HomeMy WebLinkAbout01-26-2011 Agenda and PacketPARKS AND RECREATION AND FORESTRY COMMISSION
6:30 P.M. | JANUARY 27, 2011 | MOUNDS VIEW CITY HALL
***REVISED*** MEETING AGENDA
1. CALL TO ORDER
2. ROLL CALL: Kunz, Palm, Kroeger, Arel, Long, Aukee, Peterson | Staff: Dazenski, DeBar
3. SPECIAL ORDER OF BUSINESS
A. Oath of Office for Commission Members (Palm, Kunz)
B. Designate Officers for 2011 Meetings (Chair, Vice-Chair, Secretary)
4. APPROVAL OF AGENDA
5. APPROVAL OF MINUTES
A. December 16, 2010 Meeting Minutes
6. PUBLIC INPUT
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full
name and address. Please limit your comments to three minutes.
7. YMCA UPDATE
A. Program Updates
8. UNFINISHED BUSINESS
A. Review Schedule and Next Steps for Lambert Park Building Demolition/Construction
9. NEW BUSINESS
A. Review Commission Purpose and Role / Statement of Values & Code of Conduct
B. Discuss Proposed Interior Revisions to Random Park Building
C. Assign Commission Representative for 2011 YMCA Advisory Committee Meetings
D. Discuss/Recommend Requests for BBC Donations (Feb. 18, 2011) ***ADDED***
10. REPORTS
A. Reports of Commission Members
B. Reports of City Staff
11. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS ***REVISED***
A. Next Regular Commission Meeting: February 24, 2011
1. Review/Update Park Improvement Program (PIP)
2. Discuss Coach of the Year Process
3. Review 2010 Annual Report
4. Park Focus - _____________________
5.
6.
12. ADJOURNMENT
1/1
M E M O R A N D U M
TO: PARKS AND RECREATION AND FORESTRY COMMISSION
FROM: NICK DEBAR | PUBLIC WORKS DIRECTOR
DATE: JANUARY 27, 2011
RE: OATH OF OFFICE / DESIGNATE OFFICERS FOR 2011 COMMISSION MEETINGS
The City Council approved the recommendation of the Commission by appointing Cindy Palm
and Jerry Kunz each to another three year term at their December 13, 2010 meeting. Below is
the current status of terms and appointments:
Commissioner Term Expires 2010 Officers
Gerald Arel 12-31-2011 Chairperson
Dale Aukee 12-31-2011 Vice-Chair
Dave Long 12-31-2011
John Kroeger 12-31-2012
Darren Peterson 12-31-2012
Jerry Kunz 12-31-2013*
Cindy Palm 12-31-2013* Secretary
*new 3-year term
Commissioners will need to determine whether or not any changes to officers are desired for
2011. Any change to Chairperson requires a Commission recommendation for City Council
consideration. No Council action is needed for Vice-Chair or Secretary.
ITEM NO. 3A/B
PARKS AND RECREATION AND FORESTRY COMMISSION
6:30 P.M. | DECEMBER 16, 2010 | MOUNDS VIEW CITY HALL
MEETING MINUTES
1. CALL TO ORDER 6:35pm
2. ROLL CALL: Kunz, Kroeger, Arel, Long, Peterson | Staff: Dazenski, DeBar
3. APPROVAL OF AGENDA motioned Long Second Kroeger Pass unanimous.
4. APPROVAL OF MINUTES
A. November 18, 2010 Meeting Minutes Motioned Kroeger Second Long Pass unanimous.
5. PUBLIC INPUT
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full
name and address. Please limit your comments to three minutes. – None present
6. YMCA UPDATE
A. Program Updates – DeBar spoke, hired 12 warming house attendants, opening on
Saturday, over break open from 11am to 8 pm, during shool open 4pm to 8pm, weekends
11am to 8 pm, Taking signups for Zumba classes. Pat Prindle’s position is in the interview
porcess, registrations directed to Matt Bauman, other questions to Ashley Burke.
7. UNFINISHED BUSINESS
A. Review Layout for Park Building & Facilities at Lambert Park 6-1 recommendation to put
building in square to street. May look at steel roof and different flooring. We will have to put
out for bids. Plans will require certification, getting fee proposal for re certification of plan.
Plan to get site plan by January meeting. Estimate by DeBar $5,000 to $15,000. John
motioned: Recommend to not exceed $15,000 to upgrade existing plan to current code and
include feature options of floor layout, windows and steel roof. Second by Peterson. Pass
unanimously.
B. Review Schedule for Lambert Park Building Demolition/Construction. Nick’s overview: Need
to get architectural firm involved, Park commission my meet with the council on the 10th.
About 2 ½ weeks to update plans before the next park meeting in January, finalize any
changes by Feb 24th meeting, and then make an official recommendation to move ahead
with project. Present to City Council by March 14th, Council would then approve put out for
bids, Bids to be back in to council by April 25th. Council could award contract then,
Anticipated construction to begin May 16th, with anticipated completion by Sept 1st, Final
completion Sept 30th. Some discussion on steel roof, impact resistant windows. John had a
question on Contractor scheduling, urging to hold the contractor to a completion date. Nick
says he is confident. Funding discussion, John wants to point out that building would come
from Park Dedication Funds.
C. Review/Discuss Playground Replacement at Silverview Park. Steve discussed possible
moves of the playground. Hillview and Greenfeild are both similar in size, 55 x 100,
approximately the same size as the Basketball court. Steve stated the basketball court is in
decent shape. We analyzed positions, Either where Volleyball or Basketball court area.
Steve estimated $15,000 to relocate the BB court, but it gets more use. General thought is
to place new playground where the Basketball court is located. Thoughts include moving
basketball court to where volleyball court is, and moving the volleyball court to where the
playground currently is located. Desired playground would be designed to be suitable for all
ages, similar in thought to Greenfield. Discussed possibility of having representative from
GameTime at our February meeting.
8. NEW BUSINESS
A. Review 2011 PRF Commission Meeting Schedule – Thoughts were given on including
schedule in each monthly packet with highlights of items for each meeting. Kroeger
motioned to approve, second by Peterson, and pass unanimous.
9. REPORTS
A. Reports of Commission Members, John mentioned he drove by Groveland.
B. Reports of City Staff – Dazenski, Rinks are ready to go, and are in use, and in good
condition. Shelters are good to go and set to open on Saturday. Some trimming of trees has
been done, Disk golf is still in play. Silverview sliding hill is being used, some snow has
been stored on the Silverview lot, awaiting a chance to melt. No reports of vandalism.
DeBar noted council approved appointments to Parks and Rec. Council discussed the
parking at Lambert, street committee recommended the back in angle parking as an
experiment. Park Commission is in favor of traditional angle parking. DeBar feels we will
move ahead with project and deal with striping issue at a later date. DeBar reported Police
Chief was not in favor of back in parking either.
10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS
A. Next Regular Commission Meeting: January 27, 2011
1. Oaths of Office
2. Designate Officers for 2011 Meetings
3. Review/Discuss Hockey Rink/Skating Improvements at Hillview Park
4. Review Financial Reports
11. ADJOURNMENT 7:57, motioned by Long, second by Kroeger.
PROPOSED PROJECT SCHEDULE
LAMBERT PARK BUILDING DEMOLITION/RECONSTRUCTION
LEGEND:
DESIGN PHASE BIDDING PHASE CONSTRUCTION PHASE MILESTONES
Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa
1 1 2 3 4 5 1 2 3 4 5 1 2
2 3 4 5 6 7 8 6 7 8 9 10 11 12 6 7 8 9 10 11 12 3 4 5 6 7 8 9
9 10 11 12 13 14 15 13 14 15 16 17 18 19 13 14 15 16 17 18 19 10 11 12 13 14 15 16
16 17 18 19 20 21 22 20 21 22 23 24 25 26 20 21 22 23 24 25 26 17 18 19 20 21 22 23
23 24 25 26 27 28 29 27 28 27 28 29 30 31 24 25 26 27 28 29 30
30 31
27-PRF Cmsn. Mtg.7-CC work session if needed 7-CC work session if needed 18-bid opening
14-CC auth. Arch. Services 14-CC auth. ad for bid 25-CC awards const. contract
24-PRF Cmsn. Mtg.-rec'd plans 23-ad for bid published 28-PRF Cmsn. Mtg.
24-PRF Cmsn. Mtg.
Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa
1 2 3 4 5 6 7 1 2 3 4 1 2 1 2 3 4 5 6
8 9 10 11 12 13 14 5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13
15 16 17 18 19 20 21 12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20
22 23 24 25 26 27 28 19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27
29 30 31 26 27 28 29 30 24 25 26 27 28 29 30 28 29 30 31
31
16-construction begins construction construction construction
26-PRF Cmsn. Mtg.23-PRF Cmsn. Mtg.28-PRF Cmsn. Mtg.25-PRF Cmsn. Mtg.
Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa
1 2 3 1 1 2 3 4 5 1 2 3
4 5 6 7 8 9 10 2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10
11 12 13 14 15 16 17 9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17
18 19 20 21 22 23 24 16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23 24
25 26 27 28 29 30 23 24 25 26 27 28 29 27 28 29 30 25 26 27 28 29 30 31
30 31
22-PRF Cmsn. Mtg.3-substantial completion 17-PRF Cmsn. Mtg.15-PRF Cmsn. Mtg.
27-PRF Cmsn. Mtg.23-Ice Rinks Open
31-final completion
Grand Opening?Grand Opening?
Jan. 27, 2011
April '11January '11 February '11 March '11
May '11 June '11 July '11 August '11
September '11 October '11 November '11 December '11
M E M O R A N D U MM E M O R A N D U MM E M O R A N D U MM E M O R A N D U M
TO: PARKS AND RECREATION AND FORESTRY COMMISSIONERS
FROM: NICK DEBAR | PUBLIC WORKS DIRECTOR
DATE: JANUARY 27, 2011
RE: REVIEW COMMISSION PURPOSE & ROLE / STATEMENT OF VALUES &
CODE OF CONDUCT
With the beginning of another calendar year, City staff would like to provide Commissioners with
documents pertaining to the purpose and role of the Commission as established in Chapter 405 of
the Municipal Code. In addition, The Mounds View City Council passed Resolution 7588 on March
8, 2010 approving the City of Mounds View Code of Conduct and Statement of Values policies.
The policies apply to the City Council, Commission and Committee members, and City employees.
The first attachment is a general summary of the background and purpose, terms and vacancies,
organization, meeting dates and frequencies, primary duties, and budget and finances of the
Commission. This summary sheet was put together from Chapter 405 of the Municipal Code which
establishes and governs the Commission.
The Code of Conduct is a “law-based” document, incorporating very specific standards of behavior
that are already written into state statute or that have been handed down by court rulings. The
Code of Conduct also offers legal methods for dealing with infractions. By adopting this code at the
municipal level, a city council can take self-initiated action to see that these standards are upheld in
the community, rather than having to wait on civil litigation initiated by citizens or criminal
prosecution by the county attorney.
The Statement of Values is an aspirational document, intended to provide a framework for ethical
decision-making. The values it promotes can only be self-enforced, primarily by providing an
ethical anchor, raising the quality of discussion and expectation among city officials and in the
community, and by appealing to the conscience of the individual. It would be difficult and likely
counterproductive to suggest that such values could be subject to formal review or enforcement
action.
In 2009, the League of Minnesota Cities (LMC) established a ten-member ethics advisory panel to
work toward a product that would promote high standards of ethical behavior while providing a
helpful framework to city officials who deal with such issues. The panel, which included Mounds
View Council Member Carol Mueller, produced two model documents—a code of conduct and a
statement of values.
All of the following attachments were previously reviewed with and handed out to Commissioners.
Attachments:
• Summary Sheet
• Chapter 405
• Code of Conduct
• Statement of Values
ITEM NO. 9A
PARKS AND RECREATION AND FORESTRY
COMMISSION
Background and Purpose:
The Parks and Recreation and Forestry Commission was established by the Mounds View City
Council in 1988 for the purpose of advising the Council on the operation of public recreation, parks,
and playgrounds (MV Chapter 405). The Commission consists of seven (7) members appointed by
the City Council (based on the recommendation of the Commission) from applications submitted by
interested Mounds View citizens.
Terms and Vacancies:
Appointed members of the Commission will serve three (3) year staggered terms with terms expiring
December 31 of each year. Appointments to a term of less than three (3) years are permissible in
order to establish appropriate staggering of member terms. Both original and successive appointees
shall hold their offices until their successors are appointed and qualified. Any vacancies during the
term shall be filled by the Mayor with the approval of the majority of the Council for the unexpired
portion of the term. Commission members serve without compensation take an oath of office.
Organization:
Commission officers include a Chair, Vice Chair, and Secretary. The City Council appoints a
chairperson based upon the recommendation of the Commission. The Commission selects a Vice
Chairman from its membership for a term of one year. The Secretary may be selected from the
Commission membership or from City staff. The Director of Public Works/City Engineer and Parks
Supervisor are City staff liaisons to the Commission.
Meeting Dates and Frequency:
The Commission regularly meets on the fourth Thursday of each month at 6:30 pm in the Council
Chambers at the Mounds View City Hall. The meeting dates may be changed or tweaked as needed
by the Commission (due to holidays, etc.), but the Commission is required to conduct at least twelve
(12) regular meetings each calendar year. The Commission may occasionally have joint meetings
with the City Council and/or the Planning and Zoning Commission on an as-needed basis. A
quorum, or the majority of appointed members, is required for the Commission to meet. The City
Council could remove an appointed Commission member who fails to attend at least nine (9)
regularly scheduled Commission meetings per year. All Commission meetings are recorded and
televised on local cable television.
Primary Duties of the Commission:
1. Operation of City Parks and Playgrounds: Under the direction of the City Council, advise City
staff to operate a program of public recreation and playgrounds upon City-owned property or
other property made available to the City for such public recreation purpose.
2. Lease and Acquisition of Property: Recommend to the City Council the leasing or acquisition of
land or personal property for public recreational use as the Commission deems desirable.
3. Maintenance and Care of Public Recreation Property: Maintain and care for all property that the
Commission has acquired and which has been assigned to the Commission for public recreation
purposes.
4. Inventories of Services: Make periodic inventories of recreation and park services that exist or
may be needed, and interpret the needs of the public to the City Council.
5. Cooperation with Other Agencies: Cooperate with other park and recreation departments,
schools, and private agencies for establishment of a joint powers agreement to provide parks and
recreation services to the City residents.
6. Policies and Functions of Department: Interpret the policies and functions of the Park and
Recreation Department to the public.
PARKS AND RECREATION AND FORESTRY COMMISSION
PAGE 2
7. Capital Improvement Plans and Budgets: Advise the City Council and City Administrator in the
preparation of the annual budget and long-range capital improvement programs.
8. Rules and Regulations: Formulate and prescribe reasonable rules and regulations for the use of
the general public of any facilities in any park area.
9. Construction of Improvements: Advise the Council on maintaining and constructing roadways,
paths, buildings, fountains, docks, boat houses, bath houses, refreshment booths, community
center, pavilions and other necessary structures and improvements in parks.
10. Communication: Communicate regularly with the City Council and Planning and Zoning
Commission through joint meetings and meeting minutes.
11. Athletic Awareness: Be aware of the role and services provided by athletic organizations within
the community.
12. Sanitation and Reforestation Programs: Advise the City Council regarding sanitation and
reforestation programs within the City.
13. Other Duties: Do whatever other acts are reasonable, necessary, and proper to carry out its
prescribed powers and functions as set forth.
Budget and Finances:
1. Annual Presentation of Proposed Budget: The Commission, through the City Parks and
Recreation Division staff, should present, no later than August 1 of each year, a proposed
budget, in such details as the Council shall require, of the financial needs for the ensuing fiscal
year to operate and maintain the parks and open spaces, as well as provide recreation programs.
2. Fees and Charges: The Commission shall advise the Council to establish charges or fees for the
restricted use of any facilities or to make any phase of the recreation program wholly or partially
self-sustaining.
3. Rules and Regulations: The Council may establish such rules and regulations for the
administration of the Parks and Recreation and Forestry Commission as it may deem necessary
and may delegate such rule-making authority to the Commission, and the Commission shall have
power to make such rules and regulations pursuant to delegated authority as it deems necessary
for the purpose of performing its duties.
City of Mounds View
405.01 405.02 (Rev. 6/04)
CHAPTER 405
PARKS AND RECREATION AND FORESTRY COMMISSION1
(Ord. 714, 5/12/03)
SECTION:
405.01: Commission Established; Purpose
405.02: Membership; Oath; Compensation
405.03: Terms and Vacancies
405.04: Conflicts of Interest
405.05: Removal from Office
405.06: Organization and Meetings
405.07: Powers and Duties
405.08: Budget and Finances
405.09: Rules and Regulations
405.01: COMMISSION ESTABLISHED; PURPOSE: There is hereby established a
Parks and Recreation and Forestry Commission for the purpose of advising the Council on the
operation of public recreation, parks, and playgrounds, pursuant to the authority of this Chapter.
The Parks and Recreation and Forestry Commission is referred to herein as "the Commission".
(1988 Code §34.01; Ord. 714, 5-12-03)
405.02: MEMBERSHIP; OATH; COMPENSATION:
Subd. 1. Appointment of Members: The Commission shall consist of seven (7) members
appointed by the City Council and based on the recommendation of the Parks and
Recreation Commission, from the applications submitted. Based upon the recommendation
of the Parks and Recreation Commission, the City Council shall appoint a chairperson.
(1988 Code §34.02; Ord. 627, 2-8-99; Ord. 707, 10-28-02; Ord. 714, 5-12-03; Ord. 741, 6-
28-04)
Subd. 2. Oath of Office: Every appointed member shall, before entering upon the discharge of
their duties, take an oath that they will faithfully discharge the duties of their office. (1988
Code §34.03)
1 See Chapter 905 of this Code for parks, playgrounds and recreation.
City of Mounds View
405.02 405.06 (Rev. 5/03)
Subd. 3. Compensation: Members of the Commission shall serve without compensation. (1988
Code §34.04)
405.03: TERMS AND VACANCIES:
Subd. 1. Terms: Members of the Commission shall serve three (3) year staggered terms, with
terms expiring December 31 of each year. In order to establish appropriate staggering of
terms for the commission members, appointments to a term of less than three (3) years are
permissible. Both original and successive appointees shall hold their offices until their
successors are appointed and qualified. (Ord. 456, 2-27-89; Ord. 646, 1-10-00)
Subd. 2. Vacancies: Vacancies during the term shall be filled by the Mayor with the approval of
the majority of the Council for the unexpired portion of the term. (1988 Code §34.03)
405.04: CONFLICTS OF INTEREST: No member shall be personally interested in any
contracts in which the Commission may enter. (1988 Code §34.03)
405.05: REMOVAL FROM OFFICE:
Subd. 1. Removal for Just Cause: An appointed member of the Commission may be removed
from office for just cause and on written charges by at least four-fifths (4/5) of the entire
City Council. Such member may be entitled to a public hearing before such vote is taken.
Subd. 2. Removal for Nonattendance: In addition, an appointed member may be removed by the
City Council for nonattendance at Parks and Recreation Commission meetings if a
Commission member does not attend (9) nine regularly scheduled meetings per year.
Subd. 3. Vacancies Filled: It shall be the duty of the Chairman of the Commission to notify the
City Council promptly of any vacancies occurring in membership. The Mayor, with
approval of the City Council, shall fill such vacancies, for the unexpired term of the original
appointment. (1988 Code §34.05)
405.06: ORGANIZATION AND MEETINGS:
Subd. 1. Officers: The Commission shall select a Vice Chairman and Secretary. The Vice
Chairman shall be selected from its membership and shall serve for a term of one (1) year.
The Secretary may be selected from the Commission or City staff. (Amended, Ord. 714, 5-
12-03)
Subd. 2. Attorney and Engineer: The Municipal Attorney shall act as attorney for the
Commission and the Director of Public Works/City Engineer shall act as its engineer.
City of Mounds View
405.06 405.07 (Rev. 5/03)
Subd. 3. Rules of Procedure: At its first meeting, the Commission shall adopt rules of procedure
and elect the two (2) officers. It shall amend the rules, from time to time, as is necessary.
(1988 Code §34.06)
Subd 4. Meetings: The Commission shall establish regular meeting dates, but special meetings
may be called by any officer of the Commission upon seven (7) days' notice to all members.
The Commission shall hold at least twelve (12) regular meetings each calendar year.
(Amended, Ord. 714, 5-12-03)
Subd. 5. Quorum: A majority of the appointed members shall constitute a quorum. (1988 Code
§34.07)
405.07: POWERS AND DUTIES: In order to carry on the recreation provided herein, the
duties of the Commission shall include: (Amended, Ord. 714, 5-12-03)
Subd. 1. Operation of City Parks and Playgrounds: Under the direction of the City Council,
advise City staff to operate a program of public recreation and playgrounds upon property
which is owned or otherwise made available to the Municipality for such public recreation
purpose.
Subd. 2. Lease and Acquisition of Property:
a. Recommend to the Council the leasing or acquisition of real or personal property for
public recreational use as it deems desirable but shall not have the authority to acquire land
or construct buildings in its own name. Any equipment or recreational facilities shall belong
to the Municipality.
b. Advise the Council of leasing real or personal property or both for public recreation use
for periods of not longer than one (1) year.
Subd. 3. Maintenance and Care of Public Recreation Property: Maintain and care for all property
which it has acquired and which has been assigned to it for public recreation purposes.
(Amended, Ord. 714, 5-12-03)
Subd. 4. Inventories of Services: Make periodic inventories of recreation and park services which
exist or may be needed and to interpret the needs of the public to the Council.
Subd. 5. Cooperation with Other Agencies: Cooperate with other park and recreation
departments, schools and private agencies for establishment of a joint powers agreement to
provide parks and recreation services to the City residents.
City of Mounds View
405.07 405.08 (Rev. 5/03)
Subd. 6. Policies and Functions of Department: Interpret the policies and functions of the Park and
Recreation Department to the public.
Subd. 7. Capital Improvement Plans and Budgets: Advise the Council and administrator in the
preparation of the annual budget and long range capital improvement programs.
Subd. 8. Rules and Regulations: Formulate and prescribe reasonable rules and regulations for the
use of the general public of any facilities in any park area.
Subd. 9. Construction of Improvements: Advise the Council on maintaining and constructing
roadways, paths, buildings, fountains, docks, boat houses, bath houses, refreshment booths,
community center, pavilions and other necessary structures and improvements in parks. The
Commission may advise the Council on making contracts and leases for the construction
and operation of these facilities for terms not exceeding ten (10) years. Every such contract
and lease shall provide that the structure shall be operated for the public use and
convenience, and that the charges shall be reasonable, and it shall reserve to the Commission
power to prescribe reasonable rules and regulations, from time to time, for the conduct of
the privilege. (Amended, Ord. 714, 5-12-03)
Subd. 10. Communication: Communicate regularly with the City Council and Planning and
Zoning Commission through joint meetings and meeting minutes.
Subd. 11. Athletic Awareness: Be aware of the role and services provided by athletic
organizations within the community.
Subd. 12. Sanitation and Reforestation Programs: Advise the City Council regarding sanitation
and reforestation programs within the City.
Subd. 13. Other Duties: Do whatever other acts are reasonable, necessary and proper to carry out
its prescribed powers and functions as set forth herein. (1988 Code §34.09)
405.08: BUDGET AND FINANCES:
Subd. 1. Annual Presentation of Proposed Budget: The Commission, through the City Parks and
Recreation Division staff, should present, no later than August 1 of each year, a proposed
budget, in such details as the Council shall require, of the financial needs for the ensuing
fiscal year to operate and maintain the parks and open spaces, as well as provide recreation
programs. (Amended, Ord. 714, 5-12-03)
Subd. 2. Fees and Charges: The Commission shall advise the Council to establish charges or fees
for the restricted use of any facilities or to make any phase of the recreation program wholly
or partially self-sustaining. (1988 Code §34.08)
City of Mounds View
405.09 405.09 (Rev. 5/03)
405.09: RULES AND REGULATIONS: The Council may establish such rules and
regulations for the administration of this Chapter as it may deem necessary and may delegate such
rule-making authority to the Commission, and the Commission shall have power to make such rules
and regulations pursuant to delegated authority as it deems necessary for the purpose of performing
its duties as herein set forth. (1988 Code §34.10)
Statement of Values
Preamble
The proper operation of democratic government requires that decision-makers be independent,
impartial, and accountable to the people they serve. The City of Mounds View has adopted this
Statement of Values to promote and maintain the highest standards of personal and
professional conduct in the City's government. All elected and appointed officials, City
employees, and volunteers are required to subscribe to this statement, understand how it
applies to their specific responsibilities, and practice its core values in their work. Because we
seek public confidence in the City's services and public trust of its decision-makers, our
decisions and our work must meet the most demanding ethical standards and demonstrate the
highest levels of achievement in following this statement.
The Values
As a Representative of the City of Mounds View,
1. I serve the public interest
2. I fulfill the duties and responsibilities of holding public office
3. I am ethical
4. I am professional
5. I am fiscally responsible
6. I am conscientious
7. I communicate effectively
8. I am collaborative
9. I am forward thinking
Value expressions
1. I serve the public interest. In practice, this value means that:
a. I provide courteous, equitable, and prompt service to everyone.
b. I am attuned to, and care about, the needs and issues of citizens, public officials, and
city workers.
c. I am interested, engaged, and responsive in my interactions with constituents.
d. I recognize and support the public’s right to know the public’s business.
2. I fulfill the duties and responsibilities of holding public office. In practice, this value means
that:
a. I observe the highest standards of integrity in my official acts and undertake my
responsibilities for the benefit of the greater public good.
b. I faithfully discharge the duties of my office regardless of my personal considerations,
recognizing that the public interest is my primary concern.
c. I uphold the Constitution of the United States and the Constitution of the State of
Minnesota and carry out impartially the laws of the nation, state, and city and thus foster
respect for all government.
d. I comply with both the letter and the spirit of the laws and policies affecting operations of
the City.
e. I recognize my obligation to implement the adopted goals and objectives of the City in
good faith, regardless of my personal views.
f. I conduct myself in both my official and personal actions in a manner that is above
reproach.
g. I do not use my position to secure for myself or others special privileges or exemptions
that are different from those available to the general public.
h. I understand and abide by the respective roles and responsibilities of elected and
appointed officials and city staff and will not undermine them in their work.
i. I am independent, impartial, and fair in my judgment and actions.
3. I am ethical. In practice, this value means that:
a. I am trustworthy, acting with the utmost integrity and moral courage.
b. I am truthful, doing what I say I will do, and am reliable.
c. I am accountable for my actions and behavior and accept responsibility for my decisions.
d. I make impartial decisions, free of influence from unlawful gifts, narrow political interests,
and financial and other personal interests that impair my independence of judgment or
action.
e. I am fair, distributing benefits and burdens according to consistent and equitable criteria.
f. I oppose all forms of harassment and unlawful discrimination.
g. I extend equal opportunities and due process to all parties in matters under
consideration.
h. I show respect for confidences and confidential information.
i. I avoid giving the appearance of impropriety and of using my position for personal gain.
4. I am professional. In practice, this value means that:
a. I apply my knowledge and expertise to my assigned activities and to the interpersonal
relationships that are part of my job in a consistent, confident, competent, and productive
manner.
b. I approach my job and work-related relationships with a positive attitude, contributing
to a supportive, respectful, and non-threatening work environment.
c. I keep my professional knowledge and skills current and growing.
d. I am respectful of all city staff, officials, volunteers, and others who participate in the
City’s government.
5. I am fiscally responsible. In practice, this value means that:
a. I make decisions after prudent consideration of their financial impact, taking into account
the long-term financial needs of the City, especially its financial stability.
b. I demonstrate concern for the proper use of City assets (e.g., personnel, time, property,
equipment, funds), follow established procedures, and do not use public resources for
personal gain.
c. I make decisions that seek to preserve the financial capacity of the City to provide
programs and services for City residents.
d. I provide full disclosure of any potential financial or other private conflict of interest. I
abstain from participating in the discussion and vote on these matters.
e. I prevent misuse of public funds by establishing, maintaining, and following strong fiscal
and management controls.
f. I report any misuse of public funds of which I am aware.
6. I am conscientious. In practice, this value means that:
a. I act in an efficient manner, making decisions and recommendations based upon
research and facts, taking into consideration short and long term goals.
b. I follow through in a responsible way, keeping others informed, and responding in a
timely fashion.
c. I am respectful of established City processes and guidelines.
d. I prioritize my duties so that the work of the City may move forward.
e. I prepare for all meetings by reviewing any materials provided ahead of time. When I
have materials to contribute, I make sure all others involved have ample time to review
these materials prior to the meeting.
7. I communicative effectively. In practice, this value means that:
a. I convey the City's care for and commitment to its citizens.
b. I communicate in various ways that I am approachable, open-minded, and willing to
participate in dialog.
c. I engage in effective two-way communication by listening carefully, asking questions, and
responding appropriately which adds value to conversations.
d. I do not interfere with the orderly conduct of meetings by interrupting others or making
personal comments not germane to the business at hand.
e. I follow up on inquiries in a timely manner.
f. I encourage and facilitate citizen involvement in policy decision-making.
g. I am respectful in disagreements and contribute constructively to discussions on the
issue.
8. I am collaborative. In practice, this value means that:
a. I act in a cooperative manner with groups and other individuals, working together in a
spirit of tolerance and understanding to accomplish common goals.
b. I share information with others in a timely manner so that, together, we can make
informed decisions.
c. I work towards consensus building and gain value from diverse opinions.
d. I accomplish the goals and responsibilities of my individual position, while respecting my
role as a member of a team.
9. I am forward thinking. In practice, this value means that:
a. I promote intelligent, proactive, and thoughtful innovation in order to advance the City's
policy agenda and provide City services while considering the broader regional, state-
wide, national, and international implications of the City's decisions and issues.
b. I maintain consistent standards, but am also sensitive to the need for compromise,
creative problem solving, and making improvements when appropriate.
c. I am open to new ideas and processes, adopting them as they conserve resources and
provide efficient and cost-effective service.
d. I consider the potential long-term consequences and implications of my actions and
inactions.
Policy approved via Resolution 7588
Adopted March 8, 2010
M:\administration\jime\Admin\Ethics\MV Statement of Values.doc
Code of Conduct Policy
Purpose
The City Council of the City of Mounds View determines that a code of conduct for its
members, as well as the members of the commissions and committees of the City of
Mounds View, is essential for the public affairs of the City. By eliminating conflicts of
interest and providing standards for conduct in City matters, the City Council hopes to
promote the faith and confidence of the citizens of Mounds View in their government and to
encourage its citizens to serve on its Council, commissions and committees.
Standards of Conduct
Subd. 1. No member of the City Council or a City commission or committee may
knowingly:
a. Violate the open meeting law.
b. Participate in a matter that affects the person’s financial interests or those of a
business with which the person is associated, unless the effect on the person or
business is no greater than on other members of the same business classification,
profession, or occupation.
c. Use the person’s public position to secure special privileges or exemptions for the
person or for others.
d. Use the person’s public position to solicit personal gifts or favors.
e. Use the person’s public position for personal gain.
f. Except as specifically permitted pursuant to Minn. Stat. 471.895, accept or receive
any gift of substance, whether in the form of money, services, loan, travel,
entertainment, hospitality, promise, or any other form, under circumstances in which
it could be reasonably expected to influence the person, the person’s performance
of official action, or be intended as a reward for the person’s official action.
g. Disclose to the public, or use for the person’s or another person’s personal gain,
information that was gained by reason of the person’s public position if the
information was not public data or was discussed at a closed session of the City
Council.
h. Disclose information that was received, discussed, or decided in conference with
the City’s legal counsel that is protected by the attorney-client privilege unless a
majority of the City Council has authorized the disclosure.
i. Represent private interests before the City Council or any City committee,
commission or agency.
Subd. 2. Except as prohibited by the provisions of Minn. Stat Sec. 471.87, there is no
violation of subdivision 1b of this section for a matter that comes before the council, board,
or commission if the member of the council, board, or commission publicly discloses the
circumstances that would violate these standards and refrains from participating in the
discussion and vote on the matter. Nothing herein shall be construed to prohibit a contract
with a member of the city council under the circumstances described under Minn. Stat.
Sec. 471.88, if proper statutory procedures are followed.
Complaint, Hearing
Complaints alleging a violation of these standards of conduct may be submitted in writing
to the City Administrator. The complaint must contain supporting facts for the allegation.
The City Council may hold a hearing after receiving the written complaint or upon the
Council's own volition. A hearing must be held only if the City Council determines (1) upon
advice of the city attorney, designee, or other attorney appointed by the council, that the
factual allegations state a sufficient claim of a violation of these standards or rise to the
level of a legally-recognized conflict of interest, and (2) that the complaint has been lodged
in good faith and not for impermissible purposes such as delay. The City Council’s
determination must be made within 30 days of the filing of the allegation with the City
Administrator. If the Council determines that there is adequate justification for holding a
hearing, the hearing must be held within 30 days of the City Council’s determination. At
the hearing, the person alleged to have violated these standards shall be provided an
opportunity to be heard. After the hearing, if the Council finds that a violation of a standard
has occurred or exists, the Council may censure the person, refer the matter for criminal
prosecution, request an official not to participate in a decision, or remove an appointed
member of an advisory commission or committee from office.
Policy approved via Resolution 7588
Adopted March 8, 2010
M E M O R A N D U MM E M O R A N D U MM E M O R A N D U MM E M O R A N D U M
TO: PARKS AND RECREATION AND FORESTRY COMMISSIONERS
FROM: NICK DEBAR | PUBLIC WORKS DIRECTOR
DATE: JANUARY 27, 2011
RE: DISCUSS PROPOSED INTERIOR IMPROVEMENTS TO RANDOM PARK BUILDING
The City was recently approached by the Lions Club with a suggestion to modify the floor plan in
the Random Park building. For the most part, the building is an open floor plan. However, a small
room exists In the northwest corner of the building that was previously used as an office for the golf
course manager. The Lions have suggested that the City consider knocking down the interior
partition wall to open this office space into the main room.
A representative from the Lions Club is expected to be in attendance at tonight’s meeting to answer
any questions that the Commissioners may have. If Commissioners agree that this is an
improvement worth pursuing, City staff will bring the recommendation to the City Council.
ITEM NO. 9B
M E M O R A N D U MM E M O R A N D U MM E M O R A N D U MM E M O R A N D U M
TO: PARKS AND RECREATION AND FORESTRY COMMISSIONERS
FROM: NICK DEBAR | PUBLIC WORKS DIRECTOR
DATE: JANUARY 27, 2011
RE: DISCUSS/RECOMMEND REQUESTS FOR BBC DONATIONS
The Bethlehem Baptist Church (BBC) purchased the building located at 5151 Program Avenue
in 2004 and received City zoning approval to renovate the former office / warehouse space for
church usage. At the same time, the Church expressed its desire to sponsor and support
worthy community endeavors and created the Mounds View Service Project Fund pledging
annual donations totaling $25,000, but the actual amount donated typically exceeds this
amount. BBC envisioned the fund to be used to help meet certain community needs jointly
identified by the city and the Church that would be “in harmony” with their mission and values.
BBC has traditionally made donations twice annually. Representatives from the City, YMCA,
and Commission will typically meet with BBC staff to discuss potential funding requests for BBC
service project donation monies prior to the disbursements. BBC has requested to meet on
February 18. 2011 (noon at BBC) to discuss the first half 2011 disbursements. One or two
Commissioners are invited to attend.
Attachment:
• BBC Contribution Ledger
ITEM NO. 9D
BETHLEHEM BAPTIST CHURCH CONTRIBUTION SUMMARY
JANUARY 2011
BBC CONTRIBUTION LEDGER
Date /
Reso. No.
Parks/Recreation/Forestry Contributions
Item Description / Purpose Amount Dept.
Fund-Dept.-
Account Status
Amount
Spent
Other Non-PRF Contributions
Item Description / Purpose Amount
Total
Contribution
May-05 Playground Equipment at Greenfield Park 12,750.00$ Parks complete 12,750.00$
Aug-05 Groveland Park Building 7,500.00$ Parks complete Y Partners 2,500.00$
6598 Festival in the Park 2,500.00$ 12,500.00$
Feb-06 Groveland Park Improvements 2,500.00$ complete DARE Program 2,000.00$
Community Center Improvements 2,500.00$
Irondale High School phy-ed equipment 1,500.00$
Y-Partners Program 2,500.00$
CEAP 2,500.00$
EDA Fund 2,550.00$ 15,555.00$
Aug-06 DARE Program 2,000.00$
6910 MVCC Play Equipment 2,500.00$
STAND & SAIL programs 2,500.00$
Festival in the Park 1,500.00$
Y-Partners Program Assistance 2,500.00$
CEAP Assistance 2,005.00$
EDA Fund 2,601.00$ 15,606.00$
Feb-07 Stand & Sail Programs 3,500.00$
7023 Dare Program 2,000.00$
MVCC Play Equipment 2,000.00$
Y Partner Assistance 3,500.00$
CEAP Assistance 2,265.00$
EDA Fund 2,653.00$ 15,918.00$
Aug-07 Stand Program 6,632.50$
7146 EDA Fund 2,653.00$
SAIL Program 6,632.50$ 15,918.00$
Feb-08 Park Improvement Projects (PIP) 4,265.25$ PRF 251-4470-7050 Festival in the Park for family-friendly activities 5,260.00$
7228 Y-Partners Program (assistance+scholarships) 4,265.25$ YMCA 252-4732 EDA Fund supporting economic climate activities 2,758.00$ 16,548.50$
Aug-08 Silver View Park Improvements 10,000.00$ Parks 251-4470-7050 Ralph Reeder Food Shelf 3,530.50$
7322 EDA Fund 2,706.00$ 16,236.00$
Apr-09 Trailway project (benches, lighting, landscaping) 2,000.00$ Parks 251-4470-7050 in progress EDA Fund 2,760.00$
7429 Backstop and Fencing at Silver View Park 1,800.00$ Parks 251-4470-7050 complete 1,800.00$
Landscaping around CR-10 Gateway Signs 1,000.00$ Parks 251-4470-7050 complete
Y-Partners Program 1,000.00$ YMCA 252-4732 in progress
Club Mid Program 7,000.00$ YMCA 252-4732 in progress
MVCC A/V Needs 1,001.00$ MVCC 252-4730-7030 design 16,561.00$
Aug-09 MVCC Teen Center 6,100.00$ YMCA 252-4732 in progress IHS Music to support performing arts center piano 1,287.00$
7491 Exercise Equipment for Seniors 1,750.00$ MVCC 252-4732 EDA Fund 2,760.00$
2010 Music In The Park 2,000.00$ PRF 252-4732 complete
Lighting for Parking Lot at Silver View Park 2,064.00$ Parks 251-4470-7050 complete 2,064.00$
Aerator for Silver View Pond 600.00$ Parks 251-4470-7050 design 16,561.00$
Mar-10 Hillview Park Ice Rink Improvements 6,000.00$ Parks 251-4470-7050 design
7600 Trailway Amnenities 2,892.00$ Parks 251-4470-7050 design
Club Mid Program 6,000.00$ YMCA 252-4732 in progress
Laptops for Homework Help 2,000.00$ MVCC 252-4732 in progress 16,892.00$
Oct-10 Hillview Park Ice Rink Improvements 6,000.00$ Parks 251-4470-7050 design
7678 Laptops for Homework Help 2,000.00$ MVCC 252-4732 in progress 8,000.00$
Grand Total: 179,045.50$
2011 PROPOSED MEETING SCHEDULE
PARKS & REC. & FORESTRY COMMISSION
LEGEND:
REGULAR MEETING OTHER CITY EVENT CITY OFFICES CLOSED
Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa
1 1 2 3 4 5 1 2 3 4 5 1 2
2 3 4 5 6 7 8 6 7 8 9 10 11 12 6 7 8 9 10 11 12 3 4 5 6 7 8 9
9 10 11 12 13 14 15 13 14 15 16 17 18 19 13 14 15 16 17 18 19 10 11 12 13 14 15 16
16 17 18 19 20 21 22 20 21 22 23 24 25 26 20 21 22 23 24 25 26 17 18 19 20 21 22 23
23 24 25 26 27 28 29 27 28 27 28 29 30 31 24 25 26 27 28 29 30
30 31
• Oaths of office/select officers • Rev./Rec'd LBP Bldg.• Rec'd Coach of the Year 18-Town Hall Meeting
• Rev. Lambert P. Bldg. Sch.• Rev./Disc. PIP • Disc. Town Hall Mtg.• Disc. annual parks tour
• Rev. Cmsn. purpose/charge • Disc. CotY award process • Disc. annual parks tour • Disc. City Forestry issues
• Disc. Random P. Bldg. Imp.• Disc. 2012 Budget • Disc. HVP hockey rink
• Assign YMCA Adv. Rep.• 2010 Annual Report • Quarterly report
• Disc. BBC funding requests • Park Focus • Park Focus • Park Focus
• M. Wisser Field Open House?
Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa
1 2 3 4 5 6 7 1 2 3 4 1 2 1 2 3 4 5 6
8 9 10 11 12 13 14 5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13
15 16 17 18 19 20 21 12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20
22 23 24 25 26 27 28 19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27
29 30 31 26 27 28 29 30 24 25 26 27 28 29 30 28 29 30 31
31
• Annual Parks Tour • Rev. 2011 Fee Schedule • Disc. BBC funding requests 20-Festival in the Park?
• Rev./Disc. Park Imp. Prog.• Rev. Trailway map • Disc. CC Work Session
• Rev. HVP hockey rink • Rev. playground issues
• Rev./Discuss 2012 Budget
• Quarterly report
• Park Focus • Park Focus • Park Focus • Park Focus
Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa
1 2 3 1 1 2 3 4 5 1 2 3
4 5 6 7 8 9 10 2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10
11 12 13 14 15 16 17 9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17
18 19 20 21 22 23 24 16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23 24
25 26 27 28 29 30 23 24 25 26 27 28 29 27 28 29 30 25 26 27 28 29 30 31
30 31
• Rev./Disc. Park Imp. Prog.*3-City Council work session?*1 week early due to holiday *1 week early due to holiday
• Rev. CC WS presentation • Rec'd applicants/officers
• Quarterly report
• Park Focus • Park Focus • Park Focus • Park Focus
***Quarterly/Annual Reports include PRF activities & financial/fund reviews***
***Park Focus singles out one park or the MVCC for Cmsn. evaluation each month***01-27-2011
December '11
April '11
September '11
May '11 June '11
October '11 November '11
January '11 February '11 March '11
August '11July '11