repairs. 13
14
Mayor Mueller questioned how much was budgeted for this project. Public Works Director 15
Peterson explained this project was not budgeted for 2020. He reported the locker rooms were to 16
be completed this year but staff was recommending the lighting be completed at this time. He 17
noted $26,000 had been set aside for the locker rooms and staff was estimating the proposed 18
work would come in under budget and these funds could be set aside for further work at the 19
Community Center. 20
21
MOTION/SECOND: Meehlhause/Bergeron. To Waive the Reading and Adopt Resolution 22
9242, Approval for the Replacement of the Event Center Lighting Controls at the Mounds View 23
Community Center. 24
25
Mayor Mueller thanked staff for moving this item up on the priority list at the Community 26
Center. 27
28
Ayes – 5 Nays – 0 Motion carried. 29
30
E. Resolution 9245, Approving Final Payment for RAK Construction regarding 31
the Splash Pad Installation. 32
33
Public Works Director Peterson requested the Council approve the final payment for RAK 34
Construction for the splash pad installation. He discussed the services that RAK provided to the 35
City for the splash pad. He commented on the change orders that occurred during construction of 36
the project and noted staff had spoken to the contractor to get the amount reduced. Staff 37
recommended approval of the final payment to RAK Construction. It was noted this expense 38
would be paid for from the Special Projects Fund. 39
40
MOTION/SECOND: Gunn/Bergeron. To Waive the Reading and Adopt Resolution 9245, 41
Approving Final Payment for RAK Construction regarding the Splash Pad Installation. 42
43
Mayor Mueller asked when the splash pad would be open this spring. Public Works Director 44
Peterson reported the splash pad would be open Memorial Day weekend through Labor Day 45
Mounds View City Council February 24, 2020
Regular Meeting Page 6
weekend from 10:00 a.m. to 7:00 p.m. 1
2
Ayes – 5 Nays – 0 Motion carried. 3
4
F. Resolution 9247, Approving the Proposals for Painting, Carpet and a New 5
Administration Entrance as Part of Phase 2 for the City Hall/Police Remodel. 6
7
Public Works Director Peterson requested the Council approve the proposals for painting, carpet 8
and a new administration entrance for Phase 2 of the City Hall/Police Department remodel. He 9
explained staff has been working to get contractors together for this project. He noted staff 10
received three separate bids for the painting, carpeting and new administration entrance work. He 11
reviewed the low bidders for each portion of the Phase 2 project. He recommended an allowance 12
for the administration entrance be considered in the amount of $39,000. As part of this project, 13
staff also requested a bid for new chairs in the Council Chambers, which came in at $11,612. He 14
stated after speaking with staff he has been told this project could not exceed $155,000. Staff 15
commented further on the proposed work that would be done at City Hall and recommended 16
approval of the bids. It was noted the work would be completed in the March/April timeframe. 17
18
Mayor Mueller asked if the Phase 2 work would be completed in time for the Town Hall 19
meeting. Public Works Director Peterson stated this would be really pushing it. City 20
Administrator Zikmund reminded the Council that the Town Hall meeting would be held at the 21
Community Center. He commented further on the recommended painting contractor and noted 22
this bid was received from a small family business. He described how the work within City Hall 23
and the Police Department would be done in phases with the assistance of Public Works staff. 24
He indicated he was pleased the chairs in the Council Chambers would be replaced as a part of 25
this project. 26
27
Council Member Gunn questioned who would be selecting the paint colors. City Administrator 28
Zikmund reported staff would be selecting the carpeting and paint colors. 29
30
Council Member Hull asked how many new chairs would be bought for the Council Chambers. 31
Public Works Director Peterson stated 50 chairs would be purchased. 32
33
Mayor Mueller thanked staff for separating these bids out in order to get this project done in a 34
more cost effective manner. 35
36
MOTION/SECOND: Hull/Meehlhause. To Waive the Reading and Adopt Resolution 9247, 37
Approving the Proposals for Painting, Carpet and a New Administration Entrance as Part of Past 38
2 for the City Hall/Police Remodel. 39
40
Ayes – 5 Nays – 0 Motion carried. 41
42
G. Resolution 9246, Support of HFXXXX Fire Pension Aid Apportionment. 43
44
City Administrator Zikmund requested the Council support HFXXXX for the Fire Pension Aid 45
Mounds View City Council February 24, 2020
Regular Meeting Page 7
Apportionment. He described the trend for Fire Departments transition away from volunteer to 1
full-time or combination organizations. He reported this House File was in response to this issue 2
and would protect the pensions set aside for volunteer fire fighters. He commented on the 3
complications of moving this bill forward and requested the Council approve allocating $5,000 to 4
assist with lobbying efforts for this bill. He stated it was his hope this issue could be resolved, 5
but anticipated it may take some time. He explained the SBM Fire Department was in a good 6
position along with the health of its pension. 7
8
Mayor Mueller asked what portion of the 2020 budget would be used to cover the $5,000 9
allocation. Finance Director Beer stated this would come out of the Contractual Services portion 10
of the budget. He noted funds were available to cover this expense. 11
12
Mayor Mueller requested further information from staff regarding the importance of the SBM 13
Fire Pension to the Fire Department. City Administrator Zikmund explained the turnover of 14
volunteer fire fighters has been a historically chronic issue for volunteer fire departments. He 15
reported the pension was created to assist with recruitment and retention of volunteer fire 16
fighters. He commented on how the pension was dramatically improving the retention rates for 17
the SBM Fire Department. He explained there was a strong commitment to maintain the SBM 18
Fire Department model. 19
20
Council Member Bergeron asked if there would be any winners or losers in this. City 21
Administrator Zikmund explained everybody becomes a winner because the pension was shared. 22
He commented further on the SBM staffing model. 23
24
MOTION/SECOND: Meehlhause/Bergeron. To Waive the Reading and Adopt Resolution 25
9246, Support of HFXXXX Fire Pension Aid Apportionment. 26
27
Ayes – 5 Nays – 0 Motion carried. 28
29
MOTION/SECOND: Meehlhause/Hull. To Direct Staff to Allocate $5,000 for Lobbying Efforts 30
regarding HFXXXX. 31
32
City Administrator Zikmund stated he would be speaking with the SBM member cities to gain 33
further lobbying support. 34
35
City Attorney Riggs reported he supported the proposed lobbying efforts. 36
37
Ayes – 5 Nays – 0 Motion carried. 38
39
9. REPORTS 40
A. Reports of Mayor and Council. 41
42
Council Member Gunn reported the Mounds View Police Foundation would be meeting on 43
Tuesday, March 3rd. 44
45
Mounds View City Council February 24, 2020
Regular Meeting Page 8
Council Member Gunn commented Ghana Fest would be held on Saturday, March 7th at the 1
Mounds View Community Center. 2
3
Council Member Gunn encouraged the public to consider nominating a deserving Mounds View 4
resident for Citizen of the Year. She indicated this award would be presented at the Town Hall 5
meeting on Monday, April 20th. 6
7
Council Member Meehlhause stated he was proud to be a resident of Mounds View after 8
attending the NYFS Service to Youth Awards event last Thursday. He commended Police Chief 9
Harder for his efforts on behalf of the community. 10
11
Council Member Meehlhause reported he would be attending an NYFS Board meeting on 12
Thursday, February 27th. He updated the Council on the hiring process that was being followed 13
to hire a new Executive Director for NYFS. He reported interviews were held with the top five 14
candidates last week and the top three would be brought back in for a second interview on 15
Monday, March 2nd. 16
17
Mayor Mueller invited all to attend the Ghana Fest on Saturday, March 7th at the Community 18
Center. 19
20
Mayor Mueller reported the Mounds View Business Council would be meeting on Wednesday, 21
March 4th at the Community Center. 22
23
Mayor Mueller stated the Festival in the Park Committee would be meeting next on Tuesday, 24
March 17th at the Community Center at 7:00 p.m. She explained this group still needed 25
volunteers to assist with planning the 2020 Festival. 26
27
B. Reports of Staff. 28
29
City Administrator Zikmund stated staff continues to review the H2OPP program and was 30
recommending at this time that the administrative fee be reduced to $150. Staff requested the 31
Council make a motion to amend this fee. He asked if the Council supported refunding the 32
residents that have already paid the higher fee for this program. The Council supported 33
refunding these fees. 34
35
MOTION/SECOND: Gunn/Meehlhause. To Direct Staff to Reduce the H2OPP Program Fee 36
from $250 to $150 and directing staff to refund the residents that paid the higher fee. 37
38
Ayes – 5 Nays – 0 Motion carried. 39
40
City Administrator Zikmund reviewed the items the Council would be addressing at the March 41
worksession meeting. 42
43
C. Reports of City Attorney. 44
45
Mounds View City Council February 24, 2020
Regular Meeting Page 9
City Attorney Riggs had nothing additional to report. 1
2
10. Next Council Work Session: Monday, March 2, 2020, at 6:30 p.m. 3
Next Council Meeting: Monday, March 9, 2020, at 6:30 p.m. 4
5
11. ADJOURNMENT 6
7
The meeting was adjourned at 8:21 p.m. 8
9
Transcribed by: 10
11
Heidi Guenther 12
Minute Maker Secretarial 13
Item No: 5C
Meeting Date: March 9, 2020
Type of Business: Consent
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Director
Item Title/Subject: Resolution 9235 Amending Contract with Paul Bunyan Sewer
Plumbing and Drains for Televising and Lining of Private
Sanitary Sewer Lines as part of the H2OPP Point of Sale
Program from 1 to 3 years
Background/Discussion:
Council acted on this at their February 24th meeting. Due to miscommunication, staff believe
contractor preferred one year contract. RFP was for three years, contractor desires three
years, staff recommends executing three year contract. Remainder of this report is from
February 24, 2020 council meeting – with
The City Council approved the Water Preservation Program (H2OPP) on October 28, 2019
in which the Point of Sale program was also approved. This program requires home owners
who are selling their home or transferring the title to have the sanitary sewer lateral line
inspected.
Staff wanted to have these services, televising and lining similar to the Diseased Tree
Program and the EAB injections program, where the City has the contract with the vendor
providing the service. The goal with this is to hopefully provide the residents with a lower cost
in having these services provided.
Public Works Staff sent out an RFP in January and only received one proposal, it was
decided to reject the proposal and send out the RFP again to additional vendors.
Public Works Staff received two proposals from Marvel Sewer and Drain and Paul Bunyan
Plumbing and Drains. The Proposals were broken down in for both televising and lining of
the Private Sanitary Sewer lines.
The results are as follows:
Unit Price Schedule
Contractor
Televising:
Base Cost
Televising
hourly rate
Lining Cost
for set up
and first
25’
Lining cost
per foot
after 25’
Estimated
Repair /
Replace
Cost
Paul Bunyan Plumbing
and Drains
$139 $99 $2,890 $69 $6790 first
65’
Marvel Sewer and Drain $250 $130 $2,300 $1,500 $3,000
The low quote was by Paul Bunyan Plumbing and Drains. Staff has contacted the references
listed for Paul Bunyan and all have come back with satisfactory comments. Paul Bunyan also
assisted the City of Maple Plain with the implementation with their I and I program.
The Mounds View Vision
A Thriving Desirable Community
Staff Report Resolution 9240 continued
Strategic Plan Strategy/Goal: Maintain and Plan for Infrastructure Improvements.
Ensure Clean Water and Maintenance.
Financial Impact: No financial Impact to the 2020 Budget.
Recommendation:
Staff recommends the City Council approve awarding a contract from 2020 - 2022 with
Paul Bunyan Plumbing and Drains for televising and lining of private lateral sewer lines. .
Respectfully submitted,
Don Peterson
Public Works Director
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION 9235
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE CONTRACT WITH PAUL BUNYAN PLUMBING AND
DRAINS FOR TELEVISING AND LINING OF PRIVATE SANITARY SEWER LINES
AS PART OF THE POINT OF SALE PROGRAM
WHEREAS, proposals are received to perform televising and lining of private
sanitary sewer lines as part of the Point of Sale Program; and
WHEREAS, Public Works Staff sent out an RFP in order to receive proposals; and
WHEREAS, there were two companies who submitted quotes for the televising
and lining and the results are as follows; and
Unit Price Schedule
Contractor
Televising:
Base Cost
Televising
hourly rate
Lining Cost
for set up
and first
25’
Lining cost
per foot
after 25’
Estimated
Repair /
Replace
Cost
Paul Bunyan Plumbing
and Drains
$139 $99 $2,890 $69 $6790 first
65’
Marvel Sewer and Drain $250 $130 $2,300 $1,500 $3,000
WHEREAS, the low quote was submitted by Paul Bunyan Plumbing and Drains;
and
WHEREAS, Staff has contacted the references listed for Paul Bunyan and all have
come back with satisfactory comments; and
WHEREAS, Paul Bunyan also helped the City of Maple Plain with the
implementation of their I and I program; and
. WHEREAS, Staff recommends the City Council approve awarding a contract for
calendar years 2020 thru 2022 with Paul Bunyan Plumbing and Drains for televising and
lining of private lateral sewer lines.
The Mounds View Vision
A Thriving Desirable Community
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. Accepts the Proposal from Paul Bunyan Plumbing and Drains for televising,
inspecting and lining of the private Sanitary Sewer lines.
2. That a contract is as follows:
Unit Price Schedule
Contractor
Televising:
Base Cost
Televising
hourly rate
Lining Cost
for set up
and first
25’
Lining cost
per foot
after 25’
Estimated
Repair /
Replace
Cost
Paul Bunyan Plumbing
and Drains
$139 $99 $2,890 $69 $6790 first
65’
3. The Mayor and City Administrator are hereby authorized and directed to
enter into a contract with Paul Bunyan Plumbing and Drains for the City of
Mounds View. Said contracts shall expire on December 31, 2022.
4. The Mayor and City Administrator, staff and consultants are hereby
authorized and directed to take all additional steps and actions necessary
or convenient in order to accomplish the intent of this resolution.
Adopted this 9th day of March, 2020
Carol A Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
(SEAL)
The Mounds View Vision
A Thriving Desirable Community
The Mounds View Vision
A Thriving Desirable Community
Item No. 8.A.
Meeting Date: March 9, 2020
Type of Business: Council Business
Administrator Review: _____ City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 9248 Adopting a Calendar for the Preparation of the
2021 Budget
Attached is resolution 9248 which adopts a calendar for preparation of the 2021 Budget.
There are several requirements in the City Charter and State Statutes that need to be met.
The calendar listed many staff work start and due dates. Items in bold type are City Council
meetings or actions.
Resolution 9248 only lists City Council meeting dates or other dates of significance to the
City Council. Staff will publish a copy of the calendar in the Mounds View Matters and on
our web site.
Respectfully Submitted,
Mark Beer
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION NO. 9248
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
ADOPTING A CALENDAR FOR THE PREPARATION OF THE 2021 BUDGET
WHEREAS, the City’s Charter and Code as well as State Statutes set forth various
requirements for considering and adopting components of the City’s budget; and
WHEREAS, Section 7.04 of the City Charter requires the City Administrator to submit to the
City Council a budget calendar to be established by resolution, and
WHEREAS, the calendar is an approximate schedule of when these actions will take place
but is not an absolute timeline.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that
the following budget calendar is hereby adopted:
May 4, 2020 City Council discusses budget priorities at a work session.
May 28, 2020 Summary of General Fund operating budget requests delivered to City
Council.
June 1, 2020 City Council reviews General Fund budget at work session.
August 24, 2020 City Council adopts preliminary 2021 property tax levy or defers to
September 14th meeting and sets date for the Truth in Taxation Public
Hearing.
Oct. 5, 2020 City Council reviews other funds and utility rate study at a work session.
Nov. 9, 2020 City Council considers utility rates for 2021.
Dec. 7, 2020 Truth in Taxation Public Hearing.
Dec. 14, 2020 Continuation Hearing and adoption of 2021 budget and tax levy.
Adopted March 9, 2020.
___________________________
Carol A. Mueller, Mayor
ATTEST:
___________________________
Nyle Zikmund, City Administrator
(SEAL)
The Mounds View Vision
A Thriving Desirable Community
City of Mounds View
2020 Budget Calendar
March 16, 2020 Finance Department begins preparing budget work papers.
April 6, 2020 Departments begin preparing operating budget requests.
May 4, 2020 City Council discusses budget priorities and strategies.
May 14, 2020 Operating budget requests due from departments.
May 20, 2020 Summary of operating budget requests due to City Administrator.
May 20-27, 2020 Administrator reviews operating budget requests and capital projects.
May 28, 2020 Summary of operating budget requests due to City Council.
June 1, 2020 City Council reviews General Fund budget at a work session.
August 24, 2020 City Council adopts preliminary 2021 property tax levy or defers to
September 14th meeting and sets date for the Truth in Taxation Public
Hearing.
October 5, 2020 City Council reviews other funds and utility rate study at work session
and additional General Fund review if needed.
Oct 12 – Nov 30 Additional City Council work sessions as needed.
Nov. 9, 2020 City Council considers utility rates for 2020.
Dec. 7, 2020 Truth in Taxation Public Hearing
Dec. 14, 2020 Continuation hearing and adoption of 2020 Budget and tax levy.
Item No: 8B
Meeting Date: March 9, 2020
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nyle Zikmund, City Administrator
Item Title/Subject: Resolution 9249 Sustainable Purchasing Policy
Introduction:
As part of the strategic plan, the city is committed to environmentally sound practices.
Background/Discussion:
The League of Minnesota Cities in partnership with the Minnesota Pollution Control
Agency has created the GreenStep Cities program which Mounds View first engaged in
several years ago. We recently received our Step 2 Recognition with formal
presentation scheduled for this year’s LMC Conference.
One of the mandatory Best Practices is having a sustainable purchasing policy.
Resolution 9249 requires, when possible and practible, that the city purchase Energy
Start or EPEAT appliances or equipment and paper containing post-consumer recycled
content.
Strategic Plan Strategy/Goal:
Maintain and plan for infrastructure improvements including waste water, water, &
transportation
Financial Impact: No financial Impact to the 2020 Budget.
Recommendation:
Staff recommends the City Council approve resolution 9249
Respectfully submitted,
__________________________
Nyle Zikmund, City Administrator
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION 9249
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AMENDING PURCHASING POLICY TO INCLUDE ENVIRONMENTAL
PURCHASING REQUIREMENTS
WHEREAS, the City of Mounds View strives to be environmental stewards; and
WHEREAS, as part of the GreenStep Cities Program, participants must adopt a policy
stating that when possible and practible, that the city purchase Energy Start or EPEAT
appliances or equipment and paper containing post-consumer recycled content; and
WHEREAS, adoption of this policy will benefit the environment and over time,
reduce our waste impact and increase our energy efficiency; and
. WHEREAS, Staff recommends the City Council approve resolution 9249.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota approves Resolution 9249.
Adopted this 9th day of March, 2020
Carol A Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
(SEAL)
The Mounds View Vision
A Thriving Desirable Community
1
Adopted by Resolution 5733
On March 25, 2002
Amended by Resolution 6702
On January 9, 2006
Amended by Resolution 6999
On January 8, 2007
Amended by Resolution 7407
On February 9, 2009
Amended by Resolution 8992
On August 13, 2018
Amended by Resolution 9249
On March 9, 2020
CITY OF MOUNDS VIEW
PURCHASING POLICY
GENERAL DISCUSSION
1.1 AUTHORITY
The purchasing policies of the City of Mounds View are established by the City Council under
the City Charter, the City Code and state statute. City funds may only be spent for purposes
that are expressly or implicitly authorized by statutes or by the City’s charter and must be for
a public purpose.
1.2 PURPOSE
The purpose of this policy is to provide a legal process for the purchase of materials and
services that will be the right product, in the right quality, in the right quantity, delivered to
the right place, at the right time, for the right price, to allow for the efficient and effective
delivery of public services to the citizens of the City of Mounds View.
1.3 BUDGET
Under state statute and City Charter, the annual adoption of the budget shall constitute City
Council appropriations for the year. Budgetary control shall be exercised on the department
and fund levels.
1.4 RESPONSIBILITY
The City Administrator shall identify Department Heads or other staff who shall be
responsible for each fund or department in the annual budget. These individuals shall be
responsible for compliance with the annual budget and for all expenditures for their
departments and funds.
1.5 DECENTRALIZED PURCHASING
The majority of City purchases are decentralized, meaning that each department handles
procurement of materials and services needed for their own operation. The responsibility lies
with each department to obtain bids or quotes, maintain records of bids or quotes, place actual
orders, receive deliveries, and approve invoices for payment.
2
To be uniform and save time and money in quantity purchases, the City Administrator may
assign a department to centrally purchase some products. An example of this would be office
supplies.
TYPES OF CONTRACTS AND PURCHASES
2.1 UNIFORM MUNICIPAL CONTRACTING LAW, CHAPTER 471.345
It shall be the policy of the City of Mounds View that the Uniform Municipal Contracting
Law, Minnesota Statutes Chapter 471.345 shall be the policy of the city. Changes in this law
will automatically become the policy of the city. City policy may be more restrictive than
State Law, but may not be less restrictive. Records of quotes and bids shall be retained for at
least one year after the completion of the contract or purchase or until the annual audit for the
year of the purchase is completed, whichever is longer.
2.2 MAJOR PURCHASES
Sealed bids shall be obtained by public notice for major purchases with final award by the
City Council. From August 1, 2018 onward, this shall be for purchases over $175,000, per
Chapter 471.345.
2.3 INTERMEDIATE PURCHASES
Two or more written quotes shall be obtained for intermediate purchases with final award by
the City Council. From August 1, 2018 onward, this shall be for purchases between $25,000
and $175,000.
2.4 SMALL PURCHASES
Purchases may be made by at least two written quotes when possible, or in the open market,
at the discretion of the Department Head after consultation with the City Administrator with
final award by the City Council. From August 1, 2018 onward, this shall be for purchases
between $10,000 and less than $25,000.
Department Heads shall advise the City Administrator prior to purchases between $2,500 and
$10,000. Purchases between $5,000 and $10,000 shall be approved by the City Council if
they were not part of the annual budget.
ONGOING SERVICE CONTRACTS
Contracts for ongoing services shall be submitted to the City Council for approval if above
$2,500.
2.5 PROFESSIONAL SERVICES
2.5.1 Applicability
This procedure applies to all advisory auditing, engineering, financial, legal, personnel,
technical, training, or other services.
3
2.5.2 Competency
Contract shall be made only with responsible consultants who have the capability to
successfully fulfill the contractual requirements. Consideration shall be given to their past
performance and experience, their financial capacity to complete the project, the availability
of personnel, and other appropriate criteria.
2.5.3 Solicitation
The nature of the professional service shall be illustrated in a request for proposals for services
of greater magnitude or in a description of work for services of lesser magnitude. This shall
be advertised or otherwise distributed to likely and potential service providers commensurate
with the value of the contract.
2.5.4 Selection
Professional service providers shall be selected so as to provide the best value to the City
considering the difficulty of the work proposed, its value to the City, the expertise and capacity
of the consultant and cost.
2.5.5 Award
All one-time contracts over $10,000 and any ongoing service contracts over $2,500 shall be
awarded by the City Council. The City Administrator shall approve one-time contracts less
than $10,000 and any ongoing service contracts less than $2,500. Contracts between $5,000
and $10,000 shall be approved by the City Council if they were not part of the annual budget.
2.6 EMERGENCY PURCHASES
Occasions arise where an immediate purchase is necessary to protect the life, health, safety,
or convenience of the citizens or to preserve the property of the City or its citizens.
To the greatest extent possible, normal purchasing procedures shall be followed. However,
when expediency is required to rectify an emergency situation, any or all of these procedures
may be waived. If possible, the City Administrator shall be contacted to approve the purchase.
In the absence of the City Administrator, a Department Head shall approve the purchase and
report to the City Administrator at the earliest opportunity. A report to the City Council shall
be made at the next regular City Council meeting.
2.7 COOPERATIVE PURCHASING AGREEMENTS
Where a purchase contract has been awarded by the State of Minnesota, another local
government, a cooperative of local governments, or a federal agency in compliance with
applicable State Statutes, and where it is legally permissible for the City of Mounds View to
participate, a purchase may be through the vendor named in that contract without advertising
for bids or obtaining quotes locally. The City Council or City Administrator must still be
notified and approve the purchase as defined in this policy.
4
2.8 ROUTINE PAYMENTS
The Finance Director may authorize certain routine payments with approval by the City
Council in the form of the Just and Correct Claims List. These include: partial or progress
payments on contracts or bids previously awarded by the City Council; payments to federal,
state, or other local governments under a cooperative agreement previously approved by the
City Council or as required by law; payment of employee payroll withholdings, taxes, and
benefits; and payment of ongoing monthly utility services to city buildings and properties. At
a minimum, these costs shall be reviewed during the annual budget preparation.
2.9 ENVIRONMENTAL PURCHASING
The City supports and recognizes sustainable practices focusing on cost savings and energy
use reductions, including those pertaining to purchasing. Therefore, the City shall to the extent
possible and practicable purchase only EnergyStar and EPEAT certified equipment and
appliances. Purchase U. S. EPA WaterSense certified products when possible and practible
and, whenever possible, the City shall only purchase paper containing at least 30%
postconsumer recycled content.
PAYMENT METHODS
3.1 JUST AND CORRECT CLAIMS LIST
A list of checks paid will be submitted for approval by the City Council at each regular City
Council meeting. Approved checks will be released the following day. Any checks paid by
means of Direct Expense Authorization since the previous City Council meeting will also be
listed.
3.2 DEPARTMENTAL AUTHORIZATION OF INVOICE PAYMENTS
Each Department Head identified by the City Administrator as being responsible for a
department budget shall report to the Finance Director any deputies they are authorizing to
approve invoices for payment. All authorized persons shall submit a sample of their signature
or initials to the Finance Department for verification of invoice approvals.
3.3 DIRECT EXPENSE AUTHORIZATION
The Finance Director is authorized to approve immediate payment of invoices, without
waiting for the Just and Correct Claims List, in cases where it is necessary to make a payment
to avoid penalties, secure discounts, or avoid disruption of city business. These payments will
be included in the next Just and Correct Claims List.
3.4 CREDIT CARDS
The City Council may authorize the issuance of credit cards to a limited number of city
employees per MN Statutes Chapter 471.382. Credit cards will be issued to the City
Administrator, Assistant City Administrator, and the Finance Director. Credit cards may be
used to make purchases in instances where payment by check won’t work and extension of
credit by the vendor isn’t available. The Department Head needing to make such purchases
shall approach the credit card holders to make the purchase in the order of City Administrator,
Assistant City Administrator, and Finance Director. Detailed documentation shall be secured
5
either at the time of order or the time of receipt for the service or product purchased. All
provisions of the purchasing policy apply to credit card purchases.
3.5 PETTY CASH
The petty cash fund is used for the purchase of small items needed at once. The City
Administrator shall authorize the number and location of petty cash funds and the amount of
cash deposited in each. To be reimbursed, an employee must fill out a petty cash slip with
their name, description of the purchase, account to be expensed, and amount of
reimbursement. A receipt, invoice, or other documentation must accompany the slip. The
Department Head or their deputy must sign the petty cash slip.
3.6 CHARGE ACCOUNTS
In certain cases, it will be advantageous to open charge accounts with local businesses and
vendors which allow employees to purchase needed goods and services with periodic (usually
monthly) billing to the city. Employees must sign sales slips or other vendor documentation
at the time of sale and submit any documentation received to their supervisor. The creation
of any new charge accounts will be approved by the Finance Director.
MISCELLANEOUS
4.1 TRAVEL, CONFERENCES, SCHOOLS, & TRAINING
The City will reimburse elected officials and employees for reasonable business travel
expenses incurred while on assignments away from the normal work location. All out of state
business travel must be approved in advance by the City Council. The Department Head must
approve all in state business travel in advance.
When approved, the cost of airfare, lodging, and registration may be paid by check or credit
card to the vendor in advance of the travel date.
The travel policy is stated in section 1.50 in the Personnel Manual as follows:
POLICY: TRAVEL EXPENSES
A. Meals
B. Lodging
C. Transportation
1. Airline
2. Automobile
D. Reimbursement
An elected official’s or employee’s approved expenses incurred while conducting City business or
attending approved conferences or training are paid by the City. Expenses incurred by a spouse or
other person attending a conference with an elected official or employee must be paid by the elected
official or employee.
6
A. MEALS
City staff and officials are eligible for meal reimbursement while traveling on City business
more than 35 miles from the permanent work location. City staff and officials will be eligible
for a breakfast meal if required to depart prior to 6:00am and will be eligible for an evening
meal if returning after 7:30pm while traveling on City business. Meals that are part of
membership in local organizations are exempt from the distance requirement if membership
is authorized by the City Council. The amount of reimbursement will be for actual expenses
only. Individual itemized receipts must be submitted with the expense report for
reimbursement. Liquor is not an allowable expense.
The amount of reimbursement will be based on the Standard Meal Allowance established by
the IRS and the General Services Administration (GSA) in the annual Continental United
States per diem rates for the Minneapolis/Saint Paul/Hennepin/Ramsey County service area
(CONUS). This rate shall be applicable for all travel. The new rates will be effective on
January 1 subsequent to the annual publication by the GSA. The City will reimburse amounts
up to the Standard Meal Allowance including the cost of the meals, taxes, and a reasonable
gratuity for the breakfast, lunch, and dinner meals. The City will reimburse incidental
expenses for tips to porters, baggage carriers, bellhops, and maids consistent with the above
Standard Meal Allowance.
When no overnight travel is involved, meals shall be reimbursed according to CONUS rates
based on the following times:
Breakfast 12:00am (midnight) to 11:00am
Lunch 11:01am to 3:00pm
Dinner 3:01pm to 11:59pm
Specific rates are on file with the finance department.
B. LODGING
The actual cost for lodging is paid by the City. Room service, personal telephone calls and
other extras must be paid for by the elected official or employee. A telephone call home of
reasonable length will be paid if the elected official’s or employee’s schedule has changed,
and the return time/date is different than originally planned.
C. TRANSPORTATION
1. Airline
The actual cost for coach class is paid by the City. Prizes, bonuses or free trips awarded by
the airlines as a result of travel paid by the City, become the property of the City and may not
be accepted for personal use.
Airline Travel Credits: Minnesota Statutes §15.435
Whenever City funds are used to pay for airline travel by an elected official or
7
employee, the elected official or employee for whom the ticket is purchased is
responsible for ensuring airline travel credits (i.e., frequent flyer miles) or benefits
resulting from the travel are transferred to the City.
This policy applies to all airline travel paid for by the City for City elected officials or
employees.
2. Automobile
If an elected official or employee uses his or her own personal vehicle, he or she will be
reimbursed for the amount allowed by the IRS permitted basic mileage rate. However, staff
cars are to be used in most instances. This amount will automatically be adjusted per the IRS.
Actual costs for parking fees will be reimbursed. Parking receipts are required. The
appropriate forms must be completed and approved by the Department Head or Deputy. See
Vehicle Use Section 1.55 for automobile usage.
D. REIMBURSEMENT
Elected officials or employees must complete an expense statement form and attach receipts
for any allowable meals, lodging, transportation, and/or parking expenses incurred. After
obtaining Supervisor approval, submit the completed form to the Finance Department. All
expenses must be supported by receipts.
4.2 MEETING EXPENSES
Expenses for business meetings that incorporate a meal into other training, business, or official
activities shall not be limited by the “per meal” costs defined in section 4.1.A in recognition
that some of the cost will be for non-meal elements of the event.
4.3 MEMBERSHIPS
Memberships in professional organizations shall be listed in the proposed budget and be
reviewed during the budget process. Memberships not listed in the budget will need to be
approved by the City Administrator prior to payment.
Item No: 08C
Meeting Date: March 9, 2020
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Rayla Sue Ewald, Human Resources Coordinator
Item Title/Subject: Resolution 9244, Approving the Hire of Lucas Osowski to the
Public Works Maintenance Worker Position
Background:
On January 9, 2020, the Public Works Maintenance Worker – Sanitary Sewer position was
posted, according to the Public Works Labor Agreement. This position fills the vacancy created
by the employee termination from the summer of 2019, and the staff shift which followed. Staff
received eight (8) applications for this vacancy and interviewed four (4) candidates.
Discussion:
The interview panel consisted of Public Works Director Peterson, Public Works Superintendent
Szurek, Lead Worker Utilities Division Schnur, and Public Works Maintenance Worker Hiatt. It
was the consensus of the interview panel to recommend Lucas Osowski to the position of Public
Works Maintenance Worker.
Mr. Osowski has over four (4) years of Public Works experience. If hired, Mr. Osowski would be
a member of the Public Works Collective Bargaining Unit, subject to the established job
classification system with regard to the pay scale. Based on the criteria set forth by the 2020 –
2022 Public Works Collective Bargaining Unit Labor Agreement, Mr. Osowski would qualify for
Level A of the pay scale, which is $27.76 per hour. Also in accordance with the Public Works
Agreement, Mr. Osowski would be subject to a 12 month probationary period.
2020 Hourly Wage Schedule:
Level A Level B Level C
$27.76 $29.30 $30.84
Mr. Osowski has successfully completed his hiring assessment. He is in the process of completing
the remaining pre-employment requirements and should be able to begin employment on or
around Monday, March 23, 2020.
Strategic Plan Strategy/Goal:
Create a culture where employees desire to work.
Financial Impact:
This is a budgeted position.
Recommendation:
Staff recommends the City Council adopt Resolution 9244, approving the hire of Lucas Osowski
to the Public Works Maintenance Worker Position, contingent on successful .
Respectfully submitted,
______________________
Rayla Sue Ewald
Human Resources Coordinator
RESOLUTION NO. 9244
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION APPROVING THE HIRE OF LUCAS OSOWSKI
TO THE POSITION OF PUBLIC WORKS MAINTENANCE WORKER
WHEREAS, upon direction from the Mounds View City Council and in accordance with
the Public Works Labor Agreement, the Public Works Maintenance Worker position was
advertised; and,
WHEREAS, eight (8) applications were received and four (4) were chosen to interview for
the position; and,
WHEREAS, Lucas Osowski’s skills and experience were determined to most closely
match the duties and responsibilities as outlined in the job description; and,
WHEREAS, the hiring procedures consist of an oral interview, pre-employment physical
and drug testing, reference and background checks, and a psychological examination, and;
WHEREAS, Mr. Osowski will be a member of the Public Works Collective Bargaining Unit,
and would be subject to the established job classification system with regard to the pay scale as
set forth in the Public Works Labor Agreement; and,
WHEREAS, Mr. Osowski qualifies for Level A of the pay scale based on the Public Works
Collective Bargaining Unit Labor Agreement, which is currently established at $27.76 per hour;
and,
2020 Hourly Wage Schedule:
Level A Level B Level C
$27.76 $29.30 $30.84
WHEREAS, Mr. Osowski would begin employment on or around Monday, March 23, 2020;
and,
WHEREAS, Mr. Osowski would be subject to a 12 month probationary period as stated in
the Public Works Labor Agreement.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby
approve the hire of Lucas Osowski to the position of Public Works Maintenance Worker within the
Public Works Department, at Level A of the pay scale (currently $27.76/hour) and with
employment to commence on or around Monday, March 23, 2020.
Adopted this 9th day of March, 2020.
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, City Administrator
(seal)
Item No: 8D
Meeting Date: March 9, 2020
Type of Business: CB
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Director
Item Title/Subject: Resolution 9250, Accepting the Proposal for the Exterior
Building Repairs at Wells 5 and 6
Introduction:
The City Council approved resolution 9230 regarding the plans and specifications
developed by Inspec Engineering for the masonry building repairs at WTP 2/Well 5 and
WTP 3/Well 6 and also approve bidding for this work as part of the Water Treatment Plant
Rehabilitation Project (City Project No. 2016-C06).
Background/Discussion:
As part of building maintenance, the City Council approved hiring Inspec to perform both
roof and block wall inspections in 2012 (Res 8020). The roof management and exterior
masonry wall management plans have been adopted with monies budgeted for needed
repairs. Repairs were completed to City Hall, Community Center and the Ground
Reservoir.
Further Discussion:
On February 27, 2020 Public Works received three proposals for completing this work as
follows:
• Western Specialty Contractors: base bid of $109.500.00
• Cities Masonry Restoration: base bid of $114,170.00
• Innovative Masonry Restoration Inc. base bid of $196,000.00
Inspec has reviewed the bids and the lowest responsible bid was received from Western
Specialty Contractors of Minneapolis MN. The City has reviewed the standard A101
contract that will be used for this project.
Strategic Plan Strategy/Goal: Maintain and Plan for Infrastructure Improvements.
Ensure Clean Water and Maintenance.
Financial Impact: No financial Impact to the 2020 Budget. The 2020 Water Fund
budgeted estimate of $3,159,104.00 for Water Treatment Plant and Engineering Design.
The Mounds View Vision
A Thriving Desirable Community
The Mounds View Vision
A Thriving Desirable Community
Recommendation:
Public Works Staff along with Inspec recommends the City Council approve the attached
resolution accepting the proposal from Western Specialty Contractors for the masonry
repairs at WTP 2/ Well 5 and WTP 3 / Well 6 with a base bid of $109,500.00. Staff also
recommends the Council approve a contingency of 7% or $7,665.00 for any unforeseen
issue that may arise during the repair work. To be funded The 2020 Water Fund budget
account 700-4823-7050 with a budget of $3,159,104.00 for Water Treatment Plant and
Engineering Design.
Respectfully submitted,
Don Peterson, Public Works Director
Attachments;
Bid Tab
Inspec Letter
The Mounds View Vision
A Thriving Desirable Community
The Mounds View Vision
A Thriving Desirable Community
The Mounds View Vision
A Thriving Desirable Community
RESOLUTION 9250
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
ACCEPTING THE PROPOSAL FOR THE EXTERIOR BUILDING REPAIRS AT WELLS
5 AND 6 AND AWARD THE CONTRACT TO WESTERN SPECIALTY CONTRACTORS
WHEREAS, the City Council in June of 2018 (Res. 9230) approved Inspec
completing the specifications for the masonry building repairs at WTP 2/Well 5 and WTP
3/Well 6 and send out to bid; and
WHEREAS, On February 27, 2020 Public Works received three proposals for
completing this work as follows:
• Western Specialty Contractors: base bid of $109.500.00
• Cities Masonry Restoration: base bid of $114,170.00
• Innovative Masonry Restoration Inc. base bid of $196,000.00
WHEREAS, Inspec has reviewed the bids and the lowest responsible bid was
received from Western Specialty Contractors of Minneapolis MN; and
WHEREAS, The City has reviewed the standard A101 contract that will be used
for this project; and
WHEREAS, Public Works Staff along with Inspec recommends the City Council
approve the proposal from Western Specialty Contractors for the masonry repairs at WTP
2/ Well 5 and WTP 3 / Well 6.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. Accepts the Proposal from Western Specialty Contractors with a base bid of
$109,500.00 for the masonry repairs at WTP 2/Well 5 and WTP 3/ Well 6.
2. City Council approves a 7% contingency of $7,665.00 for any unforeseen issues
that may arise during this project.
3. The Director of Public Works is authorized to make approvals related to contract
modifications during construction of the Project on behalf of the City Council.
4. The Mayor and City Administrator are hereby authorized and directed to execute all
appropriate documents to effectuate the actions contemplated by this resolution.
The Mounds View Vision
A Thriving Desirable Community
Resolution 9250 continued
5. The Mayor, City Administrator, Staff and consultants are hereby authorized and
directed to take any and all additional steps and actions necessary or convenient in
order to accomplish the intent of this Resolution.
Adopted this 9th day of March, 2020
____________________________________
Carol A. Mueller, Mayor
ATTEST:
____________________________________
Nyle Zikmund, City Administrator
(Seal)