The URL can be used to link to this page

Home My WebLink About01-28-2010 Agenda and Packet PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. | JANUARY 28, 2010 | MOUNDS VIEW CITY HALL MEETING AGENDA 1. CALL TO ORDER 2. ROLL CALL: Kunz, Palm, Kroeger, Arel, Long, Aukee, Peterson | Staff: Dazenski, DeBar 3. SPECIAL ORDER OF BUSINESS A. Oath of Office for Commissioners Kroeger and Peterson 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES A. December 17, 2009 Meeting Minutes 6. PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. 7. YMCA UPDATE (7:00) A. Program Updates B. 2010 Music-in-the-Park Update 8. UNFINISHED BUSINESS A. Discuss/Recommend Revised Policy Establishing Priority for Use of City Athletic Fields B. Discuss Lambert Park Building Replacement/Other Park Amenities C. Review Financial Reports (Park Dedication Fund, BBC) D. Review/Update Park Improvement Program (PIP) 9. NEW BUSINESS A. Discuss Potential Improvements for BBC Contributions B. Discuss Progress for Coach of the Year Award C. Assign Commission Member to Attend 2010 YMCA Advisory Committee Meetings 10. REPORTS A. Reports of Commission Members B. Reports of City Staff 1. Project Updates 2. City Forestry Update 11. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS A. Next Commission Meeting: February 25, 2010 1. Discuss On-Street Parking Options Adjacent to Park Lands (Old Business) 2. 12. ADJOURNMENT Mounds View Parks, Recreation and Forestry Commission Oath of Office I, Darren Peterson, do solemnly swear (or affirm) to support the Constitution of the United States and of this state and to discharge faithfully the duties, devolving upon me as a member of the Mounds View Parks, Recreation and Forestry Commission, to the best of my judgment and ability. Darren Peterson Date Witness: Nicholas DeBar Director of Public Works PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. | DECEMBER 17, 2009 | MOUNDS VIEW CITY HALL MEETING AGENDA 1. CALL TO ORDER at 6:34 PM 2. ROLL CALL: Kunz, Palm, Kroeger, Arel, Long, Aukee | Staff: DeBar, Ericson 3. APPROVAL OF AGENDA: Motion to approve agenda by Palm, 2nd by Long Motion Passed 6-0 4. APPROVAL OF MINUTES A. November 19, 2009 Meeting Minutes. Motion to approve minutes by Long, 2nd by Arel. Motion Passed 6-0. 5. PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. NO RESIDENTS PRESENT 6. YMCA UPDATE A. Program Updates: Cookies with Santa-over 60 families attended. Finished a food drive with Club Mid for Ralph Reeder Food Shelf. New programs starting the week of January 11th. Check city website and MV Matters. B. 2010 Music-in-the-Park Update After January 1st, will be contacting last year’s sponsors to see if they are interested in being involved again this year. Also contacting bands at that time. 7. UNFINISHED BUSINESS A. Recommend Policy Establishing Priority for Use of City Athletic Fields Change MVCC/YMCA to “the City.” Where does this document go from here? Forward to City Council for their approval. Post on city website. Suggested to mail to frequented organizations and to hand out to future organizations if needed. Staff will let Commission know when the City Council will have this on the agenda. Request that staff bring billing policy for field reservation to January meeting. Motion by Palm to recommend that the City Council approve the Policy Establishing Priority for Use of City Athletic Fields with changes as shown, 2nd by Kunz. Motion Passed 6-0. B. Review Schedule for Lambert Park Building Replacement Consider having city staff to do demolition, or bid separately. Reviewed tentative timeline. Need neighborhood meeting Consider having information/plans at 2010 Town Hall meeting. Street project should happen in 2011 at same time as tentative construction of new building. Can do some engineering in-house C. Review Financial Reports (Park Dedication Fund, BBC) Need to account for February and August 2008 contributions from BBC for “Park Improvement Projects” and “Silverview Park.” If $2000 was received from BBC for Music-in-the-Park into PRF fund in August 2009, it is not showing up on Park Dedication Fund Summary. D. Discuss/Recommend Officer Appointments for 2010 PRF Commission Meetings Motion by Kroeger, 2nd by Kunz to keep same appointments for Chair person, Vice- Chairperson and Secretary. Motion Passed 6-0. E. Review/Update Park Improvement Program (PIP): Some items have been combined, some are in process, some are complete. Will review in January 2010 to remove items and add items with Park Supervisor. 8. NEW BUSINESS A. Discuss On-Street Parking Options Adjacent to Park Lands Inconsistencies exist for current on-street parking restrictions on streets adjacent to parks. Hillview: Restricted parking southside of Hillview Rd, West side of Greenwood. Parking is allowed closest to park land. Could open up Hillview Rd. to both sides Groveland: Parking allowed on both sides of Arden, Restricted on park side of Groveland Rd.(could switch) and on east side of Fairchild (not park side) Oakwood: No parking restrictions. Oakwood should have one side restricted (south side). Lambert: Restricted parking on east side of Jackson Dr. (park side), but allowed on both sides of Lambert. Tight road, could have limited parking on east end of park nearest home access??? City Hall: Parking restricted for part of Edgewood closest to police access on park side. But allowed on both sides of Edgewood otherwise. Parking restricted on north side of Bronson (not park side) Woodcrest: need current parking status for Woodcrest Rd. Random: overflow parking allowed on both sides of Long Lake Rd, but what about on Ridge Rd. B. Review 2010 PRF Commission Meeting Schedule C. Change July 29th meeting to July 22nd (the fourth Thursday) Motion to approve 2010 calendar as ammended by Kunz, 2nd by Kroeger. Motion Passed 6-0. 9. REPORTS A. Reports of Commission Members: Nothing to report. B. Reports of City Staff 1. Need $560 more for Silverview lighting project to move lights and save on additional posts. Motion by Palm to use Park Dedication Funds to cover additional costs of $560 for Silverview lighting project with the understanding that $2064 will come from BBC contribution, 2nd by Long. Motion Passed 6-0 2. Ballfield fencing improvements underway. Removed old fencing, put in posts so can put fencing up throughout winter. 3. Lighting of north side of County Rd. 10 trailway: Lights are installed but not on yet. 4. City Forestry Update The New Brighton City Council approved budgeting for a City Forester in 2010 with approximate start date April 1, 2010. 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS A. Next Commission Meeting: January 28, 2010 • Move 7A to Staff Report • 8A move to old business 11. ADJOURNMENT: Motion to adjourn at 8:43 PM by Long, 2nd by Kroeger. Motion Passed 6-0 ITEM NO. 8CBETHLEHEM BAPTIST CHURCH CONTRIBUTION SUMMARYJANUARY 2010BBC CONTRIBUTION LEDGERDate / Reso. No.Parks/Recreation/Forestry Contributions Item Description / Purpose Amount Dept.Fund-Dept.-Account StatusAmount SpentOther Non-PRF Contributions Item Description / Purpose AmountTotal ContributionMay-05 Playground Equipment at Greenfield Park 12,750.00$ Parks completeFeb-0615,505.00$ 2006-#215,606.00$ Feb-0715,606.00$ 7023?2007-#215,918.00$ Feb-08 Park Improvement Projects (PIP) 4,265.25$ PRF 251-4470-7050 unknown Festival in the Park for family-friendly activities 5,260.00$ 7228 Y-Partners Program (assistance+scholarships) 4,265.25$ YMCA 252-4732 unknown EDA Fund supporting economic climate activities 2,758.00$ 16,548.50$ Aug-08 Silver View Park Improvements 10,000.00$ Parks 251-4470-7050 unknown7322Apr-09 Trailway project (benches, lighting, landscaping) 2,000.00$ Parks in progress EDA Fund2,760.00$ 7429 Backstop and Fencing at Silver View Park 1,800.00$ Parks 251-4470-7050 in progressLandscaping around CR-10 Gateway Signs 1,000.00$ Parks completeY-Partners Program 1,000.00$ YMCA 252-4732 in progressClub Mid Program 7,000.00$ YMCA 252-4732 in progressMVCC A/V Needs 1,001.00$ MVCC 252-4730-7030 unknown16,561.00$ Aug-09 MVCC Teen Center 6,100.00$ YMCA 252-4732 in progress IHS Music to support performing arts center piano 1,287.00$ 7491 Exercise Equipment for Seniors 1,750.00$ MVCC 252-4732 unknown EDA Fund2,760.00$ 2010 Music In The Park 2,000.00$ PRF not startedLighting for Parking Lot at Silver View Park 2,064.00$ Parks 251-4470-7050 in progressAerator for Silver View Pond 600.00$ Parks 251-4470-7050 not started16,561.00$ PARK IMPROVEMENT PLAN WORKSHEETupdated: 01-28-2010Parks PDF YMCA Special Proj. BBC Other Total100-4360 251-4470 252-4732 280-4180 Contributions Amount32,100$ 551,260$ 10,000$ 871,000$ 4,464$ 20,000$ 1,488,824$ 001 2009Lighting Upgrades - upgrade lights w/ more efficient fixtures GF, GL C 13,000$ 13,000$ in 2008 budget orig.002 2009Trail Rehab. - trail maintenance GF, SV B x x 8,200$ 8,200$ $1K-GF+$7.2K-SV003 2009Skating Rink Grading - level rink & re-seed with hardy mix GL B 1,500$ 1,500$ 004 2009Building Sidewalk - const. temp. HMA sidewalk to park bldg.GL B 2,000$ 2,000$ const. conc. s/w w/ street proj.005 2009Picnic Tables - purchase (2) picnic tables for outside bldg. GL B 2,200$ 2,200$ $900/table+$200/conc. slab006 2009Ballfield Turf Improvements - regrade & const. irrigation system (inc. water tap)GLC15,500$ 15,500$ $3K-grading+$2.5K water tap+$8K field irr.+$2K bldg. irr.combined w/ line 9 and placed in line 23007 2009Volleyball Court - replace standards & border GL B 2,500$ 2,500$ app'd w/ 2005 PIP008 2009Ballfield Fencing Imp. - replace/add to backstop fencingGL,HV, CH,SVC x x 10,000$ 1,800$ 11,800$ 009 2009Ballfield Turf Improvements - regrade & const. irrigation system (inc. water tap)HVC15,500$ 15,500$ $3K-grading+$2.5K water tap+$8K field irr.+$2K bldg. irr.combined w/ line 9 and placed in line 23010 2009Hockey Rink Surface Imp. - recon. rink surface HV B 6,000$ 6,000$ inc. w/ street proj.011 2009Pond Aerator - replace motor & const. elect. supply SV B 4,400$ 600$ 5,000$ utilize aerator from golf course012 2009Ballfield Grading Imp. - regrade field 1 and warning track SV B 2,000$ 2,000$ 013 2009Disc Golf Tee Pad Rehab - Eagle Scout proj. (materials only)SV B 2,000$ 2,000$ 014 2009Parking Lot Lighting - install new parking lot lights (Xcel) SV C 560$ 2,064$ 2,624$ 015 2010Ballfield Turf Improvements - regrade & const. irrigation system (inc. water tap)GL, HV C x 25,000$ 25,000$ water tap016 2010Lambert Park Building - demo/reconstruct park building (preconstruction)LB C x x 15,000$ 15,000$ 30,000$ 017 2010MVCC Gym Floor Refinishing - refinish gym floor MVCC B x 10,000$ 10,000$ 018 2010Pond Sediment Removal - rem. sedimentation from pond SV C20,000$ 20,000$ SW Funding, $10/cu yd x 2000 cu yd (est.)019 2010Pond Water Quality Imp. - study to treat algae in pond SV B 2,000$ 2,000$ 020 2010Jox Box - purchase new jox box SV? C x 1,000$ 1,000$ YearLine No.StatusIn BudgetNotesPri.In CIPOld Cat.Park(s)/ FacilityItem - Description Parks PDF YMCA Special Proj. BBC Other Total100-4360 251-4470 252-4732 280-4180 Contributions Amount32,100$ 551,260$ 10,000$ 871,000$ 4,464$ 20,000$ 1,488,824$ YearLine No.StatusIn BudgetNotesPri.In CIPOld Cat.Park(s)/ FacilityItem - Description021 2010Trailway Development - annual trail develop. program varies C x x104,000$ 104,000$ 022 2010Trailway Maintenance - annual trail maint. program varies C x x40,000$ 40,000$ 023 2010Park Imp. Plan - annual PIP funding for misc. items varies C x 25,000$ 25,000$ 024 2011City Hall Irrigation - const. irr. system around CH bldg. CH C x13,000$ 13,000$ in 2008 budget orig.025 2011City Hall Landscaping - regrade & repair irr. system around CH bldg.CH C x13,000$ 13,000$ in 2008 budget orig.026 2011Trail Bridge - imp. trail & replace bridge w/ golf course bridgeGF C x 40,000$ 40,000$ 027 2011Lambert Park Building - demo/reconstruct park building (construction)LB C x 130,000$ 130,000$ 260,000$ 028 2011Trailway Development - annual trail develop. program varies C x104,000$ 104,000$ 029 2011Trailway Maintenance - annual trail maint. program varies B x20,000$ 20,000$ 030 2011Park Imp. Plan - annual PIP funding for misc. items varies C x 25,000$ 25,000$ 031 2012Trailway Development - annual trail develop. program varies C x104,000$ 104,000$ 032 2012Trailway Maintenance - annual trail maint. program varies B x20,000$ 20,000$ 033 2012Park Imp. Plan - annual PIP funding for misc. items varies C x 25,000$ 25,000$ 034 2013Parking Lot Imp. - maint. for parking lot GF B x 50,000$ 50,000$ 035 2013Trailway Development - annual trail develop. program varies C x104,000$ 104,000$ 036 2013Trailway Maintenance - annual trail maint. program varies B x20,000$ 20,000$ 037 2013Park Imp. Plan - annual PIP funding for misc. items varies C x 25,000$ 25,000$ 038 2014Exterior Shell Imp. - reside park bldg. RD B x 20,000$ 20,000$ 039 2014Irrigation System - const. irrigation system RD C x 15,000$ 15,000$ 040 2014Trailway Development - annual trail develop. program varies C x104,000$ 104,000$ 041 2014Trailway Maintenance - annual trail maint. program varies B x20,000$ 20,000$ Parks PDF YMCA Special Proj. BBC Other Total100-4360 251-4470 252-4732 280-4180 Contributions Amount32,100$ 551,260$ 10,000$ 871,000$ 4,464$ 20,000$ 1,488,824$ YearLine No.StatusIn BudgetNotesPri.In CIPOld Cat.Park(s)/ FacilityItem - Description042 2014Park Imp. Plan - annual PIP funding for misc. items varies C x 25,000$ 25,000$ 043 2015Trailway Maintenance - annual trail maint. program varies B x20,000$ 20,000$ 044 2015Park Imp. Plan - annual PIP funding for misc. items varies C x 25,000$ 25,000$ 045 2016Trailway Maintenance - annual trail maint. program varies B x20,000$ 20,000$ 046 2016Park Imp. Plan - annual PIP funding for misc. items varies C x 25,000$ 25,000$ 047 2017Trailway Maintenance - annual trail maint. program varies B x20,000$ 20,000$ 048 2017Park Imp. Plan - annual PIP funding for misc. items varies C x 25,000$ 25,000$ Item No: 8E Meeting Date: February 22, 2010 Type of Business: Consent Agenda Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 7585, Approving a Policy Establishing Reservation Priority for Use of City Athletic Fields Background: The athletic fields that Mounds View owns and maintains are very popular but especially during spring and summer months. The fields, which include baseball/softball and soccer fields, are reserved by a wide variety of groups including private companies, church groups, and residents. However, the largest group making reservations are area youth athletic associations. To assist the YMCA in making reservations for the various groups, the Commission drafted a policy to establish priority for use of Mounds View athletic fields. Many neighboring cities have similar policies, and the one being recommended is most similar to the City of Shoreview. Discussion: The City Council reviewed the proposed policy with several members of the Parks and Recreation and Forestry Commission (PRF) at their January 10, 2010 work session. At that meeting, the City Council indicated support for the policy and asked for several items on the policy to be clarified. The items requesting clarification were minor revisions to the overall document, most notably associated with how new organizations will be recognized. At their January 28, 2010 meeting, the PRF Commission revised the policy to address the City Council comments and unanimously recommend (7-0) it’s adopting to the City Council. The attached document shows revisions made by the PRF Commission from the version reviewed by the City Council at the January work session. The timing of the policy is very good since the YMCA will begin scheduling reservations for baseball and softball season. Recommendation: The PRF Commission and City Staff recommend that the City Council consider adopting Resolution 7585 that will approve a policy establishing a priority system for general reservation of City-owned athletic fields. Respectfully submitted, Nick DeBar Public Works Director Attachments:  Policy Revisions Document  Resolution 7585 PRF COMMISSION MEETING SCHEDULE LEGEND: PROPOSED MEETING CITY OFFICES CLOSED SPECIAL EVENTS Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa 1 2 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 3 4 5 6 7 8 9 7 8 9 10 11 12 13 7 8 9 10 11 12 13 4 5 6 7 8 9 10 10 11 12 13 14 15 16 14 15 16 17 18 19 20 14 15 16 17 18 19 20 11 12 13 14 15 16 17 17 18 19 20 21 22 23 21 22 23 24 25 26 27 21 22 23 24 25 26 27 18 19 20 21 22 23 24 24 25 26 27 28 29 30 28 28 29 30 31 25 26 27 28 29 30 31 29-Town Hall Meeting Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa 1 1 2 3 4 5 1 2 3 1 2 3 4 5 6 7 2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14 9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28 23 24 25 26 27 28 29 27 28 29 30 25 26 27 28 29 30 31 29 30 31 30 31 Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa 1 2 3 4 1 2 1 2 3 4 5 6 1 2 3 4 5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13 5 6 7 8 9 10 11 12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18 19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25 26 27 28 29 30 24 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31 31 *Meeting one week early *Meeting one week early 2010 December '10 April '10 September '10 May '10 June '10 October '10 November '10 January '10 February '10 March '10 August '10July '10