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HomeMy WebLinkAbout11-19-2009 Agenda and Packet PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. | NOVEMBER 19, 2009 | MOUNDS VIEW CITY HALL MEETING AGENDA 1. CALL TO ORDER 2. ROLL CALL: Kunz, Palm, Kroeger, Arel, Long, Aukee, Peterson | Staff: Dazenski, DeBar 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES A. October 22, 2009 Meeting Minutes 5. PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. 6. YMCA UPDATE 7. UNFINISHED BUSINESS A. Review/Recommend Policy Establishing Priority for Use of City Athletic Facilities B. 2010 Community Center and Recreation Fee Schedule Update C. 2010 Music-in-the-Park Update - YMCA (verbal report) D. Warming House Attendant Hours for 2009/2010 Season Update (verbal report) E. Discuss Schedule for Lambert Park Building Replacement F. Review Financial Reports (Park Dedication Fund, BBC) G. Recommend Appointments for PRF Commission Seats (Jan. 2010 - Dec. 2012) 8. NEW BUSINESS A. Review/Update Park Improvement Program (PIP) 9. REPORTS A. Reports of Commission Members B. Reports of City Staff 1. Park Maintenance Activities (verbal report) 2. Project Updates (verbal report) 3. City Forestry Update (verbal report) 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS A. Next Commission Meeting: December 17, 2009 (1 week early due to holiday conflict) 1. 2. 11. ADJOURNMENT PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. | OCTOBER 22, 2009 | MOUNDS VIEW CITY HALL MEETING MINUTES 1. CALL TO ORDER at 6:35 PM 2. ROLL CALL: Kunz, Palm, Arel, Long, Aukee, Peterson | Staff: DeBar, Prindle 3. APPROVAL OF AGENDA: Motion to approve agenda by Palm, 2nd by Aukee. Motion Passed 5-0 4. APPROVAL OF MINUTE: Motion to approve September 24, 2009 minutes by Aukee, 2nd by Kunz. Motion Passed 5-0 5. PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. No residents present 6. YMCA UPDATE: Prindle Fall Family Fun Day was a huge success. Cookies with Santa Dec. 12. For January looking into working with local schools and BBC for ESL programs. Release days M and T of Thanksgiving week. Parents Day Out Dec. 12. Consideration to see if gym will work for badminton via Twin Cities Badminton Club. Hip-Hop classes have strong enrollment. Shared marketing strategies. 7. UNFINISHED BUSINESS A. Field Reservation Policy and Rental Fee Schedule 1. Review Policy Establishing Priority for Use of City Athletic Facilities. Concerns include: putting residents low on priority list. Rarely is there not a field available on a weekend when residents may want to reserve a field. Do we need 3a-g? Exclusionary factor can also end up eliminating a group from getting any fields and not staying in the community. Why prioritize if MVCC can still limit reservations? If we keep E on priority list, do we need the statement on the Field Rental Fee Schedule that “Field Reservation may be limited depending upon the number of teams and fields available”? Suggested Action: Remove B3e-g. Reword items in paragraphs following B3g. C1: Dates defined by MVCC. Remove C2. Reword E Disclaimer. Need to include penalty disclaimer for not relinguishing fields not used. Palm will draft new policy to forward to Commission for review in Nov. 2. Review Community Center and Recreation Fee Schedule for 2010. Increased fees for Park Shelter Rental. B. 2010 Music-in-the-Park Structure/Implementation Update: MVCC will use third Thursday of the months of June, July, August 2010. Look for sponsors/funding beginning Jan.1, 2010. Each concert will be a different style of music. Rain or shine unless band cancels. Direct Staff to verify competing communities for that evening. 8. NEW BUSINESS A. Discuss Lambert Park Building Replacement: Do we keep construction similar to Hillview and Groveland, or do we build similar to Random? Funding from CIP is evenly split between Park Dedication Fund and Special Projects Fund, although it is up to discretion of City Council. We already have the plans for building similar to Hillview and Groveland. Direct Staff to pull together options for building design and cost for November meeting. B. Discuss Options for Warming House Attendant Hours for 2009/2010 Season. Consensus to leave all warming houses open for entire season, 7 days a week. C. Review Financial Reports (Park Dedication Fund, BBC, Etc.) D. Discuss Upcoming Commission Vacancies (Kroeger, Peterson) 9. REPORTS A. Reports of Commission Members 1. Summary of Lakeside Lions Park Improvement Committee Meeting: Working on security cameras, aerator in pond over winter in conjunction with DNR. RCWD refused adding water to lake. Landscaping improvements planned. B. Reports of City Staff 1. Project Updates: City Council approved backstop fencing improvement. Parking Lot lighting at Silver View and Random Parks in process. Cty Rd. 10 Trailway construction hampered by weather, but ongoing. Water supply line replaced at Hillview Park. Street and Utility Improvements. 2. City Forestry Update: Waiting to see if New Brighton will hire a City Forester and continue with Joint Powers Agreement with Mounds View 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS A. Next Commission Meeting: November 19, 2009 (1 week early due to Thanksgiving conflict) 1. Review Applications/Recommend Appointments for Vacant Commission Seats 2. Review/Update Park Improvement Program (PIP) 11. ADJOURNMENT: Motion to adjourn at 9:58 PM by Kunz, 2nd by Aukee. Motion Passed 5-0 Respectfully Submitted by Cindy Palm, PRF Commissioner. Revised by Palm (Nov. 2009) MOUNDS VIEW PARKS, RECREATION AND FORESTRY POLICY ESTABLISHING PRIORITY FOR USE OF CITY ATHLETIC FACILITIES GENERAL STATEMENT The City of Mounds View encourages the use of City owned and operated athletic facilities by athletic associations, community groups and other organizations that provide recreational opportunities for residents of Mounds View. In general, the City makes every effort to provide the number of athletic facilities relative to the number of Mounds View residents served by a program, and relative to the number of residents served compared to the overall size of the program. PRIORITY FOR SCHEDULING FACILITIES A. Purpose Statement – Due to the large number of requests for the City’s athletic facilities, it is necessary to establish a priority system to insure that the City’s facilities are made available in an equitable manner to best meet community needs. B. Priorities – Listed below are the priorities for use of City athletic facilities: 1. All City activities or recreation programs 2. School District #621 activities and programs 3. Recognized community athletic associations. To be recognized, the association will meet the following: a. Generally serve the Mounds View geographic area; b. Be a registered non-profit organization; (Maybe we should reference a defined class) c. Fifty (50) percent of the organization is comprised of Mounds View residents (based on the previous year registrations); d. Accept all eligible Mounds View residents into the program; e.Publicly announce registration procedures in local newspapers; (Include MV Matters, District 621 communications?) f.Provide recognized training program for coaches; and (Need to review practice with all local sports organizations – Soccer, Baseball, Football, etc.) g.Provide a certificate of insurance naming the City of Mounds View as co-insured. (Need to review practice with all local sports organizations. Do we need this?) Recognized athletic associations will be required to submit an annual application form to the City to maintain their status. (Will need to plagiarize or create a form) The City of Mounds View Parks, Recreation and Forestry Commission will make the determination on reserves the right to determine whether or not an athletic association is recognized. The Commission will consider the athletic association’s historical use of scheduled times in the determination. Decisions of the Commission may be appealed to the City Council. Revised by Palm (Nov. 2009) 4. Other community groups including athletic associations, churches, or civic organizations that provide recreational opportunities to Mounds View residents. 5. All other individuals or groups including non-resident, commercial and private membership groups. C. Athletic Facility Scheduling: D. Annual scheduling dates will be defined by the MVCC/YMCA D. Permits In order to receive exclusive use of any City athletic facility, any group or organization must follow the guidelines and policies established by the City’s Parks, Recreation and Forestry Commission and receive an appropriate permit. Permits are issued only by the Mounds View Parks and Recreation Department (This is probably the MVCC/YMCA). E. Penalties Organizations are required to pay for a reserved field whether or not it is used. Fields reserved, but not needed must be relinguished by the Thursday of the week before the reservation date. If a field is not used and not relinguished for three dates in a season, MVCC/YMCA has the right to revoke future reservations. F. Disclaimer The City of Mounds View reserves the right to schedule athletic facilities in a manner that ensures maximum field use. The City of Mounds View reserves the right to schedule athletic facilities in a manner that best serves the City. Kroeger Version (Oct. 2009) MOUNDS VIEW PARKS, RECREATION AND FORESTRY POLICY ESTABLISHING PRIORITY FOR USE OF CITY ATHLETIC FACILITIES GENERAL STATEMENT The City of Mounds View encourages the use of City owned and operated athletic facilities by athletic associations, community groups and other organizations that provide recreational opportunities for residents of Mounds View. In general, the City makes every effort to provide the number of athletic facilities relative to the number of Mounds View residents served by a program, and relative to the number of residents served compared to the overall size of the program. PRIORITY FOR SCHEDULING FACILITIES A. Purpose Statement – Due to the large number of requests for the City’s athletic facilities, it is necessary to establish a priority system to insure that the City’s facilities are made available in an equitable manner to best meet community needs. B. Priorities – Listed below are the priorities for use of City athletic facilities: 1. All City activities or recreation programs 2. School District #621 activities and programs 3. Recognized community athletic associations. To be recognized, the association will meet the following: a. Generally serve the Mounds View geographic area; b. Be a registered non-profit organization; (Maybe we should reference a defined class) c. Fifty (50) percent of the organization is comprised of Mounds View residents (based on the previous year registrations); d. Accept all eligible Mounds View residents into the program; The City of Mounds View Parks, Recreation and Forestry Commission reserves the right to determine whether an athletic association is recognized. 4. Other community groups including athletic associations, churches, or civic organizations that provide recreational opportunities to Mounds View residents. 5. All other individuals or groups including non-resident, commercial and private membership groups. Kroeger Version (Oct. 2009) C. Athletic Facility Scheduling Annual scheduling dates will be defined by the MVCC/YMCA. D. Permits In order to receive exclusive use of any City athletic facility, any group or organization must follow the guidelines and policies established by the City’s Parks, Recreation and Forestry Commission and receive an appropriate permit. Permits are issued only by the MVCC/YMCA E. Penalties Organizations are required to pay for a reserved field whether or not it is used. Fields reserved, but not needed must be relinguished by the Thursday of the week before the reservation date. If a field is not used and not relinguished for three dates in a season, MVCC/YMCA has the right to revoke future reservations. F. Disclaimer The City of Mounds View reserves the right to schedule athletic facilities in a manner that ensures maximum field use. 1/1 M E M O R A N D U M TO: PARKS AND RECREATION AND FORESTRY COMMISSION FROM: NICK DEBAR | PUBLIC WORKS DIRECTOR DATE: NOVEMBER 19, 2009 RE: UPCOMING COMMISSION VACANCIES Terms of two members of the current Parks and Recreation and Forestry Commission are set to expire at the end of this year. The current status of Commission memberships are as follows: Commission Member Term Expiration John Kroeger 12-31-2009 Darren Peterson 12-31-2009 Jerry Kunz 12-31-2010 Cindy Palm 12-31-2010 Gerald Arel 12-31-2011 Dale Aukee 12-31-2011 Dave Long 12-31-2011 The City soliciting applications from residents interested in serving on the Commission. The application deadline is October 30, 2009 and only two residents applied. The two applicants were the two Commissioners who’s terms are expiring. The Commission will need to make appointment recommendations for the vacant seats and a Chair position for 2010 service. These recommendations will be forwarded to the City Council for consideration. The City Council is anticipated to make appointments at their December 14, 2009 regular meeting. ITEM NO. 7G 1/1 M E M O R A N D U M TO: PARKS AND RECREATION AND FORESTRY COMMISSION FROM: NICK DEBAR | PUBLIC WORKS DIRECTOR DATE: NOVEMBER 19, 2009 RE: REVIEW/UPDATE PARK IMPROVEMENT PROGRAM (PIP) Attached for the Commissioners review is the most recent PIP updated October 22, 2008. Staff is looking for input and feedback so appropriate updates can be made to the program. ITEM NO. 8A MOUNDS VIEW PARKS IMPROVEMENT PLAN Last updated October 22, 2008 Category Year Park Item Details Cost Budget - Maintenance/Park Dedication/Other Done?Notes C 2008 City Hall Irrigation Add irrigation system to S, E, and W side 13,000.00$ Special Projects In 2008 Budget C 2008 City Hall Playground Playground Replacement w/fiberfill 38,000.00$ Park Dedication Done Needs Fibre Fill C 2008 Greenfield Parking Lot seal coat parking lot 4,000.00$ Park Dedication Done street seal coating B 2009 Greenfield Trail Repair/seal coat 1,000.00$ General Park Fund C 2008 Greenfield Lighting Replace security light with more efficient fixtures 5,000.00$ General Park Fund May be part of larger lighting project C 2013 Greenfield Parking Lot Rehabilitate Parking lot - Resurface 50,000.00$ Park Dedication Done B 2007 Greenfield Pitcher's Mound Pitcher's mound tarp & roller system 5,200.00$ Park Dedication Done $3,800 Mound / $1,400 tarp B 2007 Groveland Trailway to Building Construct trailway to building 1,000.00$ General Park Fund Temporary - May do permanent sidewalk with a street project B 2007 Groveland Picnic Tables (2) Add two picnic tables next to the building 2,200.00$ Park Dedication $900 for each table / $200 for concrete B 2007 Groveland Pleasure Rink Level rink area and plant with hardy seed 1,500.00$ General Park Fund Graded Needs seeding C 2008 Groveland Ball Field Rehabilitate Ball field 15,500.00$ Park Dedication $3,000 grading/ $2,500 water tap/ $8,000 ballfield irrigation/ $2,000 shelter area irrigation B 2008 Groveland Remove Tree Remove Large Cottonwood Tree 800.00$ Forestry Budget Done B 2008 Groveland Volleyball Court Re-do & replace standards and boarder 2,500.00$ Park Dedication Approved 2005 PIP C 2008 Groveland Lights Replace rink and court lights with more efficient fixtures 8,000.00$ General Park Fund May be part of larger park lighting project C 2008 Groveland Baseball Field Backstop Add to the height of the ballfield backstop 10,000.00$ Park Dedication B 2007 Hillview Trailway to Building Construct trailway to building 1,000.00$ General Park Fund Done Temporary - May do permanent sidewalk with a street project C 2008 Hillview Ball Field Rehabilitate Ball field 15,500.00$ Park Dedication Grading $3,000 grading/ $2,500 water tap/ $8,000 ballfield irrigation/ $2,000 shelter area irrigation B 2008 Hillview Rink Reconstruct rink surface at Hillview 6,000.00$ Park Dedication Approved 2005 PIP C 2009 Hillview Sidewalk & Parking lot Install sidewalk 8 ft from Hillview Road to Hillview Park Shelter front door 30,000.00$ Municipal State Aid Was in 2007/2008 Street Project - Sidewalk to Park Building will be paid via Park Dedication B 2007 Lambert Sidewalk replace broken sections of sidewalks 1,000.00$ Park Dedication Done Approved 2005 PIP C 2010 Lambert Building replace building-design 30,000.00$ $15,000 Special Projects & $15,000 Park Dedication C 2011 Lambert Building replace building-construction 260,000.00$ $130,000 Special Projects & $130,000 Park Dedication Category Year Park Item Details Cost Budget - Maintenance/Park Dedication/Other Done?Notes B 2007 Oakwood Fence Construct a fence along Hillview and Quincy 10,000.00$ Park Dedication Done Oakwood Park Rehabilitation Project ($50,000 budgeted in 2006, $60,000 Budgeted in 2007) $9,000 fence/ $1,000 Concrete ribbon under fence -do in house B 2008 Oakwood Picnic Tables/Benches/ Trash Receptacles Add picnic tables (2), Benches (4), Trash Receptacles (4) 7,000.00$ Park Dedication Done C 2008 Oakwood Disc Golf Course Add disc golf fields to north side of the park to Greenfield $55,000 Park Dedication Dropped This may be eliminated. Wait until after the neighborhood scheduled for January 24, 2008. DRAFT CIP has $40,000 budget for 2009 to do something in this area (if Commission recommends) B 2007 Oakwood Play set Remove former playset swings, border, and sand $500 General Park Fund Done C 2008 Oakwood, Woodcrest, Greenfield, Silver View Park Trailway Paving Project Pave trails at Oakwood, Woodcrest, Greenfield, Silver View 30,000.00$ Park Dedication B 2007 Random Border Replace border on playground 4,300.00$ Park Dedication Done Needs Fibre Fill approved 2005 PIP include with B 2007 Random Picnic Tables (2) Add two picnic tables next to the building 2,200.00$ Park Dedication Done $900 for each table / $200 for concrete B 2007 Random Baseketball Court Create a 25'X25' baseketballcourt 2,200.00$ Park Dedication Done City to level andn gravel site, contractor ro pave - $1,100, City to purchase and install standard B 2008 Silver View Pond Aerator Aerator installed in Silver view pond - Running electrical to aerator represents the majority of the costs 5,000.00$ General Park Fund Use areator system from golf course. Test using generator in 2007 B 2008 Silver View Ball Field Redo Silver View Ball Field #1 and warning track 2,000.00$ Park Dedication B 2010 Silver View Lake Develop a proposal to treat the algae a) do nothing; b)barle straw treatment; c) bacterial treatment;2,000.00$ General Park Fund Review issue in 2007 C 2009 Silver View Lake Removed sediment 20,000.00$ Storm water Utility Fund $7-$9 per cubic yard if excess sediment is placed in the city. $12-13/cu.yd. if the material needs to be moved off site. Volume has yet to be calculated. Est. 2,000cu.yd.@$10 per B 2009 Silver View Trail Repair/seal coat 7,200.00$ General Park Fund Working with street dept. C 2008 Silver View Parking Lot Seal Coat 17,000.00$ Park Dedication Done C 2009 Sysco Outlot A Parking Lot and Trailway Construct a small parking lot and bituminous trailway on the Sysco Outlot A property - City is committed to spend up to $150,000. Remainder would be Medtronic's cost $378,000 Park Dedication N/A City to pay $150,000, Remainder from Medtronic. Most of area appears to be wetland - need remediation plan first. Category Year Park Item Details Cost Budget - Maintenance/Park Dedication/Other Done?Notes B 2007 Woodcrest Signage Add directional Signage to Playground Area 200.00$ General Park Fund The needs list are categorized into three categories: A. Maintenance (do now) B. Budget (budgeted item in the next years budget) C. Long Term (add to Capital Improvement Program) GENERAL NOTES: $35,000 has been budgeted for in 2007 for the Park Improvement Plan MOUNDS VIEW PARKS IMPROVEMENT PLAN Last Updated: December 7, 2007 Category Year Park Item Details Cost Budget - Maintenance/Park Dedication/Other Done?Notes C 2008 City Hall Irrigation Add irrigation system to S, E, and W side 13,000.00$ Special Projects In 2008 Budget C 2008 City Hall Playground Playground Replacement w/fiberfill 38,000.00$ Park Dedication C 2008 Greenfield Parking Lot seal coat parking lot 4,000.00$ Park Dedication street seal coating B 2009 Greenfield Trail Repair/seal coat 1,000.00$ General Park Fund C 2008 Greenfield Lighting Replace security light with more efficient fixtures 5,000.00$ General Park Fund May be part of larger lighting project C 2013 Greenfield Parking Lot Rehabilitate Parking lot - Resurface 50,000.00$ Park Dedication B 2007 Greenfield Pitcher's Mound Pitcher's mound tarp & roller system 5,200.00$ Park Dedication $3,800 Mound / $1,400 tarp B 2007 Groveland Trailway to Building Construct trailway to building 1,000.00$ General Park Fund Temporary - May do permanent sidewalk with a street project B 2007 Groveland Picnic Tables (2) Add two picnic tables next to the building 2,200.00$ Park Dedication $900 for each table / $200 for concrete B 2007 Groveland Pleasure Rink Level rink area and plant with hardy seed 1,500.00$ General Park Fund C 2008 Groveland Ball Field Rehabilitate Ball field 15,500.00$ Park Dedication $3,000 grading/ $2,500 water tap/ $8,000 ballfield irrigation/ $2,000 shelter area irrigation B 2008 Groveland Remove Tree Remove Large Cottonwood Tree 800.00$ Forestry Budget B 2008 Groveland Volleyball Court Re-do & replace standards and boarder 2,500.00$ Park Dedication Approved 2005 PIP C 2008 Groveland Lights Replace rink and court lights with more efficient fixtures 8,000.00$ General Park Fund May be part of larger park lighting project C 2008 Groveland Baseball Field Backstop Add to the height of the ballfield backstop 10,000.00$ Park Dedication B 2007 Hillview Trailway to Building Construct trailway to building 1,000.00$ General Park Fund Temporary - May do permanent sidewalk with a street project C 2008 Hillview Ball Field Rehabilitate Ball field 15,500.00$ Park Dedication $3,000 grading/ $2,500 water tap/ $8,000 ballfield irrigation/ $2,000 shelter area irrigation B 2008 Hillview Rink Reconstruct rink surface at Hillview 6,000.00$ Park Dedication Approved 2005 PIP C 2009 Hillview Sidewalk & Parking lot Install sidewalk 8 ft from Hillview Road to Hillview Park Shelter front door 30,000.00$ Municipal State Aid Was in 2007/2008 Street Project - Sidewalk to Park Building will be paid via Park Dedication Category Year Park Item Details Cost Budget - Maintenance/Park Dedication/Other Done?Notes B 2007 Lambert Sidewalk replace broken sections of sidewalks 1,000.00$ Park Dedication Approved 2005 PIP C 2010 Lambert Building replace building-design 30,000.00$ $15,000 Special Projects & $15,000 Park Dedication C 2011 Lambert Building replace building-construction 260,000.00$ $130,000 Special Projects & $130,000 Park Dedication B 2007 Oakwood Fence Construct a fence along Hillview and Quincy 10,000.00$ Park Dedication Phase 1 Oakwood Park Rehabilitation Project ($50,000 budgeted in 2006, $60,000 Budgeted in 2007) $9,000 fence/ $1,000 Concrete ribbon under fence -do in house B 2008 Oakwood Picnic Tables/Benches/ Trash Receptacles Add picnic tables (2), Benches (4), Trash Receptacles (4) 7,000.00$ Park Dedication C 2008 Oakwood Disc Golf Course Add disc golf fields to north side of the park to Greenfield $55,000 Park Dedication This may be eliminated. Wait until after the neighborhood scheduled for January 24, 2008. DRAFT CIP has $40,000 budget for 2009 to do something in this area (if Commission recommends) B 2007 Oakwood Play set Remove former playset swings, border, and sand $500 General Park Fund C 2008 Oakwood, Woodcrest, Greenfield, Silver View Park Trailway Paving Project Pave trails at Oakwood, Woodcrest, Greenfield, Silver View 30,000.00$ Park Dedication B 2007 Random Border Replace border on playground 4,300.00$ Park Dedication Approved 2005 PIP. Include with Oakwood and Hillview Playset borders as one project B 2007 Random Picnic Tables (2) Add two picnic tables next to the building 2,200.00$ Park Dedication $900 for each table / $200 for concrete B 2007 Random Baseketball Court Create a 25'X25' baseketballcourt 2,200.00$ Park Dedication City to level andn gravel site, contractor ro pave - $1,100, City to purchase and install standard Category Year Park Item Details Cost Budget - Maintenance/Park Dedication/Other Done?Notes B 2008 Silver View Pond Aerator Aerator installed in Silver view pond - Running electrical to aerator represents the majority of the costs 5,000.00$ General Park Fund Use areator system from golf course. Test using generator in 2007 B 2008 Silver View Ball Field Redo Silver View Ball Field #1 and warning track 2,000.00$ Park Dedication B 2010 Silver View Lake Develop a proposal to treat the algae a) do nothing; b)barle straw treatment; c) bacterial treatment;2,000.00$ General Park Fund Review issue in 2007 C 2009 Silver View Lake Removed sediment 20,000.00$ Storm water Utility Fund $7-$9 per cubic yard if excess sediment is placed in the city. $12-13/cu.yd. if the material needs to be moved off site. Volume has yet to be calculated. Est. 2,000cu.yd.@$10 per B 2009 Silver View Trail Repair/seal coat 7,200.00$ General Park Fund Working with street dept. C 2008 Silver View Parking Lot Seal Coat 17,000.00$ Park Dedication C 2009 Sysco Outlot A Parking Lot and Trailway Construct a small parking lot and bituminous trailway on the Sysco Outlot A property - City is committed to spend up to $150,000. Remainder would be Medtronic's cost $378,000 Park Dedication City to pay $150,000, Remainder from Medtronic. Most of area appears to be wetland - need remediation plan first. B 2007 Woodcrest Signage Add directional Signage to Playground Area 200.00$ General Park Fund The needs list are categorized into three categories: A. Maintenance (do now) B. Budget (budgeted item in the next years budget) C. Long Term (add to Capital Improvement Program) GENERAL NOTES: $35,000 has been budgeted for in 2007 for the Park Improvement Plan PARK DEDICATION FUND SUMMARY NOVEMBER 2009 PARK DEDICATION FUND (251)Beginning Fund Balance:890,868.08$ Year End Est.↓ As of: Ending Fund Balance:890,868.08$ 903,368.08$ Budget Year Dept-Acct.Item Description Park(s) Budget Amount Actual Amount Estimated Amount Comment Revenue Categories Totals→36,000.00$ -$ 32,500.00$ 2009 -3610 Investment Income (budget interest of 3.75%) $ 30,000.00 $ 30,000.00 2009 -3652 Park Dedication Fees (Developer payments) $ 6,000.00 $ 2,500.00 Expense Categories Totals→115,000.00$ -$ 20,000.00$ 2009 4470-7050 Playground Media City Hall 8,000.00$ -$ 2009 4470-7050 Park Improvement Program various 25,000.00$ 2009 4470-7050 Baseball Field Rehabilitation Groveland, Hillview 20,000.00$ 10,000.00$ 2009 4470-7050 Backstop Fencing Improvements for Ball Fields Groveland 10,000.00$ 10,000.00$ 2009 4470-7050 Parking Area Hillview 32,000.00$ -$ -$ 2009 4470-7050 Open Space Greenfield 20,000.00$ -$ August 31, 2009 PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. | NOVEMBER 19, 2009 | MOUNDS VIEW CITY HALL MEETING MINUTES 1. CALL TO ORDER at 6:38 PM 2. ROLL CALL: Palm, Kroeger, Arel, Long, Aukee, Peterson | Staff: Dazenski, DeBar, Prindle 3. APPROVAL OF AGENDA: Motion to approve agenda by Palm, 2nd by Aukee. Motion Passed 6-0 4. APPROVAL OF MINUTES A. October 22, 2009 Meeting Minutes. Motion to approve minutes by Aukee, 2nd by Peterson. Motion Passed 6-0 5. PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. NO RESIDENTS PRESENT 6. YMCA UPDATE Cookies with Santa Dec. 12th 11-1; Parents Afternoon Off 12:30-4 PM on Dec. 12th Ice skating lessons by skill level. Private and semi-private lessons available Adult yoga and kettle bell classes beginning in January. Various teen programs coming in coordination with area communities. Working with Irondale High School to do inter-murals at MVCC Looking into a women’s softball league and Men’s basketball on Sunday evenings 7. UNFINISHED BUSINESS A. Review/Recommend Policy Establishing Priority for Use of City Athletic Facilities Change “facilities” to “fields” Review latest draft at December meeting. B. 2010 Community Center and Recreation Fee Schedule Discussed $50 service fee to groups of 50 or more. Leave as is Motion by Palm, to approve Shelter Rental Fees as modified, 2nd Peterson. Motion Passed 6-0 C. 2010 Music-in-the-Park Update - Prindle Blaine: Tuesday and Thursday late June-late July Shoreview Wednesday: late June-late July D. Warming House Attendant Hours for 2009/2010 Season Update –Prindle All three rinks will be open and staffed as last year, beginning on Dec. 19th. E. Discuss Schedule for Lambert Park Building Replacement-DeBar Need topographic survey and site plan development. Street Improvement scheduled for 2011. Direct Staff to bring park layout options to January 2010 meeting Motion to direct staff to order a topographic survey of all of Lambert Park by Palm, 2nd by Long. Motion Passed 6-0 F. Review Financial Reports (Park Dedication Fund, BBC) G. Recommend Appointments for PRF Commission Seats (Jan. 2010 - Dec. 2012) Motion by Palm, 2nd by Aukee to recommend the two applicants to the City Council for appointment to the Park, Recreation, and Forestry Commission. Motion Passed 6-0 8. NEW BUSINESS A. Review/Update Park Improvement Program (PIP) Palm will send last PIP (dated 12.18.08) to Commission for review in December 2009 9. REPORTS A. Reports of Commission Members-None B. Reports of City Staff 1. Park Maintenance Activities Hillview Park handicapped parking space. Need to have second sign removed. Brought in nets and goals, leaf removal, lighting repairs, gym floor to be resurfaced in Jan., Snow and ice removal vehicle maintenance 2. Project Updates Ballfield fencing contract has been awarded and will hopefully be done soon. Silverview Park lighting ready to be paid to Xcel for installation of four fixtures Random Park lighting, put light on building shining to parking lot County Rd. 10 trail surface complete. Finishing lighting soon. Dormant seeding in place to grow in spring. Landscaping to be done in spring as well. Looking at crossing issues 3. City Forestry Update No update for replacement yet. Following upon removal of diseased oak trees. Emerald ash borer found in Falcon Heights. Developing a plan to address 4. City Council Work Session 11/22/09 Related items Review YMCA agreement Reviewing Joint Powers Agreement with Spring Lake Park for Lions Lakeside Park REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS C. Next Commission Meeting: December 17, 2009 (1 week early due to holiday conflict) 1. Select Chair person, Vice Chair and Secretary for 2010 2. Parking on streets around each park (which side of bordering streets should parking be allowed on.) 10. ADJOURNMENT: Motion to adjourn at 9:16 PM by Long; 2nd by Aukee. Motion Passed 6-0.