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Home My WebLink About01-23-2014 Agenda and Packet PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. | JANUARY 23, 2014 | MOUNDS VIEW CITY HALL MEETING AGENDA 1. CALL TO ORDER 2. ROLL CALL: Commissioners: Arel, Aukee, Katovich, Kunz, Kroeger, Palm, Long* Staff: DeBar, Peterson | YMCA: Danielson *to be absent 3. SPECIAL ORDER OF BUSINESS A. Oath of Office for Commission Members (Kunz, Palm) 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES A. November 21, 2013 Meeting 6. PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. 7. STAFF REPORTS A. YMCA B. Public Works 8. UNFINISHED BUSINESS A. Review Park and Recreation Facilities Improvement Plan B. Discuss Disc Golf Course Proposal at Silver View Park 9. NEW BUSINESS A. Assign Commission Representative for 2014 YMCA Advisory Group Meetings B. Recommend Expenditures for Upcoming Bethlehem Baptist Church Disbursement 10. COMMISSIONER REPORTS 11. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS A. Next Regular Commission Meeting: Feb. 27, 2014 1. Review Trail and Sidewalk Plan 2. Discuss 2015 Park & Recreation Facilities Improvements 3. 4. 12. ADJOURNMENT PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. | NOVEMBER 21, 2013 | MOUNDS VIEW CITY HALL MEETING AGENDA 1. CALL TO ORDER at 6:35 PM 2. ROLL CALL: Commissioners: Arel, Aukee, Katovich, Kunz, Kroeger, Palm, Long Staff: Dazenski, DeBar | YMCA: Danielson 3. APPROVAL OF AGENDA: Motion to approve by Kunz, 2nd by Arel: Motion Passed 6-0 4. APPROVAL OF MINUTES A. October 24, 2013 Meeting: Motion to approve by Kroeger, 2nd by Long. Motion Passed 6-0 5. PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. No residents present. 6. STAFF REPORTS A. YMCA: See YMCA/MVCC update. Starting Dodgeball, Silly Song Land, One-time parent/child craft nights, Improv theater. Pickelball Tues/Thurs mornings 9-10 am. Silver Sneakers and Silver & Fit programs running. Depends upon the insurance. Gymnastics event had 20% increase with 341 events. 341 events at the Event Center. Fall Family Fun Festival had 260+ people attend. Cookies with Santa Saturday, Dec 8 from 11-1. Open gym participants increasing along with volleyball. Field rentals are about the same, building rentals are up. Hiring for ice rink staff. Swimming lessons at Edgewood Middle School will be changing to Emma B Howe YMCA via voucher from MVCC, and will be offered in different formats at various times. Abbey Hope lessons will still be offered at Edgewood for water safety with swimming. MVCC will keep track of residents taking the voucher. B. Public Works: Prepping shelters and facilities for winter. Leaves falling gradually requires more hours for clean up. Eagle Scout did the east gable at Silverview Park. Staff will do the west side in the spring. Younger scouts pulled wild grapes and buck thorn from around the pond. Aerated fields and seeded with time-release seed. Many blow-downs in parks, so cutting up wood and disposing of it. We would like to recognize the Eagle Scout and troop leader at the City Council meeting. Staff will coordinate and let us know when to attend. Staff will lower temps at Groveland to shut down the shelter for the winter without using antifreeze. 1. Discussed change in Park Building and Field rentals. Leave as a set amount for a 4-hour time frame, but the different classes would get percentage discounts. Consider aligning the park buildings with the Event Center rentals in multi-purpose rooms. Free 2- hour rental for all Class I stays the same. Motion by Aukee, 2nd by Kunz to adjust the park building rental fees to a set amount with percentage discounts dependent upon the classification of the reserving party. Motion Passed 6-0. 2. Consider changing the fees. Leave as is for this year with the current percentage change and re-evaluate next fall. 3. After 26.5 years, Steve Dazenski will be retiring on December 4, 2013. 7. UNFINISHED BUSINESS A. Review Trail and Sidewalk Plan: Table for December meeting. B. Discuss Disc Golf Course Modifications at Silver View Park: Mike Snelson from Fairway Flyers gave recommendations to adjusting the course. The rough draft follows remnants of an original course that still has some pipes and overgrown fairways. Proposed course would accommodate 9 holes in the woods on the west side of the parking lot. Option to add a water containment pond, by holes 7 and 8. Course design would assist with preserving high-value trees and removing low-value trees. Many low-value trees will need to be managed and thinned out anyway. Targets should be replaced with more durable and deeper baskets. Can add rebar and cement for theft deterrent. Could use a wrap as a buffer for trees. Can we combine the tree locations with the proposed rough course in a new layout? Need to consider erosion issues and run-off paths. The proposed rough draft does not have many erosion issues. 9-hole disc golf estimate: $8100 for materials. $1000 for design. City Staff can do the labor. Have a forester mark high-value trees before the designer comes in. Mike will put a cost estimate together and give to City Staff and timeline recommendations. Staff will retrieve course information from Greenfield. Consider having a sub-committee to put data together with recommendations. 8. NEW BUSINESS A. Recommend Applicants for 3-Year Commission Terms beginning Jan. 1, 2014: 1. Cindy Palm has submitted her application for renewal. Motion by Aukee, 2nd by Long to approve the applicant and recommend to the City Council. Motion passed 6-0. 2. Motion by Kroeger, 2nd by Long to appoint Dale Aukee as Chairperson, Gerald Arel as Vice Chairperson, and Cindy Palm as Secretary for the 2014 Commission. Motion Passed 5-0 with one abstain. B. Discuss/Approve 2014 Meeting Schedule: Meet on the fourth Thursday of each month with the exception of Nov and Dec when we would meet on the third Thursday, and the December meeting as optional. Motion by Palm, 2nd by Long to accept the 2014 meeting schedule as proposed. Motion Passed 5-0 with one abstain. 9. COMMISSIONER REPORTS: Reminder that you cannot blow leaves into the streets! 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS A. Next Regular Commission Meeting: Jan. 23, 2014 1. Recommend Expenditures for Upcoming Bethlehem Baptist Church Disbursement 2. 3. 11. ADJOURNMENT: Motion by Long to adjourn at 8:24 PM, 2nd by Kunz. Motion Passed 6-0. Mounds View Community Center / YMCA 1. Program updates a. Youth Programs i. Great 2013, 10% increase in youth programs ii. First session of 2014 slow start, we are down 7% from last YTD. Cold weather and timing of session b. AOA Programing i. 19 Participants!, all people with Silver an Fit converted. ii. Offering another session of Healthy Living class. 2. Events a. 2013 Numbers i. 24% increase from last year ii. 402 events b. Slow start to this year as well, BBC dropped one of its morning church groups 3. Gym/Building a. Rentals had a 72% increase for 2013 and 106% increase in revenue b. Work out area is busy and weekend are averaging 50+ people in the gym 4. Park Rentals a. Rental up from last year, usage steady i. Revenue up $2070 from last year 5. Other a. Ice Rinks b. 4 days closed to weather Detail Report Historic Numbers Total 190 184 Non-res 18 31 DATE Lambert Hillview Notes Temp 12/17/2014 Tuesday 4 17 19 12/18/2014 Wednesday 11 10 20 12/19/2014 Thursday 0 6 20 12/20/2014 Friday 3 1 half day 16 12/21/2014 Saturday 11 6 Broomball 16 12/22/2014 Sunday 0 19 14 12/23/2014 Monday 0 13 2 12/24/2014 Tuesday Christmas 0 12/25/2014 Wednesday Christmas 18 12/26/2014 Thursday 20 15 Hockey Team 19 12/27/2014 Friday 8 0 24 12/28/2014 Saturday 23 8 Broomball 32 12/29/2014 Sunday 5 4 4 12/30/2014 Monday 0 8 28 12/31/2014 Tuesday 0 0 -6 1/1/2015 Wednesday 0 New Years -4 1/2/2015 Thursday 2 6 -6 1/3/2015 Friday 1 2 10 1/4/2015 Saturday 15 0 Broomball 16 1/5/2015 Sunday -20 -10 1/6/2015 Monday -20 -18 1/7/2015 Tuesday -20 -6 1/8/2015 Wednesday 1 -6 1/9/2015 Thursday 1 7 4 1/10/2015 Friday 2 24 1/11/2015 Saturday 26 8 Broomball 26 1/12/2015 Sunday 0 10 32 1/13/2015 Monday 3 8 29 1/14/2015 Tuesday 8 3 17 1/15/2015 Wednesday 5 2 23 1/16/2015 Thursday 2 1 22 1/17/2015 Friday 10 Closed 6 1/18/2015 Saturday 13 6 Plowed at 2pm 16 1/19/2015 Sunday 17 11 28 1/20/2015 Monday 8 14 1/21/2015 Tuesday 2 2 -4 1/22/2015 Wednesday -20 4 2011-12 2012-13 2013-14 YTD Hillview 284 213 184 Lambert 213 283 190 Groveland 13 13 0 Total 510 509 374 2011-12 2012-13 2013-14 YTD Hillview 5.5 4.1 3.5 Lambert 4.1 5.4 3.7 Groveland 0.3 0.3 0.0 Total 9.8 9.8 7.2 Item No. 7B M E M O R A N D U M To: Parks & Recreation & Forestry Commissioners From: Nick DeBar – Director of Public Works & Don Peterson – Public Works Supervisor Date: January 23, 2014 RE: Public Works Staff Report The following is a synopsis of recent activities and events of the Public Works Department. Personnel Park Supervisor Steve Dazenski retired in early December after 26-1/2 years working for the City of Mounds View. Public Works discussed a proposal to restructure/tweak the department’s staffing structure with the City Council at their December 2013 work session as follows: 1. Eliminate Parks Supervisor position in Maintenance Division and replace with non-supervisory position focused on project management in the Engineering Division. 2. Add a full-time Parks Maintenance Worker position in the Maintenance Division. The City Council was supportive of the proposal and authorized advertising for a maintenance worker on December 9, 2013. The City received 107 applicants and is currently rating the applicants to obtain a short list to interview. A final candidate is expected to be presented to the City Council at one of their regular meetings in February. The project management position will be reviewed at the February work session. Don Peterson, Public Works Supervisor, will assume the supervisory duties of the eliminated Parks Supervisor position. Don will lead the Maintenance Division of Public Works and will be a regular attendee at the Commission meetings. Maintenance This winter has been one of the best in last 5 or so years for establishing and maintaining ice rinks both pleasure and hockey. The cooler temperatures in the early fall and cold temperatures continuing into the winter has allowed Public Works staff to establish the ice early and maintain a nice sheet of ice throughout the winter months. This winter parks staff has also been re-organizing the parks storage area within the Public Works building and pre season maintenance of equipment such as weed whips, chain saws, ands hedge trimmers. The turf mowers will also have maintenance performed so they are ready for the mowing season. Other items staff is working on include: • Inventory supplies and order for the coming season, fertilizer, field chalk, etc; • Review proposed projects for 2014, prioritize and schedule and secure needed materials; • Interview candidates for new Public Works Park Maintenance position Projects Public Works is gearing up for another very busy project season – below are the 2014 anticipated projects: Silver View Park: • Relocate Disc Golf Course: A new 9-hole course is proposed to be constructed in the NW corner of the park. Involves clearing trees, installing new tees and targets, and removing existing course items and restoration. 2014 Budget: $25,000 (Park Dedication Fund) – includes $2,000 BBC contribution for improving disc golf tees (Mar. 2011). • Reconstruct Trailways: Involves reconstruction of the asphalt trails with an engineering pavement section and grading/drainage corrections. Will require professional engineering services and obtaining permanent trailway easements from Scottland Green apartments. 2014 Budget: $200,000 (Spec. Projects Fund). Public Works Staff Report 2/3 • Shelter Building Improvements: Involves replacing west side roof gable sheeting and interior improvements to the floor, lighting, and other miscellaneous repairs and upgrades. 2014 Budget: $10,000 (PDF) + $3,500 (General Fund). • Replace Shelter Picnic Tables and Amenities: Remove original six bench tables and replace with an equivalent number of square picnic tables of like kind installed at Lambert Park. Also replace trash containers and install bike racks, benches, etc. at various locations. Public Works received 30+ free new recycling containers from Ramsey County which will be situated next to each trash container. 2014 Budget: $10,000 (PDF) + $5,600 BBC contribution (PDF) for use at various other parks as well. • Irrigation Improvements: Expand irrigation system to cover various locations including around shelter and new playground. 2014 Budget: $10,000 (PDF). The main irrigation underground control vault will also be replaced with an above ground control. 2014 Budget: $5,000 (General Fund). Lambert Park: • Replace Interior Furniture: Replace tables and chairs with new. 2014 Budget: $3,000 (PDF) – which is funded entirely by BBC contributions (Nov. 2013). Hillview Park: • Reroof Shelter: Replace asphalt shingle roof with new. This was originally budgeted for 2013 and unable to be completed prior to winter. Estimated cost is $8,500 which could be covered with 2014 budget under-runs or by amending the adopted budget. City Hall Campus: • Irrigation & Landscaping Improvements: The front of City Hall is planned to have new landscaping features installed and irrigation system expanded to cover dead spots and the portion of the park between City Hall and County Highway 10 (volley ball area). 2014 Budget: $25,000 (Spec. Projects Fund). Groveland Park: • Tennis/Basketball Court Rehabilitation (Design): Involves evaluation, design, and bidding documents for option selected, to be constructed in 2015. 2014 Budget: $15,000 (PDF). Trails/Sidewalk: • Long Lake Road (Red Oak to Eastwood): This high priority “missing link” is planned to be constructed with the 2014 Area G Street Project. Public Works is soliciting property owner feedback and will recommend a 5-foot bike lane and 6-foot concrete sidewalk with barrier curb between. • County Road H Sidewalk (Silver Lake Road to Edgewood Drive): Public Works is pursuing a Safe Routes to School (SRTS) grant to cover 80% of construction costs. This is a competitive grant and the application is due by the end of January 2014. Estimated project costs: $275,000. • Trailway Maintenance: Public Works is planning to crack seal and seal coat most of the asphalt pavement trailways in Mounds View. Community Center: • Masonry Renovation: Tuck point mortar and repair exterior brick and tile walls (includes City Hall building). 2014 Budget: $30,000 (Spec. Projects Fund). Multi-colored tile block will also be painted to create a civic campus “feel” with City Hall. 2014 Budget: $4,500 (Comm. Center Fund). • Retrocommissioning Improvements (Phase 1): HVAC and energy upgrades. 2014 Budget: $75,000 (Spec. Projects Fund). • Gym Floor Rehabilitation: Buff and coat hardwood floors. 2014 Budget: $7,500 (Comm. Center Fund). Forestry Public Works will be charting a new path after 32 years of forestry expertise by Rick Wriskey ended in December 2012. Forestry activities were limited during 2013 and Public Works has a plan to increase activities in 2014 and beyond. Public Works has been unsuccessful in finding another municipality to share a Public Works Staff Report 3/3 forestry position through a joint powers agreement, and is proposing to contract forestry services to a consultant for the expertise needed with the tree disease and pest control program and other matters. A formal proposal is being drafted to present at a City Council meeting in February or March 2014. The 2014 Budget includes $25,000 for forestry consulting services. MnDNR Grant Update: The grant program to remove existing ash trees and replant with a new tree on public ways and lands within a one-mile radius of the Shoreview infestation will be a focus the first part of 2014. Public Works is proposing to have the forestry consultant assist with this effort. Tree City USA: Public Works was recently notified that Mounds View has been approved as a 2013 Tree City USA community for the 32nd consecutive year! PARK AND RECREATIONAL FACILITIES IMPROVEMENT PLAN WORKSHEET * * * * D R A F T * * * *PUBLIC WORKS DEPARTMENTJANUARY 2013PDF Balance: 287,726$ as of 1/22/2014CITY OF MOUNDS VIEWEstimatedCost ofParksForestryBldg.-GroundPDFMVCCYMCASpecial Proj.Lakeside P.OtherUnfundedImprovement100-4360100-4380100-4460451-4470252-4350252-4732480-4180255-43501,014,300$ 8,500$ -$ 7,500$ 312,100$ -$ -$ 245,000$ -$ -$ 441,200$ 001Silver View Park001002 Shelter Building Improvements - Silver View ParkH1 xREP x x x 13,500$ 3,500$ 10,000$ -$ 002003 Reconstruct Trailways - Silver View ParkH1 xREC x x 200,000$ 200,000$ -$ 003004 Relocate Disc Golf Course - Silver View ParkH2 xNEW x x 25,000$ 25,000$ -$ $2,000 BBCx004005 Irrigation Improvements - Silver View ParkH2 xREC x x 15,000$ 5,000$ 10,000$ -$ 005006 Replace Shelter Tables & Amenities - Silver View ParkM2 xREC x x 10,000$ 10,000$ -$ 006007 Bike Racks, Benches, Trash Containers, Picnic Tables, etc. - Silver View P. M2 xPRO x x 5,600$ 5,600$ -$ $5,600 BBC - various parks007008 Install Shelter Card Key Access & Security Cameras - Silver View Park M2MOD x x 5,000$ 5,000$ -$ 008009 Pond Crossings (Bridge/Dock) - Silver View ParkL2NEW50,000$ 50,000$ 2 crossings at channels009010 Parking Lot Pavement Maintenance - Silver View ParkH2MAI15,000$ 15,000$ crack & fog seal010011 Trailway Lighting - Silver View ParkL2NEW75,000$ 75,000$ 011012Groveland Park012013 Tennis & Basketball Court Rehabilitation - Groveland Park (Design) H1 xREH x x 15,000$ 15,000$ -$ 013014 Tennis & Basketball Court Rehabilitation - Groveland Park (Const.) H1 xREH x 50,000$ 50,000$ -$ 014015 Construct Bump-out Parking & Sidwalk Entry - Groveland ParkH2 xREC35,000$ 35,000$ with Area H street project015016 Replace/Relocate Volleyball Court - Groveland ParkH2 xREC x 10,000$ 10,000$ -$ 016017 Construct Irrigation System & Grading Improvements - Groveland Park M2 xNEW20,000$ 20,000$ 017018 Install Shelter Card Key Access & Security Cameras - Groveland Park M2 xMOD x 5,000$ 5,000$ 018019 Install Rubber Flooring - Groveland ParkM2 xUPG x 8,000$ 8,000$ -$ $1,529 BBC; carpet option019020 Replace Interior Shelter Furniture - Groveland ParkM2 xPRO x 1,200$ 1,200$ match Lambert & Hillview020021 Bike Racks, Benches, Trash Containers, Picnic Tables, etc. - Groveland P. M2 xPRO x 5,000$ 5,000$ 021022 Reconstruct Playground - Groveland ParkM2x REC75,000$ 75,000$ 022023Random Park023024 Replace Interior Furniture - Random ParkM2 xPRO x x 3,000$ 3,000$ -$ $3,000 BBC024025 Shelter Exterior Improvements - Random ParkH1MAI x 7,500$ 7,500$ -$ 025026 Parking Lot Pavement Maintenance - Random ParkH2MAI5,000$ 5,000$ crack & fog seal026027 Shelter Interior Improvements - Random ParkM2MOD x 5,000$ 5,000$ 027028 Install Shelter Card Key Access & Security Cameras - Random Park M2MOD5,000$ 5,000$ 028029 Lighting Upgrades & Security Improvements - Random ParkM2UPG x 5,000$ 5,000$ 029030 Bike Racks, Benches, Trash Containers, Picnic Tables, etc. - Random P. M2PRO x 5,000$ 5,000$ 030025City Hall Park025026 Irrigation & Landscaping Improvements - City HallH1 xIMP x x 25,000$ 25,000$ -$ 026027 Reconstruct Playground - City Hall ParkM2REC75,000$ 75,000$ 027028 Bike Racks, Benches, Trash Containers, Picnic Tables, etc. - City Hall P. M2PRO x 5,000$ 5,000$ 028029Oakwood Park029030 Bike Racks, Benches, Trash Containers, Picnic Tables, etc. - Oakwood P. L2PRO x 5,000$ 5,000$ 030031Greenfield Park031032 Tennis & Basketball Court Rehabilitation - Greenfield ParkH1REH x 32,000$ 32,000$ -$ 032033 Bike Racks, Benches, Trash Containers, Picnic Tables, etc. - Greenfield P. L2PRO x 5,000$ 5,000$ 033034Greenfield Park Preserve034035 Construct Paved Trailway - Greenfield Park PreserveL4xNEW50,000$ 50,000$ -$ 035036Hillview Park036037 Reroof Park Shelter - Hillview ParkH1 xMAI - x 8,500$ 8,500$ -$ 037038 Ice Hockey and Skating Rink Improvements - Hillview ParkM2 xNEW x 60,000$ 60,000$ -$ $6,000 BBC; needs justification038039 Install Shelter Card Key Access & Security Cameras - Hillview Park M2xMOD x 5,000$ 5,000$ 039040 Construct Irrigation System & Grading Improvements - Hillview Park M2xNEW20,000$ 20,000$ 040041 Bike Racks, Benches, Trash Containers, Picnic Tables, etc. - Hillview P. L2PRO x 5,000$ 5,000$ 041042Lambert Park042043 Ice Hockey and Skating Rink Lighting Improvements - Lambert Park H1 xUPG x 10,000$ 10,000$ -$ x043044 Install Shelter Card Key Access & Security Cameras - Lambert Park M2 xMOD x 5,000$ 5,000$ 044045Ardan Park045planningdesignconst.completeeliminatedelayedStatusResp. StaffLine No. Previous20142015201620172018 Proj. Type In Budget In CIP Misc. Proj.Funding Source (Budget)NotesLine No.Park Improvement PriorityYear Planned2019 Beyond*Priority (Pri): H=High M=Medium L=Low | 0=Ongoing 1=Important and Urgent 2=Important but Not Urgent 3=Not Imp.but Urgent 4=Not Imp. not Not Urgent1/23/2014 1/2Item No. 8A PARK AND RECREATIONAL FACILITIES IMPROVEMENT PLAN WORKSHEET * * * * D R A F T * * * *PUBLIC WORKS DEPARTMENTJANUARY 2013PDF Balance: 287,726$ as of 1/22/2014CITY OF MOUNDS VIEWEstimatedCost ofParksForestryBldg.-GroundPDFMVCCYMCASpecial Proj.Lakeside P.OtherUnfundedImprovement100-4360100-4380100-4460451-4470252-4350252-4732480-4180255-43501,014,300$ 8,500$ -$ 7,500$ 312,100$ -$ -$ 245,000$ -$ -$ 441,200$ planningdesignconst.completeeliminatedelayedStatusResp. StaffLine No. Previous20142015201620172018 Proj. Type In Budget In CIP Misc. Proj.Funding Source (Budget)NotesLine No.Park Improvement PriorityYear Planned2019 Beyond046Woodcrest Park046047Lakeside Park047048Community Center048049 Basketball Court Pavement Maintenance - Comm. Center M2 MAI x 5,000$ 5,000$ crack & fog seal049050 Bike Racks, Benches, Trash Containers, Picnic Tables, etc. M2 PRO x 5,000$ 5,000$ 050051Trailways051052 Trailway MaintenanceH1 x MAI 20,000$ 20,000$ -$ 052053 Construct Co. Road H Sidewalk (Silver Lake Rd. to Edgewood Dr.) H1 x NEW x x 275,000$ 25,000$ 25,000$ 225,000$ apply for SRTS grant053054 Construct CSAH 10 Trail Segment 11 (So. Blvd. from H2 to Woodale) M2 x NEW x 250,000$ 250,000$ -$ TIF+Ramsey Co.054055Construct CSAH 10 Trail Segment 7 (So. Blvd. from Pleasant View to Knollwood)M2 x NEW x 300,000$ 300,000$ 055056Construct CSAH 10 Trail Segment 8 (So. Blvd. from Knollwood to Silver Lake Rd.)M2 x NEW x 250,000$ 250,000$ 056057 Trailway Development & ADA Transition Project H2 xNEW x 25,000$ 25,000$ -$ 057058 Co. Hwy. 10 Trail Segment 6 (No. Blvd. - Red Oak to Pleasant View) M2 x NEW x 450,000$ 450,000$ -$ TIF+Ramsey Co.058059 Bike Racks, Benches, Trash Containers, Picnic Tables, etc. - Trailways M2 PRO x 5,000$ 5,000$ 059060-$ 060061-$ 061062-$ 062063-$ 063064-$ 064065-$ 065066-$ 066067-$ 067*Priority (Pri): H=High M=Medium L=Low | 0=Ongoing 1=Important and Urgent 2=Important but Not Urgent 3=Not Imp.but Urgent 4=Not Imp. not Not Urgent1/23/2014 2/2 1/1 Item No. 8B M E M O R A N D U M To: Parks & Recreation & Forestry Commissioners From: Nick DeBar – Director of Public Works Date: January 23, 2014 RE: Discuss Disc Golf Course Proposal at Silver View Park The Commission has been discussing issues with the existing disc golf course at Silver View Park over the past few months. A major problem with the current layout is the disc golfing traversing and interfering with other recreation activities at the park, whereby creating encroachments and safety issues related to errant discs. The current layout has some level of interference with volleyball, basketball, snow sledding, playground, horse shoes, soccer, hiking, and trail use – all in addition to the environmental impacts to trees and vegetation, soil erosion of banks and ditches, and littering problems. At the November Commission meeting, Public Works presented a proposal to reconstructing a new course in the northwest portion of the park (see attached exhibit). This area is not utilized now and is generally wooded and level ground, although there may be areas subject to flooding. Locating the course in the northwest corner will not interfere with any other recreational use in the park. Reconstructing the course will provide the opportunity to have the start and end of the course be located near the same point. It is suggested that the horse shoe pits be relocated to the old playground location and have the existing horse shoe pits be staging for beginning and ending the course. To accomplish this, the course could run up towards County Road I and loop back to this point. Public Works has collaborated with Mike Snelson of Fairway Flyers to provide a preliminary layout of the new course. Mr. Snelson presented the proposed layout at the November meeting and discussed options for the course. A 9-hole course is being recommended. Recommendations for tee boxes, targets, pathway material, and tree protection were also discussed. Attached is an estimate for constructing the proposed layout. The total estimated project cost is $15,174. This cost can be reduced if volunteers are employed and/or if City equipment and personnel are used (est. $2,500 - $7,500 savings). The cost also includes a design fee of $1,175 to finalize the course layout and prepare more exact quantities and construction costs. Completing a final design is the first step toward a new course and will allow Public Works to discuss who does what with the designer. Public Works is recommending moving ahead with the design. Labor qty men hours Total hours Estimated @ $20/hour Drill holes 2 3 6 120.00$ Volunteer Install polehole 4 4 16 320.00$ Volunteer Trim and Prune 8 16 128 2,560.00$ Volunteer Finish Cement 4 8 32 640.00$ Volunteer Erosion control 4 16 64 1,280.00$ Volunteer Level tee pads 2 5 10 200.00$ Volunteer Set tee signs 2 3 6 120.00$ Volunteer 262 5,240.00$ Cost Hours Actual cost Equipment Bobcat w/ Operator 50.00$ 36 1,800.00$ City owned Auger 110.00$ 6 660.00$ City owned shovels -$ 32 -$ picks -$ 16 -$ rakes -$ 24 -$ trimmers -$ 24 -$ Chain Saw -$ 24 -$ 2,460.00$ Fairway Supplies qty Class V rock - ton prices fairway 18 7.00$ 126.00$ Tree wrap fairway 3 140.00$ 420.00$ 546.00$ Target Supplies qty $ Baskets - 18-chain* target 9 275.00$ 2,475.00$ Cement target 27 5.00$ 135.00$ Re-bar target 45 1.50$ 67.50$ Security Measures target 9 25.00$ 225.00$ Direction arrows target 9 3.00$ 27.00$ Gas misc 5 3.00$ 15.00$ Welding (Contracted) target 18 10.00$ 180.00$ City owned 3,124.50$ Tee Supplies qty $ Tee sign tee 10 80.00$ 800.00$ Tee design tee 9 50.00$ 450.00$ Kiosk at start of course tee 1 250.00$ 250.00$ Class V base tee 9 7.00$ 63.00$ Lettering & Caulking tee 1 8.00$ 8.00$ Hole numbers tee 9 4.00$ 36.00$ Cement tee 9 56.25 506.25$ Reinforcement mesh tee 9 5.20$ 46.80$ Concrete forms tee 9 52.00$ 468.00$ 2,628.05$ Estimated Install Costs 13,998.55$ Estimated Design Cost 1,175.00$ Total Estimated Cost 15,173.55$ *The estimate uses an 18-chain target for its prices. To upgrade to a 24-chain target (which is what is currently in the park) add $100 per target Estimate for Silver View Park disc golf course install Dec 2013 Capable of savings by using: 1/1 Item No. 9A M E M O R A N D U M To: Parks & Recreation & Forestry Commissioners From: Nick DeBar – Director of Public Works Date: January 23, 2014 RE: Assign Commission Representative for 2014 YMCA Advisory Committee Meetings The YMCA Advisory Committee is an advisory group that meets every other Month to discuss matters related to the Community Center and recreational matters. The committee is made up of YMCA staff, City staff, two residents, a councilmember, and a representative from the P/R/F Commission. The meetings are typically held on the first Monday of every other month from 11:00 am to noon. The anticipated 2014 meeting dates are as follows: • Jan. 6, 2014 • Mar. 3, 2014 • May 5, 2014 • July 7, 2014 • Sept. 8, 2014 • Nov. 3, 2014 The Commission should appoint a representative to attend the meetings. BETHLEHEM BAPTIST CHURCH DONATION AND EXPENDITURE SUMMARYJANUARY 2014BBC CONTRIBUTION LEDGERTotal Contributions to Date =293,893.50$ Date Capital Improvement ContributionsProgramming ContributionsTotalRes. No. Item Description / PurposeAmount Fund* Status Item Description / PurposeAmount Contribution9/23/13 Rubber Flooring at Groveland Park1,528.61$ 451Active Adults Program Equipment2,073.00$ 8153 Furniture Replacement at Random Park3,000.00$ 451Pickle Ball Tournament Set (x2)458.00$ Picnic Amenities at Various Parks1,500.00$ 451Ping Pong Table (x2)799.90$ Dumbbell Rack83.99$ Senior Movie Supplies223.00$ Comm. Support Center for Homelessness Prevention4,000.00$ Replace 3 First Aid Equip. Bags for Squad Cars 600.00$ 3 Oxygen Regulators360.00$ 24 Traffic Cones (Police)312.00$ EDA Fund2,987.50$ 17,926.00$ Mar 2013 Field & Security Lighting Upgrades in Parks2,126.00$ 451 complete Safe Afterschool Programs for Youth6,000.00$ 8079Music in the Park1,000.00$ Y-Partners1,000.00$ MVCC Program & Building Supplies3,500.00$ Two Mobile Dental Clinics1,300.00$ Economic Development & Marketing3,000.00$ 17,926.00$ Sep 2012 Skate Resistive Rubber Flooring at Hillview Parks 7,000.00$ 451 complete Miscellaneous Recreation Equipment2,246.00$ 7990Teen Outreach Music Studio1,500.00$ Y-Partners1,000.00$ DARE Program1,500.00$ North Suburban Police Chaplaincy Corps, Inc.750.00$ Townsedge Terrace MHC Dental Clinic #2650.00$ Economic Development Fund2,929.00$ 17,575.00$ Apr 2012Flooring/Furniture in Hillview & Groveland P. Shelters3,000.00$ 451 complete Club Mid Program6,000.00$ 7925Music in the Park1,000.00$ Festival in the Park2,500.00$ Y-Partners1,000.00$ Program Equipment1,145.00$ Economic Development Fund2,929.00$ 17,574.00$ 1/3Item No. 9B BBC CONTRIBUTION LEDGERTotal Contributions to Date =293,893.50$ Date Capital Improvement ContributionsProgramming ContributionsTotalRes. No. Item Description / Purpose Amount Fund* StatusItem Description / Purpose Amount ContributionNov 2011 Lambert Park Shelter Funiture Improvements 4,500.00$ 451 complete Event Center Audio Improvements 1,000.00$ 7847Portable Dance Flooring for MVCC 4,358.00$ FDM Software (for first responders) 2,000.00$ Video Security Improvements at City Hall & MVCC 2,000.00$ Mobile Dental Clinic 500.00$ Economic Development Fund 2,871.50$ 17,229.50$ Mar 2011 Disc Golf Asphalt Tees 2,000.00$ TBD Club Mid program 6,000.00$ 7751 Batting Cage L-Screen 858.50$ complete Music in the Park 2,000.00$ Festival in the Park 1,000.00$ Y-Partners1,000.00$ Edgewood Summer SAIL program 1,000.00$ Mobile Dental Clinic 500.00$ EDA Activities2,871.50$ 17,230.00$ Oct 2010 Picnic tables and concrete slabs 2,077.00$ 451 2014 Teen center support 8,000.00$ 7678 Sidewalk and ADA improvements at MVCC 4,000.00$ 451 complete EDA Fund2,815.00$ 16,892.00$ Mar 2010 Hillview Park Ice Rink Improvements 6,000.00$ 451 TBD Club Mid Program 6,000.00$ 7600 Trailway Amnenities 2,892.00$ 451 2014 Laptops for Homework Help 2,000.00$ 16,892.00$ Aug 2009 Lighting for Parking Lot at Silver View Park 2,064.00$ 451 complete IHS Music to support performing arts center piano 1,287.00$ 7491 Aerator for Silver View Pond 600.00$ 451 complete EDA Fund2,760.00$ MVCC Teen Center 6,100.00$ Exercise Equipment for Seniors 1,750.00$ 2010 Music In The Park 2,000.00$ 16,561.00$ Apr 2009 Trailway project (benches, lighting, landscaping) 2,000.00$ 2014 EDA Fund2,760.00$ 7429 Backstop and Fencing at Silver View Park 1,800.00$ 451 complete Y-Partners Program 1,000.00$ Landscaping around CR-10 Gateway Signs 1,000.00$ complete Club Mid Program 7,000.00$ MVCC A/V Needs 1,001.00$ 16,561.00$ Aug 2008 Silver View Park Improvements 10,000.00$ 451 complete Ralph Reeder Food Shelf 3,530.50$ 7322EDA Fund2,706.00$ 16,236.50$ Feb 2008 Park Improvement Projects (PIP) 4,265.25$ 451 complete Festival in the Park for family-friendly activities 5,260.00$ 7228EDA Fund supporting economic climate activities 2,758.00$ Y-Partners Program (assistance+scholarships) 4,265.25$ 16,548.50$ 2/3 BBC CONTRIBUTION LEDGERTotal Contributions to Date =293,893.50$ Date Capital Improvement ContributionsProgramming ContributionsTotalRes. No. Item Description / Purpose Amount Fund* StatusItem Description / Purpose Amount ContributionAug 2007Stand Program6,632.50$ 7146EDA Fund2,653.00$ SAIL Program6,632.50$ 15,918.00$ Feb 2007Stand & Sail Programs 3,500.00$ 7023Dare Program2,000.00$ MVCC Play Equipment 2,000.00$ Y Partner Assistance 3,500.00$ CEAP Assistance 2,265.00$ EDA Fund2,653.00$ 15,918.00$ Aug 2006DARE Program2,000.00$ 6910MVCC Play Equipment 2,500.00$ STAND & SAIL programs 2,500.00$ Festival in the Park 1,500.00$ Y-Partners Program Assistance 2,500.00$ CEAP Assistance 2,005.00$ EDA Fund2,601.00$ 15,606.00$ Feb 2006 Groveland Park Improvements 2,500.00$ 451 complete DARE Program2,000.00$ Community Center Improvements 2,500.00$ Irondale High School phy-ed equipment 1,500.00$ Y-Partners Program 2,500.00$ CEAP2,500.00$ EDA Fund2,550.00$ 16,050.00$ Aug 2005Groveland Park Building $ 7,500.00 451completeY Partners2,500.00$ 6598Festival in the Park 2,500.00$ 12,500.00$ May 2005Playground Equipment at Greenfield Park $ 12,750.00 451complete $ 12,750.00 *451=Park Dedication | 252 = Comm. Center | 4360 = Park MaintenanceCapital Improvement Total = 84,961.36$ Programming Total 208,932.14$ 3/3 2014 MEETING SCHEDULE & AGENDA PARKS & REC & FORESTRY COMMISSION LEGEND: REGULAR MEETING OTHER CITY EVENT CITY OFFICES CLOSED Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa 1 2 3 4 1 1 1 2 3 4 5 5 6 7 8 9 10 11 2 3 4 5 6 7 8 2 3 4 5 6 7 8 6 7 8 9 10 11 12 12 13 14 15 16 17 18 9 10 11 12 13 14 15 9 10 11 12 13 14 15 13 14 15 16 17 18 19 19 20 21 22 23 24 25 16 17 18 19 20 21 22 16 17 18 19 20 21 22 20 21 22 23 24 25 26 26 27 28 29 30 31 23 24 25 26 27 28 23 24 25 26 27 28 29 27 28 29 30 30 31 31-Town Hall Meeting • Oaths of Office • Rec'd Coach of the Year • Disc. annual parks tour • Assign YMCA Adv. Rep.• Disc. 2015 Park Impr. • Rev. Park Impr. Plan • Rev. Trail & Sidewalk Plan • Rec. BBC fund requests • Disc. Disc Golf Impr. (SVP)• Annual Report*• Quarterly Report* Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 1 2 4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 16 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 19 20 21 22 23 25 26 27 28 29 30 31 29 30 27 28 29 30 31 24 25 26 27 28 29 30 31 • Annual Parks Tour (5:30)16-Festival in the Park • Rev. 2015 Fund Budgets • Rec. BBC fund requests • Rec. Ped./Bike Accom. for 2015 Street Proj. (Area H) • Quarterly Report* Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa 1 2 3 4 5 6 1 2 3 4 1 1 2 3 4 5 6 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27 28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31 30 *meet one week early 18-optional meeting date • Rev. Fee Schedule • Rec. Winter Ice Rink Ops.• Rec Applicants/Officers/Reps. • Rec. 2015 Mtg. Schedule • Quarterly Report* *Quarterly/Annual Reports include PRF activities & fund/expenditure status Rev.=Review Disc.=Discuss Rec.=Recommend 1/22/2014 June '14 July '14 August '14 September '14 October '14 November '14 December '14 January '14 February '14 March '14 April '14 May '14