The URL can be used to link to this page

Home My WebLink About02-25-2010 Agenda and PacketPARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. | FEBRUARY 25, 2010 | MOUNDS VIEW CITY HALL MEETING AGENDA 1. CALL TO ORDER 2. ROLL CALL: Kunz, Palm, Kroeger, Arel, Long, Aukee, Peterson | Staff: Dazenski, DeBar 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES A. January 28, 2010 Meeting Minutes 5. PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. 6. YMCA UPDATE A. Program Updates B. 2010 Music-in-the-Park Update 7. UNFINISHED BUSINESS A. Update on Coach of the Year Award 8. NEW BUSINESS A. Discuss Potential Improvements for Proposed Memorial at Greenfield Park Baseball Field 9. REPORTS A. Reports of Commission Members 1. Update on Feb. 17, 2010 Meeting with BBC (Kroeger) B. Reports of City Staff 1. Update on Reservation Policy for Athletic Fields/Fee Schedule Block Definition 2. Project Updates/Maintenance Activities 3. City Forestry Updates (Rehiring, Arbor Day, Tree Sale) 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS A. Next Commission Meeting: March 25, 2010 1. Discuss Lambert Park Building Replacement/Other Park Amenities - March 2010 2. Discuss On-Street Parking Options Adjacent to Park Lands 3. Review Financial Reports (PDF, BBC) - April 2010 4. Review/Update Park Improvement Program (PIP) - May/June 2010 11. ADJOURNMENT PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. | FEBRUARY 25, 2010 | MOUNDS VIEW CITY HALL MEETING AGENDA 1. CALL TO ORDER at 6:33 PM 2. ROLL CALL: Kunz, Palm, Kroeger, Arel, Aukee, Peterson | Staff: DeBar, Prindle 3. APPROVAL OF AGENDA: Move YMCA update lower on the agenda for when Prindle arrives. Add Town Hall Meeting to New Business B. Motion to approve amended agenda by Palm, 2nd by Kroeger. Motion Passed 6-0 4. APPROVAL OF MINUTES A. January 28, 2010 Meeting Minutes. Made several typographical changes. Changed Rick Wriskey tree planting to Groveland Park, not Greenfield Park. Motion to approve as changed by Kroeger, 2nd by Aukee. Motion Passed 6-0 5. PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. No residents present. 6. YMCA UPDATE A. Program Updates: 6th Annual Garage Sale This Saturday, February 27th, 8am-1pm. April 17th 12-2 Spring Fling. Spring programs now open for registration. Can sign up for Summer Park Program B. 2010 Music-in-the-Park Update: Looking at local high school and professional music school jazz band for the first night, and a larger group for the last event. C. Annual Report shared: Roughly 800 more people using the fields and buildings more in 2009 compared to 2008. Shared ice rink usage. A bit more usage in 2010 vs. 2009. Three rental requests. One was allowed due to request during non-peak hours. As indoor ice fees increase, may need to consider fee charges for outdoor rink rental next season. 7. UNFINISHED BUSINESS A. Update on Coach of the Year Award: Have received two nominations. Motion for candidate #2, EB, as the Volunteer Coach of the Year for 2009 by Kroeger, 2nd by Aukee. Motion Passed 6-0. Arel will contact recipient to attend the Town Hall meeting. 8. NEW BUSINESS A. Discuss Potential Improvements for Proposed Memorial at Greenfield Park Baseball Field *Ideas include a batting cage, dug-outs, scoreboard, artificial grass in the infield. Need cost estimates. Representatives from IBL were in attendance and liked all ideas. Favored batting cages. Meeting with donor to be held March 1. Arel will attend with DeBar. More information to come at March meeting. B. Town Hall Meeting: Monday, March 29th 6:00-8:30 PM at City Hall. Display for Lambert Park at Public Works counter. Park Promotion video, Facility Guide Brochures available. DeBar will verify our invitation. 9. REPORTS A. Reports of Commission Members 1. Update on Feb. 17, 2010 Meeting with BBC (Kroeger attended): Shared ideas from January meeting. B. Reports of City Staff 1. Update on Reservation Policy for Athletic Fields/Fee Schedule Block Definition: City Council did adopt the Policy Establishing Reservation Priority for Use of City Athletic Fields as amended in January. City Council changed rental fee “block” time from 55-minutes to 4 hours. 2. Project Updates/Maintenance Activities: *Fencing close to complete. *Soliciting bids to resurface MVCC gym floor and dance floor in banquet hall. *Silver View Park lighting waiting until spring. *Request from Metropolitian Council to purchase one of the bridges salvaged from golf course. May be putting them up for sale. *No longer flooding the ice rinks. 3. City Forestry Updates: *New Brighton is reviewing applications *Arbor Day April 23rd *Tree Sale orders due April 2, 2010 *Follow up on diseased tree removal 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS A. Next Commission Meeting: March 25, 2010 1. Discuss Lambert Park Building Replacement/Other Park Amenities - March 2010 2. Discuss On-Street Parking Options Adjacent to Park Lands 3. Review Financial Reports (PDF, BBC) - April 2010 4. Review/Update Park Improvement Program (PIP) - May/June 2010 5. Use of Silver View soccer field by outside groups and adult groups 11. ADJOURNMENT: Motion to adjourn at 8:20 PM by Kunz, 2nd by Palm. Motion Passed 6-0. Item No: 8E Meeting Date: February 22, 2010 Type of Business: Consent Agenda Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 7585, Approving a Policy Establishing Reservation Priority for Use of City Athletic Fields Background: The athletic fields that Mounds View owns and maintains are very popular but especially during spring and summer months. The fields, which include baseball/softball and soccer fields, are reserved by a wide variety of groups including private companies, church groups, and residents. However, the largest group making reservations are area youth athletic associations. To assist the YMCA in making reservations for the various groups, the Commission drafted a policy to establish priority for use of Mounds View athletic fields. Many neighboring cities have similar policies, and the one being recommended is most similar to the City of Shoreview. Discussion: The City Council reviewed the proposed policy with several members of the Parks and Recreation and Forestry Commission (PRF) at their January 10, 2010 work session. At that meeting, the City Council indicated support for the policy and asked for several items on the policy to be clarified. The items requesting clarification were minor revisions to the overall document, most notably associated with how new organizations will be recognized. At their January 28, 2010 meeting, the PRF Commission revised the policy to address the City Council comments and unanimously recommend (7-0) it’s adopting to the City Council. The attached document shows revisions made by the PRF Commission from the version reviewed by the City Council at the January work session. The timing of the policy is very good since the YMCA will begin scheduling reservations for baseball and softball season. Recommendation: The PRF Commission and City Staff recommend that the City Council consider adopting Resolution 7585 that will approve a policy establishing a priority system for general reservation of City-owned athletic fields. Respectfully submitted, Nick DeBar Public Works Director Attachments:  Policy Revisions Document  Resolution 7585 M:\PublicWorks\Admin-Engr\CC-Advisory_Groups\Park-Rec-Forest_Cmssn\Mtg_Packets\2010\02-25-2010\BBC_Funding_Sheet.xls-BBC 1/2 BETHLEHEM BAPTIST CHURCH CONTRIBUTION SUMMARY FEBRUARY 2010 BBC CONTRIBUTION LEDGER Date / Reso. No. Parks/Recreation/Forestry Contributions Item Description / Purpose Amount Dept. Fund-Dept.- Account Status Other Non-PRF Contributions Item Description / Purpose Amount Total Contribution May-05 Playground Equipment at Greenfield Park 12,750.00$ Parks complete $ 12,750.00 Aug-05 Groveland Park Building $ 7,500.00 Parks complete Y Partners $ 2,500.00 6598 Festival in the Park 2,500.00$ 12,500.00$ Feb-06 Groveland Park Improvements 2,500.00$ complete DARE Program 2,000.00$ Community Center Improvements 2,500.00$ Irondale High School phy-ed equipment 1,500.00$ Y-Partners Program 2,500.00$ CEAP 2,500.00$ EDA Fund 2,550.00$ 16,050.00$ Aug-06 DARE Program 2,000.00$ 6910 MVCC Play Equipment 2,500.00$ STAND & SAIL programs 2,500.00$ Festival in the Park 1,500.00$ Y-Partners Program Assistance 2,500.00$ CEAP Assistance 2,005.00$ EDA Fund 2,601.00$ 15,606.00$ Feb-07 Stand & Sail Programs 3,500.00$ 7023 Dare Program 2,000.00$ MVCC Play Equipment 2,000.00$ Y Partner Assistance 3,500.00$ CEAP Assistance 2,265.00$ EDA Fund 2,653.00$ 15,918.00$ Aug-07 Stand Program 6,632.50$ 7146 EDA Fund 2,653.00$ SAIL Program 6,632.50$ 15,918.00$ Feb-08 Park Improvement Projects (PIP)4,265.25$ PRF 251-4470-7050 unknown Festival in the Park for family-friendly activities 5,260.00$ 7228 Y-Partners Program (assistance+scholarships)4,265.25$ YMCA 252-4732 unknown EDA Fund supporting economic climate activities 2,758.00$ 16,548.50$ Aug-08 Silver View Park Improvements 10,000.00$ Parks 251-4470-7050 unknown Ralph Reeder Food Shelf 3,530.50$ 7322 EDA Fund 2,706.00$ 16,236.50$ M:\PublicWorks\Admin-Engr\CC-Advisory_Groups\Park-Rec-Forest_Cmssn\Mtg_Packets\2010\02-25-2010\BBC_Funding_Sheet.xls-BBC 2/2 BBC CONTRIBUTION LEDGER Date / Reso. No. Parks/Recreation/Forestry Contributions Item Description / Purpose Amount Dept. Fund-Dept.- Account Status Other Non-PRF Contributions Item Description / Purpose Amount Total Contribution Apr-09 Trailway project (benches, lighting, landscaping)2,000.00$ Parks in progress EDA Fund 2,760.00$ 7429 Backstop and Fencing at Silver View Park 1,800.00$ Parks 251-4470-7050 complete Landscaping around CR-10 Gateway Signs 1,000.00$ Parks complete Y-Partners Program 1,000.00$ YMCA 252-4732 in progress Club Mid Program 7,000.00$ YMCA 252-4732 in progress MVCC A/V Needs 1,001.00$ MVCC 252-4730-7030 unknown 16,561.00$ Aug-09 MVCC Teen Center 6,100.00$ YMCA 252-4732 in progress IHS Music to support performing arts center piano 1,287.00$ 7491 Exercise Equipment for Seniors 1,750.00$ MVCC 252-4732 unknown EDA Fund 2,760.00$ 2010 Music In The Park 2,000.00$ PRF not started Lighting for Parking Lot at Silver View Park 2,064.00$ Parks 251-4470-7050 in progress Aerator for Silver View Pond 600.00$ Parks 251-4470-7050 not started 16,561.00$ Total Amounts:67,595.50$ 87,053.50$ 154,649.00$ BETHLEHEM BAPTIST CHURCH CONTRIBUTION SUMMARYFEBRUARY 2010BBC CONTRIBUTION LEDGERDate / Reso. No.Parks/Recreation/Forestry Contributions Item Description / Purpose Amount Dept.Fund-Dept.-Account StatusOther Non-PRF Contributions Item Description / Purpose Amount Total ContributionMay-05 Playground Equipment at Greenfield Park 12,750.00$ Parks complete $ 12,750.00 Aug-05Groveland Park Building $ 7,500.00 ParkscompleteY Partners $ 2,500.00 6598Festival in the Park 2,500.00$ 12,500.00$ Feb-06 Groveland Park Improvements 2,500.00$ complete DARE Program 2,000.00$ Community Center Improvements 2,500.00$ Irondale High School phy-ed equipment 1,500.00$ Y-Partners Program 2,500.00$ CEAP2,500.00$ EDA Fund2,550.00$ 16,050.00$ Aug-06DARE Program 2,000.00$ 6910MVCC Play Equipment 2,500.00$ STAND & SAIL programs 2,500.00$ Festival in the Park 1,500.00$ Y-Partners Program Assistance 2,500.00$ CEAP Assistance 2,005.00$ EDA Fund2,601.00$ 15,606.00$ Feb-07Stand & Sail Programs 3,500.00$ 7023Dare Program 2,000.00$ MVCC Play Equipment 2,000.00$ Y Partner Assistance 3,500.00$ CEAP Assistance 2,265.00$ EDA Fund2,653.00$ 15,918.00$ Aug-07Stand Program 6,632.50$ 7146EDA Fund2,653.00$ SAIL Program 6,632.50$ 15,918.00$ Feb-08 Park Improvement Projects (PIP) 4,265.25$ PRF 251-4470-7050 unknown Festival in the Park for family-friendly activities 5,260.00$ 7228 Y-Partners Program (assistance+scholarships) 4,265.25$ YMCA 252-4732 unknown EDA Fund supporting economic climate activities 2,758.00$ 16,548.50$ Aug-08 Silver View Park Improvements 10,000.00$ Parks 251-4470-7050 unknown Ralph Reeder Food Shelf 3,530.50$ 7322EDA Fund2,706.00$ 16,236.50$ H:\PRF\10-0225\BBC_Funding_Sheet.xls-BBC1/2 BBC CONTRIBUTION LEDGERDate / Reso. No.Parks/Recreation/Forestry Contributions Item Description / Purpose Amount Dept.Fund-Dept.-Account StatusOther Non-PRF Contributions Item Description / Purpose Amount Total ContributionApr-09 Trailway project (benches, lighting, landscaping) 2,000.00$ Parks in progress EDA Fund2,760.00$ 7429 Backstop and Fencing at Silver View Park 1,800.00$ Parks 251-4470-7050 completeLandscaping around CR-10 Gateway Signs 1,000.00$ Parks completeY-Partners Program 1,000.00$ YMCA 252-4732 in progressClub Mid Program 7,000.00$ YMCA 252-4732 in progressMVCC A/V Needs 1,001.00$ MVCC 252-4730-7030 unknown16,561.00$ Aug-09 MVCC Teen Center 6,100.00$ YMCA 252-4732 in progress IHS Music to support performing arts center piano 1,287.00$ 7491 Exercise Equipment for Seniors 1,750.00$ MVCC 252-4732 unknown EDA Fund2,760.00$ 2010 Music In The Park 2,000.00$ PRF not startedLighting for Parking Lot at Silver View Park 2,064.00$ Parks 251-4470-7050 in progressAerator for Silver View Pond 600.00$ Parks 251-4470-7050 not started16,561.00$ Total Amounts:67,595.50$ 87,053.50$ 154,649.00$ H:\PRF\10-0225\BBC_Funding_Sheet.xls-BBC2/2