HomeMy WebLinkAbout03-25-2010 Agenda and Packet
PARKS AND RECREATION AND FORESTRY COMMISSION
6:30 P.M. | MARCH 25, 2010 | MOUNDS VIEW CITY HALL
MEETING AGENDA
1. CALL TO ORDER
2. ROLL CALL: Kunz, Palm, Kroeger, Arel, Long, Aukee, Peterson | Staff: Dazenski, DeBar
3. APPROVAL OF AGENDA
4. APPROVAL OF MINUTES
A. February 25, 2010 Meeting Minutes
5. PUBLIC INPUT
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full
name and address. Please limit your comments to three minutes.
6. YMCA UPDATE
A. Program Updates
B. 2010 Music-in-the-Park Update
7. UNFINISHED BUSINESS
A. Discuss Greenfield Park Baseball Field Memorial Improvements
8. NEW BUSINESS
A. Review New Mounds View Code of Conduct and Statement of Values Policies
B. Discuss Unauthorized Use of Soccer Fields by Adult Groups
C. Discuss Agenda for Parks Tour (May 2010)
9. REPORTS
A. Reports of Commission Members
B. Reports of City Staff
1. Project Updates/Maintenance Activities
2. City Forestry Updates
3. BBC Contribution Update
10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS
A. Next Commission Meeting: April 22, 2010
1. Discuss Lambert Park Building Replacement/Other Park Amenities – April 2010
2. Review Financial Reports (PDF, BBC) - April 2010
3. Review City Budgets - April 2010
4. Parks Tour – May 2010
5. Review/Update Park Improvement Program (PIP) - May/June 2010
6. Discuss On-Street Parking Options Adjacent to Park Lands – May/June 2010
11. ADJOURNMENT
PARKS AND RECREATION AND FORESTRY COMMISSION
6:30 P.M. | FEBRUARY 25, 2010 | MOUNDS VIEW CITY HALL
MEETING AGENDA
1. CALL TO ORDER at 6:33 PM
2. ROLL CALL: Kunz, Palm, Kroeger, Arel, Aukee, Peterson | Staff: DeBar, Prindle
3. APPROVAL OF AGENDA: Move YMCA update lower on the agenda for when Prindle arrives.
Add Town Hall Meeting to New Business B. Motion to approve amended agenda by Palm,
2nd by Kroeger. Motion Passed 6-0
4. APPROVAL OF MINUTES
A. January 28, 2010 Meeting Minutes. Made several typographical changes. Changed Rick
Wriskey tree planting to Groveland Park, not Greenfield Park. Motion to approve as
changed by Kroeger, 2nd by Aukee. Motion Passed 6-0
5. PUBLIC INPUT
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full
name and address. Please limit your comments to three minutes. No residents present.
6. YMCA UPDATE
A. Program Updates: 6th Annual Garage Sale This Saturday, February 27th, 8am-1pm.
April 17th 12-2 Spring Fling. Spring programs now open for registration. Can sign up for
Summer Park Program
B. 2010 Music-in-the-Park Update: Looking at local high school and professional music
school jazz band for the first night, and a larger group for the last event.
C. Annual Report shared: Roughly 800 more people using the fields and buildings more in
2009 compared to 2008. Shared ice rink usage. A bit more usage in 2010 vs. 2009. Three
rental requests. One was allowed due to request during non-peak hours. As indoor ice fees
increase, may need to consider fee charges for outdoor rink rental next season.
7. UNFINISHED BUSINESS
A. Update on Coach of the Year Award: Have received two nominations. Motion for
candidate #2, EB, as the Volunteer Coach of the Year for 2009 by Kroeger, 2nd by
Aukee. Motion Passed 6-0. Arel will contact recipient to attend the Town Hall
meeting.
8. NEW BUSINESS
A. Discuss Potential Improvements for Proposed Memorial at Greenfield Park Baseball Field
*Ideas include a batting cage, dug-outs, scoreboard, artificial grass in the infield. Need cost
estimates. Representatives from IBL were in attendance and liked all ideas. Favored
batting cages. Meeting with donor to be held March 1. Arel will attend with DeBar.
More information to come at March meeting.
B. Town Hall Meeting: Monday, March 29th 6:00-8:30 PM at City Hall. Display for Lambert Park
at Public Works counter. Park Promotion video, Facility Guide Brochures available. DeBar
will verify our invitation.
9. REPORTS
A. Reports of Commission Members
1. Update on Feb. 17, 2010 Meeting with BBC (Kroeger attended): Shared ideas from
January meeting.
B. Reports of City Staff
1. Update on Reservation Policy for Athletic Fields/Fee Schedule Block Definition:
City Council did adopt the Policy Establishing Reservation Priority for Use of City
Athletic Fields as amended in January. City Council changed rental fee “block” time from
55-minutes to 4 hours.
2. Project Updates/Maintenance Activities:
*Fencing close to complete.
*Soliciting bids to resurface MVCC gym floor and dance floor in banquet hall.
*Silver View Park lighting waiting until spring.
*Request from Metropolitian Council to purchase one of the bridges salvaged from golf
course. May be putting them up for sale.
*No longer flooding the ice rinks.
3. City Forestry Updates:
*New Brighton is reviewing applications
*Arbor Day April 23rd
*Tree Sale orders due April 2, 2010
*Follow up on diseased tree removal
10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS
A. Next Commission Meeting: March 25, 2010
1. Discuss Lambert Park Building Replacement/Other Park Amenities - March 2010
2. Discuss On-Street Parking Options Adjacent to Park Lands
3. Review Financial Reports (PDF, BBC) - April 2010
4. Review/Update Park Improvement Program (PIP) - May/June 2010
5. Use of Silver View soccer field by outside groups and adult groups
11. ADJOURNMENT: Motion to adjourn at 8:20 PM by Kunz, 2nd by Palm. Motion Passed 6-0.
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M E M O R A N D U MM E M O R A N D U MM E M O R A N D U MM E M O R A N D U M
TO: PARKS AND RECREATION AND FORESTRY COMMISSIONERS
FROM: NICK DEBAR | PUBLIC WORKS DIRECTOR
DATE: MARCH 25, 2010
RE: GREENFIELD PARK BASEBALL FIELD MEMORIAL IMPROVEMENTS
The City was first contacted by Kate Wisser, a New Brighton resident, in January 2010 who
informed the City that she was interested in making a donation in memory of her late husband,
Mark Wisser. Mr. Wisser was actively involved with the Little Lakes Little League youth baseball as
a coach and volunteer and was a big fan of the baseball field at Greenfield Park.
At their February 25, 2010 meeting, the Commission discussed possible improvements for the ball
field memorial. The Commissioners suggested the following (in order of preference): 1) batting
cages, 2) dugouts, and 3) electronic scoreboard. City staff and the PRF Commission Chair met
with Ms. Wisser on March 1, 2010 to discuss the Commissions recommendations. The costs for
the ball field improvements (batting cages, dugouts, and an electronic scoreboard) are estimated to
be around $30,000. Ms. Wisser believes that there is enough memorial funds to cover these costs
and has requested that the ball field be named after her late husband as a condition for the
memorial funds.
City staff is looking for a recommendation from the PRF Commission regarding this memorial
proposal. Ms. Wisser is expected to attend the Commission meeting. If Commissioners agree to
recommend this memorial proposal, it is expected that the City Council will discuss the proposal at
their April 5, 2010 work session or April 12, 2010 regular meeting.
Attached for the Commissions reference is the City’s adopted Memorial Policy for Commission
reference.
Attachments:
• Memorial Policy
ITEM NO. 7A
Public Works
MEMORIALS IN CITY PARKS (on public property) POLICY
Purpose
The City recognizes the desire of citizens to commemorate a former citizen with
the dedication of a memorial in a City park or on City-owned property. Such a
memorial may include planting a tree, dedicating a bench, etc.
The purpose of this policy is to ensure that the City is consistent in how it allows
the use of City-owned property for dedicating memorials and to ensure that the
items dedicated do not detract from the value or proposed use of the City-owned
property or create additional maintenance and upkeep for the City.
Policy
For citizens wishing to dedicate a memorial on City-owned property, the following
policy will apply:
1. Individual(s) will be allowed to request any City park for their
memorial, to be approved by the Commission.
2. Individual(s) will agree to pay for the cost of proposed memorial
and installation.
3. Individual(s) will work with City staff to purchase a product similar to
existing park equipment so it will complement or enhance existing
park aesthetics without significantly increasing park maintenance.
4. If a tree is requested, individual(s) will work with the City forester to
purchase a tree of desirable type for preferred park location.
5. Individual(s) will pay for a plaque, if desired, to attach on or near
the memorial.
6. The Mounds View Parks Department will provide general upkeep of
the memorial, as it fits with any regular park maintenance.
7. The City of Mounds View will not pay to replace any memorial that
is damaged beyond repair by vandalism or weather-related
incidents. However, the individual(s) will be notified, if possible, if
such an incident occurs.
8. The Mounds View Parks, Recreation, and Forestry Commission will
make every effort to work with individual(s) to honor the memorial
request and make a recommendation to the Mounds View City
Council for final approval.
9. In cases where a memorial will need to be removed, relocated or
displaced for whatever reason, effort will be made to notify the
individual(s) who originally requested such dedication.
As this is a policy, the City Council reserves the right to deviate from this policy if
it is in the best interest of the City.
_____________________
City Administrator Date
Effective Date: November 26, 2007
Revision Date:
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M E M O R A N D U MM E M O R A N D U MM E M O R A N D U MM E M O R A N D U M
TO: PARKS AND RECREATION AND FORESTRY COMMISSIONERS
FROM: NICK DEBAR | PUBLIC WORKS DIRECTOR
DATE: MARCH 25, 2010
RE: CITY CODE OF CONDUCT AND STATEMENT OF VALUES POLICIES
The Mounds View City Council passed Resolution 7588 on March 8, 2010 approving the City of
Mounds View Code of Conduct and Statement of Values policies. The policies apply to the City
Council, Commission and Committee members, and City employees and are required to be
distributed to all of the above.
Last year, the League of Minnesota Cities (LMC) established a ten-member ethics advisory panel to
work toward a product that would promote high standards of ethical behavior while providing a
helpful framework to city officials who deal with such issues. The panel, which included Mounds
View Council Member Carol Mueller, produced two model documents—a code of conduct and a
statement of values.
The Code of Conduct is a “law-based” document, incorporating very specific standards of behavior
that are already written into state statute or that have been handed down by court rulings. The Code
of Conduct also offers legal methods for dealing with infractions. By adopting this code at the
municipal level, a city council can take self-initiated action to see that these standards are upheld in
the community, rather than having to wait on civil litigation initiated by citizens or criminal
prosecution by the county attorney.
The Statement of Values is an aspirational document, intended to provide a framework for ethical
decision-making. The values it promotes can only be self-enforced, primarily by providing an ethical
anchor, raising the quality of discussion and expectation among city officials and in the community,
and by appealing to the conscience of the individual. It would be difficult and likely
counterproductive to suggest that such values could be subject to formal review or enforcement
action.
Attachments:
• Code of Conduct Policy
• Statement of Values Policy
• Resolution 7588
ITEM NO. 8A
Code of Conduct Policy
Purpose
The City Council of the City of Mounds View determines that a code of conduct for its
members, as well as the members of the commissions and committees of the City of
Mounds View, is essential for the public affairs of the City. By eliminating conflicts of
interest and providing standards for conduct in City matters, the City Council hopes to
promote the faith and confidence of the citizens of Mounds View in their government and to
encourage its citizens to serve on its Council, commissions and committees.
Standards of Conduct
Subd. 1. No member of the City Council or a City commission or committee may
knowingly:
a. Violate the open meeting law.
b. Participate in a matter that affects the person’s financial interests or those of a
business with which the person is associated, unless the effect on the person or
business is no greater than on other members of the same business classification,
profession, or occupation.
c. Use the person’s public position to secure special privileges or exemptions for the
person or for others.
d. Use the person’s public position to solicit personal gifts or favors.
e. Use the person’s public position for personal gain.
f. Except as specifically permitted pursuant to Minn. Stat. 471.895, accept or receive
any gift of substance, whether in the form of money, services, loan, travel,
entertainment, hospitality, promise, or any other form, under circumstances in which
it could be reasonably expected to influence the person, the person’s performance
of official action, or be intended as a reward for the person’s official action.
g. Disclose to the public, or use for the person’s or another person’s personal gain,
information that was gained by reason of the person’s public position if the
information was not public data or was discussed at a closed session of the City
Council.
h. Disclose information that was received, discussed, or decided in conference with
the City’s legal counsel that is protected by the attorney-client privilege unless a
majority of the City Council has authorized the disclosure.
i. Represent private interests before the City Council or any City committee,
commission or agency.
Subd. 2. Except as prohibited by the provisions of Minn. Stat Sec. 471.87, there is no
violation of subdivision 1b of this section for a matter that comes before the council, board,
or commission if the member of the council, board, or commission publicly discloses the
circumstances that would violate these standards and refrains from participating in the
discussion and vote on the matter. Nothing herein shall be construed to prohibit a contract
with a member of the city council under the circumstances described under Minn. Stat.
Sec. 471.88, if proper statutory procedures are followed.
Complaint, Hearing
Complaints alleging a violation of these standards of conduct may be submitted in writing
to the City Administrator. The complaint must contain supporting facts for the allegation.
The City Council may hold a hearing after receiving the written complaint or upon the
Council's own volition. A hearing must be held only if the City Council determines (1) upon
advice of the city attorney, designee, or other attorney appointed by the council, that the
factual allegations state a sufficient claim of a violation of these standards or rise to the
level of a legally-recognized conflict of interest, and (2) that the complaint has been lodged
in good faith and not for impermissible purposes such as delay. The City Council’s
determination must be made within 30 days of the filing of the allegation with the City
Administrator. If the Council determines that there is adequate justification for holding a
hearing, the hearing must be held within 30 days of the City Council’s determination. At
the hearing, the person alleged to have violated these standards shall be provided an
opportunity to be heard. After the hearing, if the Council finds that a violation of a standard
has occurred or exists, the Council may censure the person, refer the matter for criminal
prosecution, request an official not to participate in a decision, or remove an appointed
member of an advisory commission or committee from office.
Policy approved via Resolution 7588
Adopted March 8, 2010
Statement of Values
Preamble
The proper operation of democratic government requires that decision-makers be independent,
impartial, and accountable to the people they serve. The City of Mounds View has adopted this
Statement of Values to promote and maintain the highest standards of personal and
professional conduct in the City's government. All elected and appointed officials, City
employees, and volunteers are required to subscribe to this statement, understand how it
applies to their specific responsibilities, and practice its core values in their work. Because we
seek public confidence in the City's services and public trust of its decision-makers, our
decisions and our work must meet the most demanding ethical standards and demonstrate the
highest levels of achievement in following this statement.
The Values
As a Representative of the City of Mounds View,
1. I serve the public interest
2. I fulfill the duties and responsibilities of holding public office
3. I am ethical
4. I am professional
5. I am fiscally responsible
6. I am conscientious
7. I communicate effectively
8. I am collaborative
9. I am forward thinking
Value expressions
1. I serve the public interest. In practice, this value means that:
a. I provide courteous, equitable, and prompt service to everyone.
b. I am attuned to, and care about, the needs and issues of citizens, public officials, and
city workers.
c. I am interested, engaged, and responsive in my interactions with constituents.
d. I recognize and support the public’s right to know the public’s business.
2. I fulfill the duties and responsibilities of holding public office. In practice, this value means
that:
a. I observe the highest standards of integrity in my official acts and undertake my
responsibilities for the benefit of the greater public good.
b. I faithfully discharge the duties of my office regardless of my personal considerations,
recognizing that the public interest is my primary concern.
c. I uphold the Constitution of the United States and the Constitution of the State of
Minnesota and carry out impartially the laws of the nation, state, and city and thus foster
respect for all government.
d. I comply with both the letter and the spirit of the laws and policies affecting operations of
the City.
e. I recognize my obligation to implement the adopted goals and objectives of the City in
good faith, regardless of my personal views.
f. I conduct myself in both my official and personal actions in a manner that is above
reproach.
g. I do not use my position to secure for myself or others special privileges or exemptions
that are different from those available to the general public.
h. I understand and abide by the respective roles and responsibilities of elected and
appointed officials and city staff and will not undermine them in their work.
i. I am independent, impartial, and fair in my judgment and actions.
3. I am ethical. In practice, this value means that:
a. I am trustworthy, acting with the utmost integrity and moral courage.
b. I am truthful, doing what I say I will do, and am reliable.
c. I am accountable for my actions and behavior and accept responsibility for my decisions.
d. I make impartial decisions, free of influence from unlawful gifts, narrow political interests,
and financial and other personal interests that impair my independence of judgment or
action.
e. I am fair, distributing benefits and burdens according to consistent and equitable criteria.
f. I oppose all forms of harassment and unlawful discrimination.
g. I extend equal opportunities and due process to all parties in matters under
consideration.
h. I show respect for confidences and confidential information.
i. I avoid giving the appearance of impropriety and of using my position for personal gain.
4. I am professional. In practice, this value means that:
a. I apply my knowledge and expertise to my assigned activities and to the interpersonal
relationships that are part of my job in a consistent, confident, competent, and productive
manner.
b. I approach my job and work-related relationships with a positive attitude, contributing
to a supportive, respectful, and non-threatening work environment.
c. I keep my professional knowledge and skills current and growing.
d. I am respectful of all city staff, officials, volunteers, and others who participate in the
City’s government.
5. I am fiscally responsible. In practice, this value means that:
a. I make decisions after prudent consideration of their financial impact, taking into account
the long-term financial needs of the City, especially its financial stability.
b. I demonstrate concern for the proper use of City assets (e.g., personnel, time, property,
equipment, funds), follow established procedures, and do not use public resources for
personal gain.
c. I make decisions that seek to preserve the financial capacity of the City to provide
programs and services for City residents.
d. I provide full disclosure of any potential financial or other private conflict of interest. I
abstain from participating in the discussion and vote on these matters.
e. I prevent misuse of public funds by establishing, maintaining, and following strong fiscal
and management controls.
f. I report any misuse of public funds of which I am aware.
6. I am conscientious. In practice, this value means that:
a. I act in an efficient manner, making decisions and recommendations based upon
research and facts, taking into consideration short and long term goals.
b. I follow through in a responsible way, keeping others informed, and responding in a
timely fashion.
c. I am respectful of established City processes and guidelines.
d. I prioritize my duties so that the work of the City may move forward.
e. I prepare for all meetings by reviewing any materials provided ahead of time. When I
have materials to contribute, I make sure all others involved have ample time to review
these materials prior to the meeting.
7. I communicative effectively. In practice, this value means that:
a. I convey the City's care for and commitment to its citizens.
b. I communicate in various ways that I am approachable, open-minded, and willing to
participate in dialog.
c. I engage in effective two-way communication by listening carefully, asking questions, and
responding appropriately which adds value to conversations.
d. I do not interfere with the orderly conduct of meetings by interrupting others or making
personal comments not germane to the business at hand.
e. I follow up on inquiries in a timely manner.
f. I encourage and facilitate citizen involvement in policy decision-making.
g. I am respectful in disagreements and contribute constructively to discussions on the
issue.
8. I am collaborative. In practice, this value means that:
a. I act in a cooperative manner with groups and other individuals, working together in a
spirit of tolerance and understanding to accomplish common goals.
b. I share information with others in a timely manner so that, together, we can make
informed decisions.
c. I work towards consensus building and gain value from diverse opinions.
d. I accomplish the goals and responsibilities of my individual position, while respecting my
role as a member of a team.
9. I am forward thinking. In practice, this value means that:
a. I promote intelligent, proactive, and thoughtful innovation in order to advance the City's
policy agenda and provide City services while considering the broader regional, state-
wide, national, and international implications of the City's decisions and issues.
b. I maintain consistent standards, but am also sensitive to the need for compromise,
creative problem solving, and making improvements when appropriate.
c. I am open to new ideas and processes, adopting them as they conserve resources and
provide efficient and cost-effective service.
d. I consider the potential long-term consequences and implications of my actions and
inactions.
Policy approved via Resolution 7588
Adopted March 8, 2010
M:\administration\jime\Admin\Ethics\MV Statement of Values.doc
RESOLUTION NO. 7588
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION ADOPTING THE CITY OF MOUNDS VIEW “CODE OF CONDUCT”
AND “STATEMENT OF VALUES” POLICY DOCUMENTS
WHEREAS, the League of Minnesota Cities assembled a ten-member ethics
advisory panel to discuss ethical behavior and to formulate a product that would promote
high standards of ethical behavior while providing a helpful framework to city officials who
deal with such issues; and,
WHEREAS, two model documents were prepared by the Panel, a “Code of
Conduct” and a “Statement of Values,” both of which were approved by the League’s
Board of Directors; and,
WHEREAS, the Mounds View City Council reviewed both model documents and
determined both should be incorporated into the City’s Administrative Policy Manual to help
guide ethical and responsible behavior and to establish a process to respond to allegations
or complaints alleging unethical behavior.
NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council
approves the attached City of Mounds View CODE OF CONDUCT and the City of Mounds
View STATEMENT OF VALUES policy documents.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the Mounds View City
Council directs that said policy documents be provided to all commission and committee
members as well as employees and volunteers of the City as a guide and reminder of the
City’s expectation regarding ethical behavior.
Adopted this 8th day of March, 2010.
_______________________________
Joe Flaherty, Mayor
ATTEST:
_______________________________
James Ericson, Clerk - Administrator
(seal)
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M E M O R A N D U MM E M O R A N D U MM E M O R A N D U MM E M O R A N D U M
TO: PARKS AND RECREATION AND FORESTRY COMMISSIONERS
FROM: STEVE DAZENSKI | PARKS SUPERVISOR
DATE: MARCH 25, 2010
RE: UNAUTHORIZED USE OF SOCCER FIELDS BY ADULT GROUPS
The past couple years there have been unauthorized use of our soccer fields by adult groups.
These groups are more of a league with referees, jerseys, and spectators, and don’t apply for a City
permit for using the field. There seems to be a tendency for these groups to use the soccer field at
Silver View Park during the weekend when City staff is not around. This is very rough on the field
turf and it may be wise to limit the age groups, set a time limit, or deny use for poor field conditions.
The YMCA was recently contacted by Shoreview and inquired into renting the Silver View Park
soccer field up to four nights a week. Before the Silver View Park fields, and the Oakwood Park
fields, get booked, the City staff would recommend some stipulations to the field usage. One item
might be no play when the field is saturated since the turf really doesn’t get a chance to produce the
roots that can stand up to that kind of usage. We don’t have the luxury to “rest” our fields like the
National Sports Center does.
The Commission should discuss ideas to address these issues. In addition to providing conditions
for use due to field conditions, other ideas could include installing signs informing that field use
requires a City permit or limiting the age of teams playing games on the fields.
ITEM NO. 8B
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M E M O R A N D U MM E M O R A N D U MM E M O R A N D U MM E M O R A N D U M
TO: PARKS AND RECREATION AND FORESTRY COMMISSIONERS
FROM: NICK DEBAR | PUBLIC WORKS DIRECTOR
DATE: MARCH 25, 2010
RE: AGENDA FOR PARKS TOUR (MAY 2010)
The Commission has been visiting various parks as part of their May meeting during the past years.
City staff would like to get recommendations on what parks or amenities that the Commissioners
would like to visit this upcoming May. A listing of the parks includes the following:
• City Hall Park
• Silver View Park
• Groveland Park
• Hillview Park
• Greenfield Park
• Oakwood Park
• Lambert Park
• Random Park
• Woodcrest Park
• Arden Park
• Lakeside Park
ITEM NO. 8C
M E M O R A N D U M
TO: PARKS AND RECREATION AND FORESTRY COMMISSION
FROM: NICK DEBAR | PUBLIC WORKS DIRECTOR &
STEVE DAZENSKI | PARKS SUPERVISOR
DATE: MARCH 25, 2010
RE: PROJECT UPDATES & MAINTENANCE ACTIVITIES
Project Updates:
Backstop Fencing Improvements for Ball Fields at Groveland, Hillview, Silver View, and CH Parks:
Fencing improvements are complete and awaiting a final inspection with the Contractor
(Century Fence Company of Forest Lake, MN). An additional mid-rail support was added to
backstops at Groveland, Hillview, and Silver View Parks, which added $645 to the $17,900 for
final costs of $18,545. The Council approved budget amount was $20,630. Bethlehem Baptist
Church (BBC) donated $1,800 of the costs with the remaining $16,745 from the Park
Dedication Fund (PDF).
Parking Lot Lighting Improvements at Silver View Park:
Installation for parking lot lighting at Silver View Park is currently being coordinated with Xcel
Energy. Xcel will furnish, install, and maintain the eight light fixtures and two poles and in
return, the City pays for energy usage associated with those lights (estimated to be $105.36 per
month). Most street lighting in Mounds View operates under this sort of agreement with Xcel).
The City is required to cover any costs associated with Xcel’s contractor supplying power to
those light pole locations, which totaled $2,624 for the Silver View Park installation. $2,064 of
the costs was donated by BBC with the remaining $560 from the PDF.
In addition, Xcel gave the City an option to buy the $750 light poles up-front rather than pay an
ongoing $14 per month (4.5 year payback). The City obliged and this cost was funded by the
PDF.
MVCC Gymnasium and Event Center Hardwood Floor Refinishing:
Work to refinish the hardwood floors at the MVCC will begin March 25. 2010 and refinishing is
expected to be complete the following day. Five quotes were received by the City ranging from
$4,015 to just under $15,000. Twin City Hardwood Flooring of Andover, Minnesota submitted
the low quote of $4,015. The MVCC will be closed on Saturday, March 27, 2010 due to
noxious odors anticipated from the polyurethane product used to finish the floors. The project
is a “buff and coat” operation and will not sand the floor to bare wood, but instead, scuff the
existing finish and place one new finish layer. Re-securing the cove base in the gymnasium is
also included in the project price. Funding for the project will come from the YMCA account.
County Road 10 Trail Segments 1-5:
Construction for the trail project is substantially complete. Hundreds of plants and shrubs will
be planted early this spring and miscellaneous repairs and restoration is also expected. As a
separate project, Public Works is planning to perform fog sealing this summer on all city-wide
trails in good condition or better. Fog sealing asphalt is similar to sealing concrete and
provides an excellent protection from environmental degradation.
Lambert Park Building Replacement:
Bonestroo performed a topographic survey of Lambert Park the week of March 22, 2010 and
will prepare a drawing for use in assessing layout of the building and amenities. Surveying
costs were estimated to be approximately $2,500 and funded from the PDF. If the Commission
is interested in taking a comprehensive look at the park, City staff recommends considering the
hiring of a professional landscape architect to assist with the layout. City staff can solicit fees
from qualified firms to assist with this effort during this conceptual layout stage.
ITEM NO. 9B1
Project Updates and Maintenance Activities
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Other notable projects tentatively scheduled for 2010 include:
• Pond Aerator at Silver View Park
• Construct Paved Entrance at Groveland Park
• Fog Seal Bituminous Trailways
• Drainage, Landscaping, and Irrigation Improvements at City Hall
• Replace Playground Media at City Hall Park
• Disk Golf Tee Pad Improvements at Silver View Park
• Ball Field Grading and Irrigation Improvements at Groveland and Hillview Parks
• Ball Field Warning Track Improvements at Silver View Park
• Purchase Benches for Various Trailways
• Greenfield Park Ball Field Memorial Improvements (?)
Maintenance Activities:
• Lots of Litter/Trash Pick-up
• Park Facilities Cleaning and Repair
• Equipment Preparation
• Level and Drag Ball Fields
• Install Tennis Court Nets
• Cleaning Trails and Sidewalks
• Building Grounds Clean-up
1/1
M E M O R A N D U M
TO: PARKS AND RECREATION AND FORESTRY COMMISSION
FROM: NICK DEBAR | PUBLIC WORKS DIRECTOR
DATE: MARCH 25, 2010
RE: CITY FORESTRY UPDATES
Mounds View was recently notified by the City of New Brighton that the jointly-operated City
Forester position will not be rehired at this time. Although their 2010 budget included funding
for the position, long-term funding for the position is uncertain and a commitment to this
position wasn’t made by the New Brighton City Council. Mounds View had made a cost-share
commitment of 35% for the position. New Brighton and Mounds View’s Joint Powers
Agreement began in 1981 shortly after Rick Wriskey was hired by New Brighton.
Since Mr. Wriskey’s retirement on September 30, 2009, each city has been on their own with
forestry needs. The Public Works Department has taken on some of the city forestry services
during this time. Some of these tasks have/will include:
• Re-inspecting diseased oaks marked for removal;
• Trimming trees in parks and right-of-way;
• Contracting for trimming services (bucket truck and chipper);
• Applying for Tree City USA Recertification;
• Coordination for the spring tree sale; and
• Considerations to deal with the Emerald Ash Borer.
Mr. Wriskey spent a considerable amount of his time meeting with Mounds View residents and
inspecting the City’s lands and private property for diseased trees, mainly Oak Wilt. Public
Works does not have the necessary training or the adequate staff time to assume these
responsibilities.
City staff is looking for recommendations from the PRF Commission on how to handle Mounds
View’s forestry needs presently and in the future.
ITEM NO. 9B2
M E M O R A N D U MM E M O R A N D U MM E M O R A N D U MM E M O R A N D U M
TO: PARKS AND RECREATION AND FORESTRY COMMISSIONERS
FROM: NICK DEBAR | PUBLIC WORKS DIRECTOR
DATE: MARCH 25, 2010
RE: BBC CONTRIBUTION UPDATE
The Bethlehem Baptist Church (BBC) purchased the building located at 5151 Program Avenue
in 2004 and received City zoning approval to renovate the former office / warehouse space for
church usage. At the same time, the Church expressed its desire to sponsor and support
worthy community endeavors and created the Mounds View Service Project Fund pledging
annual donations totaling $25,000. They envisioned the fund to be used to help meet certain
community needs jointly identified by the city and the Church that would be “in harmony” with
their mission and values.
The Commission discussed suggestions for consideration of BBC donation funds at their
January 28, 2010 meeting. Representatives from the City, the Community Center and the PRF
Commission met with representatives from BBC on February 17, 2010 to discuss potential
funding opportunities for the first half 2010 service project fund donation which totaled $16,892.
A number of programs and improvements were highlighted for Bethlehem’s consideration.
Subsequent to the meeting, staff put together various cost estimates associated with the
projects and programs discussed, forwarding this information to the Church on February 22,
2010. The Church responded with a letter dated March 4, 2010, recommending the following
disbursement schedule:
• $6000 YMCA's Club Mid program
• $2000 Laptops for Homework Help (Community Center)
• $6000 Ice Rink Improvements at Hillview Park
• $2892 Trailway amenities, benches, park sign landscaping, etc.
On March 22, 2010, the City Council adopted Resolution 7600 accepting the donation from
Bethlehem Baptist Church.
Attachments:
• Letter from Bethlehem Baptist Church
• Resolution 7600
ITEM NO. 9B3
RESOLUTION 7600
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION ACCEPTING A DONATION FROM BETHLEHEM BAPTIST CHURCH
WHEREAS, Bethlehem Baptist Church has generously supported activities that
have benefited the residents of Mounds View; and
WHEREAS, Bethlehem Baptist Church would like to continue that support by
making a contribution to the City of Mounds View of $16,892 to support the following
programs and activities:
1. $6000 YMCA's Club Mid program
2. $2000 Laptops for Homework Help (Community Center)
3. $6000 Ice Rink Improvements at Hillview Park
4. $2892 Trailway amenities, benches, park sign landscaping, etc.
NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council
gratefully acknowledges and accepts the donation of $16,892 from Bethlehem Baptist
Church and amends the 2009 Budget accordingly.
Adopted this 22nd day of March, 2010
_____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, Clerk-Administrator
(seal)