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Home My WebLink About10-24-2013 Agenda and Packet PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. | OCTOBER 24, 2013 | MOUNDS VIEW CITY HALL MEETING AGENDA 1. CALL TO ORDER 2. ROLL CALL: Commissioners: Arel, Aukee*, Katovich, Kunz, Kroeger, Palm*, Long Staff: Dazenski, DeBar | YMCA: Danielson *to be absent 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES A. September 26, 2013 Meeting 5. PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. 6. STAFF REPORTS A. YMCA B. Public Works 7. UNFINISHED BUSINESS A. Review Trail and Sidewalk Plan 8. NEW BUSINESS A. Discuss Disc Golf Course Modifications at Silver View Park 9. COMMISSIONER REPORTS 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS A. Next Regular Commission Meeting: Nov. 21, 2013 (one week early due to Thanksgiving) 1. Recommend Applicants for 3-Year Commission Terms beginning Jan. 1, 2014 2. Discuss/Approve 2014 Meeting Schedule 3. 11. ADJOURNMENT PARKS AND RECREATION AND FORESTRY COMMISSION 7:00 P.M. | SEPTEMBER 26, 2013 | MOUNDS VIEW CITY HALL MEETING MINUTES 1. CALL TO ORDER at 7:05 PM 2. ROLL CALL: Commissioners: Arel, Aukee, Katovich, Kunz, Kroeger, Palm, Long Staff: Dazenski, DeBar | YMCA: Danielson *to be absent 3. APPROVAL OF AGENDA: Motion to approve by Palm, 2nd by Arel. Motion Passed 6-0 4. APPROVAL OF MINUTES A. August 22, 2013 Meeting Minutes: Motion to approve minutes by Kunz, 2nd by Katovich. Motion Passed 6-0 5. PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. NO residents present 6. STAFF REPORTS A. YMCA: See attached report. There have been a couple requests to rent a park with a skating rink on different dates in the winter. If we close Groveland, then it would involve renting either Lambert or Hillview, but then close it to outside residents, and inform residents that the building will be unavailable due to a private party and redirect residents to the other park. Do we regulate building rental hours to the beginning or ending of the building rental shift so as not to leave the park attendant with split hours? Do we limit the number of times we allow the rental each season? Last year it cost approximately $700 for utilities and $1800 to flood the rink at Groveland. Staffing the warming house costs about $2000. Direct Staff to gather data on how often the building was used at Groveland so we determine if we should close the building and winterize it this year. We will decide whether or not to flood Groveland at the October meeting as well. We will continue existing running operations at Lambert and Hillview this season. Motion by Kunz, 2nd by Palm to have Lambert and Hillview hours staffed the same as previous years. We will decide Groveland status at the October meeting. Hillview and Lambert days of operation will be weeknights, weekends, and Winter Break. (Weekends include days MV School District is closed to students (i.e. MLK Day and Presidents’ Day). Motion Passed 5-0. Recommend weeknights 4-9 PM, weekend hours 12-8PM. Winter Break and MV School District days off 12-8PM. We will allow either Hillview or Lambert to be rented out from 10-2 or 6-10pm. The buildings will not be rented at the same time on the same date and will be exclusive to the building only, not the rink. Signs will be posted at the site informing residents of the closure prior to the reservation and will direct residents to enjoy the other park. MOTION PASSED 6-0. B. Public Works: Field prep for fall soccer and prep for winter, BBC Disbursement included items for MVCC, rubber flooring at Groveland Park (partial amount), furniture replacement at Random Park, picnic amenities at various parks. Trees have been identifies with oak wilt and dutch elm. Hillview roof will be competed before winter. 7. UNFINISHED BUSINESS A. Review Park Improvement Plan. Look at budget items for 2014. Prioritize Silverview Park disc golf improvements, shelter improvements, shelter tables and trash containers, and irrigation control. Focus on Groveland for 2015 to coincide with street project. Reviewed outside evaluation of city tennis courts. Options were given for Greenfield and Groveland tennis courts ranging from $4K-$130K for each park for two tennis courts and 1-2 partial basketball courts. There are open tennis courts at Edgewood Middle School and Irondale High School. Could eliminate a court at one park or the other, consider only one tennis court instead of two at each park, or building new court(s) at City Hall. Continue to keep this on our minds. B. Review Trail and Sidewalk Master Plan: Table to October meeting 8. NEW BUSINESS A. Discuss 2014 Fee Schedule: Amend fee schedule discussed the last two years and with what MVCC has. Class I: $50 Class II: $75 Class III: $100 Class IV: $150 A standard $75 fee is charged for groups of 50 or more at all sites. 9. COMMISSIONER REPORTS Palm: Music of the Knight at Irondale High School Saturday, Sept. 28 beginning at 5PM October 5th, test drive a Ford at New Brighton Ford. Take a survey on your driving experience and donate money to a local charity. No sales reps or pressure to purchase. $6000 to give away and they have never given it all out! 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS A. Next Regular Commission Meeting: October 24, 2013 1. Discuss Disc Golf Course Options 2. Skate rink and warming house plans for Groveland 3. Trailway plan 4. Tree planting report 11. ADJOURNMENT: Motion by Kunz to adjourn at 9:07 PM, 2nd by Kroeger. Motion Passed 6-0 Mounds View Community Center / YMCA 1. Program updates a. Volleyball was great last session b. Fall session 2, Bball, jewelry making, Amazing Origami c. TLC has 20 kids coming, just had elections, Haunted House d. SilverSneakers i. 10 new Participants, both classes running, steady interest!! 2. Events a. Hmong Resource fair was at hit!!, Upcoming events, mini Hops Gymnastics meet, respect retreats, sports retreats, etc. b. YTD Numebrs i. 20% increase ii. 319 events 3. Community Events a. Fall Family Fun Festival on October 26th i. Haunted House, carnival theme, free!, prizes 4. Gym/Building a. 3 Gymnastics events, sports events rentals up i. Large increase in gym rentals, and non-resident rentals 5. Field Rentals i. Revenue (4,000 | 2,695 | 3,070 ) ii. Numbers coming in line, does not recognize till end of permit 6. Park Rentals a. Rental up from last year, usage steady i. Revenue up $1620 from last year 1/1 Item No. 6B M E M O R A N D U M To: Parks & Recreation & Forestry Commissioners From: Nick DeBar – Director of Public Works Date: October 24, 2013 RE: Public Works Staff Report The following is a synopsis of recent activities and events of the Public Works Department the past month. Maintenance Fall is a busy season for the Public Works maintenance division. Parks maintenance labor force is reduced with the loss of most seasonal maintenance workers returning to college, etc. by the end of August. Leaf pickup and winterizing activities replace mowing activities. The following are other activities performed the past month: • Turf aeration and fertilization of parks and fields; • Blew out irrigation systems and winterized equipment; • Winterizing equipment and storing; • Pruning trees and shrubs; • Removed aerators from Silver View Pond; and • Other on-going routine activities including mowing, irrigation repairs, litter/trash pickup, shelter maintenance, and graffiti removal (City Hall playground). Projects • Park Improvement Plan (PIP): see attached • Ardan Avenue Street Design: Option B1 on the attachment is being recommended to the City Council. • Playground Replacement at Silver View Park PARK IMPROVEMENT PLAN WORKSHEET * * * * D R A F T * * * *PUBLIC WORKS DEPARTMENTOCT. 24, 2013CITY OF MOUNDS VIEWEstimatedImprovement Parks Forestry Bldg.-Ground PDF YMCA Special Proj. Other UnfundedCost 100-4360 100-4380 100-4460 451-4470 252-4732 480-41801,213,300$ -$ -$ 3,500$ 305,629$ -$ 350,000$ -$ 554,171$ 001Silver View Park002 Reconstruct Playground - Silver View Park x REC x 100,000$ 100,000$ -$ 003 Disc Golf Course Area Improvements - Silver View Park x REP x 25,000$ 25,000$ -$ $2K BBC004 Shelter & Grounds Improvements - Silver View Park x REP H x 12,500$ 12,500$ -$ 006 Replace Shelter Tables & Trash Containers - Silver View Park x REC x 7,500$ 7,500$ -$ 005 Irrigation Improvements - Silver View Park x REC x 10,000$ 10,000$ -$ 007 Install Card Key Readers & Security Cameras to Shelter BuildingMOD 5,000$ 5,000$ 008 Reconstruct Trailways - Silver View Parkx REC x 200,000$ 200,000$ -$ 009 Pond Crossings (Bridge/Dock) - Silver View Park xNEW 50,000$ 50,000$ 2 crossings at channels010 Trailway Lighting - Silver View Parkx NEW 75,000$ 75,000$ 011 Parking Lot Pavement Maintenance - Silver View ParkMAI 15,000$ 15,000$ crack & fog seal012 Irrigation Control Vault - Silver View Parkx REP x 5,000$ 5,000$ 013 Bike Racks, Benches, Trash Containers, Picnic Tables, etc. x PRO x 2,000$ 2,000$ -$ $5.6K BBC (total)014Groveland Park015 Construct Bump-out Parking & Sidwalk Entry - Groveland Park x REC 35,000$ 35,000$ with Area H street project016 Tennis & Basketball Court Rehabilitation - Groveland Park x x REH x 32,000$ 15,000$ 17,000$ $15K - 2014 Design017 Construct Irrigation System & Grading Improvements - Groveland Park x NEW 20,000$ 20,000$ 018 Replace/Relocate Volleyball Court - Groveland Park x REC 10,000$ 10,000$ 019 Install Card Key Readers & Security Cameras to Shelter Building x MOD 5,000$ 5,000$ 020 Install Rubber Flooring - Groveland Parkx UPG 8,000$ 1,529$ 6,471$ $1,528.61 BBC021 Replace Interior Shelter Furniture - Groveland Park x PRO 1,200$ 1,200$ match Lambert & Hillview022 Reconstruct Playground - Groveland ParkREC 75,000$ 75,000$ 023 Bike Racks, Benches, Trash Containers, Picnic Tables, etc. x PRO 2,500$ 2,500$ 024Random Park025 Furniture Replacement - Random Parkx PRO x 3,000$ 3,000$ -$ $3K BBC026 Parking Lot Pavement Maintenance - Random ParkMAI 5,000$ 5,000$ crack & fog seal027 Shelter Interior Improvements - Random ParkMOD 5,000$ 5,000$ 028 Shelter Exterior Improvements - Random Park x MAI x3,500$ 3,500$ -$ 029 Install Card Key Readers & Security Cameras to Shelter BuildingMOD 5,000$ 5,000$ 030 Lighting Upgrades & Security Improvements - Random ParkUPG 5,000$ 5,000$ 031 Bike Racks, Benches, Trash Containers, Picnic Tables, etc. x PRO x 1,600$ 1,600$ -$ $5.6K BBC (total)032City Hall Park033 Irrigation & Landscaping Improvements - City Hall x IMP x 25,000$ 25,000$ -$ 034 Reconstruct Playground - City Hall ParkREC 75,000$ 75,000$ 035 Bike Racks, Benches, Trash Containers, Picnic Tables, etc. x PRO x 2,000$ 2,000$ -$ $5.6K BBC (total)036Oakwood Park037 Bike Racks, Benches, Trash Containers, Picnic Tables, etc.PRO 5,000$ 5,000$ 038Greenfield Park039 Reconstruct Parking Lot - Greenfield Park x REC x 50,000$ 50,000$ -$ 040 Tennis & Basketball Court Rehabilitation - Greenfield ParkREH 32,000$ 32,000$ 041 Bike Racks, Benches, Trash Containers, Picnic Tables, etc.PRO 5,000$ 5,000$ 042Greenfield Park Preserve043 Construct Paved Trailwayx NEW 50,000$ 50,000$ 044Hillview Park045 Reroof Park Shelter - Hillview Parkx MAI x 8,500$ 8,500$ -$ 046 Ice Hockey and Skating Rink Improvements - Hillview ParkNEW x x 60,000$ 60,000$ -$ $6K BBC 2017 2018 BeyondYear PlannedLine No. Previous 2013 2014 2015 2016Park Improvement Proj. Type Priority In Budget In CIP Misc. PIPFunding SourceNotes EstimatedImprovement Parks Forestry Bldg.-Ground PDF YMCA Special Proj. Other UnfundedCost 100-4360 100-4380 100-4460 451-4470 252-4732 480-41801,213,300$ -$ -$ 3,500$ 305,629$ -$ 350,000$ -$ 554,171$ 2017 2018 BeyondYear PlannedLine No. Previous 2013 2014 2015 2016Park Improvement Proj. Type Priority In Budget In CIP Misc. PIPFunding SourceNotes047 Install Card Key Readers & Security Cameras to Shelter Building x MOD 5,000$ 5,000$ 048 Construct Irrigation System & Grading Improvements - Hillview Park x NEW 20,000$ 20,000$ 049 Bike Racks, Benches, Trash Containers, Picnic Tables, etc.PRO 5,000$ 5,000$ 050Lambert Park051 Ice Hockey and Skating Rink Lighting Improvements - Lambert Park x UPG x 7,000$ 7,000$ -$ 052 Install Card Key Readers & Security Cameras to Shelter Building x MOD 5,000$ 5,000$ 053Ardan Park054Woodcrest Park055Lakeside Park056Community Center057 Sidewalk and ADA Improvements - Comm. Center x REP5,000$ 5,000$ -$ 058 Basketball Court Pavement Maintenance - Comm. CenterMAI 5,000$ 5,000$ crack & fog seal059 Bike Racks, Benches, Trash Containers, Picnic Tables, etc.PRO 5,000$ 5,000$ 060Trailways061 Trailway Development & ADA Transition Project x NEW x 100,000$ 100,000$ -$ 062 Trailway Maintenancex MAI x 20,000$ 20,000$ -$ 063 Construct Co. Road H Sidewalk (Silver Lake Rd. to Edgewood Dr.) x NEW x 275,000$ 25,000$ 25,000$ 225,000$ 064 Construct CSAH 10 Trail Segment 11 (So. Blvd. from H2 to Woodale) x NEW x 250,000$ 250,000$ -$ TIF065 Trailway Development & ADA Transition Project x NEW x 25,000$ 25,000$ -$ 066 Co. Hwy. 10 Trail Segment 6 (No. Blvd. - Red Oak to Pleasant View) x NEW x 450,000$ 450,000$ -$ TIF067 Bike Racks, Benches, Trash Containers, Picnic Tables, etc.PRO 5,000$ 4,892$ 108$ $4,892 BBC068-$ 069-$ 070-$ 071-$ 072-$ 073-$ 074-$ 075-$ 7. Groveland Report a. Usage has varied but there are 2-3 Paid rentals a winter Groveland Pay Non Pay Non Pay Non Pay Non Pay Non Pay Non 07 08 09 10 11 12 1 3 0 2 2 5 2 0 3 5 2 0 Total Winter Paid 10 Used 25 (126 total from 07) Hillview Pay Non Pay Non Pay Non Pay Non Pay Non Pay Non 07 08 09 10 11 12 1 1 2 1 2 0 1 1 1 Total Winter Paid 3 Used 10 (79 total from 07) Lambert Pay Non Pay Non Pay Non Pay Non Pay Non Pay Non 07 08 09 10 11 12 1 2 Total Winter Paid 3 Used 3 (21 total from 07) Random Pay Non Pay Non Pay Non Pay Non Pay Non Pay Non 07 08 09 10 11 12 3 9 4 7 6 8 4 6 6 9 9 4 Total Winter Paid 32 Used 75 (416 total from 07) 8. Historic Rink Population Participation Summary 2003-04 2004-05 2005-06 2006-07 2008-09 2009-10 2010-11 2011-12 Hillview 693 761 422 0 1079 924 739 284 Lambert 762 428 609 566 712 701 213 Groveland 368 255 95 282 305 195 13 Total 1823 1444 1126 0 1927 1941 1635 510 2003-04 2004-05 2005-06 2006-07 2008-09 2009-10 2010-11 2011-12 Hillview 12.6 17.7 12 0 22.5 18.5 14.2 5.5 Lambert 13.9 10 16 0 11.8 14.2 13.5 4.1 Groveland 6.7 6.5 5.6 0 5.9 6.1 3.8 0.3 Total 33.2 34.2 33.6 0 40.2 38.8 31.5 9.8 1/1 Item No. 8A M E M O R A N D U M To: Parks & Recreation & Forestry Commissioners From: Nick DeBar – Director of Public Works Date: October 24, 2013 RE: Discuss Disc Golf Course Modifications at Silver View Park Over the past few months, the Commission has been discussing issues and concerns with the disc golf course usage its impact on Silver View Park. These impacts include damage to trees and vegetation, soil erosion of banks and ditches, and littering problems. The public was invited to attend the June Commission meeting to learn about these impacts and provide any input into the discussion. Overall, the public input was in favor of keeping the course. Over the course of the last couple years, several of the holes have been relocated or removed to avoid significant trees and to restore areas. Most recently, Hole No. 6 was removed due to the significant bank erosion along the ditch, and Hole No. 4 was removed to construct the new playground. The removal of these two holes seemed to reduce the number of disc golfers using the course, allowing restoration efforts to occur. At the September Commission meeting, Public Works asked if the Commission was interested in revisiting the previous proposal of a disc golf course at Greenfield Park Preserve. Commissioners were not interested in revisiting this proposal but were interested in keeping disc golf in some form at Silver View Park. A major problem with the current layout is the disc golfing traversing and interfering with other recreation activities at the park, whereby creating encroachments and safety issues related to errant discs. The current layout has some level of interference with volleyball, basketball, snow sledding, playground, horse shoes, soccer, hiking, and trail use – all in addition to the environmental concerns mentioned above. Public Works has evaluated the best location for disc golf and recommends constructing a new course in the northwest portion of the park (see attached exhibit). This area is not utilized now and is generally wooded and level ground. Locating the course in the northwest corner will not interfere with any other recreational use in the park. Reconstructing the course will provide the opportunity to have the start and end of the course be located near the same point. It is suggested that the horse shoe pits be relocated to the old playground location and have the existing horse shoe pits be staging for beginning and ending the course. To accomplish this, the course could run up towards County Road I and loop back to the starting point. No motion or action is needed by Commissioners for this item. If Commissioners agree with this concept, a proposed layout and cost estimate will be prepared and reviewed with the Commission at a future meeting. 1 2 3 4 5 6 7 8 9 PLAY GROUND SHELTER SOFTBALL FIELD NO. 1 SOFTBALL FIELD NO. 2 SOCCER FIELD VOLLEY- BALL CT. BB CT. HORSE SHOE PIT DITCH 8 9