HomeMy WebLinkAbout09-26-2013 Agenda and Packet
PARKS AND RECREATION AND FORESTRY COMMISSION
7:00 P.M. | SEPTEMBER 26, 2013 | MOUNDS VIEW CITY HALL
MEETING AGENDA
1. CALL TO ORDER
2. ROLL CALL: Commissioners: Arel, Aukee, Katovich, Kunz, Kroeger, Palm, Long*
Staff: Dazenski, DeBar | YMCA: Danielson *to be absent
3. APPROVAL OF AGENDA
4. APPROVAL OF MINUTES
A. August 22, 2013 Meeting Minutes
5. PUBLIC INPUT
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full
name and address. Please limit your comments to three minutes.
6. STAFF REPORTS
A. YMCA
B. Public Works
7. UNFINISHED BUSINESS
A. Review Park Improvement Plan
B. Review Trail and Sidewalk Master Plan
8. NEW BUSINESS
A. Discuss 2014 Fee Schedule
9. COMMISSIONER REPORTS
10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS
A. Next Regular Commission Meeting: October 24, 2013
1. Discuss Disc Golf Course Options
2.
11. ADJOURNMENT
PARKS AND RECREATION AND FORESTRY COMMISSION
6:30 P.M. | AUGUST 22, 2013 | MOUNDS VIEW CITY HALL
MEETING MINUTES
1. CALL TO ORDER at 6:32 PM
2. ROLL CALL: Commissioners: Arel, Aukee, Katovich, Kunz, Kroeger, Palm, Long
Staff: Dazenski, DeBar | YMCA: Danielson
3. APPROVAL OF AGENDA: Motion to approve by Palm, 2nd by Katovich. Motion Passed 6-0.
4. APPROVAL OF MINUTES
A. July 25, 2013 Meeting Minutes. Item 8A, correct motion to reflect potential items for funding
from BBC to include flooring at GROVELAND park building, not Hillview. Motion to approve
by Long, 2nd by Arel. Motion Passed 6-0.
5. PUBLIC INPUT
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full
name and address. Please limit your comments to three minutes. NO RESIDENTS PRESENT.
6. STAFF REPORTS
A. YMCA: See attached report. Revenue and participation numbers are up this year. Silver
Sneakers ready to go and will host an Open House September 26th 9 am-1 pm at MVCC.
Music-in-the-Park had low numbers last month, but had a great band. May host at
Silverview Park next year. Consider location next spring. Family Fun Run had 61 runners
and raised $1500 for Y-Partners. 12-year-old won the race! Building Happenings: Revenue
down this year, but event numbers are up. People are renting smaller spaces to save
money, but still ends up being the same amount of work for MVCC staff. Park building
rentals up from last year, but lower than 2011. 128 rentals this year, 126 last year, 142 in
2011.
1. Concerns were raised by area fall baseball teams with reserving fields this fall and who
has reservation “rights” based on MV residents on the roster. We are still committed to
the February reservation date. Old rate sheet said 10%, but current priorities are for
50% MV residents for teams reserving prior to February 1st.
2. Discussed possible flyer to hand out to organized teams that are using the fields without
reservation or paying.
B. Public Works: Silverview playground almost complete. Still need rocking toys and benches.
Old playground to be removed soon and disposed of. Looking at lighting upgrades at
Lambert Park for $8100. Research with disc golf occurring and consultants will meet with
City Staff next week. Could look at closing Silverview, and creating a course at Greenfield.
Currently there are seven goals. Usage has dropped, litter has dropped. Staff put in some
seeding at erosion sites, and this is improving a bit. Consider removing more holes to
lighten the usage. Commission may walk the course before the next meeting. Staff is
gathering bids for replacing Hillview park building roof. Estimated costs provided for
suggested BBC donations.
1. Meet at Silverview Park at 6:00 on September 26th for ribbon-cutting ceremony for
the playground, then take a park tour of the disc golf course with city staff. Begin
meeting at 7:00 PM instead of 6:30.
7. UNFINISHED BUSINESS
A. Review Park Improvement Plan: City Staff should be able to complete 2013 projects except
for City Hall irrigation, which will defer until a better comprehensive plan is created. Fog
sealing will occur on trails and Random Parking Lot. DeBar will email the PIP to the
Commission to help us prioritize needs. Groveland Park needs attention. Discuss Hillview
rink vs. tennis courts. Still need clarification for funding sources with Hillview building
roof replacement and Greenfield Park parking lot.
8. NEW BUSINESS
A. Discuss Pedestrian/Bicycle Accommodations in Area G Street Project: Commissioners
prefer the layout similar to what is being done on Hillview Road with a bike lane and
sidewalk on the north side of the road, and a parking lane on the south side of the road for
Ardan Ave.
B. Discuss Removal of Appointed Commission Member: Individual was appointed by the City
Council to join the PRF Commission, but has never been in attendance, has not returned
attempted communications by the City Administrator or DeBar. He has not been sworn in
as a Commissioner. Motion by Katovich, 2nd by Palm to recommend that the City
Council officially rescind the appointment of Rich Daher from the Park, Recreation,
and Forestry Commission. Motion Passed 6-0.
9. COMMISSIONER REPORTS
A. Palm: Water your trees, including your boulevard trees.
B. Aukee: Emerald Ash Borer has been found in Superior, WI from suspected firewood
transport.
10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS
A. Next Regular Commission Meeting: September 26, 2013 at 7:00 PM. Meeting at 6:00 at
Silverview Park.
1. Discuss 2014 Fee Schedule
2. Discuss Disc Golf Course Restoration
11. ADJOURNMENT: Motion to adjourn at 8:18 by Long, 2nd by Kunz. Motion Passed 6-0.
Mounds View Community Center / YMCA
1. Program updates
a. Fall Classes
b. Arts classes full, Dance and sports running with people
c. Teen Afterschool program TLC running again, great new focus on
data collection and actively going after grants.
d. SilverSneakers
e. Open House September 26th 9-3pm
i. Update from the day
2. Events
a. Comcast Corporate event
b. Hmong Resource fair, 2,000 people from all over the metro, using
entire building. October 5th
c. YTD Numebrs
i. 20% increase
ii. 319 events
1159
1674 1850
283
123
92
18
0
176
386
381
405
9
161
245
0
109
121
0
500
1000
1500
2000
2500
3000
3500
2011 YTD 2012 YTD 2013 YTD
Aquatics
Family
Senior
Preschool
Teen
Adults
Youth
Youth
Programs
Jan - Sep
3. Community Events
a. Fall Family Fun Festival on October 26th
i. Haunted House, carnival theme, free!, prizes
4. Gym/Building
a. 3 Gymnastics events, sports events rentals up
i. Large increase in gym rentals, and non-resident rentals
5. Field Rentals
i. Revenue down but should be flat by year end
ii. Numbers down
6. Park Rentals
a. Slowing down again
b. Need to make a call on Ice Rink location, rentals are interested
i. Revenue up $1000 from last year
RESOLUTION 8153
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION ACCEPTING A DONATION FROM BETHLEHEM BAPTIST CHURCH
IN THE AMOUNT OF $17,926 AND AUTHORIZING DISTRIBUTION OF FUNDS
WHEREAS, Since its establishment in Mounds View in 2004, Bethlehem Baptist
Church has generously supported activities that have benefited the residents of Mounds
View; and
WHEREAS, Bethlehem Baptist Church would like to continue that support by
making a contribution to the City of Mounds View of $17,926 to support the following
programs and activities:
• Active Adults Program Equipment $2,073.00
• Pickle ball Tournament Set (X2) $ 458.00
• Ping Pong Table (X2) $ 799.90
• Dumbbell Rack $ 83.99
• Senior Movie Supplies $ 223.00
• Community Support Center for Homelessness Prevention $4,000.00
• Rubber Flooring at Groveland Park(partial amount) $1,528.61
• Furniture Replacement at Random Park $3,000.00
• Picnic Amenities at various parks $1,500.00
• 3 Replacement First Aid Equipment bags for Squad Cars $ 600.00
• 3 Oxygen Regulators $ 360.00
• 24 Traffic Cones $ 312.00
NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council
gratefully acknowledges and accepts the donation of $17,926 from Bethlehem Baptist
Church, authorizes the distribution of the funds as directed herein, and approves the
amendment of the 2013 Budget as may be necessary.
Adopted this 23rd day of September, 2013
_____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
BETHLEHEM BAPTIST CHURCH DONATION AND EXPENDITURE SUMMARYSEPTEMBER 2013BBC CONTRIBUTION LEDGERTotal Contributions to Date =293,893.50$ Date Capital Improvement ContributionsProgramming ContributionsTotalRes. No. Item Description / Purpose Amount Fund* StatusItem Description / Purpose Amount Contribution9/23/13 Rubber Flooring at Groveland Park 1,528.61$ 451 Active Adults Program Equipment 2,073.00$ 8153 Furniture Replacement at Random Park 3,000.00$ 451 Pickle Ball Tournament Set (x2) 458.00$ Picnic Amenities at Various Parks 1,500.00$ 451 Ping Pong Table (x2) 799.90$ Dumbbell Rack83.99$ Senior Movie Supplies 223.00$ Comm. Support Center for Homelessness Prevention4,000.00$ Replace 3 First Aid Equip. Bags for Squad Cars 600.00$ 3 Oxygen Regulators 360.00$ 24 Traffic Cones (Police) 312.00$ EDA Fund2,987.50$ 17,926.00$ Mar 2013 Field & Security Lighting Upgrades in Parks2,126.00$ 451 in progress Safe Afterschool Programs for Youth 6,000.00$ 8079Music in the Park 1,000.00$ Y-Partners1,000.00$ MVCC Program & Building Supplies 3,500.00$ Two Mobile Dental Clinics 1,300.00$ Economic Development & Marketing 3,000.00$ 17,926.00$ Sep 2012 Skate Resistive Rubber Flooring at Hillview Parks 7,000.00$ 451 complete Miscellaneous Recreation Equipment 2,246.00$ 7990Teen Outreach Music Studio 1,500.00$ Y-Partners1,000.00$ DARE Program1,500.00$ North Suburban Police Chaplaincy Corps, Inc. 750.00$ Townsedge Terrace MHC Dental Clinic #2 650.00$ Economic Development Fund 2,929.00$ 17,575.00$ Apr 2012Flooring/Furniture in Hillview & Groveland P. Shelters3,000.00$ 451 complete Club Mid Program 6,000.00$ 7925Music in the Park 1,000.00$ Festival in the Park 2,500.00$ Y-Partners1,000.00$ Program Equipment 1,145.00$ Economic Development Fund 2,929.00$ 17,574.00$ 1/3
BBC CONTRIBUTION LEDGERTotal Contributions to Date =293,893.50$ Date Capital Improvement ContributionsProgramming ContributionsTotalRes. No. Item Description / Purpose Amount Fund* StatusItem Description / Purpose Amount ContributionNov 2011 Lambert Park Shelter Funiture Improvements 4,500.00$ 451 complete Event Center Audio Improvements 1,000.00$ 7847Portable Dance Flooring for MVCC 4,358.00$ FDM Software (for first responders) 2,000.00$ Video Security Improvements at City Hall & MVCC 2,000.00$ Mobile Dental Clinic 500.00$ Economic Development Fund 2,871.50$ 17,229.50$ Mar 2011 Disc Golf Asphalt Tees 2,000.00$ TBD Club Mid program 6,000.00$ 7751 Batting Cage L-Screen 858.50$ complete Music in the Park 2,000.00$ Festival in the Park 1,000.00$ Y-Partners1,000.00$ Edgewood Summer SAIL program 1,000.00$ Mobile Dental Clinic 500.00$ EDA Activities2,871.50$ 17,230.00$ Oct 2010 Picnic tables and concrete slabs 2,077.00$ 451 2014 Teen center support 8,000.00$ 7678 Sidewalk and ADA improvements at MVCC 4,000.00$ 451 complete EDA Fund2,815.00$ 16,892.00$ Mar 2010 Hillview Park Ice Rink Improvements 6,000.00$ 451 TBD Club Mid Program 6,000.00$ 7600 Trailway Amnenities 2,892.00$ 451 2014 Laptops for Homework Help 2,000.00$ 16,892.00$ Aug 2009 Lighting for Parking Lot at Silver View Park 2,064.00$ 451 complete IHS Music to support performing arts center piano 1,287.00$ 7491 Aerator for Silver View Pond 600.00$ 451 complete EDA Fund2,760.00$ MVCC Teen Center 6,100.00$ Exercise Equipment for Seniors 1,750.00$ 2010 Music In The Park 2,000.00$ 16,561.00$ Apr 2009 Trailway project (benches, lighting, landscaping) 2,000.00$ 2014 EDA Fund2,760.00$ 7429 Backstop and Fencing at Silver View Park 1,800.00$ 451 complete Y-Partners Program 1,000.00$ Landscaping around CR-10 Gateway Signs 1,000.00$ complete Club Mid Program 7,000.00$ MVCC A/V Needs 1,001.00$ 16,561.00$ Aug 2008 Silver View Park Improvements 10,000.00$ 451 complete Ralph Reeder Food Shelf 3,530.50$ 7322EDA Fund2,706.00$ 16,236.50$ Feb 2008 Park Improvement Projects (PIP) 4,265.25$ 451 complete Festival in the Park for family-friendly activities 5,260.00$ 7228EDA Fund supporting economic climate activities 2,758.00$ Y-Partners Program (assistance+scholarships) 4,265.25$ 16,548.50$ 2/3
BBC CONTRIBUTION LEDGERTotal Contributions to Date =293,893.50$ Date Capital Improvement ContributionsProgramming ContributionsTotalRes. No. Item Description / Purpose Amount Fund* StatusItem Description / Purpose Amount ContributionAug 2007Stand Program6,632.50$ 7146EDA Fund2,653.00$ SAIL Program6,632.50$ 15,918.00$ Feb 2007Stand & Sail Programs 3,500.00$ 7023Dare Program2,000.00$ MVCC Play Equipment 2,000.00$ Y Partner Assistance 3,500.00$ CEAP Assistance 2,265.00$ EDA Fund2,653.00$ 15,918.00$ Aug 2006DARE Program2,000.00$ 6910MVCC Play Equipment 2,500.00$ STAND & SAIL programs 2,500.00$ Festival in the Park 1,500.00$ Y-Partners Program Assistance 2,500.00$ CEAP Assistance 2,005.00$ EDA Fund2,601.00$ 15,606.00$ Feb 2006 Groveland Park Improvements 2,500.00$ 451 complete DARE Program2,000.00$ Community Center Improvements 2,500.00$ Irondale High School phy-ed equipment 1,500.00$ Y-Partners Program 2,500.00$ CEAP2,500.00$ EDA Fund2,550.00$ 16,050.00$ Aug 2005Groveland Park Building $ 7,500.00 451completeY Partners2,500.00$ 6598Festival in the Park 2,500.00$ 12,500.00$ May 2005Playground Equipment at Greenfield Park $ 12,750.00 451complete $ 12,750.00 *451=Park Dedication | 252 = Comm. Center | 4360 = Park MaintenanceCapital Improvement Total = 84,961.36$ Programming Total 208,932.14$ 3/3
9-26-2013 04:54 PM CITY OF MOUNDS VIEW PAGE: 1
YEAR TO DATE BALANCE SHEET
AS OF: SEPTEMBER 30TH, 2013
451-Park Dedication
BEGINNING M-T-D Y-T-D CURRENT
ACCT NO# ACCOUNT NAME BALANCE ACTIVITY ACTIVITY BALANCE
_________________________________________________________________________________________________________________
ASSETS
451-1010 CASH - POOLED 4M 438,649.63 6,028.61 33,067.73CR 405,581.90
451-1150 ACCOUNTS RECEIVABLE 0.00 0.00 0.00 0.00
451-1250 DUE FROM OTHER FUNDS 0.00 0.00 0.00 0.00
TOTAL ASSETS 438,649.63 6,028.61 33,067.73CR 405,581.90
LIABILITIES
451-2020 ACCOUNTS PAYABLE 31,538.11CR 0.00 31,538.11 0.00
451-2050 CONTRACTS PAYABLE 0.00 0.00 0.00 0.00
451-2077 DUE TO STATE MN - SALES TAX 0.00 0.00 0.00 0.00
TOTAL LIABILITIES 31,538.11CR 0.00 31,538.11 0.00
FUND EQUITY
451-2600 FUND BALANCE - UNASSIGNED 407,111.52CR 0.00 0.00 407,111.52CR
451-2650 FUND BALANCE - ASSIGNED 0.00 0.00 0.00 0.00
TOTAL REVENUES 0.00 6,028.61CR 6,338.31CR 6,338.31CR
TOTAL EXPENDITURES 0.00 0.00 7,867.93 7,867.93
TOTAL FUND EQUITY 407,111.52CR 6,028.61CR 1,529.62 405,581.90CR
BALANCE 0.00 0.00 0.00 0.00
PARK IMPROVEMENT PLAN WORKSHEET * * * * D R A F T * * * *PUBLIC WORKS DEPARTMENTSEPT. 26, 2013CITY OF MOUNDS VIEWEstimatedImprovementParksForestryBldg.-GroundPDFYMCASpecial Proj.BBCOtherUnfundedCost100-4360100-4380100-4460451-4470252-4732480-4180451-44701,194,700$ -$ -$ 10,000$ 356,500$ -$ 138,000$ 6,000$ -$ 684,200$ 001Silver View Park002 Reconstruct Playground - Silver View Park x REC 100,000$ 100,000$ -$ 003 Disc Golf Course Area Improvements - Silver View Park x REP 15,000$ 15,000$ 004 Shelter Improvements - Silver View Parkx REP 10,000$ 2,500$ 5,000$ 2,500$ Misc. PIP005 Replace Shelter Tables & Trash Containers - Silver View Park x REC 7,500$ 5,000$ 2,500$ Misc. PIP006 Install Card Key Readers & Security Cameras to Shelter Building x MOD 5,000$ 5,000$ 007 Reconstruct Trailways - Silver View Parkx REC 200,000$ 200,000$ 008 Pond Crossings (Bridge/Dock) - Silver View ParkNEW 50,000$ 50,000$ 2 crossings at channels009 Trailway Lighting - Silver View ParkNEW 75,000$ 75,000$ 010 Reconstruct Irrigation Control Vault - Silver View Park x REC 5,000$ 5,000$ 011 Parking Lot Pavement Maintenance - Silver View ParkMAI 15,000$ 15,000$ crack & fog seal012 Bike Racks, Benches, Trash Containers, Picnic Tables, etc. x PRO 5,000$ 5,000$ 013Groveland Park014 Construct Bump-out Parking & Sidwalk Entry - Groveland Park x REC 35,000$ 35,000$ with Area H street project015 Tennis & Basketball Court Rehabilitation - Groveland Park x REH 32,000$ 32,000$ -$ 016 Construct Irrigation System & Grading Improvements - Groveland Park x NEW 20,000$ 20,000$ 017 Replace/Relocate Volleyball Court - Groveland ParkREC 10,000$ 10,000$ -$ 018 Install Card Key Readers & Security Cameras to Shelter Building x MOD 5,000$ 5,000$ 019 Install Rubber Flooring - Groveland Parkx UPG 8,000$ 8,000$ carpet can be option020 Replace Interior Shelter Furniture - Groveland Park x PRO 1,200$ 1,200$ match Lambert & Hillview021 Reconstruct Playground - Groveland ParkREC 75,000$ 75,000$ 022 Bike Racks, Benches, Trash Containers, Picnic Tables, etc.PRO 5,000$ 5,000$ 023Random Park024 Parking Lot Pavement Maintenance - Random ParkMAI 5,000$ 5,000$ crack & fog seal025 Shelter Interior Improvements - Random ParkMOD 5,000$ 5,000$ 026 Shelter Exterior Improvements - Random ParkMAI 7,500$ 7,500$ -$ 027 Install Card Key Readers & Security Cameras to Shelter BuildingMOD 5,000$ 5,000$ 028 Lighting Upgrades & Security Improvements - Random ParkUPG 5,000$ 5,000$ 029 Bike Racks, Benches, Trash Containers, Picnic Tables, etc.PRO 5,000$ 5,000$ 030City Hall Park031 Irrigation & Landscaping Improvements - City Hallx IMP 13,000$ 13,000$ -$ 032 Reconstruct Playground - City Hall ParkREC 75,000$ 75,000$ 033 Bike Racks, Benches, Trash Containers, Picnic Tables, etc.PRO 5,000$ 5,000$ 034Oakwood Park035 Bike Racks, Benches, Trash Containers, Picnic Tables, etc.PRO 5,000$ 5,000$ 036Greenfield Park037 Reconstruct Parking Lot - Greenfield Park x REC 50,000$ 50,000$ -$ 038 Tennis & Basketball Court Rehabilitation - Greenfield ParkREH 32,000$ 32,000$ -$ 039 Bike Racks, Benches, Trash Containers, Picnic Tables, etc.PRO 5,000$ 5,000$ 040Greenfield Park Preserve041 Construct Paved Trailwayx NEW 50,000$ 50,000$ -$ 2017 2018 BeyondYear PlannedLine No. Previous 2013 2014 2015 2016Park Improvement Proj. Type Priority In Budget In CIP Misc. PIPFunding SourceNotes
EstimatedImprovementParksForestryBldg.-GroundPDFYMCASpecial Proj.BBCOtherUnfundedCost100-4360100-4380100-4460451-4470252-4732480-4180451-44701,194,700$ -$ -$ 10,000$ 356,500$ -$ 138,000$ 6,000$ -$ 684,200$ 2017 2018 BeyondYear PlannedLine No. Previous 2013 2014 2015 2016Park Improvement Proj. Type Priority In Budget In CIP Misc. PIPFunding SourceNotes042Hillview Park043 Reroof Park Shelter - Hillview Parkx MAI 8,500$ 8,500$ -$ 044 Ice Hockey and Skating Rink Improvements - Hillview ParkNEW 60,000$ 54,000$ 6,000$ -$ 045 Install Card Key Readers & Security Cameras to Shelter Building x MOD 5,000$ 5,000$ 046 Construct Irrigation System & Grading Improvements - Hillview Park x NEW 20,000$ 20,000$ 047 Bike Racks, Benches, Trash Containers, Picnic Tables, etc.PRO 5,000$ 5,000$ 048Lambert Park049 Ice Hockey and Skating Rink Lighting Improvements - Lambert Park x UPG 10,000$ 10,000$ -$ Misc. PIP050 Install Card Key Readers & Security Cameras to Shelter Building x MOD 5,000$ 5,000$ 051Ardan Park052Woodcrest Park053Lakeside Park054Community Center055 Sidewalk and ADA Improvements - Comm. Center x REP5,000$ 5,000$ -$ 056 Basketball Court Pavement Maintenance - Comm. CenterMAI 5,000$ 5,000$ crack & fog seal057 Bike Racks, Benches, Trash Containers, Picnic Tables, etc.PRO 5,000$ 5,000$ 058Trailways059 Trailway Development & ADA Transition Project x NEW 100,000$ 100,000$ -$ 060 Trailway Maintenancex MAI 20,000$ 20,000$ -$ 061 Construct Co. Road H Sidewalk (Silver Lake Rd. to Edgewood Dr.) x NEW 275,000$ 25,000$ 25,000$ 225,000$ 062 Construct CSAH 10 Trail Segment 11 (So. Blvd. from H2 to Woodale) x NEW 250,000$ 250,000$ -$ TIF063 Trailway Development & ADA Transition Project x NEW 25,000$ 25,000$ -$ 064 Co. Hwy. 10 Trail Segment 6 (No. Blvd. - Red Oak to Pleasant View) x NEW 450,000$ 450,000$ -$ TIF065 Bike Racks, Benches, Trash Containers, Picnic Tables, etc.PRO 5,000$ 5,000$ 066-$ 067-$ 068-$ 069-$ 070-$ 071-$ 072-$ 073-$
SAFEngineering
Site and Athletic Facility Engineering, PLLC
4521 Bridge Court
Shoreview, MN 55126
September 12, 2013
Mr. Nick Debar, P.E.
Director of Public Works
City of Mounds View
2401 Highway 10
Mounds View, MN 55112-1499
RE: CITY OF MOUNDS VIEW TENNIS AND BASKETBALL COURTS
Dear Nick:
In accordance with our recent meeting, I am pleased to submit the following report for the above
referenced project.
GENERAL
SAFEngineering is a full service design and construction management firm. My personal
experience encompasses over 23 years of providing engineering services. I have been
personally involved in the design and construction of site/civil projects including tennis courts,
athletic tracks, ball fields, roads, parking lots and storm water management projects for school
districts, municipalities, commercial and private clients. The services available are conceptual
plans, cost estimates, the design and preparation of plans and specifications, bidding services
and construction management. I have overseen the construction of many unique projects and I
understand the parameters required to build a quality project that meets the needs and
expectations of the owners as well as the community.
The information included in this report is derived from my experience with previous projects I
have designed and managed. The recommendations and cost estimates are prepared for
budgetary purposes only and are based on standard engineering practices and methodologies
and from my experience in the industry. A more comprehensive site evaluation will be required
once the project has been identified to undergo rehabilitation. Other than this, no warranty is
implied or intended.
EXISTING CONDITIONS
GROVELAND PARK: There are two tennis courts and a partial basketball court at this location.
The tennis courts and basketball court have not been maintained within the past 15 years. The
fence system is in fair condition and the area has a lighting system. There are numerous
structural cracks, approximately 3,000 lineal feet, in the pavement surface. These are the type
of cracks that will allow water into the subgrade and cause continued growth and expansion.
There are also numerous fissure cracks. These are the type of cracks that are only within the
color coat system and upper 1/8” to 1/4” of the bituminous surface. The color coat surface is in
fair to poor condition with a very faded surface. There are indications of water ponding on the
surface.
SAFEngineering
Site and Athletic Facility Engineering, PLLC
4521 Bridge Court
Shoreview, MN 55126
GREENFIELD PARK: There are two tennis courts and two partial basketball courts at this
location. The tennis courts and basketball court have not been maintained within the past 15
years. The fence system is in fair condition and the area has a lighting system. There are
numerous structural cracks, approximately 2,000 lineal feet, in the pavement surface. These
are the type of cracks that will allow water into the subgrade and cause continued growth and
expansion. There are also a moderate amount of fissure cracks. These are the type of cracks
that are only within the color coat system and upper 1/8” to 1/4” of the bituminous surface. The
color coat surface is in fair to poor condition with a very faded surface. There are indications of
water ponding on the surface.
RECOMMENDATIONS AND COST ESTIMATES
GROVELAND PARK:
Option One: Seal all cracks with a colorized elastomeric sealant
designed for tennis courts. This method of rehabilitation will provide a
service life of 1 to 3 years. $6,000
Option Two: Fill all cracks with a mixture of Portland cement,
silica sand and polymers. Color coat the entire area and restripe.
This method of rehabilitation will provide a service life of 3 to 5 years. $20,000
Option Three: Fill all cracks with a mixture of Portland cement,
silica sand and polymers. Cover the cracks with “Armor” crack repair
system. Color coat the entire area and restripe. This method
of rehabilitation will provide a service life of 5 to 8 years. $70,000
Option Four: Remove the existing bituminous pavement, net posts and
net tie-downs. Reshape and compact the existing base aggregate.
Pave the area with 3” new bituminous in two lifts. Install new net posts
and tie-downs with air driven posts to eliminate the concrete footings.
Sawcut control joints in the new pavement between the courts and along
the net line to allow for expansion and contraction. Color coat the entire
area and restripe. This method of rehabilitation will provide a service life
of 15 to 20 years with routine maintenance and color coating. $100,000
Option Five: Completely reconstruct the tennis courts and basketball court.
Remove all of the existing materials. Construct a new pavement section
consisting of 3’ of bituminous in two lifts over 6’ of class five base aggregate.
Install a new fence system within a concrete maintenance strip. Install new
net posts and tie-downs with air driven posts. Sawcut control joints in
the new pavement between the courts and along the net line to allow for
expansion and contraction. Color coat the entire area and restripe.
This method of rehabilitation will provide a service life of 20 to 25 years
with routine maintenance and color coating. $130,000
GREENFIELD PARK:
SAFEngineering
Site and Athletic Facility Engineering, PLLC
4521 Bridge Court
Shoreview, MN 55126
Option One: Seal all cracks with a colorized elastomeric sealant
designed for tennis courts. This method of rehabilitation will provide a
service life of 1 to 3 years. $4,000
Option Two: Fill all cracks with a mixture of Portland cement,
silica sand and polymers. Color coat the entire area and restripe.
This method of rehabilitation will provide a service life of 3 to 5 years. $15,000
Option Three: Fill all cracks with a mixture of Portland cement,
silica sand and polymers. Cover the cracks with “Armor” crack repair
system. Color coat the entire area and restripe. This method
of rehabilitation will provide a service life of 5 to 8 years. $50,000
Option Four: Remove the existing bituminous pavement, net posts and
net tie-downs. Reshape and compact the existing base aggregate.
Pave the area with 3” new bituminous in two lifts. Install new net posts
and tie-downs with air driven posts to eliminate the concrete footings.
Sawcut control joints in the new pavement between the courts and along
the net line to allow for expansion and contraction. Color coat the entire
area and restripe. This method of rehabilitation will provide a service life
of 15 to 20 years with routine maintenance and color coating. $100,000
Option Five: Completely reconstruct the tennis courts and basketball courts.
Remove all of the existing materials. Construct a new pavement section
consisting of 3’ of bituminous in two lifts over 6’ of class five base aggregate.
Install a new fence system within a concrete maintenance strip. Install new
net posts and tie-downs with air driven posts. Sawcut control joints in
the new pavement between the courts and along the net line to allow for
expansion and contraction. Color coat the entire area and restripe.
This method of rehabilitation will provide a service life of 20 to 25 years
with routine maintenance and color coating. $130,000
SCOPE OF ENGINEERING SERVICES
DESIGN
• Prepare and review design parameters with all parties.
• Based on the design reviews, we will prepare construction documents for the project.
• We will prepare the specifications, with your assistance, to properly bid out the project.
We will discuss the results of the bids and provide a letter of recommendation to the City
of Mounds View regarding the contractor’s qualifications.
CONSTRUCTION MANAGEMENT
• During construction, we will review contractor submittals and pay requests.
SAFEngineering
Site and Athletic Facility Engineering, PLLC
4521 Bridge Court
Shoreview, MN 55126
• Provide intermittent or full-time construction observations as required.
• Conduct the pre-final and final inspections.
ENGINEERING FEES
The engineering fees will be determined based on the scope of the project. Typical fees for
design services are 5% and for construction management an additional 5%. Very small projects
with construction estimates under $50,000 will usually be billed on a time and materials basis.
Additional services would include topographic surveying and geotechnical investigations.
SUMMARY
If you have any questions regarding this report, please contact me at your convenience.
SAFEngineering, PLLC
Neil Tessier, P.E.
Owner
Athletic Field Rentals
Fees Based Upon an Individual Event/Game/Practice. Reservations for Classes II, III, and IV will begin on March
1st. Field Reservations may be limited depending upon the number of teams and fields available. The MV YMCA
& Parks Maintenance Staff will set a seasonal field use policy to determine field available, appropriate age groups,
dates, and times available and fields available. For purposes of the fees below, a time block is considered four (4)
hours. Tournaments: $100 per Field per Day (If Field Maintenance is required during tournaments, an additional
$30 per hour with a two-hour minimum will be charged.)
Baseball & Softball Fields (Youth Only)
Hillview, Groveland, Oakwood, Greenfield,
Lambert, City Hall
Softball Fields (Adults or Youth)
City Hall, Silverview
Soccer Fields (Youth Only)
Silverview, Groveland, Oakwood
Lighting Fee for Softball Fields
Class I
Class II
Class III
Class IV
Class I
Class II
Class III
Class IV
Class I
Class II
Class III
Class IV
Class I
Class II
Class III
Class IV
1 time block free/wk
$5/add’l time block
$5 per time block
$10 per time block
Not applicable
1 time block free /wk
$5/add’l time block
$5 per time block
$15 per time block
$30 per time block
1 time block free /wk
$5/add’l time block
$5 per time block
$10 per time block
Not Applicable
$20 per time block
$30 per time block
$40 per time block
$40 per time block
Park Building and Shelter Rentals
(Rates based upon 4 hour blocks or fraction thereof. For example, a 7 hour rental equals two 4 hour
blocks.)
Groveland, Hillview, and City Hall Parks
$100 Refundable Damage Deposit Required
$75 Service Fee will be Charged to Groups of
50 or more
Class I, 4 hours
Class II, 4 hours
Class III, 4 hours
Class IV, 4 hours
$25
$50
$75
$100
Lambert, Random, and Silver View Parks
$100 Refundable Damage Deposit Required
$75 Service Fee will be Charged to Groups of
50 or more
Class I, 4 hours
Class II, 4 hours
Class III, 4 hours
Class IV, 4 hours
$25
$50
$75
$150