HomeMy WebLinkAbout12-17-2009 Agenda and Packet
PARKS AND RECREATION AND FORESTRY COMMISSION
6:30 P.M. | DECEMBER 17, 2009 | MOUNDS VIEW CITY HALL
MEETING AGENDA
1. CALL TO ORDER
2. ROLL CALL: Kunz, Palm, Kroeger, Arel, Long, Aukee, Peterson | Staff: Dazenski, DeBar
3. APPROVAL OF AGENDA
4. APPROVAL OF MINUTES
A. November 19, 2009 Meeting Minutes
5. PUBLIC INPUT
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full
name and address. Please limit your comments to three minutes.
6. YMCA UPDATE
A. Program Updates
B. 2010 Music-in-the-Park Update
7. UNFINISHED BUSINESS
A. Recommend Policy Establishing Priority for Use of City Athletic Fields
B. Review Schedule for Lambert Park Building Replacement
C. Review Financial Reports (Park Dedication Fund, BBC)
D. Discuss/Recommend Officer Appointments for 2010 PRF Commission Meetings
E. Review/Update Park Improvement Program (PIP)
8. NEW BUSINESS
A. Discuss On-Street Parking Options Adjacent to Park Lands
B. Review 2010 PRF Commission Meeting Schedule
9. REPORTS
A. Reports of Commission Members
B. Reports of City Staff
1. Project Updates
2. City Forestry Update
10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS
A. Next Commission Meeting: January 28, 2010
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2.
11. ADJOURNMENT
PARKS AND RECREATION AND FORESTRY COMMISSION
6:30 P.M. | NOVEMBER 19, 2009 | MOUNDS VIEW CITY HALL
MEETING MINUTES
1. CALL TO ORDER at 6:38 PM
2. ROLL CALL: Palm, Kroeger, Arel, Long, Aukee, Peterson | Staff: Dazenski, DeBar, Prindle
3. APPROVAL OF AGENDA: Motion to approve agenda by Palm, 2nd by Aukee.
Motion Passed 6-0
4. APPROVAL OF MINUTES
A. October 22, 2009 Meeting Minutes. Motion to approve minutes by Aukee, 2nd by Peterson.
Motion Passed 6-0
5. PUBLIC INPUT
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name
and address. Please limit your comments to three minutes. NO RESIDENTS PRESENT
6. YMCA UPDATE
Cookies with Santa Dec. 12th 11-1; Parents Afternoon Off 12:30-4 PM on Dec. 12th
Ice skating lessons by skill level. Private and semi-private lessons available
Adult yoga and kettle bell classes beginning in January.
Various teen programs coming in coordination with area communities.
Working with Irondale High School to do inter-murals at MVCC
Looking into a women’s softball league and Men’s basketball on Sunday evenings
7. UNFINISHED BUSINESS
A. Review/Recommend Policy Establishing Priority for Use of City Athletic Facilities
Change “facilities” to “fields” Review latest draft at December meeting.
B. 2010 Community Center and Recreation Fee Schedule
Discussed $50 service fee to groups of 50 or more. Leave as is Motion by Palm, to approve
Shelter Rental Fees as modified, 2nd Peterson. Motion Passed 6-0
C. 2010 Music-in-the-Park Update - Prindle
Blaine: Tuesday and Thursday late June-late July
Shoreview Wednesday: late June-late July
D. Warming House Attendant Hours for 2009/2010 Season Update –Prindle
All three rinks will be open and staffed as last year, beginning on Dec. 19th.
E. Discuss Schedule for Lambert Park Building Replacement-DeBar
Need topographic survey and site plan development.
Street Improvement scheduled for 2011.
Direct Staff to bring park layout options to January 2010 meeting
Motion to direct staff to order a topographic survey of all of Lambert Park by Palm,
2nd by Long. Motion Passed 6-0
F. Review Financial Reports (Park Dedication Fund, BBC)
G. Recommend Appointments for PRF Commission Seats (Jan. 2010 - Dec. 2012)
Motion by Palm, 2nd by Aukee to recommend the two applicants to the City Council for
appointment to the Park, Recreation, and Forestry Commission. Motion Passed 6-0
8. NEW BUSINESS
A. Review/Update Park Improvement Program (PIP)
Palm will send last PIP (dated 12.18.08) to Commission for review in December 2009
9. REPORTS
A. Reports of Commission Members-None
B. Reports of City Staff
1. Park Maintenance Activities
Hillview Park handicapped parking space. Need to have second sign removed.
Brought in nets and goals, leaf removal, lighting repairs, gym floor to be resurfaced in Jan.,
Snow and ice removal vehicle maintenance
2. Project Updates
Ballfield fencing contract has been awarded and will hopefully be done soon.
Silverview Park lighting ready to be paid to Xcel for installation of four fixtures
Random Park lighting, put light on building shining to parking lot
County Rd. 10 trail surface complete. Finishing lighting soon. Dormant seeding in place to
grow in spring. Landscaping to be done in spring as well.
Looking at crossing issues
3. City Forestry Update
No update for replacement yet.
Following upon removal of diseased oak trees.
Emerald ash borer found in Falcon Heights. Developing a plan to address
4. City Council Work Session 11/22/09 Related items
Review YMCA agreement
Reviewing Joint Powers Agreement with Spring Lake Park for Lions Lakeside Park
REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS
C. Next Commission Meeting: December 17, 2009 (1 week early due to holiday conflict)
1. Select Chair person, Vice Chair and Secretary for 2010
2. Parking on streets around each park (which side of bordering streets should parking be
allowed on.)
10. ADJOURNMENT: Motion to adjourn at 9:16 PM by Long; 2nd by Aukee. Motion Passed 6-0.
DRAFT: 11.19.09
MOUNDS VIEW PARKS, RECREATION, AND FORESTRY
POLICY ESTABLISHING PRIORITY FOR USE
OF CITY ATHLETIC FIELDS
GENERAL STATEMENT
The City of Mounds View encourages the use of City owned and operated athletic fields by athletic
associations, community groups and other organizations that provide recreational opportunities for
residents of Mounds View. In general, the City makes every effort to provide the number of athletic
fields relative to the number of Mounds View residents served by a program, and relative to the
number of residents served compared to the overall size of the program.
PRIORITY FOR SCHEDULING FIELDSFACILITIES
A. Purpose Statement - Due to the large number of requests for the City’s athletic fields, it is
necessary to establish a priority system to insure that the City’s fields are made available in an
equitable manner to best meet community needs.
B. Priorities - Listed below are the priorities for use of City athletic fields:
1. All City activities or recreation programs
2. School District #621 activities and programs
3. Recognized community athletic associations. To be recognized, the association will meet all of
the following:
a. Generally serve the Mounds View geographic area;
b. Be a registered non-profit organization;
c. Fifty (50) percent of the organization is comprised of Mounds View residents (based on
the previous year registrations);
d. Accept all eligible Mounds View residents into the program.
The City of Mounds View Parks and Recreation and Forestry Commission reserves the right to
determine whether an athletic association is recognized.
4. Other community groups including athletic associations, churches, or civic organizations that
provide recreational opportunities to Mounds View residents.
5. All other individuals or groups including non-resident, commercial and private membership
groups.
C. Athletic Field Scheduling - Annual scheduling dates will be defined by the
City.MVCC/YMCA.
D. Permits - In order to receive exclusive use of any City athletic fields, any group or organization
must follow the guidelines and policies established by the City’s Parks and Recreation and
Forestry Commission and receive an appropriate permit. Permits are issued only by the City
.MVCC/YMCA.
E. Penalties - Organizations are required to pay for a reserved field whether or not it is used.
Fields reserved, but not needed must be relinquished by the Thursday of the week before the
reservation date. If a field is not used and not relinquished for three dates in a season; or if
athletic fields are damaged in a manner inconsistent with normal use, MVCC/YMCA the City
has the right to revoke future reservations.
F. Disclaimer - The City of Mounds View reserves the right to schedule athletic fields in a
manner that ensures maximum field use and/or best serves the city.
ITEM NO. 7CPARK DEDICATION FUND SUMMARYDECEMBER 2009PARK DEDICATION FUND (251)Beginning Fund Balance: 890,868.08$ Year End Est.As of: Ending Fund Balance:890,868.08$ 906,708.08$ Budget Year Dept-Acct. Item Description Park(s)Budget Amount Actual AmountEstimated Amount CommentRevenue CategoriesTotals36,000.00$ -$ 36,964.00$ 2009-3610Investment Income (budget interest of 3.75%) $ 30,000.00 $ 30,000.00 2009-3652Park Dedication Fees (Developer payments) $ 6,000.00 $ 2,500.00 2009BBC-Backstop and Fencing at Silver View Park $ 1,800.00 Apr 09 cont.2009BBC-Lighting for Parking Lot at Silver View Park $ 2,064.00 Aug 09 cont.2009BBC-Aerator for Silver View Pond $ 600.00 Aug 09 cont.Expense CategoriesTotals115,000.00$ -$ 21,124.00$ 2009 4470-7050 Playground Media City Hall 8,000.00$ -$ -$ 2009 4470-7050 Park Improvement Program various 25,000.00$ -$ 2009 4470-7050 Baseball Field Rehabilitation Groveland, Hillview 20,000.00$ -$ -$ 2009 4470-7050 Backstop Fencing Improvements for Ball Fields GL, HV, SV, CH 10,000.00$ 17,900.00$ 2009 4470-7050 Parking AreaHillview 32,000.00$ -$ -$ 2009 4470-7050 Open SpaceGreenfield 20,000.00$ -$ -$ 2009 4470-7050Lighting for Parking Lot at Silver View ParkSilver View 2,624.00$ orig. $2,0642009 4470-7050Aerator for Silver View PondSilver View 600.00$ December 17, 2009
ITEM NO. 7CBETHLEHEM BAPTIST CHURCH CONTRIBUTION SUMMARYDECEMBER 2009BBC CONTRIBUTION LEDGERDate / Reso. No.Parks/Recreation/Forestry Contributions Item Description / Purpose Amount Dept.Fund-Dept.-Account StatusAmount SpentOther Non-PRF Contributions Item Description / Purpose AmountTotal ContributionMay-05 Playground Equipment at Greenfield Park 12,750.00$ Parks completeFeb-0615,505.00$ 2006-#215,606.00$ Feb-0715,606.00$ 7023?2007-#215,918.00$ Feb-08 Park Improvement Projects (PIP) 4,265.25$ PRF 251-4470-7050 unknown Festival in the Park for family-friendly activities 5,260.00$ 7228 Y-Partners Program (assistance+scholarships) 4,265.25$ YMCA 252-4732 unknown EDA Fund supporting economic climate activities 2,758.00$ 16,548.50$ Aug-08 Silver View Park Improvements 10,000.00$ Parks 251-4470-7050 unknown7322Apr-09 Trailway project (benches, lighting, landscaping) 2,000.00$ Parks in progress EDA Fund2,760.00$ 7429 Backstop and Fencing at Silver View Park 1,800.00$ Parks 251-4470-7050 in progressLandscaping around CR-10 Gateway Signs 1,000.00$ Parks completeY-Partners Program 1,000.00$ YMCA 252-4732 in progressClub Mid Program 7,000.00$ YMCA 252-4732 in progressMVCC A/V Needs 1,001.00$ MVCC 252-4730-7030 complete16,561.00$ Aug-09 MVCC Teen Center 6,100.00$ YMCA 252-4732 in progress IHS Music to support performing arts center piano 1,287.00$ 7491 Exercise Equipment for Seniors 1,750.00$ MVCC 252-4732 unknown EDA Fund2,760.00$ 2010 Music In The Park 2,000.00$ PRF not startedLighting for Parking Lot at Silver View Park 2,064.00$ Parks 251-4470-7050 in progressAerator for Silver View Pond 600.00$ Parks 251-4470-7050 not started16,561.00$
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M E M O R A N D U M
TO: PARKS AND RECREATION AND FORESTRY COMMISSION
FROM: NICK DEBAR | PUBLIC WORKS DIRECTOR
DATE: DECEMBER 17, 2009
RE: OFFICER APPOINTMENTS FOR 2010 PRF COMMISSION MEETINGS
The City Council approved the recommendation of the Commission by appointing John Kroeger
and Darren Peterson to another three year term at their December 14, 2009 meeting. Below is
the current status of terms and appointments:
Commissioner Term Expires 2009 Officers
Jerry Kunz 12-31-2010
Cindy Palm 12-31-2010 Secretary
Gerald Arel 12-31-2011 Chair
Dale Aukee 12-31-2011 Vice-Chair
Dave Long 12-31-2011
John Kroeger 12-31-2012*
Darren Peterson 12-31-2012*
*new 3-year term
Commissioners will need to determine whether or not any changes to officers are desired for
2010. Any change to Chairperson requires a Commission recommendation for City Council
consideration. No Council action is needed for Vice-Chair or Secretary. Any recommendation
for Chairperson will be forwarded for Council consideration at their January 11, 2010 regular
meeting.
ITEM NO. 7D
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M E M O R A N D U M
TO: PARKS AND RECREATION AND FORESTRY COMMISSION
FROM: NICK DEBAR | PUBLIC WORKS DIRECTOR
DATE: DECEMBER 17, 2009
RE: ON-STREET PARKING OPTIONS ADJACENT TO PARK LANDS
Several inconsistencies exist for current on-street parking restriction scenarios adjacent to
Mounds View Parks. The parks having parking restrictions include Hillview, Groveland,
Lambert, and City Hall parks. City Staff is looking for background information and possible
recommendations to consistently apply on-street parking restrictions on streets adjacent to City
park lands.
ITEM NO. 8A
PRF COMMISSION MEETING SCHEDULE
LEGEND:
PROPOSED MEETING CITY OFFICES CLOSED SPECIAL EVENTS
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29-Town Hall Meeting
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*Meeting one week early *Meeting one week early
Other meetings:
Joint Meeting with City Council? (typically done at a work session - first Monday of the month)
January '10 February '10 March '10
August '10July '10
September '10
May '10 June '10
October '10 November '10
2010
December '10
April '10
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M E M O R A N D U M
TO: PARKS AND RECREATION AND FORESTRY COMMISSION
FROM: NICK DEBAR | PUBLIC WORKS DIRECTOR
DATE: DECEMBER 17, 2009
RE: CITY FORESTER UPDATE
The City of New Brighton passed a 2010 budget that includes funding for the City Forester
position which operates jointly with Mounds View. It is still uncertain if this position will be hired
since a Mayor and Council members were newly elected and will begin in early January. The
two cities will be working on an updated Joint Powers Agreement, which has been in place
since 1981. Mounds View will be involved in the hiring/interview process.
New Brighton has outlined the recruitment process as follows:
New Brighton Parks and Recreation Recruitment Timeline
Forester
January 2010 to April 2010
• Publications to be advertised in:
o LMCIT – League of Minnesota Cities Insurance Trust (January 4th thru January
25th)
o Forestry Associations – MSA (MN Society of Arboriculture) & UOM College of
Natural Resources (January 4th thru January 25th)
o Star and Tribune (Sun. January 15th)
o Bulletin (week of January 11th thru January 15th)
• Application deadline cut off is Monday, January 25, 2010
• Rate the applications January 26th thru January 29th
• Call potential candidates for interviews February 1st thru February 5th
• First Round-Interview potential candidates-February 8th thru February 19th
• Second Round-Interview potential candidates-February 22nd thru March 5th
• Contingent offer made the week of March 8th
• Approximate start date Thursday, April 1st
Special notes:
MLK Day – Monday, Jan. 18
Pres. Day – Monday, Feb. 15
ITEM NO. 9B2