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HomeMy WebLinkAbout03-23-2017 PacketPARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. | FEBRUARY 23, 2017 | MOUNDS VIEW CITY HALL MEETING MINUTES 1. CALL TO ORDER at 6:31 PM 2. ROLL CALL: Commissioners: Arel, Aukee, Katovich, Kroeger, Kunz, Palm, Rundle, Staff: Erickson, Peterson | YMCA: Thomas 3. APPROVAL OF AGENDA: Motion to approve by Palm, 2nd by Kunz. Motion passed 6-0 4. APPROVAL OF MINUTES A. January 26, 2017: Motion to approve by Kroeger, 2nd by Rundle. Motion passed 6-0 5. PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. No residents present. 6. STAFF REPORTS A. YMCA: See attached report. March 20-26 MVCC will be closed for complete cleaning 1. Coach of the year selection: Motion by Kroeger, 2nd by Palm to nominate Coach #2 as the Mounds View Coach of the Year. Motion Passed 5-0, Kunz abstained. B. Public Works: See attached report. 7. UNFINISHED BUSINESS A. Discuss Disc Golf Course, Silver View Park: Trees have been cleared for a 9-hole course. Consider paver stones or artificial turf for the tee boxes. Commission prefers turf option. Eagle Scout will construct tee boxes and maps to post at each tee. Staff will construct goal baskets and mesh to protect high-value trees. B. City Hall Park - continue discussion on splash pad, playground, picnic area and shelters, (final plans to be presented to City Council at the March 6, 2017 Council Work Session) 8. NEW BUSINESS: NONE 9. COMMISSIONER REPORTS: A. Mounds View Boulevard trailway lighting looks great! B. Freeway signs to Mounds View Boulevard will not be changed until the freeway has the MNPass lane construction in 2-3 years. C. Twin Cities Gateway Convention and Visitor Bureau is working on coordinating various events to neighboring 9 cities in the area. Mounds View is part of this Gateway project. 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS ADJOURNMENT: Next Regular Commission Meeting: March 23, 2017 6:30pm. Motion by to adjourn at 7:36 PM by Rundle, 2nd by Palm. Motion Passed 6-0. 6A Mounds View Community Center / YMCA 1. Program updates a. Outreach Programs b. Springs Sports Session c. Summer Registration is open i. Soccer, Track & Field & Baseball/Tee-ball leagues ii. Summer Programs d. YMCA Park Clean up Volunteer Event – April 22nd 6A 2. Events 3. Park Rentals 6A 4. Gym 5. Other a. Music in the Park – June 22nd, July 20th, August 17th b. Festival in the Park 5K – Course moving back to Silver View Park. c. Coach of the Year – Tanna Hoffman 6A Item No. 6 B M E M O R A N D U M To: Parks & Recreation & Forestry Commissioners From: Brian Erickson - Public Works Director/City Engineer Don Peterson - Public Works Supervisor Date: March 23, 2017 RE: Public Works Staff Report _______________________________________________________________________________ The following is a synopsis of recent activities and events of the Public Works Department. Maintenance Staff worked on the following items this last month: • Focus has been on moving the Public Works Shops and cleaning of old parts and supplies. • Spring litter pickup at all parks. • Assist with the annual Community Center cleaning. • Wind storm damage clean up in various parks. • Attend Minnesota Rural Water Association training. • Attend Minnesota Pollution Control Operators Conference. • Starting relocation from PW facility to temporary locations. Forestry Staff worked on the following items this last month: • Continue working on Emerald Ash Bore Response Plan – required by the DNR. • Attend the Minnesota Shade Tree Short Course Training Seminar. The following projects are planned this year. Current updates are in grey text, and updates from the previous two month period are in black. Silver View Park Relocate Disc Golf Course: • Scope: A new 9-hole course is proposed to be constructed in the NW corner of the park. The work includes clearing trees, planting new tees, installing targets, removing existing course items and landscape restoration. • Budget: $25,000 (Park Dedication Fund) – includes $2,000 BBC contribution for improving disc golf tees (Mar. 2011). • Public Works Staff meet with Kelly to layout course will be reviewed later in the meeting, staff also meet with Life Scout Ryan working towards Eagle for Tee boxes and baskets for disc golf course. • Tree removal and brush removal has been completed. Course T boxes and disc goals have been GPS located and a map completed. • No new progress at this time, currently waiting for spring when Eagle candidate Ryan can start his work. Reconstruct Trailways: • Scope: Reconstruction of the asphalt trails with an engineered pavement section and grading/drainage corrections. Will require professional engineering services and obtaining permanent trailway easements from Scottland Green apartments and Silver Lake Woods Townhome Association • Budget: $150,000 (Spec. Projects Fund). Increased to $452,116.09 based on engineering and construction costs. • Silver View trial pavement was completed Sept. 16, 2016. Northwest Asphalt is working on punch list items and waiting for some concrete sidewalk work to be completed. • Restoration will be competed in spring of 2017 • No new progress on hold until spring Public Works Staff Report 2/3 Irrigation Improvements at Silver View: • Scope: Expand the irrigation system to cover various locations including around shelter and new playground. • Budget: $15,000 (Park Dedication Fund). • The main irrigation underground control vault will also be replaced with an above ground control. • Staff has been meeting with contractors and currently obtaining quotes for the work. Random Park: Building Renovation: • Scope: Interior and exterior renovation to repair rotted wood fascia, increase meeting space and improve the overall aesthetics of the building. • Budget: $20,000 (Park Dedication Fund). • Contractor has been scheduled for the upgrade in lighting and new carpet installation • All work has been completed by contractor, interior work is completed, and painting of the exterior will be completed in 2017. • Staff is obtaining quotes for new tables, coat rack has been ordered. City Hall Campus: Irrigation & Landscaping Improvements: • Scope: The front of City Hall is planned to have new landscaping features installed and irrigation system expanded to cover dead spots and the portion of the park between City Hall and Mounds View Boulevard (County Highway 10) (volley ball area). • Budget: $25,000 (Special Projects Fund). • The CHPTF task force was created and meet to discuss the campus, the task force will be meeting and bring information forward at a future PRF Commission Meeting, To be discussed tonight. Groveland Park: Tennis/Basketball Court Rehabilitation (Design): • Scope: Evaluation, design, and bidding documents for option selected, to be constructed in 2016. • Budget: $15,000 (Park Dedication Fund). • Staff has received proposal to evaluate all the courts for a total of $3,000. This will be brought forward to the City Council for approval. Trails/Sidewalk: Hillview Road, Quincy Street and Jackson Drive (2016 Street and Utility Improvement Project – Area I) • Scope: Reconstruction of streets and utilities in the northeast quadrant of Mounds View. Sidewalks will be constructed along Hillview, Jackson and Quincy. • Budget: $4.2M (Street Improvement Fund). • Construction is complete for the season. Most of the sidewalk has been constructed except for tie in at Hillview and Quincy which will be completed in 2017. • Construction will not start until lifting of road restrictions, which likely won’t happen until mid-April. Public Works Staff Report 3/3 CSAH 10 Trail Segments #6 & #11: • Scope: Construction of trail segments between Red Oak Drive and Groveland Road (Segment #6) and between Woodale Drive and Edgewood Drive (Segment #11). • Budget: $627,000 ($39,300 cost share with Ramsey County) (Street Improvement Fund). • Construction underway. Northwest Asphalt has paved the trails, electrical sub has completed light base and pole installation wiring is nearly complete. Curb cuts and pavement repair at intersections is complete. Anticipate lighting completion in December (dependent upon Xcel timelines). • Contractor working to complete the electrical for trail lights. Tie in locations were changed requiring additional wire and trenching Community Center: ESP program: Financing has been approved and paper work in the process of being reviewed and signed, the entire project will be completed by the end of August 2015. Staff is continuing to receive quotes for the remodel project for the Community Center Offices and Prep-Kitchen. ESP project to start early August and through October. Project completed. Greenfield Park: RCWD ARJD#1 Project: Rice Creek Watershed District is planning the re-profiling and repair of Anoka-Ramsey Judicial Ditch No. 1 which runs through Greenfield Park. Also included is Branch No. 5 which is located behind the baseball outfield and crosses below the parking lot entrance. Staff will be meeting with RCWSD to inquire the status of this work. • RCWD has the goal of completing this project this year, but may wait until colder weather for work to commence. • Staff has been trying to get an updated timeline for the project from RCWD Other: MCES Sewer Interceptor Project: Metropolitan Council Environmental Services is planning to improve a large diameter sewer pipe at the northwest corner of Quincy and Hillview. MCES is finalizing construction plans and have been reviewed by engineering division, comments returned to MCES. MCES still planning on a 2015 project. Some trees have been tagged in order to be transplanted in other City Parks. Project still scheduled to start later this spring. The work on the meter station near the intersection of Quincy and Hillview has been delayed due to heavy rains and flooding in September. Contractor is having to clean out the interceptor again due to heavy sediment deposits in the line. Work will continue through the winter. A March closure of Quincy Street to the north of Hillview is in place and Quincy will likely continue until late April.