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Home My WebLink About05-25-2017 Packet PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. | APRIL 27, 2017 | MOUNDS VIEW CITY HALL MEETING MINUTES 1. CALL TO ORDER at 6:00-time approximate 2. ROLL CALL: Commissioners: Arel, Aukee, Katovich, Kroeger, Kunz, Palm, Rundle, Staff: Erickson, Peterson | YMCA: Thomas 3. APPROVAL OF AGENDA: Motion to approve by Rundle, 2nd by Kroeger. Motion Passed 6-0. 4. APPROVAL OF MINUTES A. March 23, 2017. Motion to approve by Kunz, 2nd by Kroeger. Motion Passed 6-0. 5. PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. NO RESIDENTS PRESENT. 6. STAFF REPORTS A. YMCA: See attached report. Starting youth Career Pathways Program for ages 14-16 so teens can get some work experience through the YMCA system this summer. B. Public Works: See attached report 7. UNFINISHED BUSINESS A. City Hall Park – continue discussion on splash pad, playground, picnic area and shelter. Staff will bring total costs including equipment, electrical, and installation to the City Council B. May Park Tour – 5:30 May 25th. Silverview and City Hall. Walk Silverview trail around the pond as well as check out the proposed disc golf course. Meeting to start at 7:00. C. Silver View Disc Golf – Staff did the rough cut of vegetation on the course. Commission will walk the course on May park tour. D. Arbor Day / Earth Day Celebration Plans – Silverview Park tomorrow, April 28th at 11:30. City Staff will be planting some new trees on the berms behind the ball fields. 8. NEW BUSINESS: A. Pollinator Friendly City – a few cities in MN have passed resolutions to be “pollinator friendly” with respect to chemicals being used that may impact bees, birds, butterflies, etc. The city can control the use of chemicals on city property and promote future plantings for pollinating visitors. Can we plant in some of the infiltration basins? Plant along Mounds View Blvd? Where can we plant in city parks? There will be a discussion at the next city council meeting. 9. COMMISSIONER REPORTS: NONE 10. REQUESTS FOR FUTURE AGENDA ITEMS / OTHER BUSINESS: Update on court surfaces 11. ADJOURNMENT: Motion to adjourn at approximately 7:40 pm by Aukee, 2nd by Kroeger. Motion Passed 6-0. Next Regular Commission Meeting: May 25, 2017 6:30pm Item No. 6 B M E M O R A N D U M To: Parks & Recreation & Forestry Commissioners From: Brian Erickson - Public Works Director/City Engineer Don Peterson - Public Works Supervisor Date: May 25, 2017 RE: Public Works Staff Report _______________________________________________________________________________ The following is a synopsis of recent activities and events of the Public Works Department. Maintenance Staff worked on the following items this last month: • Painting and field prep all soccer, baseball and lacrosse fields • Irrigation maintenance and repairs • Mowing and weed whipping • Building maintenance repairs on locks and windows at various park shelter buildings and the Community Center • Planter sign maintenance, painting and weeding of sign planters • Training of new seasonal help Forestry Staff worked on the following items this last month: • Continue working on Emerald Ash Bore Response Plan – required by the DNR. • Inspected a number of trees for EAB and Oak Wilt. The following projects are planned this year. Current updates are in grey text, and updates from the previous two month period are in black. Silver View Park Relocate Disc Golf Course: • Scope: A new 9-hole course is proposed to be constructed in the NW corner of the park. The work includes clearing trees, planting new tees, installing targets, removing existing course items and landscape restoration. • Budget: $25,000 (Park Dedication Fund) – includes $2,000 BBC contribution for improving disc golf tees (Mar. 2011). • Public Works Staff meet with Kelly to layout course will be reviewed later in the meeting, staff also meet with Life Scout Ryan working towards Eagle for Tee boxes and baskets for disc golf course. • Tree removal and brush removal has been completed. Course T boxes and disc goals have been GPS located and a map completed. • No new progress at this time, meet with Eagle candidate Ryan this afternoon update will be given at tonight’s meeting. • Ramsey County will be clearing the ditch along County Rd I and Silver Lake Road starting in August, hoping it is dryer by then. Reconstruct Trailways: • Scope: Reconstruction of the asphalt trails with an engineered pavement section and grading/drainage corrections. Will require professional engineering services and obtaining permanent trailway easements from Scottland Green apartments and Silver Lake Woods Townhome Association • Budget: $150,000 (Spec. Projects Fund). Increased to $452,116.09 based on engineering and construction costs. • Silver View trial pavement was completed Sept. 16, 2016. Northwest Asphalt is working on punch list items and waiting for some concrete sidewalk work to be completed. • Restoration will be competed in spring of 2017 • Contractor is working on punch list items. Public Works Staff Report 2/3 Irrigation Improvements at Silver View: • Scope: Expand the irrigation system to cover various locations including around shelter and new playground. • Budget: $15,000 (Park Dedication Fund). • The main irrigation underground control vault will also be replaced with an above ground control. • Staff has been meeting with contractors and currently obtaining quotes for the work. • Staff has started some of this work in house and also meet with electrical contractor for a quote on the electrical work. Random Park: Building Renovation: • Scope: Interior and exterior renovation to repair rotted wood fascia, increase meeting space and improve the overall aesthetics of the building. • Budget: $20,000 (Park Dedication Fund). • Contractor has been scheduled for the upgrade in lighting and new carpet installation • All work has been completed by contractor, interior work is completed, and painting of the exterior will be completed in 2017. • Staff is obtaining quotes for new tables, coat rack has been ordered. • Staff will start painting in June. City Hall Campus: Irrigation & Landscaping Improvements: • Scope: The front of City Hall is planned to have new landscaping features installed and irrigation system expanded to cover dead spots and the portion of the park between City Hall and Mounds View Boulevard (County Highway 10) (volley ball area). • Budget: $25,000 (Special Projects Fund). • The CHPTF task force was created and meet to discuss the campus, the task force will be meeting and bring information forward at a future PRF Commission Meeting, To be discussed tonight. • No update at this time Groveland Park: Tennis/Basketball Court Rehabilitation (Design): • Scope: Evaluation, design, and bidding documents for option selected, to be constructed in 2016. • Budget: $15,000 (Park Dedication Fund). • Staff has received proposal to evaluate all the courts for a total of $3,000. This will be brought forward to the City Council for approval. • To be discussed tonight Trails/Sidewalk: Hillview Road, Quincy Street and Jackson Drive (2016 Street and Utility Improvement Project – Area I) • Scope: Reconstruction of streets and utilities in the northeast quadrant of Mounds View. Sidewalks will be constructed along Hillview, Jackson and Quincy. • Budget: $4.2M (Street Improvement Fund). • Construction is complete for the season. Most of the sidewalk has been constructed except for tie in at Hillview and Quincy which will be completed in 2017. • Contractor paved Terrace, Oakwood, and Hillview today. • Estimated completion date week of July 10. CSAH 10 Trail Segments #6 & #11: Public Works Staff Report 3/3 • Scope: Construction of trail segments between Red Oak Drive and Groveland Road (Segment #6) and between Woodale Drive and Edgewood Drive (Segment #11). • Budget: $627,000 ($39,300 cost share with Ramsey County) (Street Improvement Fund). • Construction underway. Northwest Asphalt has paved the trails, electrical sub has completed light base and pole installation wiring is nearly complete. Curb cuts and pavement repair at intersections is complete. Anticipate lighting completion in December (dependent upon Xcel timelines). • Contractor working to complete the electrical for trail lights. Tie in locations were changed requiring additional wire and trenching • Contractor is working on punch list items. Greenfield Park: RCWD ARJD#1 Project: Rice Creek Watershed District is planning the re-profiling and repair of Anoka-Ramsey Judicial Ditch No. 1 which runs through Greenfield Park. Also included is Branch No. 5 which is located behind the baseball outfield and crosses below the parking lot entrance. Staff will be meeting with RCWSD to inquire the status of this work. • RCWD has the goal of completing this project this year, but may wait until colder weather for work to commence. • Staff has been trying to get an updated timeline for the project from RCWD • Staff meet with RCWD to clarify scope of work. Tree removals in the along the ditch will likely be required to allow equipment access. RCWD will need to coordinate the stabilization of the bank after removals. Staff stated they will need to provide some cover near the parking lot. No scheduled start date. Other: MCES Sewer Interceptor Project: Metropolitan Council Environmental Services is planning to improve a large diameter sewer pipe at the northwest corner of Quincy and Hillview. MCES is finalizing construction plans and have been reviewed by engineering division, comments returned to MCES. MCES still planning on a 2015 project. Some trees have been tagged in order to be transplanted in other City Parks. Project still scheduled to start later this spring. The work on the meter station at the intersection of Quincy and Hillview has been delayed due to heavy rains and flooding in September. Contractor is having to clean out the interceptor again due to heavy sediment deposits in the line. Work will continue through the winter. A December closure of Quincy Street to the north of Hillview is anticipated and is be required to complete Project is nearly completed. Staff met with MCES to coordinate the installation of trail and planting of trees as part of the restoration. A cooperative layout and tree location is being coordinated between Mounds View and MCES. Working with MCES for final restoration of the southeast corner of the park. 6A Mounds View Community Center / YMCA 1. Program updates a. Darryl Thibodeaux – Sports Program Coordinator b. Summer Update 6A 2. Events 3. Park Rentals 6A 4. Gym