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HomeMy WebLinkAbout11-17-2016 PacketPARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. | OCTOBER 27, 2016 | MOUNDS VIEW CITY HALL MEETING MINUTES 1. CALL TO ORDER at 6:31 PM 2. ROLL CALL: Commissioners: Arel, Aukee, Katovich, Kroeger, Kunz, Long, Palm, Rundle, Roste Staff: Erickson, Peterson | YMCA: Danielson 3. APPROVAL OF AGENDA Motion by by Long, 2nd by Palm to approve. Motion Passed 6-0 4. APPROVAL OF MINUTES A. July 28, 2016: Motion to approve by Kroeger, 2nd by Rundle. Motion Passed 6-0 5. PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. No residents present. 6. STAFF REPORTS A. YMCA: See Staff report. B. Public Works: See Staff report. 7. UNFINISHED BUSINESS A. City Hall Park - continue discussion on splash pad, playground, picnic area and shelters: What are we doing with the water? W hat might a brick building cost for changing rooms/bathrooms? Direct Staff to determine cost of building and cost for water reclamation and/or sewer costs. B. Discuss Disc Golf Course Modifications at Silver View Park – (verbal report/update by Staff). See attached report. Are there additional options east of the playground? How to deal with the potential erosion on the east side? Perhaps make this area a “putting green.” Eagle Scout is willing to work on this. Direct Staff to determine cost of pulling this together with 9 holes in wooded area, and potential prep area at the east. 8. NEW BUSINESS: A. Review Park and Trail System Map: Assigned sections of the “detailed plan” (p 9- 12) for Commissioners to review and bring back to November meeting to make changes to the 2013 plan. B. Discuss 2017 Fee Schedule: Recommendation by MVCC Staff: Change current statement of “$100 refundable damage deposit required. $75 service fee will be charged to groups of 50 or more.” Motion by Kroeger to change Fee Schedule only for park buildings at a $200 refundable deposit to include $100 damage deposit, $75 cleaning fee and $25 lost key fee.” 2nd by Kunz. Motion Passed 6-0. C. Review 2017 Park Improvement Plan Budget: Need to clarify costs of disc golf at Silverview and City Hall park improvements. D. Review Meeting requirements of Park and Recreation and Forestry Commission Members: Dave Long will be resigning his position on the Commission as of January 1, 2017. Three Commissioners will be up for renewal in January 2017: Steve Roste, Jerry Kunz, and Cindy Palm. The Commission asks that members consider their ability to attend meetings regularly and determine their level of commitment relevant to Chapter 405. Motion by Kroeger 2nd by Kunz to recommend to the City Council to change Chapter 405 and lower our Commission Membership from 9 to 7 members as soon as the process allows it to happen. Motion Passed 6-0. Motion by Arel, 2nd by Rundle to recommend to the City Council that Steve Roste be removed from the Park, Recreation, and Forestry Commission due to lack of attendance. Motion Passed 6-0. E. Recommend Funding Request for Bethlehem Baptist Church: Motion by Palm, 2nd by Arel that we request funds to support the following projects from Bethlehem Baptist Church: Silver View-LED Lighting interior and exterior $6200, new floor coating inside $4500, security lighting for playground $8400 Groveland-furniture replacement $3000. Motion Passed 6-0. 9. COMMISSIONER REPORTS: Kroeger approached Staff at Spring Lake Park encouraging dialogue regarding Lakeside Park. 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS Review landscaping plan for Public Works buildings. ADJOURNMENT Next Regular Commission Meeting: November 17, 2016 6:30pm Motion by Long to adjourn at 8:58, 2nd by Kunz. Motion Passed 6-0. 6A Mounds View Community Center / YMCA 1. Program updates a. YIG – 120 Largest delegation in State again b. Basketball Tournament Saturday 5 different YMCAs c. Expanding Early Learning program 2017 Grant 6A 2. Events 3. Park Rentals 6A 4. Fields 333 291 343 21.89%19.13%22.16% 2014 YTD 2015 YTD 2016 YTD Days Reserved Utilization Fields Rentals 5. Other a. Cookies with Santa i. December 3rd 10-12 b. New Position in the YMCA Item No. 6 B M E M O R A N D U M To: Parks & Recreation & Forestry Commissioners From: Brian Erickson - Public Works Director/City Engineer Don Peterson - Public Works Supervisor Date: November 17, 2016 RE: Public Works Staff Report _______________________________________________________________________________ The following is a synopsis of recent activities and events of the Public Works Department. Maintenance Staff worked on the following items this last month – mowing and leaf removal, fall cleanup of all grounds. Greenfield trail drainage improvements, replace window at Groveland Park shelter due to vandalism. Forestry Staff continues working on the DNR Grant for Ash Tree removal and tree replacement. Working with residents on the tree removals and coordinating with contractor. The following projects are planned this year. Updates from previous meetings are shown in red. Silver View Park Relocate Disc Golf Course: A new 9-hole course is proposed to be constructed in the NW corner of the park. The scope includes clearing trees, planting new tees, installing targets, removing existing course items and landscape restoration. 2014 Budget: $25,000 (Park Dedication Fund) – includes $2,000 BBC contribution for improving disc golf tees (Mar. 2011). ). Public Works Staff meet with Kelly Uhrich University of Minnesota Student – Masters of Landscape and Architecture Candidate and walked the site and reviewed park and disk golf course design. Meeting scheduled with Kelly to layout course and plan of action. Reconstruct Trailways: Scope includes reconstruction of the asphalt trails with an engineered pavement section and grading/drainage corrections. Will require professional engineering services and obtaining permanent trailway easements from Scottland Green apartments and Silver Lake Woods Townhome Association 2015 Budget: $150,000 (Spec. Projects Fund). City Council approved a contract with Bolton and Menk Engineering Services to design and prepare bidding documents for Silver View Trial Rehabilitation. Staff had a meeting with Bolton and Menk on Wednesday December 17, 2014 to start the project. Bolton and Menk will start to survey the trail and putting the design together. Survey is completed and consultant is working on plans. Staff met with Bolton and Menk, at this meeting staff was informed the 2015 budgeted amount of $150,000 would fund the re-construction cost. Staff brought this to the City Council; staff was directed to continue with getting engineer’s estimate and bring the cost back the Council with a few options. At the Council meeting on March 23, 2015 Council authorized staff to continue to move forward with this project, engineer’s estimate for the re-constructing the trial is $313,000 and a total cost including engineering fees of $452,116.09. Funds will be taken from the Special Projects Fund budget 480-4180-7050. Staff continues to work with Bolton and Menk moving this project forward, meeting with landowners, making final trail designs and securing permits. The City Council approved moving forward at the May 25, 2015 Council Meeting. Northwest Asphalt will begin asphalt work late next week and the majority of asphalt work will be completed after Labor Day. Silver View trial pavement was completed Sept. 16, 2016. Northwest Asphalt is working on punch list items and waiting for some concrete sidewalk work to be completed. Irrigation Improvements at Silver View: Scope includes expanding the irrigation system to cover various locations including around shelter and new playground. 2014 Budget: $10,000 (Park Dedication Fund). The main irrigation underground control vault will also be placed with an above ground control. 2014 Budget: $5,000 (General Fund). Obtaining quotes from contractors, this project is pushed out to 2018. Public Works Staff Report 2/3 Random Park: Building Renovation: Scope includes interior and exterior renovation to repair rotted wood fascia, increase meeting space and improve the overall aesthetics of the building. 2016 Budget: $20,000 (Park Dedication Fund). Staff met with a contractor to obtain quote for work to be done both on the interior and exterior of the building. Staff is coordinating with contractor, work has started in the building. City Hall Campus: Irrigation & Landscaping Improvements: The front of City Hall is planned to have new landscaping features installed and irrigation system expanded to cover dead spots and the portion of the park between City Hall and Mounds View Boulevard (County Highway 10) (volley ball area). 2014 Budget: $25,000 (Special Projects Fund). Met with landscape architects in July to develop scope of work. The CHPTF task force was created and meet to discuss the campus, the task force will be meeting and bring information forward at a future PRF Commission Meeting, To be discussed tonight. Groveland Park: Tennis/Basketball Court Rehabilitation (Design): Involves evaluation, design, and bidding documents for option selected, to be constructed in 2016. 2014 Budget: $15,000 (Park Dedication Fund). Evaluating scope of work and developing better cost estimates. Staff will be discussing with the Commission at future meetings. Trails/Sidewalk: Hillview Road, Quincy Street and Jackson Drive (2016 Street and Utility Improvement Project – Area I) Staff has been meeting with engineering firm to design of streets and project. Bolton and Menk continues to work on design for construction this year. Construction is complete for the season. Most of the sidewalk has been constructed except for tie in at Hillview and Quincy which will be completed in 2017. CSAH 10 Trail Segments #6 & #11: Scope includes construction of trail segments between Red Oak Drive and Groveland Road (Segment #6) and between Woodale Drive and Edgewood Drive (Segment #11). 2016 Budget: $627,000 ($39,300 cost share with Ramsey County) (Street Improvement Fund) City Council approved awarding contact to Bolton and Menk for design and construction of Trail segments #6 and #11. Trail design to be completed in 2015 with construction occurring in 2016. Staff had kick off meeting with engineering firm July 16, 2015. Construction underway. Northwest Asphalt has paved the trails, electrical sub has completed light base and pole installation wiring is nearly complete. Curb cuts and pavement repair at intersections is complete. Anticipate lighting completion in December (dependent upon Xcel timelines). Community Center: ESP program: Financing has been approved and paper work in the process of being reviewed and signed, the entire project will be completed by the end of August 2015. Staff is continuing to receive quotes for the remodel project for the Community Center Offices and Prep-Kitchen. ESP project to start early August and through October. Project completed. Greenfield Park: RCWD ARJD#1 Project: Rice Creek Watershed District is planning the re-profiling and repair of Anoka-Ramsey Judicial Ditch No. 1 which runs through Greenfield Park. Also included is Branch No. 5 which is located behind the baseball outfield and crosses below the parking lot entrance. Staff will be meeting with RCWSD to inquire the status of this work. RCWD has the goal of completing this project this year, but may wait until colder weather for work to commence. Other: MCES Sewer Interceptor Project: Metropolitan Council Environmental Services is planning to improve a large diameter sewer pipe at the northwest corner of Quincy and Hillview. MCES is Public Works Staff Report 3/3 finalizing construction plans and have been reviewed by engineering division, comments returned to MCES. MCES still planning on a 2015 project. Some trees have been tagged in order to be transplanted in other City Parks. Project still scheduled to start later this spring. The work on the meter station at the intersection of Quincy and Hillview has been delayed due to heavy rains and flooding in September. Contractor is having to clean out the interceptor again due to heavy sediment deposits in the line. Work will continue through the winter. A December closure of Quincy Street to the north of Hillview is anticipated and is be required to complete the work.