HomeMy WebLinkAbout09-25-2014 Agenda and Packet
PARKS AND RECREATION AND FORESTRY COMMISSION
6:30 P.M. | SEPTEMBER 25, 2014 | MOUNDS VIEW CITY HALL
MEETING AGENDA
1. CALL TO ORDER
2. ROLL CALL: Commissioners: Arel, Aukee, Katovich, Kroeger, Kunz, Long, Palm*, Rundle
Staff: DeBar*, Peterson | YMCA: Danielson *to be absent
3. APPROVAL OF AGENDA
4. APPROVAL OF MINUTES
A. May 22, 2014 Meeting
B. August 28, 2014 Meeting
5. PUBLIC INPUT
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full
name and address. Please limit your comments to three minutes.
6. STAFF REPORTS
A. YMCA
B. Public Works
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
9. COMMISSIONER REPORTS
10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS
1.
2.
3.
11. ADJOURNMENT
Next Regular Commission Meeting: October 23, 2014
PARKS AND RECREATION AND FORESTRY COMMISSION
7:00 P.M. | MAY 22 , 2014 | MOUNDS VIEW CITY HALL
MEETING MINUTES
***Parks Tour before regular meeting***
***Agenda: 5:30-Groveland Park, Greenfield Tennis Courts if time allows
1. CALL TO ORDER
2. ROLL CALL: Commissioners Present: Arel, Aukee, Katovich, Kroeger; Absent: Kunz, Palm, Long
Staff Present: DeBar, Peterson | YMCA: Danielson
3. APPROVAL OF AGENDA Motion by Kroeger/2nd by Arel, Approved 4-0
4. APPROVAL OF MINUTES
A. April 24, 2014 Meeting Motion by Arel/2nd by Katovich, Approved 4-0
5. PUBLIC INPUT
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full
name and address. Please limit your comments to three minutes. No Public Input provided.
6. STAFF REPORTS
A. YMCA: Summer programs growing. Summer programs start June 9th and summer hours
start next week. Pickleball tournament postponed until fall. Event center revenue and
rentals numbers are down. New church group will be renting the center on Sundays, along
with driver training events. Four different basketball camps running throughout the
summer. Park rentals are up, revenue down slightly. Field use numbers are up, revenue
flat. Music-in-the Park starts in June on third Thursdays. The 5K fun run in August kicks off
the Festival-in-the Park weekend – Sign up by June 28th to get registration discount.
Discussed Random Park shelter features that may be resulting in higher rental interest.
B. Public Works: Most seasonal workers on board. Project coordinator position has 20
applicant. Council will review finalists next week for approval.
Field mowing, up-keep, fertilizer and weed control in process.
White Swamp Oak trees were planted on Arbor Day, 25 April, at Silver View Park just west
of the shelter in recognition of Steve Dazinski’s 26.5 years of service to Mounds View. A
plaque identifies this recognition. In addition, eleven trees were planted at Silver View Park
and more at the Community Center.
Residing of the SV shelter gable was completed. Unfortunately some graffiti was placed on
all four sides of the shelter. Shelter was then repainted.
Greenfield Park: RCWD planning a project on Anoka-Ramsey Judicial Ditch #1 will be re-
profiled and repaired. Project also includes Branch 5 which runs through Greenfield Park.
Project may occur this year. Met Council is planning to replace large sewer pipe in
Greenfield, across from Oakwood Park. Trail may be temporarily blocked.
7. UNFINISHED BUSINESS
A. Discuss Groveland Park Improvements
• Reviewed potential Arden and Groveland street plans for consideration of Groveland
Park improvements
• List provided by Don Peterson of potential projects to consider – List reviewed during
tour
• East side of park to become more passive green space
• Playground to shrink slightly, remove swing sets, minor repair to equipment
• Add reverse concrete curb and replace fill in playground area
• Thin out some of the older trees to allow younger oak trees to grow
• Shrink ballfield infield, new benches, grading outfield and reseed
• Reconstruct surface/subsurface of tennis courts, move
• Move or eliminate volleyball court
• Flooring and painting
• Sidewalk up to shelter
• Add concrete apron around shelter perimeter to control erosion
• Repaint shelter interior, add carpet
• Add irrigation
• Modify berm and add bench
• Add shelter overhang on west side
Staff is to obtain project estimates, define priorities and practical order of completion and
present findings to the Commission at a future meeting. Potential completion in 2015.
8. NEW BUSINESS
None
9. COMMISSIONER REPORTS
Kroeger: Music in the Park on June 19th at 6:30, North Suburban , Silver View Park
10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS
A. Next Regular Commission Meeting: June 26, 2014
1. Review Proposed 2015 Budget Funds
2. Added Groveland park improvements discussion
3.
11. ADJOURNMENT Motion Katovich/2nd Arel, Approved 4-0
Minutes taken by Kroeger from video
PARKS AND RECREATION AND FORESTRY COMMISSION
6:30 P.M. | AUGUST 28, 2014 | MOUNDS VIEW CITY HALL
MEETING AGENDA
1. CALL TO ORDER at 6:32 PM
2. ROLL CALL: Commissioners: Arel, Aukee, Katovich, Kunz, Kroeger, Palm, Long
Staff: DeBar, Peterson | YMCA: Danielson
3. SPECIAL ORDER OF BUSINESS
A. Oath of Office for Commission Member Gary Rundle
4. APPROVAL OF AGENDA: Motion to approve by Arel, 2nd by Palm. Motion Passed 5-0
5. APPROVAL OF MINUTES
A. May 22, 2014 Meeting: No minutes present
B. July 24, 2014 Meeting: Made recommended changes. Motion to approve by Palm, 2nd by
Arel. Motion Passes 5-0
6. PUBLIC INPUT
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full
name and address. Please limit your comments to three minutes. NO RESIDENTS PRESENT
7. STAFF REPORTS
A. YMCA: See attached report from Nate Danielson. New fall program include. Kids Cooking,
Indoor Volleyball League and grant funded program for preschool. Come play with me.
AOA Programing: Pickelball T/TH starting back up, SilverSneakers Yoga, and
Senior Wellness program. Event Center: Weekends are booked till December;
we are at about 65% booked for the 2015 season at this point. Park building
and field rentals are up from last year based on 4-hour building rentals. Music-
in-the-Park had about 60 people there. May consider changing time to 7:00 for
next year. Silverview location was helpful.
B. Public Works: Getting fields ready for fall sports, hiring fall seasonal helpers. Installing trash
and recycling bins on cement slabs, Eagle Scout project at Silverview. Bid out a fog sealing
for asphalt trailways to be done yet this fall. Conducted soil borings on trail at Silverview
Park. Replaced roof tap units at MVCC so will defer trailway improvements. Looking at cost
to drudge Silverview pond in the future. Hillview Park building will get new roof by end of
September. Ordered new tables for Silverview Park pavilion.
8. UNFINISHED BUSINESS
A. Discuss Groveland Park Improvements: Proposed sidewalk will result in moving lift station
toward tennis court. Could shift tennis court to the east covering basketball and4-square
court. Could revitalize playground, keeping some amenities. Add ADA accessibility and tot
lot. Same footprint as existing, add wood fiber and concrete border. About $50K. New
tables and paint inside, concrete around building. Shorten infield on ball field, finish fencing
at players benches, remove volleyball court and reseed court and ball field. $40K for
irrigation. Priority: Tennis court, playground, building, ball field, irrigation. Could add
basketball court back in later. Tennis court estimate $100K. Direct Staff to get a more
detailed cost estimate for building and ball field improvements as well as soil boring
for tennis court reconstruction.
9. NEW BUSINESS
A. Review Bicycle/Pedestrian Accommodations on Groveland Road in Area H Project:
Recommend sidewalk on Groveland with shared use lane to match proposed road on
Ardan Ave. Parking on west, sidewalk on east.
B. Review Fee Schedule for 2015: Residents have commented about the outdated interior at
Silverview and the cost of renting for the facility one gets. We can work on paint, etc.
Commission recommends keeping the fee as is. If we get many requests for renting the ice
rink, we will address charging a field fee.
C. Discuss Splash Pad Concept: Staff talked with playground company and estimated about
$100K. There are a number of grants we could apply for. Could install behind MVCC and
connect to the locker rooms and be available for birthday parties. Could have it near the
water tower, but may impact t-ball field. Could install together with a handicapped
accessible playground in phases. Could move t-ball field toward water tower and have
splash pad closer to City Hall. Need to do a space analysis with public works building being
replaced in the next couple of years.
10. COMMISSIONER REPORTS:
A. Status on Silverview disc golf? Looking into things for Sept. meeting.
B. Email from Katovich regarding status of oak trees within the city. Bur oak, oak wilt, pine
diplodia, and dutch elm disease are surfacing. City is flagging trees to be removed for oak
wilt and dutch elm. Continue to watch for EAB.
11. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS
1. City Forester position
12. ADJOURNMENT: Motion to adjourn at 8:09 PM by Palm, 2nd by Kunz. Motion Passed 5-0
Next Regular Commission Meeting: September 25, 2014
Mounds View Community Center / YMCA
1. Program updates
a. Grant Funded Come Play with me program is great addition.
Reaching new community members and
b. AOA Programing
i. Silver Sneakers Yoga and The Gathering
2. Events
a. Weekends are booked till December; we are at about 65% booked
for the 2015 season at this point.
b. Teen Center now open, gym usage is picking up as it gets colder.
3. Park Rentals
a. Rental up from last year, revenue down slightly
4. Fields
5. Other
a. Fall Festival – October 25
Item No. 6B
M E M O R A N D U M
To: Parks & Recreation & Forestry Commissioners
From: Nick DeBar – Director of Public Works &
Don Peterson – Public Works Supervisor
Date: September 25, 2014
RE: Public Works Staff Report
The following is a synopsis of recent activities and events of the Public Works Department.
General
BBC Fund Donation
Bethlehem Baptist Church provided the following donations in September:
• Y Partners (grant and scholarship support $ 1,138
• Automatic External Defibrillators (2 at $1,600 each) $ 3,200
• Swing Set at Groveland Park $ 2,600
• Player Benches at Groveland Ball Field $ 1,400
• New Picnic Tables (4) at Groveland Park $ 3,664
• New Benches around Groveland Playground $ 1,236
• City Volunteer Program Coordinator $ 2,000
• Economic Development Activities $ 3,047
Total $18,285
Maintenance
Parks maintenance staff has shifted into fall work mode. Aeration of all turf and playing fields is under way.
The old picnic tables at Silver View Park Shelter have been removed. The cement floor power washed and is
ready for sealer. New picnic tables will be permanently installed next week. New grills will be installed at
Silver View this fall along with hot ash cans at all the a parks. Dog litter control stations will be added to
some of the parks 1 at Greenfield trail, 2 around Silverview Trail. Parks will be fertilized later this fall.
Contractors have been contacted to upgrade the irrigation controls at Silver View Park. Trimming of trees
will take place this fall. All the ball fields, warning tracks and trails will be graded. Along with the regular
mowing, weed whipping, painting of all athletic fields, ball fields, soccer and flag football. Irrigation systems
will be winterized, (blown out) along with prepping the buildings for the winter.
Forestry
Public Works has been handling forestry issues in the post-City Forester position. Currently 6 boulevard
diseased trees have been marked. Another 48 trees have been identified, these trees will be marked and
abatement notices will be sent to the property owners. Property owners who do not remove the diseased
trees by the predetermined dates will have the tree removed by the City’s contractor and invoiced the cost.
Right-of-way tree trimming will begin in the next month in preparation for snow removal season.
Projects
The following projects are planned this year. Updates from previous meetings are shown in red.
Silver View Park
• Relocate Disc Golf Course: A new 9-hole course is proposed to be constructed in the NW corner of the
park. Involves clearing trees, installing new tees and targets, and removing existing course items and
restoration. 2014 Budget: $25,000 (Park Dedication Fund) – includes $2,000 BBC contribution for
improving disc golf tees (Mar. 2011). Public Works met with disc golf course designer on 2/6 to discuss
new layout. Significant trees to be identified when fairer weather exists, after which the design process
can move forward. Public Works has not cleared brush or fallen trees due to snow plowing events and
deep snow pack. High value trees will be identified after which the disc golf course designer will begin
Public Works Staff Report
2/3
laying out a new course. Due to the wet early summer and heavy tree cover, this project has been
delayed. Progress will be made in October with the hopes to have a proposed layout for Commission
review. Tree removal and clearing would occur in late fall/winter.
• Reconstruct Trailways: Involves reconstruction of the asphalt trails with an engineering pavement section
and grading/drainage corrections. Will require professional engineering services and obtaining permanent
trailway easements from Scottland Green apartments. 2014 Budget: $200,000 (Spec. Projects Fund). This
project has been deferred to a 2015 construction schedule due to other unexpected expenditures from the
Special Projects Fund. An engineering consultant will prepare construction documents for a public bid
during winter 2014/2015. Soil borings were completed in September.
• Shelter Building Improvements: Involves replacing west side roof gable sheeting and interior improvements
to the floor, lighting, and other miscellaneous repairs and upgrades. 2014 Budget: $10,000 (PDF) + $3,500
(General Fund). Residing of gable end on west side of shelter is complete.
• Replace Shelter Picnic Tables and Amenities: Remove original six bench tables and replace with an
equivalent number of square picnic tables of like kind installed at Lambert Park. Also replace trash
containers and install bike racks, benches, etc. at various locations. Public Works received 30+ free new
recycling containers from Ramsey County which will be situated next to each trash container. 2014
Budget: $10,000 (PDF) + $5,600 BBC contribution (PDF) for use at various other parks as well. Nine new
picnic tables and two grills were ordered and will be installed in early October by Public Works staff. The
new layout will have a seating capacity of 70 versus the existing seating capacity of 48.
• Irrigation Improvements: Expand irrigation system to cover various locations including around shelter and
new playground. 2014 Budget: $10,000 (PDF). The main irrigation underground control vault will also be
replaced with an above ground control. 2014 Budget: $5,000 (General Fund). Obtaining quotes from
contractors.
Random Park
• Replace Interior Furniture: Replace tables and chairs with new. 2014 Budget: $3,000 (PDF) – which is
funded entirely by BBC contributions (Nov. 2013).
Hillview Park
• Reroof Shelter: Replace asphalt shingle roof with new. This was originally budgeted for 2013 and unable
to be completed prior to winter. Estimated cost is $8,500 which could be covered with 2014 budget
under-runs or by amending the adopted budget. BBC donation of $1,785 (Feb. 2014). Received three
quotes on 8/21 ranging from $7,960 to $12,220. Contract awarded to low quote by Twin City Roofing on
8/25. Construction started 9/22 and is scheduled to be completed on 9/26.
City Hall Campus
• Irrigation & Landscaping Improvements: The front of City Hall is planned to have new landscaping features
installed and irrigation system expanded to cover dead spots and the portion of the park between City Hall
and County Highway 10 (volley ball area). 2014 Budget: $25,000 (Spec. Projects Fund). Met with
landscape architects in July to develop scope of work.
Groveland Park
• Tennis/Basketball Court Rehabilitation (Design): Involves evaluation, design, and bidding documents for
option selected, to be constructed in 2015. 2014 Budget: $15,000 (PDF). Evaluating scope of work and
developing better cost estimates. Obtaining fee proposals for soil borings and pavement
recommendation.
Trails/Sidewalk
• Ardan Avenue (Red Oak to Long Lake Road): The City Council approved the addition of a six-foot sidewalk
to the north boulevard of the Ardan Avenue reconstruction in Area G of the street project (2/24).
Engineering staff recommended that this be re-evaluated since it was not previously approved with the
non-standard street design. A “shared-use” parking lane is included on the south (eastbound) side.
Public Works Staff Report
3/3
• Long Lake Road (Red Oak to Eastwood): This high priority “missing link” is planned to be constructed with
the 2014 Area G Street Project. Public Works is soliciting property owner feedback and will recommend a
5-foot bike lane and 6-foot concrete sidewalk with barrier curb between. Engineering met with Ramsey
County Public Works on 2/20 to discuss improvements. RCPW has issues with the addition of curb and
indicated this section of Long Lake Road will be rehabilitated in the next year or two, at which time RCPW
will widen out the shoulder to accommodate on-street pedestrian/bicycle traffic.
• County Road H Sidewalk (Silver Lake Road to Edgewood Drive): Public Works is pursuing a Safe Routes to
School (SRTS) grant to cover 80% of construction costs. This is a competitive grant and the application is
due by the end of January 2014. Estimated project costs: $275,000. Grant application submitted – award
notices anticipated in June/July 2014. Unsuccessful at obtaining SRTS grant. Project deferred until 2015.
• Trailway Maintenance: Public Works is planning to crack seal and seal coat most of the asphalt pavement
trailways in Mounds View. Allied Blacktop awarded contract for $23,630 on 7/14. Fog sealing of all city
trails except Silver View Park and County Road I (west of Silver Lake Road) was completed in September.
Randon Park, City Hall, and Community Center parking lots were also included in the project.
Community Center
• Masonry Renovation: Tuck point mortar and repair exterior brick and tile walls (includes City Hall
building). 2014 Budget: $30,000 (Spec. Projects Fund). Multi-colored tile block will also be painted to
create a civic campus “feel” with City Hall. 2014 Budget: $4,500 (Comm. Center Fund). Received three
quotes on 9/18 ranging from $47,776 to $54,608. Contract awarded to low quote by MacPherson-Towne
Company on 9/22.
• Retrocommissioning Improvements (Phase 1): HVAC and energy upgrades. 2014 Budget: $75,000 (Spec.
Projects Fund). Retrocommissioning report approved on 3/24/2014. Three (3) roof top units will be
replaced in the middle of October, RTU #1, #2 and #8. Repairs have been made to RTU#6as well as the
exhaust fans. A new chair rail in the event center was installed this week and Public Works Staff is in the
process of painting the entire Event Center. Renaming of the rooms and signage is being worked on for the
entire Community Center. A building lighting audit will be done on Friday 9/26/2014. New lighting systems
and bulbs will be looked at for the entire building. Carpet in the Event Center will be cleaned in the next
two weeks. Staff is continuing to receive quotes for the remodel project for the Community Center and
Prep-Kitchen.
Greenfield Park
• RCWD ARJD#1 Project: Rice Creek Watershed District is planning the re-profiling and repair of Anoka-
Ramsey Judicial Ditch No. 1 which runs through Greenfield Park. Also included is Branch No. 5 which is
located behind the baseball outfield and crosses below the parking lot entrance.
• MCES Sewer Interceptor Project: Metropolitan Council Environmental Services is planning to improve a
large diameter sewer pipe at the northwest corner of Quincy and Hillview.
2014 MEETING SCHEDULE & AGENDA
PARKS & REC & FORESTRY COMMISSION
LEGEND:
REGULAR MEETING OTHER CITY EVENT CITY OFFICES CLOSED
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31-Town Hall Meeting
• Oaths of Office • Rec'd Coach of the Year • Disc. Park Impr. Plan • Disc. annual parks tour agenda
• Rev. Park Impr. Plan • Disc. Park Impr. Plan • Rev. Trail & Sidewalk Plan
• Disc. Disc Golf Impr. (SVP)• Rev. Trail & Sidewalk Plan • Disc. Joint Mtg. w/ Council
• Assign YMCA Adv. Rep.• Assign YMCA Adv. Rep.
• Rec. BBC fund requests • Rev. PDF Worksheet
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• Annual Parks Tour (5:30)No Meeting 16-Festival in the Park
• Rec. BBC fund requests • Rev. Fee Schedule
• Rec. Ped./Bike Accom. for
2015 Street Proj. (Area H)
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*meet one week early 18-optional meeting date
• Rec Applicants/Officers/Reps.
• Rec. 2015 Mtg. Schedule
Rev.=Review Disc.=Discuss Rec.=Recommend 9/25/2014
June '14 July '14 August '14
September '14 October '14 November '14 December '14
January '14 February '14 March '14 April '14
May '14