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HomeMy WebLinkAbout07-24-2014 Agenda and Packet PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. | JULY 24, 2014 | MOUNDS VIEW CITY HALL MEETING AGENDA 1. CALL TO ORDER 2. ROLL CALL: Commissioners: Arel, Aukee, Katovich, Kunz, Kroeger, Palm*, Long* Staff: DeBar, Peterson | YMCA: Danielson* *to be absent 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES A. May 22, 2014 Meeting 5. PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. 6. STAFF REPORTS A. YMCA B. Public Works 7. UNFINISHED BUSINESS A. Discuss Groveland Park Improvements 8. NEW BUSINESS A. Consider Recommendation to Appoint Gary Rundle to Commission B. Recommend Expenditures for Upcoming Bethlehem Baptist Church Disbursement 9. COMMISSIONER REPORTS 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS 1. Review Fee Schedule for 2015 2. 3. 4. 11. ADJOURNMENT Next Regular Commission Meeting: August 28, 2014 Mounds View Community Center / YMCA 1. Program updates a. Summer doing great still, growth from last summer. Summer uproar group hosted a car wash to raise money for animal humane society. Summer Power had some messy play fun. b. AOA Programing i. 4 in the door promotion – try to have seniors come and work out 4 times thru the summer months. 2. Events a. Revenue still down, got some great feedback from our internal survey. Working with Twin Cities Gateway to increase advertising and visibility for Event Center. b. Secured a Driver Training class for the summer. 5. Fields a. New Field Report i. Utilization is a 24hr period ii. Days reserved represents 6. Other a. Music in the Park i. Teddy Bear 1. New Venue was a hit, 100+ people full park, 2 softball games, soccer game, volleyball game and walkers in the park. Days Reserved Utilization 2012 YTD 285 17.30% 2013 YTD 383 19.13% 2014 YTD 433 19.38% Item No. 7A M E M O R A N D U M To: Parks & Recreation & Forestry Commissioners From: Don Peterson – Public Works Supervisor Date: July 24, 2014 RE: Discuss Groveland Park Improvements The Commission has been planning for construction of park improvements at Groveland Park for next year (2015). This schedule will coincide with the street construction planned for Groveland Park’s neighborhood. The Commission and Public Works staff toured Groveland Park in May 2014 and discussed ideas for potential improvements. The following is a synopsis of the potential improvements with estimated construction costs that were discussed. Recommendations made by the Commission during the tour are shown in red. Groveland Park Improvements 1) Warming House a) New Furniture i. New tables inside to match Lambert Park - estimated cost $(staff is working on quotes) b) Painting on interior (Same color as Hillview) i. Paint interior to match Hillview interior, stain windows -estimated cost $ 200 c) New Floor, tile or rubberized i. Place carpet on the interior, use carpet squares estimated cost $(staff is getting quote) d) Exterior concrete sidewalk around the building, straight edge or rounded for plantings i. Place concrete around building and place two new picnic tables estimated cost $ 3,664 2) Drinking Fountain – leave as is or move to a unit mounted on the building? a) The decision was leave in place and paint – estimated cost $250 3) Park Sign – locations, move or leave in place? a) The decision was to relocate sign and place next to the sidewalk leading to the building estimated cost $750 4) Irrigation – the entire park? a) Irrigation to be placed around the Park Building, playground, ball field, tennis and basketball courts estimated cost $ 45,000 5) Remove old hockey rink lights? Could be re-installed for lighting volleyball courts? a) Take lights down leave poles in place for future needs. Estimated cost $ 1,500 6) Move portable rest room location avoiding service truck from driving in park a) Move to new location and build new screen, estimated cost $ (staff has additional questions) 7) Small knoll by playground with benches, remove and flatten? a) Leave knoll in place, replace benches, estimated cost $1,236 Discuss Groveland Park Improvements 2/3 8) Playground a) Remove punched steel flooring i. Check with manufacture to see if this can be done (note if the playground structure is changed it will need to be brought up to meet ADA compliance, staff is currently working with a contractor to get costs to re-furbish the entire playground) b) Install reversed curbing around entire playground i. Move forward and install estimated cost $ (contractor to perform during street construction) c) New swing set i. Get a replacement cost combine with toddler swing estimated cost $2,517 d) New toddler swings i. See above e) Remove sand in playground, replace with woodchips i. Replace in 2015 estimated cost for wood fiber $3,990 f) Install drain field inside playground i. To be done with woodchips estimated cost $ 475.25 g) Replace toddler play area i. Get prices from vendor new toddler play area $16,027 9) Ball Park a) Bring infield down to regulation size i. Yes move forward on this – estimated cost $ staff time, no material b) Grade outfield i. Yes move forward on this – estimated cost $ (contractor can perform during street construction) c) New Player benches i. Estimated cost $ 1,408 d) New player area fenced in i. Can it be move to the inside of the ball field? No ii. estimated for player area fenced in (concrete to be poured during street construction) $2,500 10) Volleyball Court a) Move to West side of warming house b) Install revisable curbing c) Install new poles and nets d) Install / move lights - for light playing area i. At first all the Commissioners agreed that moving the volleyball court to the West side of the park building. As further discussions continued throughout the evening, the decision was to remove the Volley Ball Court and not replace it. It was also decided to make the current volley ball court and the West side of the building more green space to be used by people renting out the building for lawn games and other activities. Discuss Groveland Park Improvements 3/3 11) Tennis Courts a) New Playing surface b) New Fence Post c) New Fabric around playing area d) New posts for nets e) New nets i. Staff will be working with to contractors about refurbishing the tennis courts, and what some options may be, estimated cost $100,000 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 238.1 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet238.10119.03 Notes Enter Map Description LegendCity HallsSchoolsHospitalsFire Stations Police Stations Recreational Centers Parcel Points Parcel Boundaries RIGHT-OF-WAY PROPERTY LINE Item No. 8A M E M O R A N D U M To: Parks & Recreation & Forestry Commissioners From: Nick DeBar – Director of Public Works & Date: July 24, 2014 RE: Consider Recommendation to Appoint Gary Rundle to Commission There are currently two vacant seats on the Parks and Recreation and Forestry Commission. The current status of Commission memberships are as follows: Seat Commission Member Term Expiration A1 Dave Long 12-31-2014 A2 Gerald Arel 12-31-2014 A3 Dale Aukee 12-31-2014 B1 John Kroeger 12-31-2015 B2 Steven Katovich 12-31-2015 B3 vacant 12-31-2015 C1 Jerry Kunz 12-31-2016 C2 Cindy Palm 12-31-2016 C3 vacant 12-31-2016 In May 2014, the City received an application from Gary Rundle to join the Commission (see attached). Traditionally, the Commission has reviewed applicants and recommended appointments to the City Council. These recommendations are forwarded to the City Council for consideration. The City Council is anticipated to make consider Mr. Rundle’s application at their upcoming July 28, 2014 regular meeting. If appointed, Mr. Rundle will fill seat B3. BETHLEHEM BAPTIST CHURCH DONATION AND EXPENDITURE SUMMARYJULY 2014BBC CONTRIBUTION LEDGERTotal Contributions to Date =312,178.50$ Date Capital Improvement ContributionsProgramming ContributionsTotalRes. No. Item Description / PurposeAmount Fund* Status Item Description / PurposeAmount Contribution2/7/14 Reroof Shelter at Hillview Park1,785.00$ bidding Safe Afterschool Programs for Youth2,000.00$ 8214Music in the Park1,000.00$ Y-Partners2,000.00$ MV Community Resource Center3,000.00$ Economic Development & Marketing2,500.00$ Replace 2 AED Units in Squad Cars3,200.00$ Two Mobile Dental Clinics1,300.00$ Senior Wellness Program1,500.00$ 18,285.00$ 9/23/13 Rubber Flooring at Groveland Park1,528.61$ 451 2015 Active Adults Program Equipment2,073.00$ 8153 Furniture Replacement at Random Park3,000.00$ 451 planning Pickle Ball Tournament Set (x2)458.00$ Picnic Amenities at Various Parks1,500.00$ 451 planning Ping Pong Table (x2)799.90$ Dumbbell Rack83.99$ Senior Movie Supplies223.00$ Comm. Support Center for Homelessness Prevention4,000.00$ Replace 3 First Aid Equip. Bags for Squad Cars 600.00$ 3 Oxygen Regulators360.00$ 24 Traffic Cones (Police)312.00$ EDA Fund2,987.50$ 17,926.00$ Mar 2013 Field & Security Lighting Upgrades in Parks2,126.00$ 451 complete Safe Afterschool Programs for Youth6,000.00$ 8079Music in the Park1,000.00$ Y-Partners1,000.00$ MVCC Program & Building Supplies3,500.00$ Two Mobile Dental Clinics1,300.00$ Economic Development & Marketing3,000.00$ 17,926.00$ 1/4 BBC CONTRIBUTION LEDGERTotal Contributions to Date =312,178.50$ Date Capital Improvement ContributionsProgramming ContributionsTotalRes. No. Item Description / PurposeAmount Fund* Status Item Description / PurposeAmount ContributionSep 2012 Skate Resistive Rubber Flooring at Hillview Parks 7,000.00$ 451 complete Miscellaneous Recreation Equipment2,246.00$ 7990Teen Outreach Music Studio1,500.00$ Y-Partners1,000.00$ DARE Program1,500.00$ North Suburban Police Chaplaincy Corps, Inc.750.00$ Townsedge Terrace MHC Dental Clinic #2650.00$ Economic Development Fund2,929.00$ 17,575.00$ Apr 2012Flooring/Furniture in Hillview & Groveland P. Shelters3,000.00$ 451 complete Club Mid Program6,000.00$ 7925Music in the Park1,000.00$ Festival in the Park2,500.00$ Y-Partners1,000.00$ Program Equipment1,145.00$ Economic Development Fund2,929.00$ 17,574.00$ Nov 2011 Lambert Park Shelter Funiture Improvements 4,500.00$ 451 complete Event Center Audio Improvements1,000.00$ 7847Portable Dance Flooring for MVCC4,358.00$ FDM Software (for first responders)2,000.00$ Video Security Improvements at City Hall & MVCC 2,000.00$ Mobile Dental Clinic500.00$ Economic Development Fund2,871.50$ 17,229.50$ Mar 2011 Disc Golf Asphalt Tees2,000.00$ 2014 Club Mid program6,000.00$ 7751 Batting Cage L-Screen858.50$ complete Music in the Park2,000.00$ Festival in the Park1,000.00$ Y-Partners1,000.00$ Edgewood Summer SAIL program1,000.00$ Mobile Dental Clinic500.00$ EDA Activities2,871.50$ 17,230.00$ Oct 2010 Picnic tables and concrete slabs2,077.00$ 451 2014 Teen center support8,000.00$ 7678 Sidewalk and ADA improvements at MVCC4,000.00$ 451 complete EDA Fund2,815.00$ 16,892.00$ Mar 2010 Hillview Park Ice Rink Improvements6,000.00$ 451 TBD Club Mid Program6,000.00$ 7600 Trailway Amnenities2,892.00$ 451 2014 Laptops for Homework Help2,000.00$ 16,892.00$ 2/4 BBC CONTRIBUTION LEDGERTotal Contributions to Date =312,178.50$ Date Capital Improvement ContributionsProgramming ContributionsTotalRes. No. Item Description / PurposeAmount Fund* Status Item Description / PurposeAmount ContributionAug 2009 Lighting for Parking Lot at Silver View Park2,064.00$ 451 complete IHS Music to support performing arts center piano 1,287.00$ 7491 Aerator for Silver View Pond600.00$ 451 complete EDA Fund2,760.00$ MVCC Teen Center6,100.00$ Exercise Equipment for Seniors1,750.00$ 2010 Music In The Park2,000.00$ 16,561.00$ Apr 2009 Trailway project (benches, lighting, landscaping) 2,000.00$ complete EDA Fund2,760.00$ 7429 Backstop and Fencing at Silver View Park1,800.00$ 451 complete Y-Partners Program1,000.00$ Landscaping around CR-10 Gateway Signs1,000.00$ complete Club Mid Program7,000.00$ MVCC A/V Needs1,001.00$ 16,561.00$ Aug 2008 Silver View Park Improvements10,000.00$ 451 complete Ralph Reeder Food Shelf3,530.50$ 7322EDA Fund2,706.00$ 16,236.50$ Feb 2008 Park Improvement Projects (PIP)4,265.25$ 451 complete Festival in the Park for family-friendly activities 5,260.00$ 7228EDA Fund supporting economic climate activities 2,758.00$ Y-Partners Program (assistance+scholarships) 4,265.25$ 16,548.50$ Aug 2007Stand Program6,632.50$ 7146EDA Fund2,653.00$ SAIL Program6,632.50$ 15,918.00$ Feb 2007Stand & Sail Programs3,500.00$ 7023Dare Program2,000.00$ MVCC Play Equipment2,000.00$ Y Partner Assistance3,500.00$ CEAP Assistance2,265.00$ EDA Fund2,653.00$ 15,918.00$ Aug 2006DARE Program2,000.00$ 6910MVCC Play Equipment2,500.00$ STAND & SAIL programs2,500.00$ Festival in the Park1,500.00$ Y-Partners Program Assistance2,500.00$ CEAP Assistance2,005.00$ EDA Fund2,601.00$ 15,606.00$ 3/4 BBC CONTRIBUTION LEDGERTotal Contributions to Date =312,178.50$ Date Capital Improvement ContributionsProgramming ContributionsTotalRes. No. Item Description / PurposeAmount Fund* Status Item Description / PurposeAmount ContributionFeb 2006 Groveland Park Improvements2,500.00$ 451 complete DARE Program2,000.00$ Community Center Improvements2,500.00$ Irondale High School phy-ed equipment1,500.00$ Y-Partners Program2,500.00$ CEAP2,500.00$ EDA Fund2,550.00$ 16,050.00$ Aug 2005Groveland Park Building $ 7,500.00 451completeY Partners2,500.00$ 6598Festival in the Park2,500.00$ 12,500.00$ May 2005Playground Equipment at Greenfield Park $ 12,750.00 451complete $ 12,750.00 *451=Park Dedication | 252 = Comm. Center | 4360 = Park MaintenanceCapital Improvement Total = 86,746.36$ Programming Total 225,432.14$ 4/4 2014 MEETING SCHEDULE & AGENDA PARKS & REC & FORESTRY COMMISSION LEGEND: REGULAR MEETING OTHER CITY EVENT CITY OFFICES CLOSED Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa 1 2 3 4 1 1 1 2 3 4 5 5 6 7 8 9 10 11 2 3 4 5 6 7 8 2 3 4 5 6 7 8 6 7 8 9 10 11 12 12 13 14 15 16 17 18 9 10 11 12 13 14 15 9 10 11 12 13 14 15 13 14 15 16 17 18 19 19 20 21 22 23 24 25 16 17 18 19 20 21 22 16 17 18 19 20 21 22 20 21 22 23 24 25 26 26 27 28 29 30 31 23 24 25 26 27 28 23 24 25 26 27 28 29 27 28 29 30 30 31 31-Town Hall Meeting • Oaths of Office • Rec'd Coach of the Year • Disc. Park Impr. Plan • Disc. annual parks tour agenda • Rev. Park Impr. Plan • Disc. Park Impr. Plan • Rev. Trail & Sidewalk Plan • Disc. Disc Golf Impr. (SVP)• Rev. Trail & Sidewalk Plan • Disc. Joint Mtg. w/ Council • Assign YMCA Adv. Rep.• Assign YMCA Adv. Rep. • Rec. BBC fund requests • Rev. PDF Worksheet • Quarterly Report* Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 1 2 4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 16 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 19 20 21 22 23 25 26 27 28 29 30 31 29 30 27 28 29 30 31 24 25 26 27 28 29 30 31 • Annual Parks Tour (5:30)No Meeting 16-Festival in the Park • Rec. BBC fund requests • Rev. Fee Schedule • Quarterly Report* Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa 1 2 3 4 5 6 1 2 3 4 1 1 2 3 4 5 6 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27 28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31 30 *meet one week early 18-optional meeting date • Rec. Ped./Bike Accom. for • Rec. Winter Ice Rink Ops.• Rec Applicants/Officers/Reps. 2015 Street Proj. (Area H)• Rec. 2015 Mtg. Schedule • Quarterly Report* *Quarterly/Annual Reports include PRF activities & fund/expenditure status Rev.=Review Disc.=Discuss Rec.=Recommend 7/24/2014 June '14 July '14 August '14 September '14 October '14 November '14 December '14 January '14 February '14 March '14 April '14 May '14