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Home My WebLink About04-27-2017 PacketPARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. | MARCH 23, 2017 | MOUNDS VIEW CITY HALL MEETING MINUTES 1. CALL TO ORDER at 6:31 PM. 2. ROLL CALL: Commissioners: Arel, Aukee, Katovich, Kroeger, Kunz, Palm, Rundle, Staff: Erickson, Peterson | YMCA: Thomas 3. APPROVAL OF AGENDA: Motion to approve by Palm, 2nd by Kroeger. Motion Passed 7-0. 4. APPROVAL OF MINUTES: Motion to approve by Kunz, 2nd by Rundle. Motion Passed 7-0. A. February 23, 2017 5. PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. No residents present. 6. STAFF REPORTS A. YMCA: See attached report. MVCC closed this week due to deep cleaning of the facility. Park Clean-up Day April 22nd at Silverview Park. Time TBD. Music-in-the-Park dates: June 22, July 20, August 17. Two bands booked. Looking for a third band. Working on Movie-in- the-Park event the same night as Music-in-the-Park. Tanna Hoffman was presented the Coach of the Year Award at the Town Hall Meeting. B. Public Works: See attached report. 7. UNFINISHED BUSINESS A. City Hall Park - continue discussion on splash pad, playground, picnic area and shelter . Council Member Gary Meehlhause: Feels that a portion of the playground replacement should come out of the Park Dedication Fund-whatever we may spend to replace the current playground in the next few years. The Commission has concerns about taking money out of Park Dedication Fund since this was an upfront understanding that this project would be financed through Special Project Fund and throughout our conversations with the City Council. Direct Staff to get a rough estimate of cost to replace the existing playground at City Hall in that space. That may be what the Commission would agree to spend out of PDF to contribute to the project if the City Council were to expect some monies out of PDF. 8. NEW BUSINESS A. Master trail plan – discuss future trails-Need to have the Parks and Trails System Map (March 2013) updated to match the Trailways System Master Proposal (Jan 2017). B. Review Park Improvement Plan Budget: Have $440,927 in PDF as of 1/26/2017. C. Arbor Day / Earth Day Celebration Plans: Planting about 8 pine trees at Silverview Park on April 28th. 9. COMMISSIONER REPORTS: We need to have a plaque and recognition by City Council for Dave Long’s service to the Park, Recreation, and Forestry Commission when he comes back into town. Town Hall meeting: residents asking about the tennis courts and getting the nets up sooner since the weather is warmer earlier this year. 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS Park Tour set during April meeting before May meeting. Which parks? 11. ADJOURNMENT: Motion to adjourn at 7:52 PM by Kunz, 2nd by Aukee. Motion Passed 7-0. Next Regular Commission Meeting: April 27, 2017 6:30pm Item No. 6 B M E M O R A N D U M To: Parks & Recreation & Forestry Commissioners From: Brian Erickson - Public Works Director/City Engineer Don Peterson - Public Works Supervisor Date: April 27, 2017 RE: Public Works Staff Report ____________________________________________________________________________ ___ The following is a synopsis of recent activities and events of the Public Works Department. Maintenance Staff worked on the following items this last month: • Focus has been on moving the Public Works Shops and cleaning of old parts and supplies. • Spring litter pickup at all parks. • New slide installed at Wood Crest Park • Soccer field at Silver View marked and ready to paint, new nets installed • Nets installed at all tennis courts, batting cage and volley ball courts • Removed graffiti at Groveland Park sidewalk and Silver View trial • Building maintenance repairs on locks and windows at various park shelter buildings Forestry Staff worked on the following items this last month: • Continue working on Emerald Ash Bore Response Plan – required by the DNR. • Inspected a number of trees for EAB and Oak Wilt, Dutch Elm. The following projects are planned this year. Current updates are in grey text, and updates from the previous two month period are in black. Silver View Park Relocate Disc Golf Course: • Scope: A new 9-hole course is proposed to be constructed in the NW corner of the park. The work includes clearing trees, planting new tees, installing targets, removing existing course items and landscape restoration. • Budget: $25,000 (Park Dedication Fund) – includes $2,000 BBC contribution for improving disc golf tees (Mar. 2011). • Public Works Staff meet with Kelly to layout course will be reviewed later in the meeting, staff also meet with Life Scout Ryan working towards Eagle for Tee boxes and baskets for disc golf course. • Tree removal and brush removal has been completed. Course tee boxes and disc goals have been GPS located and a map completed. • No new progress at this time, currently waiting for spring when Eagle candidate Ryan can start his work. Reconstruct Trailways: • Scope: Reconstruction of the asphalt trails with an engineered pavement section and grading/drainage corrections. Will require professional engineering services and Public Works Staff Report 2/3 obtaining permanent trailway easements from Scottland Green apartments and Silver Lake Woods Townhome Association • Budget: $150,000 (Spec. Projects Fund). Increased to $452,116.09 based on engineering and construction costs. • Silver View trial pavement was completed Sept. 16, 2016. Northwest Asphalt is working on punch list items and waiting for some concrete sidewalk work to be completed. • Restoration will be competed in spring of 2017 • Project close out to be completed this summer. Inspection of restored areas will be forthcoming. Punch list to be established. Irrigation Improvements at Silver View: • Scope: Expand the irrigation system to cover various locations including around shelter and new playground. • Budget: $15,000 (Park Dedication Fund). • The main irrigation underground control vault will also be replaced with an above ground control. • Staff has been meeting with contractors and currently obtaining quotes for the work. • No Upgrade at this time. Random Park: Building Renovation: • Scope: Interior and exterior renovation to repair rotted wood fascia, increase meeting space and improve the overall aesthetics of the building. • Budget: $20,000 (Park Dedication Fund). • Contractor has been scheduled for the upgrade in lighting and new carpet installation • All work has been completed by contractor, interior work is completed, and painting of the exterior will be completed in 2017. • Staff is obtaining quotes for new tables, coat rack has been ordered. City Hall Campus: Irrigation & Landscaping Improvements: • Scope: The front of City Hall is planned to have new landscaping features installed and irrigation system expanded to cover dead spots and the portion of the park between City Hall and Mounds View Boulevard (County Highway 10) (volley ball area). • Budget: $25,000 (Special Projects Fund). • The CHPTF task force was created and meet to discuss the campus, the task force will be meeting and bring information forward at a future PRF Commission Meeting, To be discussed tonight. Groveland Park: Tennis/Basketball Court Rehabilitation (Design): • Scope: Evaluation, design, and bidding documents for option selected, to be constructed in 2016. • Budget: $15,000 (Park Dedication Fund). • Staff has received proposal to evaluate all the courts for a total of $3,000. This will be brought forward to the City Council for approval. Trails/Sidewalk: Public Works Staff Report 3/3 Hillview Road, Quincy Street and Jackson Drive (2016 Street and Utility Improvement Project – Area I) • Scope: Reconstruction of streets and utilities in the northeast quadrant of Mounds View. Sidewalks will be constructed along Hillview, Jackson and Quincy. • Budget: $4.2M (Street Improvement Fund). • Construction is complete for the season. Most of the sidewalk has been constructed except for tie in at Hillview and Quincy which will be completed in 2017. • Construction has begun for 2017. Sidewalk work on Quincy between Hillview and Rustad will likely occur in May as the goal is to complete the project by May 31. CSAH 10 Trail Segments #6 & #11: • Scope: Construction of trail segments between Red Oak Drive and Groveland Road (Segment #6) and between Woodale Drive and Edgewood Drive (Segment #11). • Budget: $627,000 ($39,300 cost share with Ramsey County) (Street Improvement Fund). • Construction underway. Northwest Asphalt has paved the trails, electrical sub has completed light base and pole installation wiring is nearly complete. Curb cuts and pavement repair at intersections is complete. Anticipate lighting completion in December (dependent upon Xcel timelines). • Contractor working to complete the electrical for trail lights. Tie in locations were changed requiring additional wire and trenching. • Lighting work is completed. Punch list is being compiled and this project will be closed out in the near future. Greenfield Park: RCWD ARJD#1 Project: Rice Creek Watershed District is planning the re-profiling and repair of Anoka-Ramsey Judicial Ditch No. 1 which runs through Greenfield Park. Also included is Branch No. 5 which is located behind the baseball outfield and crosses below the parking lot entrance. Staff will be meeting with RCWSD to inquire the status of this work. • RCWD has the goal of completing this project this year, but may wait until colder weather for work to commence. • Staff has been trying to get an updated timeline for the project from RCWD. • Staff has discussed Other: MCES Sewer Interceptor Project: Metropolitan Council Environmental Services is planning to improve a large diameter sewer pipe at the northwest corner of Quincy and Hillview. MCES is finalizing construction plans and have been reviewed by engineering division, comments returned to MCES. MCES still planning on a 2015 project. Some trees have been tagged in order to be transplanted in other City Parks. Project still scheduled to start later this spring. The work on the meter station at the intersection of Quincy and Hillview has been delayed due to heavy rains and flooding in September. Contractor is having to clean out the interceptor again due to heavy sediment deposits in the line. Work will continue through the winter. A December closure of Quincy Street to the north of Hillview is anticipated and is be required to complete. Work in Quincy is concluding and should have only minor impact to the street project. The current contract requirement for substantial completion is late April with a final completion date of late June. The park will be restored to previous conditions. 6A Mounds View Community Center / YMCA 1. Program updates a. Brittany Wilson – Youth Program Director b. Summer registration update c. Career Pathways 2. Events a. AP testing starting next week b. All weekends are booked for this summer. 6A 3. Park Rentals a. 8% of rentals online YTD 4. Gym 6A 5. Togetherhood Park Clean Up