Loading...
HomeMy WebLinkAbout05-22-2014 Agenda and Packet PARKS AND RECREATION AND FORESTRY COMMISSION 7:00 P.M. | MAY 22, 2014 | MOUNDS VIEW CITY HALL MEETING AGENDA ***Parks Tour before regular meeting*** ***Agenda: 5:30-Groveland Park, Greenfield Tennis Courts if time allows 1. CALL TO ORDER 2. ROLL CALL: Commissioners: Arel, Aukee, Katovich, Kunz, Kroeger, Palm, Long Staff: DeBar, Peterson | YMCA: Danielson *to be absent 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES A. April 24, 2014 Meeting 5. PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. 6. STAFF REPORTS A. YMCA B. Public Works 7. UNFINISHED BUSINESS A. Discuss Groveland Park Improvements 8. NEW BUSINESS None 9. COMMISSIONER REPORTS 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS A. Next Regular Commission Meeting: June 26, 2014 1. Review Proposed 2015 Budget Funds 2. 3. 11. ADJOURNMENT PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. | APRIL 24, 2014 | MOUNDS VIEW CITY HALL MEETING MINUTES 1. CALL TO ORDER at 6:31PM 2. ROLL CALL: Commissioners: Arel, Aukee*, Katovich, Kunz, Kroeger, Palm, Long Staff: DeBar*, Peterson | YMCA: Danielson *to be absent 3. APPROVAL OF AGENDA: Motion to approve by Palm, 2nd by Kunz. Motion Passed 6-0 4. APPROVAL OF MINUTES: Motion to approve by Long, 2nd by Arel. Motion Passed 6-0 A. March 27, 2014 Meeting 5. PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. No residents present. 6. STAFF REPORTS A. YMCA: See staff report. Healthy Family Celebration April 26, 10-12 noon. Pickleball Tournament Saturday, May 17th, 9-5. Registration deadline May 9. Discussion of misuse of fields. Direct Staff to get signs to post, and flyers for Commissioners to hand out. B. Public Works: Staff still working on binders with park information for each Commissioner. Will look at trees at Silverview in the next couple of weeks to decide which should be removed. Siding on west side of Silverview will be finished soon, as well as replacement of picnic tables. Replaced homeplate at City Hall field. New trash and recycling cans to be at all parks. Tree dedication for Steve Dazenski at Silverview Park 11:30am on April 25th. 7. UNFINISHED BUSINESS A. Review Park and Recreation Facilities Improvement Plan. No changes or questions from last month. 8. NEW BUSINESS A. Discuss Groveland Park Improvements: Playground in good condition. Posts could be reused if we wanted to put in some new equipment. Cannot move tennis courts north as it would impact the baseball field. Could rotate court east/west if a single court, but then would deal with sun. Look at parking on Arden. How many parking spots could we put in? What would parking look like? Sidewalk will be on the north side of Ardan Ave. Move volleyball court to area between building and tennis courts. What to do with the trees? Remove and replace slowly over the next 5-10 years. Curb playground area with path from building to playground, and change out sand to woodchips. Consider replacing tot lot, adding bike rack. Irrigation? 9. COMMISSIONER REPORTS A. Swing Dance- Saturday, May 3 at Mermaid Event Center. Lessons at 7:00, Dance at 8:00. Featuring Southside Big Band. Tickets $18 per couple, $10 adults, $7 student B. Silverview playground is being well used! C. Music-in-the-Park will be at SILVERVIEW Park this summer D. Do NOT prune oak trees this time of year due to oakwilt. Emerald Ash Borer is still a threat, Dept of Agriculture did find some dead larvae from cold winter, but not eliminated. 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS A. Next Regular Commission Meeting: May 22, 2014 (7:00 start time) 1. Parks Tour (5:30-6:45 before meeting): Groveland, Greenfield tennis courts 2. Discuss Joint Meeting with City Council (Sept 2 or October 6) 11. ADJOURNMENT: Motion to adjourn at 7:19PM by Kroeger, 2nd by Long. Motion Passed 6-0 Mounds View Community Center / YMCA 1. Program updates a. Summer doing great still, growth from last summer. Youth programs closing the gap from the summer. i. Adjusted Summer Numbers Current Summer Adjust 2014 $ 106,659.00 $ 44,939.00 2013 $ 65,221.00 $ 46,140.00 2012 $ 62,884.00 $ 43,453.26 2. Events a. Revenue still down, we have booked a new church group for the summer, and are working with a driving company to guarantee some revenue. 5. Fields a. Fields are running great! Number up revenue same Item No. 6B M E M O R A N D U M To: Parks & Recreation & Forestry Commissioners From: Nick DeBar – Director of Public Works & Don Peterson – Public Works Supervisor Date: May 22, 2014 RE: Public Works Staff Report The following is a synopsis of recent activities and events of the Public Works Department. General Personnel Most seasonal maintenance workers have now started. The Project Coordinator position has been filled and a finalist will be recommended at the May 27 Council meeting. This is a new position in the Engineering Division focused on coordinating design and completion of construction projects, including park and facility improvements. Maintenance Parks maintenance staff have shifted into warmer weather mode. Turf and field maintenance began the last two weeks. Parks were fertilized and treated with broadleaf control. Repairs and preventative maintenance is being performed on shelters. Forestry A white swamp oak was planted in appreciation of Steve Dazenski’s 26.5 years of service on Arbor Day (April 25). The tree and plaque are located just west of the shelter at Silver View Park where the old playground was. An additional 11 trees were planted at Silver View Park (8) and Community Center (3). Projects The following projects are planned this year. Updates from previous meetings are shown in red. Silver View Park • Relocate Disc Golf Course: A new 9-hole course is proposed to be constructed in the NW corner of the park. Involves clearing trees, installing new tees and targets, and removing existing course items and restoration. 2014 Budget: $25,000 (Park Dedication Fund) – includes $2,000 BBC contribution for improving disc golf tees (Mar. 2011). Public Works met with disc golf course designer on 2/6 to discuss new layout. Significant trees to be identified when fairer weather exists, after which the design process can move forward. Public Works has not cleared brush or fallen trees due to snow plowing events and deep snow pack. High value trees will be identified in the next month after which the disc golf course designer will begin laying out a new course. • Reconstruct Trailways: Involves reconstruction of the asphalt trails with an engineering pavement section and grading/drainage corrections. Will require professional engineering services and obtaining permanent trailway easements from Scottland Green apartments. 2014 Budget: $200,000 (Spec. Projects Fund). • Shelter Building Improvements: Involves replacing west side roof gable sheeting and interior improvements to the floor, lighting, and other miscellaneous repairs and upgrades. 2014 Budget: $10,000 (PDF) + $3,500 (General Fund). Residing of gable end on west side of shelter is complete. • Replace Shelter Picnic Tables and Amenities: Remove original six bench tables and replace with an equivalent number of square picnic tables of like kind installed at Lambert Park. Also replace trash containers and install bike racks, benches, etc. at various locations. Public Works received 30+ free new recycling containers from Ramsey County which will be situated next to each trash container. 2014 Budget: $10,000 (PDF) + $5,600 BBC contribution (PDF) for use at various other parks as well. Public Works Staff Report 2/3 • Irrigation Improvements: Expand irrigation system to cover various locations including around shelter and new playground. 2014 Budget: $10,000 (PDF). The main irrigation underground control vault will also be replaced with an above ground control. 2014 Budget: $5,000 (General Fund). Lambert Park • Replace Interior Furniture: Replace tables and chairs with new. 2014 Budget: $3,000 (PDF) – which is funded entirely by BBC contributions (Nov. 2013). Hillview Park • Reroof Shelter: Replace asphalt shingle roof with new. This was originally budgeted for 2013 and unable to be completed prior to winter. Estimated cost is $8,500 which could be covered with 2014 budget under-runs or by amending the adopted budget. BBC donation of $1,785 (Feb. 2014). City Hall Campus • Irrigation & Landscaping Improvements: The front of City Hall is planned to have new landscaping features installed and irrigation system expanded to cover dead spots and the portion of the park between City Hall and County Highway 10 (volley ball area). 2014 Budget: $25,000 (Spec. Projects Fund). Groveland Park • Tennis/Basketball Court Rehabilitation (Design): Involves evaluation, design, and bidding documents for option selected, to be constructed in 2015. 2014 Budget: $15,000 (PDF). Trails/Sidewalk • Ardan Avenue (Red Oak to Long Lake Road): The City Council approved the addition of a six-foot sidewalk to the north boulevard of the Ardan Avenue reconstruction in Area G of the street project (2/24). Engineering staff recommended that this be re-evaluated since it was not previously approved with the non-standard street design. A “shared-use” parking lane is included on the south (eastbound) side. • Long Lake Road (Red Oak to Eastwood): This high priority “missing link” is planned to be constructed with the 2014 Area G Street Project. Public Works is soliciting property owner feedback and will recommend a 5-foot bike lane and 6-foot concrete sidewalk with barrier curb between. Engineering met with Ramsey County Public Works on 2/20 to discuss improvements. RCPW has issues with the addition of curb and indicated this section of Long Lake Road will be rehabilitated in the next year or two, at which time RCPW will widen out the shoulder to accommodate on-street pedestrian/bicycle traffic. • County Road H Sidewalk (Silver Lake Road to Edgewood Drive): Public Works is pursuing a Safe Routes to School (SRTS) grant to cover 80% of construction costs. This is a competitive grant and the application is due by the end of January 2014. Estimated project costs: $275,000. Grant application submitted – award notices anticipated in June/July 2014. • Trailway Maintenance: Public Works is planning to crack seal and seal coat most of the asphalt pavement trailways in Mounds View. Community Center • Masonry Renovation: Tuck point mortar and repair exterior brick and tile walls (includes City Hall building). 2014 Budget: $30,000 (Spec. Projects Fund). Multi-colored tile block will also be painted to create a civic campus “feel” with City Hall. 2014 Budget: $4,500 (Comm. Center Fund). • Retrocommissioning Improvements (Phase 1): HVAC and energy upgrades. 2014 Budget: $75,000 (Spec. Projects Fund). Retrocommissioning report approved on 3/24/2014. • Gym Floor Rehabilitation: Buff and coat hardwood floors. 2014 Budget: $7,500 (Comm. Center Fund). Scheduled for the week of 3/17. Work completed the week of 3/10/2014. Greenfield Park • RCWD ARJD#1 Project: Rice Creek Watershed District is planning the re-profiling and repair of Anoka- Ramsey Judicial Ditch No. 1 which runs through Greenfield Park. Also included is Branch No. 5 which is located behind the baseball outfield and crosses below the parking lot entrance. Public Works Staff Report 3/3 • MCES Sewer Interceptor Project: Metropolitan Council Environmental Services is planning to improve a large diameter sewer pipe at the northwest corner of Quincy and Hillview. Groveland Park Improvements • Warming House o New Furniture o Painting on interior (Same color as Hillview) o Ne w Floor, tile or rubberized o Exterior concrete sidewalk around the building, straight edge or rounded for plantings • Drinking Fountain – leave as is or move to a unit mounted on the building? • Park Sign – locations, move or leave in place? • Irrigation – the entire park? • Remove old hockey rink lights? Could be re-installed for lighting volleyball courts? • Move portable rest room location avoiding service truck from driving in park • Small knoll by playground with benches, remove and flatten? • Playground o Remove punched steel flooring o Install reversed curbing around entire playground o New swing set o New toddler swings o Remove sand in playground, replace with woodchips o Install drain field inside playground o Replace toddler play area • Ball Park o Bring infield down to regulation size o Grade outfield o New Player benches o New player area fenced in • Volleyball Court o Move to West side of warming house o Install revisable curbing o Install new poles and nets o Install / move lights - for light playing area • Tennis Courts o New Playing surface o New Fence Post o New Fabric around playing area o New posts for nets o New nets This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 238.1 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet238.10119.03 Notes Enter Map Description LegendCity HallsSchoolsHospitalsFire Stations Police Stations Recreational Centers Parcel Points Parcel Boundaries RIGHT-OF-WAY PROPERTY LINE 2014 MEETING SCHEDULE & AGENDA PARKS & REC & FORESTRY COMMISSION LEGEND: REGULAR MEETING OTHER CITY EVENT CITY OFFICES CLOSED Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa 1 2 3 4 1 1 1 2 3 4 5 5 6 7 8 9 10 11 2 3 4 5 6 7 8 2 3 4 5 6 7 8 6 7 8 9 10 11 12 12 13 14 15 16 17 18 9 10 11 12 13 14 15 9 10 11 12 13 14 15 13 14 15 16 17 18 19 19 20 21 22 23 24 25 16 17 18 19 20 21 22 16 17 18 19 20 21 22 20 21 22 23 24 25 26 26 27 28 29 30 31 23 24 25 26 27 28 23 24 25 26 27 28 29 27 28 29 30 30 31 31-Town Hall Meeting • Oaths of Office • Rec'd Coach of the Year • Disc. Park Impr. Plan • Disc. annual parks tour agenda • Rev. Park Impr. Plan • Disc. Park Impr. Plan • Rev. Trail & Sidewalk Plan • Disc. Disc Golf Impr. (SVP)• Rev. Trail & Sidewalk Plan • Disc. Joint Mtg. w/ Council • Assign YMCA Adv. Rep.• Assign YMCA Adv. Rep. • Rec. BBC fund requests • Rev. PDF Worksheet • Quarterly Report* Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 1 2 4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 16 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 19 20 21 22 23 25 26 27 28 29 30 31 29 30 27 28 29 30 31 24 25 26 27 28 29 30 31 • Annual Parks Tour (5:30)16-Festival in the Park • Rev. 2015 Fund Budgets • Rec. BBC fund requests • Rec. Ped./Bike Accom. for 2015 Street Proj. (Area H) • Quarterly Report* Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa 1 2 3 4 5 6 1 2 3 4 1 1 2 3 4 5 6 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27 28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31 30 *meet one week early 18-optional meeting date • Rev. Fee Schedule • Rec. Winter Ice Rink Ops.• Rec Applicants/Officers/Reps. • Rec. 2015 Mtg. Schedule • Quarterly Report* *Quarterly/Annual Reports include PRF activities & fund/expenditure status Rev.=Review Disc.=Discuss Rec.=Recommend 3/28/2014 June '14 July '14 August '14 September '14 October '14 November '14 December '14 January '14 February '14 March '14 April '14 May '14