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HomeMy WebLinkAbout10-23-2014 Agenda and Packets PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. | OCTOBER 23, 2014 | MOUNDS VIEW CITY HALL MEETING AGENDA 1. CALL TO ORDER 2. ROLL CALL: Commissioners: Arel, Aukee, Katovich, Kroeger, Kunz, Long, Palm, Rundle Staff: DeBar, Peterson* | YMCA: Danielson *to be absent 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES A. May 22, 2014 Meeting B. September 25, 2014 Meeting 5. PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. 6. STAFF REPORTS A. YMCA B. Public Works 7. UNFINISHED BUSINESS A. Review Park Improvement Plan 8. NEW BUSINESS A. Consider Application of Steven Roste for Appointment to Commission Seat 9. COMMISSIONER REPORTS 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS 1. Discuss 2015 Meeting Schedule 2. 3. 11. ADJOURNMENT Next Regular Commission Meeting: November 20, 2014 (1 week early due to Thanksgiving) PARKS AND RECREATION AND FORESTRY COMMISSION 7:00 P.M. | MAY 22 , 2014 | MOUNDS VIEW CITY HALL MEETING MINUTES ***Parks Tour before regular meeting*** ***Agenda: 5:30-Groveland Park, Greenfield Tennis Courts if time allows 1. CALL TO ORDER 2. ROLL CALL: Commissioners Present: Arel, Aukee, Katovich, Kroeger; Absent: Kunz, Palm, Long Staff Present: DeBar, Peterson | YMCA: Danielson 3. APPROVAL OF AGENDA Motion by Kroeger/2nd by Arel, Approved 4-0 4. APPROVAL OF MINUTES A. April 24, 2014 Meeting Motion by Arel/2nd by Katovich, Approved 4-0 5. PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. No Public Input provided. 6. STAFF REPORTS A. YMCA: Summer programs growing. Summer programs start June 9th and summer hours start next week. Pickleball tournament postponed until fall. Event center revenue and rentals numbers are down. New church group will be renting the center on Sundays, along with driver training events. Four different basketball camps running throughout the summer. Park rentals are up, revenue down slightly. Field use numbers are up, revenue flat. Music-in-the Park starts in June on third Thursdays. The 5K fun run in August kicks off the Festival-in-the Park weekend – Sign up by June 28th to get registration discount. Discussed Random Park shelter features that may be resulting in higher rental interest. B. Public Works: Most seasonal workers on board. Project coordinator position has 20 applicant. Council will review finalists next week for approval. Field mowing, up-keep, fertilizer and weed control in process. White Swamp Oak trees were planted on Arbor Day, 25 April, at Silver View Park just west of the shelter in recognition of Steve Dazinski’s 26.5 years of service to Mounds View. A plaque identifies this recognition. In addition, eleven trees were planted at Silver View Park and more at the Community Center. Residing of the SV shelter gable was completed. Unfortunately some graffiti was placed on all four sides of the shelter. Shelter was then repainted. Greenfield Park: RCWD planning a project on Anoka-Ramsey Judicial Ditch #1 will be re- profiled and repaired. Project also includes Branch 5 which runs through Greenfield Park. Project may occur this year. Met Council is planning to replace large sewer pipe in Greenfield, across from Oakwood Park. Trail may be temporarily blocked. 7. UNFINISHED BUSINESS A. Discuss Groveland Park Improvements • Reviewed potential Arden and Groveland street plans for consideration of Groveland Park improvements • List provided by Don Peterson of potential projects to consider – List reviewed during tour • East side of park to become more passive green space • Playground to shrink slightly, remove swing sets, minor repair to equipment • Add reverse concrete curb and replace fill in playground area • Thin out some of the older trees to allow younger oak trees to grow • Shrink ballfield infield, new benches, grading outfield and reseed • Reconstruct surface/subsurface of tennis courts, move • Move or eliminate volleyball court • Flooring and painting • Sidewalk up to shelter • Add concrete apron around shelter perimeter to control erosion • Repaint shelter interior, add carpet • Add irrigation • Modify berm and add bench • Add shelter overhang on west side Staff is to obtain project estimates, define priorities and practical order of completion and present findings to the Commission at a future meeting. Potential completion in 2015. 8. NEW BUSINESS None 9. COMMISSIONER REPORTS Kroeger: Music in the Park on June 19th at 6:30, North Suburban , Silver View Park 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS A. Next Regular Commission Meeting: June 26, 2014 1. Review Proposed 2015 Budget Funds 2. Added Groveland park improvements discussion 3. 11. ADJOURNMENT Motion Katovich/2nd Arel, Approved 4-0 Minutes taken by Kroeger from video Mounds View Community Center / YMCA 1. Program updates a. Fall 2 is starting next week; Floor Hockey Kids Cooking, Messy Play and Tumbling for Parent and Child are all starting this week. b. AOA Programing i. Exercises classes every day of the week, great community of 30+ people, hanging out after drinking coffee, reading the paper and fun movies and bingo every other week. c. Teen Programing i. Teen Leaders Club afterschool program running again, service projects, leadership development skills, and fun!! 2. Events a. Weekends are booked till December; we are at about 65% booked for the 2015 season at this point. b. Building Usage i. New Brighton Construction increase in gym rentals 3. Park Rentals 4. Fields 5. Other a. Fall Festival – October 25 b. New Hours start December 1st Item No. 6B M E M O R A N D U M To: Parks & Recreation & Forestry Commissioners From: Nick DeBar – Director of Public Works & Don Peterson – Public Works Supervisor Date: October 23, 2014 RE: Public Works Staff Report The following is a synopsis of recent activities and events of the Public Works Department. Maintenance Parks maintenance staff has been very busy with fall maintenance duties. Aeration of all turf and playing fields is under way. Parks will be fertilized later this fall. Contractors have been contacted to upgrade the irrigation controls at Silver View Park. Trimming of trees will take place this fall. All the ball fields, warning tracks and trails will be graded. Along with the regular mowing, weed whipping, painting of all athletic fields, ball fields, soccer and flag football. Irrigation systems are being winterized (blown out) and buildings prepped for the winter. Forestry Public Works has been busy handling forestry issues in the post-City Forester position. Approximately 55 trees have been identified for abatement and have or will be marked and notices sent to the property owners. Property owners who do not remove the diseased trees by the predetermined dates will have the tree removed by the City’s contractor and invoiced the cost. Right-of-way tree trimming is beginning in preparation for snow removal season. Projects The following projects are planned this year. Updates from previous meetings are shown in red. Silver View Park • Relocate Disc Golf Course: A new 9-hole course is proposed to be constructed in the NW corner of the park. Involves clearing trees, installing new tees and targets, and removing existing course items and restoration. 2014 Budget: $25,000 (Park Dedication Fund) – includes $2,000 BBC contribution for improving disc golf tees (Mar. 2011). Public Works met with disc golf course designer on 2/6 to discuss new layout. Significant trees to be identified when fairer weather exists, after which the design process can move forward. Public Works has not cleared brush or fallen trees due to snow plowing events and deep snow pack. High value trees will be identified after which the disc golf course designer will begin laying out a new course. Due to the wet early summer and heavy tree cover, this project has been delayed. Progress will be made in October with the hopes to have a proposed layout for Commission review. Tree removal and clearing would occur in late fall/winter. Disc golf course designer will progress the course design in the upcoming month for a review by Commissioners in November. • Reconstruct Trailways: Involves reconstruction of the asphalt trails with an engineering pavement section and grading/drainage corrections. Will require professional engineering services and obtaining permanent trailway easements from Scottland Green apartments. 2014 Budget: $200,000 (Spec. Projects Fund). This project has been deferred to a 2015 construction schedule due to other unexpected expenditures from the Special Projects Fund. An engineering consultant will prepare construction documents for a public bid during winter 2014/2015. Soil borings were completed in September. • Shelter Building Improvements: Involves replacing west side roof gable sheeting and interior improvements to the floor, lighting, and other miscellaneous repairs and upgrades. 2014 Budget: $10,000 (PDF) + $3,500 (General Fund). Residing of gable end on west side of shelter is complete. • Replace Shelter Picnic Tables and Amenities: Remove original six bench tables and replace with an equivalent number of square picnic tables of like kind installed at Lambert Park. Also replace trash containers and install bike racks, benches, etc. at various locations. Public Works received 30+ free new Public Works Staff Report 2/3 recycling containers from Ramsey County which will be situated next to each trash container. 2014 Budget: $10,000 (PDF) + $5,600 BBC contribution (PDF) for use at various other parks as well. Nine new picnic tables and two grills were ordered and will be installed in early October by Public Works staff. The new layout will have a seating capacity of 70 versus the existing seating capacity of 48. Tables were received and assembled, and will be installed in the upcoming weeks. • Irrigation Improvements: Expand irrigation system to cover various locations including around shelter and new playground. 2014 Budget: $10,000 (PDF). The main irrigation underground control vault will also be replaced with an above ground control. 2014 Budget: $5,000 (General Fund). Obtaining quotes from contractors. Random Park • Replace Interior Furniture: Replace tables and chairs with new. 2014 Budget: $3,000 (PDF) – which is funded entirely by BBC contributions (Nov. 2013). Hillview Park • Reroof Shelter: Replace asphalt shingle roof with new. This was originally budgeted for 2013 and unable to be completed prior to winter. Estimated cost is $8,500 which could be covered with 2014 budget under-runs or by amending the adopted budget. BBC donation of $1,785 (Feb. 2014). Received three quotes on 8/21 ranging from $7,960 to $12,220. Contract awarded to low quote by Twin City Roofing on 8/25. Construction started 9/22 and is scheduled to be completed on 9/26. Reroofing is complete and on- budget. City Hall Campus • Irrigation & Landscaping Improvements: The front of City Hall is planned to have new landscaping features installed and irrigation system expanded to cover dead spots and the portion of the park between City Hall and County Highway 10 (volley ball area). 2014 Budget: $25,000 (Spec. Projects Fund). Met with landscape architects in July to develop scope of work. Groveland Park • Tennis/Basketball Court Rehabilitation (Design): Involves evaluation, design, and bidding documents for option selected, to be constructed in 2015. 2014 Budget: $15,000 (PDF). Evaluating scope of work and developing better cost estimates. Obtaining fee proposals for soil borings and pavement recommendation. Trails/Sidewalk • Ardan Avenue (Red Oak to Long Lake Road): The City Council approved the addition of a six-foot sidewalk to the north boulevard of the Ardan Avenue reconstruction in Area G of the street project (2/24). Engineering staff recommended that this be re-evaluated since it was not previously approved with the non-standard street design. A “shared-use” parking lane is included on the south (eastbound) side. • Long Lake Road (Red Oak to Eastwood): This high priority “missing link” is planned to be constructed with the 2014 Area G Street Project. Public Works is soliciting property owner feedback and will recommend a 5-foot bike lane and 6-foot concrete sidewalk with barrier curb between. Engineering met with Ramsey County Public Works on 2/20 to discuss improvements. RCPW has issues with the addition of curb and indicated this section of Long Lake Road will be rehabilitated in the next year or two, at which time RCPW will widen out the shoulder to accommodate on-street pedestrian/bicycle traffic. • County Road H Sidewalk (Silver Lake Road to Edgewood Drive): Public Works is pursuing a Safe Routes to School (SRTS) grant to cover 80% of construction costs. This is a competitive grant and the application is due by the end of January 2014. Estimated project costs: $275,000. Grant application submitted – award notices anticipated in June/July 2014. Unsuccessful at obtaining SRTS grant. Project deferred until 2015. Met with Ramsey County Public Works to coordinate design details and cost share in October. • Trailway Maintenance: Public Works is planning to crack seal and seal coat most of the asphalt pavement trailways in Mounds View. Allied Blacktop awarded contract for $23,630 on 7/14. Fog sealing of all city trails except Silver View Park and County Road I (west of Silver Lake Road) was completed in September. Randon Park, City Hall, and Community Center parking lots were also included in the project. Public Works Staff Report 3/3 Community Center • Masonry Renovation: Tuck point mortar and repair exterior brick and tile walls (includes City Hall building). 2014 Budget: $30,000 (Spec. Projects Fund). Multi-colored tile block will also be painted to create a civic campus “feel” with City Hall. 2014 Budget: $4,500 (Comm. Center Fund). Received three quotes on 9/18 ranging from $47,776 to $54,608. Contract awarded to low quote by MacPherson-Towne Company on 9/22. Renovation work is underway and will be completed in November. • Retrocommissioning Improvements (Phase 1): HVAC and energy upgrades. 2014 Budget: $75,000 (Spec. Projects Fund). Retrocommissioning report approved on 3/24/2014. Three (3) roof top units will be replaced in the middle of October, RTU #1, #2 and #8. Repairs have been made to RTU#6as well as the exhaust fans. A new chair rail in the event center was installed this week and Public Works Staff is in the process of painting the entire Event Center. Renaming of the rooms and signage is being worked on for the entire Community Center. A building lighting audit will be done on Friday 9/26/2014. New lighting systems and bulbs will be looked at for the entire building. Carpet in the Event Center will be cleaned in the next two weeks. Staff is continuing to receive quotes for the remodel project for the Community Center and Prep-Kitchen. RTU #1, 2, and 8 will be removed/installed the last week of October 2014. Greenfield Park • RCWD ARJD#1 Project: Rice Creek Watershed District is planning the re-profiling and repair of Anoka- Ramsey Judicial Ditch No. 1 which runs through Greenfield Park. Also included is Branch No. 5 which is located behind the baseball outfield and crosses below the parking lot entrance. • MCES Sewer Interceptor Project: Metropolitan Council Environmental Services is planning to improve a large diameter sewer pipe at the northwest corner of Quincy and Hillview. MCES is finalizing construction plans and are being reviewed by engineering division. Item No. 8A M E M O R A N D U M To: Parks & Recreation & Forestry Commissioners From: Nick DeBar – Director of Public Works Date: October 23, 2014 RE: Consider Application of Steven Roste for Appointment to Commission Seat Steven Roste has made application to be on the Parks and Recreation and Forestry Commission – his application is attached for review and reference. Traditionally, Commissioners have reviewed new applicants and made recommendation for approval or denial to the City Council. Terms of three current members of the current Parks and Recreation and Forestry Commission are set to expire at the end of this year. The current status of Commission memberships are as follows: Seat Commission Member Term Expiration A1 Dave Long 12-31-2014 A2 Gerald Arel 12-31-2014 A3 Dale Aukee 12-31-2014 B1 John Kroeger 12-31-2015 B2 Steven Katovich 12-31-2015 B3 vacant 12-31-2015 C1 Jerry Kunz 12-31-2016 C2 Cindy Palm 12-31-2016 C3 vacant 12-31-2016 The City is in the process of solicited applications from residents interested in serving on the Commission. The deadline for applications is November 10, 2014. The Commission will need to make appointment recommendations for the vacant seats and a Chair position for next year’s Commission meetings. These recommendations will be forwarded to the City Council for consideration. The City Council is anticipated to make appointments at their December 8, 2013 regular meeting.