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HomeMy WebLinkAbout10-27-2011 Agenda and Packet PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. | OCTOBER 27, 2011 | MOUNDS VIEW CITY HALL MEETING AGENDA 1. CALL TO ORDER 2. ROLL CALL: Commissioners: Kunz, Palm, Kroeger, Arel, Long, Aukee, Peterson Staff: Dazenski, DeBar | YMCA: _______________ 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES A. June 23, 2011 Meeting Minutes B. September 22, 2011 Meeting Minutes 5. PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. 6. YMCA REPORT 7. UNFINISHED BUSINESS A. Discuss Fee Schedule Rates for Athletic Field Rentals B. Discuss Trailway and Sidewalk System 8. NEW BUSINESS A. Recommend Ice Skating Rink Locations and Hours for 2011-2012 9. REPORTS A. Reports of Commission Members B. Reports of City Staff 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS A. Next Regular Commission Meeting: November 17, 2011 (*one week early) 1. Recommend Applicants for PRF Commission Appointments (Jan. 2012-Dec. 2014) 2. Review Emerald Ash Borer Management Plan 3. Discuss Long-Term City Forestry Options 4. Discuss Ice Hockey and Skating Rink Improvements at Hillview Park 5. Park Focus - _____________________ 6. 7. 11. ADJOURNMENT PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. | JUNE 23, 2011 | MOUNDS VIEW CITY HALL MEETING MINUTES 1. CALL TO ORDER: 6:34 2. ROLL CALL: Commissioners: Kunz, Palm(late), Kroeger, Arel, Aukee Staff: Dazenski, DeBar | YMCA: Spiczka 3. APPROVAL OF AGENDA approved unanimously 4. APPROVAL OF MINUTES A. May 26, 2011 Meeting Minutes motion to approve – Aukee, second – Kroeger, approved unanimously 5. PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. - None 6. YMCA REPORT – in packet 7. UNFINISHED BUSINESS A. Review Final Plans for New Lambert Park Building 1. Discussed cost estimate, noted electrical cost, XCEL cost, street and hockey rink lighting. 2. Kroeger motion to move forward with printed proposal for bids, to include a penalty for not following schedule, go out for bids. – Second Aukee, approved unanimously. 8. NEW BUSINESS A. Discuss Draft 2012 Budget for Parks, Recreation, & Forestry – Move to July meeting Some discussion on Hillview Hockey Rink Some discussion on Forestry website 9. REPORTS A. Reports of Commission Members – Monday take proposal for bids to City Council B. Reports of City Staff – questions on scoreboard 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS A. Next Regular Commission Meeting: July 28, 2011 1. Recommend Ball Field Improvements at Lambert Park 2. Review Trailway System Map 3. Park Focus - _____________________ 4. Hillview full size hockey rink 5. Forestry Management 6. Lambert Improvements 7. Trailway system map 8. BBC contribution thoughts 11. ADJOURNMENT – Motion Palm, second Kunz, unanimous. PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. | SEPTEMBER 22, 2011 | MOUNDS VIEW CITY HALL MEETING MEETING 1. CALL TO ORDER AT 6:36PM 2. ROLL CALL: Commissioners: Kunz, Palm, Kroeger, Arel, Aukee, Peterson Staff: Dazenski, DeBar | YMCA: Burke 3. APPROVAL OF AGENDA: Motion by Palm to approve, 2nd by Aukee. Motion passed 6-0. 4. APPROVAL OF MINUTES A. June 23, 2011 Meeting Minutes: no minutes present. Commissioners who were present will check notes to see who took June minutes for approval in October. B. July 28, 2011 Meeting Minutes. Motion by Peterson 2nd by Kunz to approve minutes. Motion passed 6-0. 5. PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. No residents present. 6. YMCA REPORT: Operating without a Program Director. Interview next week, hope to have a director by end of October. Fall programs are underway. Large turn out for flag football. Club Mid has 25-30 youth every day after school. Teen Center is open after Club Mid hours. Not too many kids coming for that. Yoga starts this evening. Senior exercise program, card club, and bingo beginning. Senior movie of the month starting as well. October 17th is the next movie of the month at 1:00 for seniors. Fall Family Fun Day Saturday Oct. 15 from 11:00-1:00. $5 per family. Friday, Oct. 28th 6:30-9:30 Halloween Teen Night. The Commission thanks MVCC for assistance with Music-in-the-Park. Reminder to start tapping into fall leagues for MV Coach-of- the-Year. 7. UNFINISHED BUSINESS A. Discuss Trail way and Sidewalk System: We have a Trail way booklet from May 1992 that needs updating. If we can get an electronic copy, we can recommend changes. There is a map of existing and proposed trails and sidewalks from the 2008 Comprehensive Plan that also needs updating. Can coordinate with Minnesota State Aid streets and Metro Transit bus routes. What constitutes a trail way? Is it just off-road, or does it include shoulder/parking lanes? Do we need to mark it with double paint stripes? Need to identify which existing trail ways have sidewalks and which are shoulder/parking lanes. Then find what is connected and where gaps are. Need to look at Street and Utilities Committee plans for upcoming street projects next year and consider suggesting trail ways. Kroeger, Kunz, and Peterson will meet with DeBar to discuss trail way system and make suggestions for improvements to October meeting. 8. NEW BUSINESS A. Recommend Improvements for BBC Donation Funding: Motion by Kroeger, 2nd by Peterson to propose donation dedication 1) for furnishings at Lambert Park Building (tables and chairs) and 2) Music-in-the-Park. Motion Passed 6-0 B. Review Fee Schedule: Recommend Two-Tiers for shelter rentals: Tier I: Groveland, Hillview, and City Hall Park shelters Tier II: Silverview, Random, and Lambert Park shelters Continue with 4 Classes as is Keep $50 service fee for Tier I groups of 50 or more Raise service fee to $75 for Tier II groups of 50 or more Change Fees to 4-hour time blocks. Can rent multiple 4-hour blocks. Tier I Class I: $25 Class II: $50s Class III: $75 Class IV: $100 Motion by Palm, 2nd by Kunz to recommend above fee structure for park shelter rentals. Motion Passed 6-0. Motion by Kroeger, 2nd by Peterson to keep field fee structure the same. Motion Passed 6-0 C. Review Layout for Lambert Park Baseball Field Improvements: Fill in depressions and level off existing field. Fencing to be put in this fall. All fencing including backstop and concrete maintenance strip at fence base estimated at $12,000. Motion by Kroeger, 2nd by Kunz to approve fencing cost not to exceed $15,000. Motion Passed 5-0 (Aukee absent for vote). Motion by Aukee, 2nd by Arel for field restoration not to exceed $7500. Motion Passed 6-0. D. Review Layout for Hillview Park Ice Skating/Hockey Rink Improvements. City Staff will talk with Hillview Park neighbor directly north of proposed rink site and invite resident to October meeting. 9. REPORTS A. Reports of Commission Members: Saturday, Sept. 24th 5:00 Music of the Night at Irondale High School. Park bench at Arden Park has been installed. Consider making a trail behind compost site. Aerator at Silverview on hold again. Need to discuss rink attendants and hours with MVCC in October What happened to the trees at Hillview Park? City staff looking into it. NOT EAB. Plan to replace them. Concern with MVCC leadership turnover. Is there a succession plan? Is there a paper trail for new directors to follow? Will be discussed at YMCA meeting. Why are there several white oak trees marked for removal? Tier II: Class I: $50 Class II: $75 Class III: $100 Class IV: $150 B. Reports of City Staff: Maintenance doing aeration and fall fertilization, working on soccer fields, and Lambert Park. Will be getting mowers ready for next spring. Benches are available through Ramsey County Thousand Bench Grant. Suggest along Silver Lake Road trail way, Lambert Park, Arden. Suggest the Commissioners who are developing trail way to consider placements. Random building had damage, disc golf hole stolen. Term expires for some, so consider applications C. Reverse-Angle-Parking at Lambert Park to go before City Council Monday, Sept. 26th. 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS A. Next Regular Commission Meeting: October 27, 2011 1. Recommend Ice Skating/Hockey Rink Improvements at Hillview Park 2. Review Emerald Ash Borer Management Plan 3. Discuss Long-Term City Forestry Options 4. Discuss annual meeting with City Council Work Session 11. ADJOURNMENT: Motion by Kunz, 2nd by Aukee to adjourn at 9:40 PM. Motion Passed 6-0 22 Multi-Purpose Room C and Youth Room (Seating up to 30-40) For multi-purpose rooms and gymnasium rentals, if the MVCC is not otherwise open, the permit holder will be charged an additional $15/hour for a staff fee. Class I 2011 2012 Hourly Rate (2 hr min.): $38.00 $40.00 4 Hour block: $130.00 $134.00 Class II Hourly Rate (2 hr min.): $50.00 $52.00 4 Hour block: $165.00 $170.00 Class III Hourly Rate (2 hr min.): $58.00 $60.00 4 Hour block: $195.00 $201.00 Class IV Hourly Rate (2 hr min.): $68.00 $71.00 4 Hour block: $230.00 $237.00 Other Charges Overhead Projectors: $10/day TV & VCR: $15/day Microphone $40/day Screen: $35/day LCD Projector & Screen $20 / hour, $75 / day $100 /day $25 / hour Lobby $130 / day Bar $20 Lattice $50 Cooler $50 / day Coffee Pot and Carafes $10 Table Linens $3 each Napkins $.15 each Playland $25 / hour, $100 / day Gymnasium Rental Full Gym (Up to 4 hours – hourly rate) Full Gym (Hourly Rate Exceeding 4 Hours) Half Gym (Up to 4 Hours – hourly rate) Half Gym (Hourly Rate Exceeding 4 hours) Class I: $35 Class II: $40 Class III: $45 Class IV: $60 Class I: $70 Class II: $80 Class III: $90 Class IV: $120 Class I: $25 Class II: $30 Class III: $35 Class IV: $50 Class I: $50 Class II: $60 Class III: $70 Class IV: $120 The following are expectations for formal Bike and Walkway configurations. Formal as in those that would be identified on a map and marked with signs. • Bikeway – No or limited parking conflict, clear path with visibility consistent with speed, continuous and maintained. On or Off street, 4-8’ wide, May or may not be paved. • Walkway – Clear path with visibility consistent with speed, continuous, maintained, with potential shared usage with pedestrians. Off street, 4’ wide minimum, may or may not be paved. The following proposes formal Bike and Walkways through the City of Mounds View, the connecting landmarks and current status of the route. Parks, Civic and Educational facilities were considered as well as connection with other regional trailways. However, bus routes were not a consideration, although probably sufficiently addressed indirectly. Road – North/South Proposed Bikeway Proposed Walkway Connecting Landmarks Status Long Lake Road Yes Yes Connects Random and Arden Parks and Irondale HS Full North/South route Separate on street bikeway and sidewalks along majority of length – North end needs attention at Co Rd J Silver Lake Road – Red Oak Yes Yes Connects Silverview and Woodcrest Parks Full North/South route Sidewalk along entire Silver Lake Road. Sidewalk along portion of Red Oak by CR 10 Quincy Yes Yes Connects Oakwood and Greenfield Parks, Pinewood Elementary and into industrial area Sidewalk along portion of length Groveland Yes No Connects Groveland Park On street bike path along portion of length Edgewood Yes Yes Connects Edgewood MS, City Hall, City Hall Park and Community Center Reconstructed portion of street has defined sidewalk and bikeways Road –East/West Proposed Bikeway Proposed Walkway Connecting Landmarks Status Co Rd H Yes Yes Connects Edgewood MS, Irondale HS, Sunnyside Elementary, Rice Creek North Regional Trail, future link to TCAAP development Full East/West route Sidewalk on one or both sides for majority of length Co Rd H2 Yes Yes Connects Silverview Park and through industrial area Full East/West route Sidewalks along portion of length Co Rd I Yes Yes Connects Silverview and Lakeside Parks, Pinewood Elementary, and Shoreview pathways Full East/West route Sidewalks along portion of length Co Rd J (85th) No Yes Connection to Blaine and Shoreview trailways and Long Lake Road trailway Full East/West route Sidewalks along portion of length on south side Arden No Yes Connects Groveland and Arden Parks On street bike path along portion of length Hillview No Yes Connects Hillview and Greenfield Parks On street bike path along portion of length Priorities: Fill the Gaps: Short Term - Co Rd H walkway (sidewalk) between Edgewood and Silver Lake Road coinciding with street construction project in area. Medium Term – Complete Co Rd 10 trailways (North and South sides), Long Lake Rd at north end, continuation of existing walkways along main E/W and N/S routes. Other Thoughts: Recreation ≠ Bus Commuter Use ICE HOCKEY AND SKATING RINK SUMMARY CITY OF MOUNDS VIEW Participation Summary 2003/04 2004/05 2005/06 2006/07 2007/08 2009/10 2010/11 Hillview Park 693 761 422 1,079 924 739 Lambert Park 762 428 609 566 712 701 Groveland Park 368 255 95 282 305 195 Season Total 1,823 1,444 1,126 - 1,927 1,941 1,635 Operation Summary 2003/04 2004/05 2005/06 2006/07 2007/08 2009/10 2010/11 Hillview Park 55 43 35 48 50 52 Lambert Park 55 43 36 48 50 52 Groveland Park 55 39 17 48 50 52 Participation Analysis 2003/04 2004/05 2005/06 2006/07 2007/08 2009/10 2010/11 Hillview Park 12.6 17.7 12.1 0.0 22.5 18.5 14.2 Lambert Park 13.9 10.0 16.9 0.0 11.8 14.2 13.5 Groveland Park 6.7 6.5 5.6 0.0 5.9 6.1 3.8 Season Total 33.2 34.2 34.6 0.0 40.2 38.8 31.5 Operation Cost Estimate Maint.1 Utilities2 YMCA3 Total % Hillview Park 2,550$ 800$ 3,500$ 6,850$ 36% Lambert Park 2,550$ 800$ 3,500$ 6,850$ 36% Groveland Park 1,000$ 700$ 3,500$ 5,200$ 28% Season Total 6,100$ 2,300$ 10,500$ 18,900$ 100% 1. Maintenance costs includes Public Works labor, water, and fuel. 2. Utility costs include natural gas and electric. 3. YMCA costs are for warming house attendants (budget amount used). Park Facility Average No. of Participates per Day Park Facility Cost Breakdown Park Facility No. of Visitors Park Facility No. of Days Open